Purch of Services Operation New View
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MEMORANDUM
June 15, 2006
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement - Operation: New View
During the Fiscal Year 2007 budget process, the Mayor and City Council provided
$17,725 for a Purchase of Service Agreement with Operation: New View.
Budget Director Dawn Lang is recommending execution of the attached Purchase of
Service Agreement with Operation: New View to provide funding for the agency to
continue to provide services to help low income and elderly citizens achieve self-
efficiency.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic~ael C. Van Milligen
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Attachment
cc:
Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
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MEMORANDUM
June 15, 2006
TO:
Michael C. Van Milligen, City Manager
FROM:
Dawn Lang, Budget Director
SUBJECT: Purchase of Service Agreement - Operation: New View
The adopted Fiscal Year 2007 operating budget provides for the payment of $17,725 to
Operation: New View.
City funding enables the agency to continue to provide services to help low income and
elderly citizens achieve self-efficiency. Operation: New View programs include Head
Start, the Learning Tree, nutrition services, weatherization, and energy relief.
It is my recommendation that the City Council approve the attached Purchase of
Service Agreement with Operation: New View and authorize the Mayor to execute the
contract on behalf of the City.
DLLlksf
Attachment
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
OPERATION: NEW VIEW
COMMUNITY ACTION AGENCY
THIS AGREEMENT, dated for reference purposes the 1 st day of July 2006, by and
between the City of Dubuque, Iowa, (City) and Operation: New View Community Action
Agency, (Agency).
WHEREAS, Agency represents itself as technically and professionally qualified to
provide services to help low-income and elderly citizens achieve self sufficiency; and
WHEREAS, City has deemed it to be in its best interest to provide financial
assistance to be used to cover general operating expenses of Agency's programs.
NOW THEREFORE, the parties hereto agree as follows:
1 . Scope of Services
Agency shall:
a) offset operating costs so that more program monies can be allocated to direct
client services;
b) maintain a positive cash flow to assure that "up front" monies are available to
reimbursable programs;
c) provide for capital acquisitions for more efficient operations; and
d) provide special programs and assistance which are not otherwise funded.
2. Time of Performance
The term of this Agreement shall be from July 1, 2005, through June 30, 2006.
3. Compensation
City shall pay Agency $17,725.00 as compensation for the services provided by
Agency, which payment shall constitute full and complete compensation for such
services.
The compensation shall be paid by City to Agency within 10 days after the
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execution of this Agreement by both parties and upon receipt by City of a requisition
for such sum from Agency.
4. Audit and Evaluation
Inasmuch as the funds to be provided Agency by City are public funds, Agency
agrees that it will maintain books of account in accordance with generally accepted
accounting standards together with necessary documentation to support all
expenditures.
5. Discrimination
In carrying out its program, Agency shall not discriminate against any employee or
applicant for employment because of race, creed, color, sex, age, national origin,
religion, sexual orientation, or disability. Agency shall take affirmative action to
insure that applicants for employment are employed and that employees are treated
during employment without regard to their race, creed, color, sex, age, national
origin, religion, or disability. Such action shall include, but not be limited to, the
following: employment, promotion, demotion or transfer; rates of payor other forms
of compensation; and selection for training, including apprenticeship.
Agency agrees and will undertake whatever affirmative measures are necessary so
that no person shall on the grounds of race, color, religion, national origin, sex, age,
sexual orientation, or disability be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under any program or activities funded
in whole or in part with any of the funds made available to Agency under the terms
of this Agreement.
6. Interest of Members, Officers. or Emplovees of the Citv of Dubuque. Members of
the Dubuque Citv Councilor Other Public Officials
No member, officer or employee of City, or their designees or agents, no member of
the Dubuque City Council and no other public official of the City who exercises any
function or responsibilities with respect to the program during such person's tenure,
shall have any interest, direct or indirect, in this contract or the proceeds thereof, for
work to be performed in connection with the program assisted under this
Agreement.
7. Assiqnabilitv
Agency shall not assign or transfer any interest in this Agreement without the prior
written approval of City.
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8. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide the City
copies of Agency's insurance certificates showing general liability, automobile
liability, and workers compensation insurance coverage to the satisfaction of City for
the term of this Agreement.
WITNESSED:
CITY OF DUBUQUE
Jeanne F. Schneider, City Clerk
Roy D. Buol, Mayor
Date
Date
OPERATION: NEW VIEW
COMMUNITY ACTION AGENCY
M. Thomas Stovall, Executive Director
Date
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