Purch of Services Substance Abuse Service Ctr
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MEMORANDUM
June 15, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement-
Substance Abuse Services Center
During the Fiscal Year 2007 budget process, the Mayor and City Council provided
$13,145 for a Purchase of Services Agreement with the Substance Abuse Services
Center.
Budget Director Dawn Lang is recommending execution of the attached agreement with
Substance Abuse Services Center to provide funding for the operation of a program
which provides for a substance abuse counselor to work with youth in the City who are
referred to any of their high risk youth programs.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(lzJ ~~jt{L
Michael C. Van Milligen '-
MCVM/ksf
Attachment
cc:
Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
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MEMORANDUM
June 15, 2006
TO: Michael C. Van Milligen, City Manager
FROM: Dawn Lang, Budget Director
SUBJECT: Purchase of Service Agreement -
Substance Abuse Services Center
Attached for City Council approval is the Purchase of Services Agreement with
Substance Abuse Services Center for the City's financial support for Fiscal Year 2007.
The adopted Fiscal Year 2007 operating budget provides a payment of $13,145 to help
fund the Substance Abuse Services Center. The City's contribution funds a half-time
substance abuse counselor to work with youth in the City who are then referred to any
of the Center's high risk youth programs. The agency provides a number of services
including early outpatient substance abuse treatment for troubled adolescents and their
parents.
It is my recommendation that the City Council approves the attached purchase of
services agreement with Substance Abuse Services Center and authorizes the Mayor
to execute the contract on behalf of the City.
DUksf
Attachment
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA,
AND
SUBSTANCE ABUSE SERVICES CENTER
THIS AGREEMENT, dated for reference purposes the 1st day of July 2006, is made
and entered into by and between the City of Dubuque, Iowa, (City) and Substance Abuse
Services Center, (Agency).
WHEREAS, Agency represents itself as technically and professionally qualified to
provide early substance abuse outpatient treatment to troubled adolescents and their
parents; and
WHEREAS, City has deemed it to be in the best interest to provide financial
assistance for a half-time adolescent specialist to work in the City of Dubuque.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Service
The Agency shall provide an early intervention program and outpatient treatment for
troubled adolescents in the area of substance abuse within the City of Dubuque.
2. Time of Performance
The term of this Agreement shall be from July 1,2006, through June 30, 2007.
3. Compensation
City shall pay Agency $13,145.00 as compensation for the services provided by
Agency, which payment shall constitute full and complete compensation for such
services. The compensation shall be paid by City to Agency within 10 (10) days after
the execution of this Agreement by both parties and upon receipt by City of a
requisition for such sum from Agency. Payment will be made in four quarterly
installments of $3,286.25, beginning with the first payment on October 1, 2006.
4. Audit and Evaluation
Inasmuch as the funds to be provided Agency by City are public funds, Agency agrees
that it will maintain books of account in accordance with generally accepted
accounting standards together with necessary documentation to support all
expenditures.
Agency shall provide the City quarterly written reports detailing its activities beginning
for the quarter ending September 30, 2005. Such report shall be due ten days after
the end of each quarter. Accompanying each quarterly report shall be copies of any
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studies, brochures, or other non-confidential documents, which Agency has produced
during the relevant quarter.
5. Discrimination
In carrying out the services of this Agreement, Agency shall not discriminate against
any employee or applicant for employment because of race, creed, color, sex, age,
national origin, religion, sexual orientation, or disability. Agency shall take affirmative
action to ensure that applicants for employment are employed and that employees are
treated during employment without regard to race, creed, color, sex, age, national
origin, religion, sexual orientation, or disability.
Such action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; rates of payor other forms of compensation; and selection for
training, including apprenticeship.
Agency agrees and will undertake whatever affirmative measures are necessary so
that no person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part
with any of the funds made available to Agency under the terms of this Agreement
because of race, creed, color, sex, age, national origin, religion, sexual orientation, or
disability.
6. Interest of Members. Officers. or Emplovees of the Citv of Dubuque; Members of the
Dubuque Citv Council: or Other Public Officials
No member, officer, or employee of City or their designees or agents; no member of
the Dubuque City Council; and no other public official of City who exercises any
function or responsibilities with respect to the program during such person's tenure
shall have any interest, direct or indirect, in this contract or the proceeds thereof for
work to be performed in connection with the program assisted under this Agreement.
7. Termination of Contract
This contract may be terminated by either party by giving the other party a written,
ninety (90) day notice of such termination or upon such other terms as may be
mutually acceptable.
If, through any cause, Agency shall fail to fulfill in timely and proper manner its
obligations under this Agreement or if Agency shall violate any of the covenants,
agreements, or stipulations of this Agreement, City shall have the right to terminate
this Agreement by giving written notice to Agency of such termination at least five (5)
days before the specified effective date of such termination.
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8. Assiqnabilitv
Agency shall not assign any interest in this Agreement and shall not transfer any
interest in the Agreement without prior written approval of City.
9. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City
copies of the agency's insurance certificates showing general liability, automobile
liability, and workers compensation insurance coverage to the satisfaction of City for
the term of this Agreement.
WITNESSED:
CITY OF DUBUQUE
Roy D. Buol, Mayor
Jeanne F. Schneider, City Clerk
Date
Date
SUBSTANCE ABUSE
SERVICES CENTER
Diane K. Thomas, Executive Director
Date
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