Port of Dubuque Marina Project_Bid Package No. 2_Amenities Building & Site WorkMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Port of Dubuque Marina Project
Bid Package No. 2 - Amenities Building & Site Work
(C I P 1011861, 1021861, 3501861)
DATE: March 26, 2013
Dubuque
kital
All- America City
II 111!
2012
City Engineer Gus Psihoyos recommends City Council acceptance of the construction
contract for the Port of Dubuque Marina Project, Bid Package No. 2 — Amenities
Building & Site Work, as completed by Portzen Construction, Inc., and authorize final
payment of the contract amount of $1,641,044.43. This amount is a 6.6% increase from
the original contract amount of $1,539,000.00. The $102,044.43 cost increase is within
the $155,000.00 contingency amount.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brit44
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: March 27, 2013
SUBJECT: Port of Dubuque Marina Project
Bid Package No. 2 - Amenities Building & Site Work
(CIP 1011861, 1021861, 3501861)
INTRODUCTION
Dubuque
AI4matcacnr
11111,
2012
The enclosed resolution provides for the acceptance of the construction contract for the
Port of Dubuque Marina Project, Bid Package No. 2 - Amenities Building & Site Work.
BACKGROUND
Based on the credible findings of a transient boating market feasibility study, the City of
Dubuque, in cooperation with the Iowa Department of Natural Resources (Iowa DNR),
in 2007 was awarded an unprecedented $3,037,802 BIG (Boating Infrastructure Grant)
Tier II grant from the U.S. Fish and Wildlife Service (U.S. FWS) to develop a transient
boating facility at the Port of Dubuque.
The newly constructed and expanded Port of Dubuque Marina facility is located along
the northerly shoreline of the Ice Harbor, adjacent to the Museum's National Rivers
Center and the new outdoor Mississippi Plaza.
The Port of Dubuque Marina project was split into two (2) bid packages. Bid Package
No. 1 - Transient Docks and Utilities included the dock fabrication, assembly and
installation, fuel system installation, and the installation of water, sewer, electric, and
communication services. Bid Package No. 2 - Amenities Building & Site Work included
the construction of a new 3,000 square feet landside amenities service building,
including furnishings, fixtures and equipment.
In order to meet the elevated expectations that recreational boaters demand in today's
market, the Port of Dubuque Marina project included the construction of a new landside
amenities service building. The amenities building is approximately 3,000 square feet
and is located abutting the southeast corner of the National Rivers Center. The
amenities building will provide services and accommodations such as: marina
management facilities; dockside shower suites; restrooms; a laundry facility; and a ship
store. The new amenity building was constructed to be universally accessible. The ship
store will provide services to boaters such as marine - related supplies and accessories,
convenience store goods, informational kiosk and tourism destination information.
To allow for the construction of the new marina building, several underground utilities
will need to be relocated from within the impacted footprint of the building. Additionally,
new utility services, including sewer, water, electric, gas, phone and cable will be
installed to service both the amenities building and the floating docks.
As a result of the new building construction and the underground utility excavations, a
majority of the existing decorative concrete pavement was removed and replaced. The
new decorative pavement around the exterior of the building compliments the Riverwalk
but also create an outdoor patio connection between the building and the entrance to
the marina. Exterior building site work also included adding landscaped planting areas,
trees, lighting, decorative railing, benches, trash receptacles and a bike rack.
The exterior building facade was designed to complement the appearance of the
National Rivers Center but also create an individual identity for the marina facility. The
building was primarily constructed of red masonry brick with both limestone and cast
stone accent features. The signature architectural element to the building is the curved
glass curtain wall front entrance to the building. This glass front entrance is prominently
visible from both the harbor and the Riverwalk.
In an effort to incorporate sustainable design and construction initiatives into the project,
the amenities building included the use of: construction material recycling practices;
energy star rated mechanical and electric equipment; LED lighting; and the use of
thermal efficient glass to allow natural light into the store and office spaces.
DISCUSSION
The Port of Dubuque Marina Project, Bid Package No. 2 - Amenities Building & Site
Work was completed by Portzen Construction, Inc. of Dubuque, Iowa, in the final
contract amount of $1,641,044.43, which is a 6.6% increase from the original contract
amount of $1,539,000.00. The cost increase ($102,044.43) for Bid Package No. 2 is
within the contingency amount ($155,000.00) budgeted for this phase of the project.
The following is a brief summary and description of the additional improvements and
modifications to the scope of services for the Bid Package No. 2 - Amenities Building &
Site Work project.
Item Description
Change Order
Amount
• Modify electric shade sections to match curved window store
front.
$4,576.00
• Removal of subsurface obstructions during install of foundation
helical pile.
$2,797.50
• Additional depth of foundation helical pile required for sufficient
bearing capacity.
$5,682.60
• Realign and relocate sanitary sewer.
$8,283.45
• Add security alarm system to building access control system
$7,370.11
• Switch and upgrade to high definition surveillance cameras, video
server and management software.
$10,416.23
• Install fiber optic cable to fuel dock and Cat6 network cable to
emergency call boxes.
$3,479.53
• Change to Liebert mini computer room telcom cabinet.
$7,535.53
• Add security access control system to marina gangway access
gates.
$6,968.21
• Add (2) security cameras to exterior fuel dock attendant building.
$3,748.80
RECOMMENDATION
I recommend that the City Council accept the public improvements and authorize final
payment of the contract amount of $1,641,044.43 to Portzen Construction, Inc. for the
Port of Dubuque Marina Project, Bid Package No. 2 - Amenities Building & Site Work.
BUDGET IMPACT
The project cost summary for the Bid Package No. 2 - Amenities Building & Site Work
Project are as follows:
The Bid Package No. 2 - Amenities Building & Site Work funding summary is as follows:
CIP No.
Award
Final
Bid Package No. 2 - Amenities Building & Site Work
$ 1,539,000.00
$ 1,641,044.43
Contingency
155,000.00
0.00
Consultant - Architectural & Engineering Design
155,700.00
187,235.00
Consultant - Construction Services
31,600.00
31,600.00
Total Project Cost - Bid Package 2
$ 1,881,300.00
$ 1,859,879.43
The Bid Package No. 2 - Amenities Building & Site Work funding summary is as follows:
CIP No.
Fund Description
Fund Amount
3501861
Boating Infrastructure (Tier II) Grant
$ 1,376,310.78
3501861
Transient Boat Docks
483,568.65
Total Project Funding - Bid Package 2
$ 1,859,879.43
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution to accept the
public improvements and to authorize the final payment of the contract amount of
$1,641,044.43 to Portzen Construction, Inc. for the Port of Dubuque Marina Project, Bid
Package No. 2 - Amenities Building & Site Work.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director Martin Konrad, Iowa DNR
Marie Ware, Leisure Services Mgr John Kretschman, SmithGroup JJR
Ken TeKippe, Finance Director Mark Fassbinder, IIW
F: \PROJECTS \Port of Dubuque - Marina Project \Marina Bid Package 2 - Building \Council & Staff Documents\Acceptance
RESOLUTION NO. 110 -13
ACCEPTING THE PORT OF DUBUQUE MARINA PROJECT, BID PACKAGE 2 -
AMENITIES BUILDING & SITE WORK AND AUTHORIZING THE PAYMENT OF THE
CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Port of Dubuque Marina Project, Bid Package No. 2 - Amenities
Building & Site Work (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Port of Dubuque Marina Project Capital Improvement appropriation for the contract
amount of $1,641,044.43 less any retained percentage provided for therein as provided
in Iowa Code chapter 573, and to pay such retainage only in accordance with the
provisions of Iowa Code chapter 573.
Attest:
Passed, approved and adopted this 1st day of April , ' 13.
Ke 'n Firnstahl, City
DLC..J�
oy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE PORT OF
DUBUQUE MARINA PROJECT, BID PACKAGE 2 — AMENITIES BUILDING & SITE
WORK
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Port of Dubuque Marina Project, Bid Package No. 2 - Amenities
Building & Site Work, that the Project has been performed in compliance with the terms
of the Public Improvement Contract, and that the total cost of the completed work is
$1,641,044.43.
Dated this 28th day of March , 2013.
Filed in the office of the City Clerk on the 28th day of March
City Engineer
, 2013.
Kevin S. Firnsta , City Clerk
BID
ITEM
BASE
BID
City of Dubuque - Engineering Division
Council Final Payment Form
PAYMENT NO: COUNCIL FINAL
PROJECT NAME: Port of Dubuque Marina Project
Bid Package No. 2 — Amenities Building & Site Work
CONTRACTOR: Portzen Construction, Inc.
BID ITEM DESCRIPTION
Complete all work in accordance with the contract documents for the
complete construction of Bid Package No. 2 — Amenities Building & Site
Work for the TOTAL Base Bid LUMP SUM cost
UNIT
LS
DATE: March 27, 2013
CONTRACT AMOUNT: $1,539,000.00
CONTRACT
UNIT COST
1
FINAL
QUANTITY
$ 1,539,000.00
SCHEDULE OF ITEMIZED WORK:
0010 General Requirements
FINAL
AMOUNT EARNED
LS $ 114,753.00 1 $ 114,753.00
0020 Allowance LS $ 12,000.00 1 $ 12,000.00
0030 Decorative Concrete LS $ 44,000.00 1 $ 44,000.00
0040 Plantings LS $ 9,000.00 1 $ 9,000.00
0050 Site Removals LS $ 14,000.00 1 $ 14,000.00
0060 Site Piping LS $ 74,000.00 1 $ 74,000.00
0070 Misc. Site Work LS $ 28,000.00 1 $ 28,000.00
0080 Selective Demolition LS $ 700.00 1 $ 700.00
0090 Building Excavation & Backfill LS $ 15,565.00 1 $ 15,565.00
LS $ 124,990.00 1 $ 124,990.00
0110 Building Concrete LS $ 91,665.00 1 $ 91,665.00
0120 Precast Concrete LS $ 23,266.00 1 $ 23,266.00
0130 Masonry LS $ 195,000.00 1 $ 195,000.00
0140 Structural Steel LS $ 35,547.00 1 $ 35,547.00
0150 Carpentry LS $ 38,000.00 1 $ 38,000.00
0160 Roofing LS $ 34,990.00 1 $ 34,990.00
0170 Caulking LS $ 4,839.00 1 $ 4,839.00
0180 Metal Wall Panels LS $ 16,500.00 1 $ 16,500.00
0190 HM Doors LS $ 11,175.00 1 $ 11,175.00
0200 Aluminum LS $ 53,000.00 1 $ 53,000.00
0210 Steel Stud & Drywall LS $ 36,000.00 1 $ 36,000.00
0220 Tiling LS $ 59,000.00 1 $ 59,000.00
0230 Accoustical Ceiling LS $ 30,575.00 1 $ 30,575.00
0240 Flooring LS $ 1,500.00 1 $ 1,500.00
0250 Painting LS $ 4,685.00 1 $ 4,685.00
0260 Specialties LS $ 18,000.00 1 $ 18,000.00
0270 Equipment LS $ 30,000.00 1 $ 30,000.00
0280 Food Equipment LS $ 76,000.00 1 $ 76,000.00
0290 Furnishings LS $ 9,750.00 1 $ 9,750.00
0300 Plumbing LS $ 99,000.00 1 $ 99,000.00
0310 HVAC LS $ 48,500.00 1 $ 48,500.00
0320 Electrical LS $ 185,000.00 1 $ 185,000.00
0100 Helical Piles
SUPPLEMENTAL UNIT PRICES:
0330 Pavement Removal Asphalt
0340 Pavement Removal Concrete
0350 Asphalt Pavement Replacement
0360 Concrete Curb & Gutter Replacement
0370 Decorative Concrete Replacement
0380 Over Excavation
0390 Engineered Fill
SY $ 6.00 70 $ 420.00
SY $ 9.00 0 $
TON $ 120.00 0 $
LF $ 23.00 0 $
SF $ 12.00 0 $
CY $ 10.00 0
CY $ 30.00 0
C.O.
NO.
ITEM
NO.
TOTAL AMOUNT EARNED TO DATE - BASE BID ITEMS:
CHANGE ORDER - EXTRA WORK ITEMS
CO #1 0400 Change Precast Concrete Roof Plank from 8" to 10"
UNIT
LS
CHANGE ORDER
UNIT COST
CO #1 0410 Change Finish Color of Aluminum Frames to Anodized
CO #1 0420 Change in Masonry Burnished Block Locations
CO #1 0430 Add Exterior Building Address Signage to Building
$ 1,632.40
LS $ (577.00) 1
LS $ 727.17
LS $ 154.00 1
FINAL
CHANGE ORDER
QUANTITY
1
$ 1,539,420.00
FINAL
CHANGE ORDER
AMOUNT EARNED
1
$ 1,632.40
$ (577.00)
$ 727.17
$ 154.00
CO #1 0440 Add Plumbing Valve Primers
LS $ 3,296.04 1 $ 3,296.04
C.O.
NO.
ITEM
NO.
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CO #2
CHANGE ORDER - EXTRA WORK ITEMS
0450 Change Ceramic Tile Material, Ext. Restrooms & Store Counter Front
UNIT
0460 Modify Electric Shade Sections to Match Curved Window Store Front
CHANGE ORDER
UNIT COST
LS $ 508.20
LS $ 4,576.00 1
FINAL
CHANGE ORDER
QUANTITY
1
FINAL
CHANGE ORDER
AMOUNT EARNED
0470 Provide Automatic Controls for Motorized Damper for Dryer Exhaust LS $ 1,023.00 1
0480 Provide New Electric Strike and Lockset for Office Door 109 LS $ 894.60 1
0490 Change to Metal Standing Seam Roof on Arched Canopy LS $ 2,129.00 1
0500 Provide Hot Box for Dbq River Rides Water Utility Relocation LS $ 1,579.00 1
0510 Modify / Cut Subsurface Tie -Back Deadman Wall for Install of Helical Pile LS $ 537.90 1
0520 Removal of Subsurface Obstructions During Install of Helical Pile LS $ 2,797.50 1
0530 Additional Depth of Helical Pile Required for Sufficient Bearing Capacity LS $ 5,682.60 1
0540 Add Limestone Formliner Texture to Concrete Retaining Wall LS $ 1,725.00 1
0550 Realign and Relocate Sanitary Sewer LS $ 8,283.45 1
0560 Change to ADA Compliant Wall Mount Toilet Fixtures in Ext. Restrooms LS $ 1,320.00 1
0570 Install Underground Conduits from Dbq River Rides Utility Pad to Gangway LS $ 389.25 1
0580 Add Security Alarm System to Bldg Access Control System LS $ 7,370.11 1
0590 Switch / Upgrade to HD Cameras, Server and Management Software LS $ 10,416.23 1
0600 Adjust Sofit Outside Office to Match Ceiling Wood Slat Lengths LS $ 1,407.58 1
0610 Add Exterior Receptacle for Emergency Generator Power LS $ 663.69 1 $ 663.69
0620 Install Fiber Optic Cable to Fuel Dock, Cat6 Cable to Emergency Call Boxes ( #1) LS $ 3,479.53 1 $ 3,479.53
0630 Change to Liebert Mini Computer Room Telcom Cabinet LS $ 7,535.53 1 $ 7,535.53
0640 Relocate Cooler / Freezer Condensing Units to Roof Top LS $ 756.25 1 $ 756.25
0650 Change Lockset and Keypad Functions for Doors 110, 111, 112 LS $ 1,488.20 1 $ 1,488.20
0660 Add Security Access Control System to Marina Gangway Access Gates LS $ 6,968.21 1 $ 6,968.21
0670 Switch Top Radius Cover on Curtain Wall, Eliminates Caulk Joint LS $ 1,166.43 1 $ 1,166.43
0680 Additional Formwork and Concrete to Realign Sheetpile Pier Cap LS $ 2,750.00 1 $ 2,750.00
$ 508.20
$ 4,576.00
$ 1,023.00
$ 894.60
$ 2,129.00
$ 1,579.00
$ 537.90
$ 2,797.50
$ 5,682.60
$ 1,725.00
$ 8,283.45
$ 1,320.00
$ 389.25
$ 7,370.11
$ 10,416.23
$ 1,407.58
CO #3 0690 Correction to Change Order #2, Item No. 63, Corrected Amount $7,502.58 LS $ (32.95) 1 $ (32.95)
CO #3 0700 Install LED Exterior Emergency Exit Lights, Per Fire Code LS $ 2,657.60 1 $ 2,657.60
CO #3 0710 Install Access Conduit Raceways Between Counter, Islands, Gondolas LS $ 320.54 1 $ 320.54
CO #3 0720 Add Additional (5) Exterior Receptacles along Outside of Building LS $ 798.15 1 $ 798.15
CO #3 0730 Relocate Electrical CT Cabinet & Meter to Enclosed Service Corridor LS $ 696.92 1 $ 696.92
CO #3 0740 uncover cxrenu cxrburig cnipty L.UnUUIIb ro,uncuon DUX 111 Lauubc,ape LS $ 308.29 1 $ 308.29
nman
CO #3 0750 Repair Damaged Utility Corridor Conduits LS $ 1,593.32 1 $ 1,593.32
CO #3 0760 Relocate and Reconnect Electrical Conduit for Relocated Riverwalk Light LS $ 1,269.09 1 $ 1,269.09
CO #3 0770 Change to Atlantic LED 6" Can Light Fixtures (12) in Exterior Soffit LS $ 4,011.70 1 $ 4,011.70
CO #3 0780 Install Exhaust Duct to Exterior for Mini Computer Room Telcom Cabinet LS $ 528.00 1 $ 528.00
CO #3 0790 Additional Concrete Required for Larger Electrical Transformer Pad SF $ 8.80 24 $ 211.20
CO 1t3 0800 Additional Decorative Concrete along Realigned Sheetpile Pier Cap SF $ 9.90 42 $ 415.80
CO #3 0810 Install Fiber Optic Cable to Fuel Dock, Cat6 Cable to Emergency Call Boxes ( #2) LS $ 3,202.97 1 $ 3,202.97
CO #3 0820 Add Security Access Control System to Outside Restroom Door Locks LS $ 2,749.23 1 $ 2,749.23
CO #3 0830 Add (2) Security Cameras to Exterior Fuel Dock Attendant Building LS $ 3,748.80 1 $ 3,748.80
CO #3 0840 Add Receptacle in Food Service Room 107 for Relocated Ice Maker LS $ 235.40 1 $ 235.40
CO #3 0850 Relocate Thermostat in Office Room 109, Conflict with Furniture Layout LS $ 158.95 1 $ 158.95
CO #3 0860 Install Dryvit to Museum Exposed Foundation Wall in Service Corridor LS $ 1,415.00 1 $ 1,415.00
CO #3 0870 Replace Broken Light Fixture over Food Service Island LS $ 297.84 1 $ 297.84
CO #3 0880 Add Spacers to Mounting Brackets for ADA Shower Seats LS $ 50.23 1 $ 50.23
CO #3 0890 Add Cover Plates over Future Utility Connections in Laundry Room 105 LS $ 159.50 1 $ 159.50
CO #3 0900 Additional Length of Curved Riverwalk Railing on Retaining Wall LF $ 275.00 12 $ 3,300.00
CO #3 0910 Replace Riverwalk Railing along Westside of Realigned Sheetpile Pier Cap LF $ 275.00 12.3 $ 3,382.50
CO #3 0920 Add (1) Veriphone Airphone Master at Cashier Counter LS $ 1,559.80 1 $ 1,559.80
CO #3 0930 Relocate Riverwalk Light Fixture and Precast Foundation LS $ 1,413.50 1 $ 1,413.50
CO #3 0940 Delete - Allowance to Furnish & Install Office Furniture (Purchased By City) LS $ (12,000.00) 1 $ (12,000.00)
CO #3 0950 Deduct - Asphalt Parking Lot Pavement Replacement (Completed By City) TON $ (120.00) 45 $ (5,400.00)
CO #4 0960 Utility Credit - Gas Service, June, July, August 2013 LS $ 102.83 1 $ 102.83
CO #4 0970 Utility Credit - Temp Construction Electric Service, Dock Transformers LS $ 600.00 1 $ 600.00
CO #4 0980 Utility Credit - Electric Service Docks, June, July, Aug, Sept, Oct 2013 LS $ 1,915.30 1 $ 1,915.30
CO #4 0990 Utility Credit - Electric Service Building, June, July, Aug, Sept, Oct 2013 LS $ 910.32 1 $ 910.32
CO #4 1000 Add Baby Changing Stations in Restroom Shower Suites LS $ 1,415.22 1 $ 1,415.22
CO #4 1010 Furnish & Install Ice Storage Bin LS $ 2,314.51 1 $ 2,314.51
CO #4 1020 Install Office Furniture (T &M) LS $ 1,314.00 1 $ 1,314.00
CO #4 1030 Add Protective Plumbing Shroud Enclosures in Restroom Shower Suites LS $ 1,570.00 1 $ 1,570.00
CO #4 1040 Deduct - MDF Drinking Fountain (Purchased by City) LS $ (4,350.00) 1 $ (4,350.00)
CO #4 1050 Install Electrical Disconnects on Roof Refridgerator and Freezer Condensor LS $ 822.00 1 $ 822.00
CO #4 1060 Repaint Riverwalk Railing Posts LS $ 450.00 1 $ 450.00
CO #4 1070 Furnish and Install Exterior Rated Door Closure on Door No. 112 LS $ 469.00 1 $ 469.00
CO #4 1080 Delete Food Service Equipment items, Coffee Maker, Hot Choc. Maker LS $ (3,640.00) 1 $ (3,640.00)
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
TOTAL AMOUNT EARNED TO DATE - BASE BID + CHANGE ORDERS:
$ 101,624.43
$ 1,641,044.43
TOTAL DUE CONTRACTOR:
CONSULTANT - ARCHITECT & ENGINEERING:
CONSULTANT - CONSTRUCTION SERVICES:
TOTAL CONSTRUCTION COST:
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all yr6r/c required to complete the above
improvement.
APPROVED:
Micha4l Van Milligen,
City of Dubuqu -, I
$ 1,641,044.43
$ 187,235.00
$ 31,600.00
$ 1,859,879.43
APPROVED:
er
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Portzen Construction, Inc. contractor for the above improvement, does
hereby accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR: Portzen Construction, Inc.
BY:
TITLE: Pc c (, Al rt
DATE: