Port of Dubuque Marina Project_Bid Package No. 1_Transient Docks & UtilitiesMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Port of Dubuque Marina Project
Bid Package No. 1 - Transient Docks and Utilities
(C I P 1011861, 1021861, 3501861)
DATE: March 26, 2013
Dubuque
kital
All- America City
II 111!
2012
City Engineer Gus Psihoyos recommends City Council acceptance of the construction
contract and authorize final payment of the contract amount of $1,872,594.50 to
Dubuque Barge & Fleeting Service Co. d /b /a Newt Marine Service, for the Port of
Dubuque Marina Project, Bid Package No. 1 — Transient Docks and Utilities Project.
This is a 7.8% increase from the original contract amount of $1,737,732.15. The
$134,862.35 cost increase is within the $187,087.00 contingency.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brit44 krt., italy,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer.,
DATE: March 27, 2013
SUBJECT: Port of Dubuque Marina Project
Bid Package No. 1 - Transient Docks and Utilities
(CIP 1011861, 1021861, 3501861)
INTRODUCTION
Dubuque
M4unerla CQy
1I I I IF
2012
The enclosed resolution provides for the acceptance of the construction contract for the
Port of Dubuque Marina Project, Bid Package No. 1 - Transient Docks and Utilities.
BACKGROUND
Based on the credible findings of a transient boating market feasibility study, the City of
Dubuque, in cooperation with the Iowa Department of Natural Resources (Iowa DNR),
in 2007 was awarded an unprecedented $3,037,802 BIG (Boating Infrastructure Grant)
Tier II grant from the U.S. Fish and Wildlife Service (U.S. FWS) to develop a transient
boating facility at the Port of Dubuque.
The newly constructed and expanded Port of Dubuque Marina facility is located along
the northerly shoreline of the Ice Harbor, adjacent to the Museum's National Rivers
Center and the new outdoor Mississippi Plaza.
The Port of Dubuque Marina project was split into two (2) bid packages. Bid Package
No. 1 - Transient Docks and Utilities included the dock fabrication, assembly and
installation, fuel system installation, and the installation of water, sewer, electric, and
communication services. Bid Package No. 2 - Amenities Building & Site Work included
the construction of a new 3,000 square feet landside amenities service building,
including furnishings, fixtures and equipment.
The completed floating dock marina facility includes a net total of 70 transient slips,
consisting of 46 - 30 foot slips, 20 - 40 foot slips, 4 - 50 foot slips, and includes water
and electrical connections; a fuel dock and sanitary pump -out facilities. The marina
facility has two (2) shore entry/exit locations and each has an 80 -foot, ADA- compliant
access gangway.
DISCUSSION
The Port of Dubuque Marina Project, Bid Package No. 1 - Transient Docks and Utilities
was completed by Dubuque Barge & Fleeting Service Co. dba Newt Marine Service of
Dubuque, Iowa, in the final contract amount of $1,872,594.50, which is a 7.8% increase
from the original contract amount of $1,737,732.15. The cost increase ($134,862.35) for
Bid Package No. 1 is within the contingency amount ($187,087.00) budgeted for this
phase of the project.
The following is a brief summary and description of the additional improvements and
modifications to the scope of services for the Bid Package No. 1 - Transient Docks and
Utilities project.
Item Description
Change Order
Amount
• Increase the size of the east gangway landing platform to match
the dimensions of the Bid Package No. 2 - Amenities Building
decorative concrete site work improvements.
$7,052.37
• Replace the concrete decking panels on the east and west
gangway platforms with IPE decking and IPE skirt boards.
$7,926.00
• Furnish & install prefabricated storage building on floating plaza.
$32,524.00
• Remove concrete cap over sheet pile wall at east platform
location.
$8,057.00
• Add electrical service pedestal on floating plaza for special
events.
$5,493.55
• Install new electrical grounding system for docks per electrical
code.
$15,958.00
• Install IPE skirting on gangway & platform to hide underside
utilities.
$6,180.00
• Modify floating dock gangway landing platforms by adding
composite decking, aluminum channel for roller guides and
recess aluminum skid plates.
$9,548.38
• Add Riverwalk decorative railing to east & west gangway
platforms.
$14,000.00
• Raise the east gangway platform due to a construction plan
elevation error between the Bid Package No. 1 plans and the Bid
Package No. 2 plans building main floor elevation.
$13,993.19
RECOMMENDATION
I recommend that the City Council accept the public improvements and authorize final
payment of the contract amount of $1,872,594.50 to Dubuque Barge & Fleeting Service
Co. dba Newt Marine Service for the Port of Dubuque Marina Project, Bid Package No.
1 - Transient Docks and Utilities.
BUDGET IMPACT
The project cost summary for the Bid Package No. 1 - Transient Docks and Utilities
project are as follows:
The Bid Package No. 1 - Transient Docks & Utilities funding summary is as follows:
CIP No.
Award
Final
Bid Package No. 1 - Transient Docks and Utilities
$ 1,737,732.15
$ 1,872,594.50
Contingency
187,087.00
0.00
Consultant - Architectural & Engineering Design
155,700.00
187,235.00
Consultant - Construction Services
31,600.00
31,600.00
Total Project Cost - Bid Package I
$ 2,112,119.15
$ 2,091,429.50
The Bid Package No. 1 - Transient Docks & Utilities funding summary is as follows:
CIP No.
Fund Description
Fund Amount
3501861
Boating Infrastructure (Tier II) Grant
$ 1,547,657.83
3501861
Transient Boat Docks
543,771.67
Total Project Funding - Bid Package I
$ 2,091,429.50
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution to accept the
public improvements and to authorize the final payment of the contract amount of
$1,872,594.50 to Dubuque Barge & Fleeting Service Co. dba Newt Marine Service for
the Port of Dubuque Marina Project, Bid Package No. 1 - Transient Docks and Utilities.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Marie Ware, Leisure Services Manager
Ken TeKippe, Finance Director
Martin Konrad, Iowa DNR
John Kretschman, SmithGroup JJR
F: \PROJECTS \Port of Dubuque - Marina Project \Marina Bid Package 1 - Docks \Council & Staff Documents\Acceptance
RESOLUTION NO. 109 -13
ACCEPTING THE PORT OF DUBUQUE MARINA PROJECT, BID PACKAGE 1 —
TRANSIENT DOCKS AND UTILITIES AND AUTHORIZING THE PAYMENT OF THE
CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Port of Dubuque Marina Project, Bid Package 1 — Transient Docks
and Utilities (the Project) has been completed and the City Engineer has examined the
work and filed a certificate stating that the Project has been completed according to the
terms of the Public Improvement Contract and that the City Engineer recommends that
the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Port of Dubuque Marina Project Capital Improvement appropriation for the contract
amount of $1,872,594.50 Tess any retained percentage provided for therein as provided
in Iowa Code chapter 573, and to pay such retainage only in accordance with the
provisions of Iowa Code chapter 573.
Attest:
Passed, approved and adopted this 1st day of April , 013.
Noy D. Buol, Mayor
Kevi S. Firnstahl, ity Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE PORT OF
DUBUQUE MARINA PROJECT, BID PACKAGE 1 — TRANSIENT DOCKS AND
UTILITIES
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Port- of Dubuque Marina Project, Bid Package 1 - Transient Docks
and Utilities, that the Project has been performed in compliance with the terms of the
Public Improvement Contract, and that the total cost of the completed work is
$1,872,594.50.
Dated this 28th day of March , 2013.
City Engineer
Filed in the office of the City Clerk on the 28th day of March ,2013.
C.O.
NO.
BID
ITEM
0010
City of Dubuque - Engineering Division
Council Final Payment Form
PAYMENT NO COUNCIL FINAL
PROJECT NAME: Port of Dubuque Marina Project
Bid Package No. 1 - Transient Docks and Utilities
CONTRACTOR: Newt Marine Service, Inc.
BID ITEM DESCRIPTION
Mobilization
0020 Site Preparation
0030 Pavement Removal - Asphalt
0040 Pavement Removal - Concrete
0050 Floating Dockage — Main Piers and Fingers
UNIT
0060 Floating Dockage — Floating Plaza
0070 Floating Dockage — Fuel Dock
0080 Pipe Pile Anchorage for Floating Dockage
0090 Fuel Attendant Building
0100 Sanitary Pumpout System, Dockage
0110 Water Service, Dockage
0120 Fire Protection System, Dockage
0130 Fire Extinguisher Cabinets
0140 Fuel System, Dockage
0150 Fuel System, Landside
0160 Fuel Tank Excavation
0170 Fuel Tank Backfill
0180 Electrical System, Dockage
0190 Electrical System, Landslde
0200 Dockside Utility Centers
0210 Floating Dock Bollard Lights
0220 Floating Plaza Bollard Lights
0230 Gangway Platform, West
(Replaced By Item No. 55)
(Replaced By Item No. 56)
LS
LS
SY
SY
SFT
DATE: March 27, 2013
CONTRACT AMOUNT: $1,737,732.15
CONTRACT
UNIT COST
0240 Gangway Platform, East
0250 Gangway
0260 Entry Gates
0270 Emergency Call Box
0280 Fence (6')
0290 Railing (3' -6 °)
0300 Dock Ladders
0310 Fumishings, Benches
0320 Furnishings, Planters
0330 Fumishings, Recycling Stations
0340 Concrete Pier Cap at West Gangway
(Replaced By Item No. 57, 58)
(Replaced By Item No. 59, 60)
(Replaced By Item No. 61)
0350 Asphalt Pavement Replacement (Replaced By Item No. 74)
0360 Concrete Curb and Gutter, Replace
0370 Landscape Restoration
0380 Utility Excavation, Unclassified
0390 Traffic and Safety Control
0400 Telecommunications Conduit
0410 Salvage Existing Dockage, Piling and Gangway
SUPPLEMENTAL UNIT PRICES:
0420 Granular Backfill, Sand
ITEM
NO.
CO #1 0430
CO #1 0440
CO #1 0450
$ 72,995.00
$ 22,979.00
$ 8.05 284
$ 14.93 DELETE
$ 31.86 18333
SFT $ 27.89 2934
SFT $ 28.10 1248
LS $ 113,751.00 1
EA $ 27,610.00 1
LS $ 26,536.25 1
LS $ 21,131.25 1
LS $ 40,370.00 1
EA $ 1,010.50
LS $ 95,308.40 1
LS $ 103,335.10 1
CY $ 16.50 675.0
Tons $ 21.01 883.8
LS $ 187,233.90 1
LS $ 68,069.10 1
EA $ 970.75 44
EA $ 694.20 DELETE
EA $ 3,044.67 DELETE
LS $ 27,544.66 1
LS $ 27,544.66 1
EA $ 25,478.75 2
EA $ 16,295.50 2
EA $ 4,102.80 2
LF $ 74.75 DELETE
LF $ 148.86 DELETE
EA $ 320.03
EA $ 2,212.00 DELETE
EA $ 1,480.00 DELETE
EA $ 2,681.20 DELETE
LS $ 1,868.75 1
TON $ 152.38 DELETE
LF $ 30.00 DELETE
LS $ 2,470.80 1
LS $ 8,550.30 1
LS $ 2,047.50 1
LF $ 3.45 2800
LS $ (92,649.00) 1
FINAL
QUANTITY
1
FINAL
AMOUNT EARNED
72,995.00
$ 22,979.00
$ 2,286.20
$ 584,089.38
$ 81,829.26
$ 35,068.80
$ 113,751.00
$ 27,610.00
$ 26,536.25
$ 21,131.25
$ 40,370.00
13 $ 13,136.50
$ 95,308.40
$ 103,335.10
$ 11,137.50
$ 18,568.64
$ 187,233.90
$ 68,069.10
$ 42,713.00
$ 27,544.66
$ 27,544.66
$ 50,957.50
$ 32,591.00
$ 8,205.60
26 $ 8,320.78
TON $ 18.00
TOTAL AMOUNT EARNED TO DATE - BASE BID ITEMS:
CHANGE ORDER - EXTRA WORK ITEMS
PROVIDE 700 XHHW aluminum conductors between the CT Cabinet and
Main Distribution Panel in lieu of parallel 350 XHHW copper conductors.
INCREASE the size of the east gangway landing In accordance with revised
sheet C505. Includes increased steel framing and decking.
UNIT
LS
CHANGE ORDER
UNIT COST
$ (5,000.00)
LS $ 7,052.37
REPLACE the concrete decking panels on the two gangway platforms with
ipe decking and provide ipe skirt boards
CO #1 0460 PROVIDE prefabricated storage building on floating plaza.
REMOVE and RELOCATE the landside transition sump for the fuel system
CO #1 0470 piping. The sump shall be moved approximately 6'10 the north to the
location agreed upon onsile by the Owner and Contractor.
LS $ 7,926.00
LS $ 32,524.00
FINAL
CHANGE ORDER
QUANTITY
1
LS $ 1,176.00
$ 1,868.75
$ 2,470.80
$ 8,550.30
$ 2,047.50
$ 9,660.00
$ (92,649.00)
$ 1,655,260.83
FINAL
CHANGE ORDER
AMOUNT EARNED
$ (5,000.00)
$ 7,052.37
$ 7,926.00
$ 32,524.00
$ 1,176.00
C.O.
NO.
ITEM
NO.
CHANGE ORDER - EXTRA WORK ITEMS
CO #2 0480 Remove Concrete Cap over Sheet Pile Wall at East Platform Location
CO #2 0490 Add ADA Compliant Water Hose Bib to Dockside Utility Cabinet
CO #2 0500 Additional Fire Extinguisher Cabinet
CO #2 0510 Amber Lenses to Gangway Entry Gate Fixtures
CO #2 0520 ADD - Electrical Pedestal at Floating Plaza
CO #2 0530 New Electrical Grounding System for Docks (Not to Exceed)
CO #2 0540 Relocation of Fire Protection Piping to North Side of Main Walkway
CO #2 0550
CO #2 0560
CO #2 0570
CO #2 0580
CO #2 0590
CO #2 0600
CO #2 0610
CO #3 0620
ADD - Floating Dock Bollard Lights (KIM Fixtures) - Replaces
Item No. 21
ADD - Floating Plaza Bollard Lights (KIM Fixtures) - Replaces
Item No. 22
ADD - Furnishings, Benches (Bench FM -50 with IPE Slats (8 ft.) - Replaces
Item No. 31
ADD - Fumishings, Benches (Bench FM -53 with IPE Slats (8 ft.) - Replaces
Item No. 31
ADD - Furnishings, Planters (Sorella Planter 45W x 15D x 30H) - Replaces
Item No. 32
ADD - Furnishings, Planters (Sorella Planter 45W x 45D x 30H) - Replaces
Item No. 32
ADD - Furnishings, Furnishings, Recycling Stations (RTH -36 receptacle) -
Replaces Item No. 33
Custom color selection for the fascia and soffit to match the roof on the Fuel
Attendant and Storage Buildings
UNIT
LS
LS
CHANGE ORDER
UNIT COST
LS $
LS $
LS $
LS $
LS $
LS $
8,057.00
189.57
1,030.00 1
280.00
5,493.55
15,958.00 1
FINAL
CHANGE ORDER
QUANTITY
FINAL
CHANGE ORDER
AMOUNT EARNED
8,057.00
189.57
$ 1,030.00
1 $ 280.00
1 $ 5,493.55
$ 15,958.00
4,250.00 1 $ 4,250.00
18,020.20 1 $ 18,020.20
LS $ 16,613.43 1 $ 16,613.43
LS $ 6,190.80 1 $ 6,190.80
LS $ 11,778.80 1 $ 11,778.80
LS $ 4,284.50 1 $ 4,284.50
LS $ 13,854.50 1 $ 13,854.50
LS $ 7,902.40 1 $ 7,902.40
LS $ 550.00 1 $ 550.00
CO #3 0630 IPE Skirling on Gangway & Platform LS $ 6,180.00 1 $ 6,180.00
CO #3 0640 Fuel Sump on West Platform LS $ 3,240.00 1 $ 3,240.00
CO #3 0650 Revise Dock Number Plates, Imbed / Fasten to Composite Decking LS $ 878.00 1 $ 878.00
CO #3 0660 Sheetpite Wall Extension, East Gangway Platform LS $ 1,626.50 1 $ 1,626.50
CO #3 0670 Modify Floating Dock Gangway Platform, Add Composite Decking, LS $ 9,546.38 1 $ 9,548.38
Aluminum Channel for Roller Guides, Recess Aluminum Skid Plate
CO #3 0680 Modify Concrete Precast Tiles at Fuel Building and Storage Building LS $ 1,500.00 1 $ 1,500.00
CO #3 0690 Purchase Deisel and Unleaded Fuel, Fuel Tank Ballast LS $ 28,448.19 1 $ 28,448.19
CO #4 0700 ADD Additional Riverwalk Railing to East / West Gangway Platforms LS $ 250.00 56 $ 14,000.00
CO #4 0710 ADD Ameristar Fencing to West Gangway Platform, Match Entry Gale LS $ 314.13 1.5 $ 471.19
CO #4 0720 Paint Existing Sheet Pile Wall Bollards LS $ 6,331.00 1 $ 6,331.00
CO #4 0730 Modity - Raise East Gangway Platform LS $ 13,993.19 1 $ 13,993.19
CO #4 0740 Credit for Purchase of Deisel and Unleaded Fuel (200 Gal Remains in Tank) LS $ (27,848.19) 1 $ (27,848.19)
CO #4 0750 Relocate (3) Installed Fire Extinguisher Cabinets LS $ 441.60 1 $ 441.60
CO #4 0760 Relocate / Shorten Conduits at Bottom of Gangway, Flex Connect to Dock LS $ 392.70 1 $ 392.70
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
TOTAL AMOUNT EARNED TO DATE - BASE BID + CHANGE ORDERS:
$ 217,333.67
$ 1,872,594.50
$ 31,600.00I
$ 2,091,429.50I
TOTAL DUE CONTRACTOR:
CONSULTANT - ARCHITECT & ENGINEERING:
CONSULTANT - CONSTRUCTION SERVICES:
TOTAL CONSTRUCTION COST:
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all wo required to complete the above
improvement.
APPROVED:
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
Michael an Milligen, CiI LMana! er
City of Dubuque, I
$ 1,872,594.50
$ 187,235.00
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Newt Marine Service, Inc. contractor for the above improvement, does
hereby accept the above "Total Due Contractor, as full settlement for all claims for said improvement.
CONTRACTOR: Newt Marine Service, Inc.
BY:
TITLE:
DATE:
Griot
0743