Crime Victim Assist. Grant Police
D~~%duE
~<IN--~
MEMORANDUM
June 13, 2006
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Crime Victim Assistance Grant - Domestic Violence Investigations
Chief of Police Kim Wadding recommends City Council approval of an Iowa Department
of Justice Domestic Violence Grant in the amount of $2,775, with a cash match of $925.
The grant funds are used to support investigative overtime when additional follow-up is
needed regarding domestic violence investigations. The grant period is from July 1,
2006 to June 30, 2007.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
?1JWJl
Mich~el C. Van Milligen
~
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Kim B. Wadding, Chief of Police
DU~~E
~~~
MEMORANDUM
Date: June 5, 2006
To: Michael C. Van Milligen
City Manager
From: Kim B. Wadding 1 J.........
Police Chief ~
Re: Crime Victim Assistance Grant - Domestic Violence Investigations
INTRODUCTION:
The purpose of this memorandum is to request City Council approval of an Iowa
Department of Justice Domestic Violence Grant in the amount of $2,775, with a cash
match of $925. The grant funds are used to support investigative overtime when
additional follow up is needed regarding domestic violence investigations. The grant
period is from July 1,2006 to June 30, 2007.
BACKGROUND:
As part of an ongoing effort the Dubuque Police Department, the Dubuque County
Sheriff's Office, the Dubuque County Attorney's Office, the YWCA Domestic Violence
Program, Dubuque Dispatch/911, and the Department of Correctional Services work
together to form the Domestic Crime Unit (DCU). The purpose of the Domestic Crime
Unit is to collectively approach the incidences of domestic violence in a comprehensive
and dedicated manner to ensure victims receive justice and respect, and offenders are
held accountable for their actions.
The Dubuque County Attorney's Office coordinates this Crime Victim Assistance grant
provided through the Iowa Department of Justice. The grant allows the Dubuque
County Sheriff's Office and the Dubuque Police Department additional overtime funds
dedicated to domestic violence investigations.
DISCUSSION:
When a domestic violence situation occurs, an initial investigation is begun by a
responding patrol officer or sheriff's deputy. Due to the interrelationships of victims to
offenders, additional investigative time is needed to collect all pertinent information to
ensure all factors are considered for the welfare of the victims and accountability of the
offenders. Through the creation of the Domestic Crime Unit, representatives from each
member department or agency meet regularly to discuss investigative approaches and
1
strategies to assist with victim referrals and strengthen case development and
investigative leads.
The grant funds, provided through the Iowa Department of Justice, allow overtime funds
for the police department to do these extended investigations. The availability of these
funds strengthens the depth of available investigative overtime.
On June 7, 2006 Barry Lindahl, Corporation Attorney, reviewed the attached contract
and changed the Grantee Name from the Dubuque Police Department to the City of
Dubuque, Iowa c/o the Dubuque Police Department. To ensure agreement with the
changes, I contacted Virginia W. Beane, the Iowa Department of Justice Victim Services
Grants Administrator, and she said to note the grantee name adjustment on the
contract. The change in the Grantee Name has been included in the attached contract.
RECOMMENDATION:
The Domestic Crime Unit enhances the police department domestic violence
investigative efforts by working collaboratively with the Dubuque County Sheriff's Office,
the Dubuque County Attorney's Office, Dubuque Dispatch/911, the YWCA Domestic
Violence Program and the Iowa Department of Corrections in providing a
comprehensive approach to Domestic Violence investigations.
As a result, I recommend City Council consideration to approve the acceptance of
$2,775 allocated to the Dubuque Police Department for domestic violence investigative
overtime along with the required cash match of $925, paid through the department's
overtime fund line item.
ACTION REQUESTED:
It is recommended City Council consideration and approval of the acceptance of the
Iowa Department of Justice grant funds in the amount of $2,775 with the cash match of
$925 and authorize the signing of the attached grant contract allowing the department to
receive grant overtime funds dedicated to Domestic Violence investigations.
Cc: Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
Jeanne Schneider, City Clerk
~
2
THOMAS J. MILLER
ATTORNEY QENERAI-
LUCAS BUILCING, GROUND FLOOR
32 I EA.ST 12TH
DES MOINES. IOWA ~, &I
PHONE: (ZlI5)ZS,-5044
(800)3'73-5044
!"'AX, (515)281-8199
MARTI ANOERSO"f
DIVISION Oll'lIECTOft
~.epa:dnumt of mustie.e
CRIME VICTIM ASSISTANCE DIVISION
Grantee Name and Address: City of Dubuque,
C/O Dubuque Police Department Iowa
770 Iowa Street
Dubuque.LA 52001
Contract Number: VW-07-27A
Contract Period: Jut 1. 2006-June 30, 2007
Grant Award: $2.775
Match Amount: $925
FEDERAL VIOLENCE AGAINST WOMEN ACT (VA W A or VW) CONTRACT
CFDA 1116.588
THIS CONTRACT is made and entered into between the Crime Victim Assistance Division of
. the Iowa Department of Justice (the "Department"), and the,.,Bubuque Police Department (the
"Grantee") in Dubuque, Iowa. City of Dubuque, Iowa, through its
NOW, THEREFORE, in .consideration of the mutual agreements contained herein, the
Department and the Grantee agree as follows:
1. CONTRACT NUMBER: VW-07-27A
2. CONTRACT PERIOD: The tenn of this Contract is for a period of twelve months,
which shall commence on July 1, 2006 - June 30, 2007, inclusive.
3. GRANT AWARD: The Department agrees to provide funds to the Grantee in the
amount of $2,775 and the Grantee agrees to match this amount with $925 for goods or
services provided in acceptable performance of this agreement. The Department will not
reimburse Dubuque Police Department for construction of buildings or the purchase of
buildings or land.
4. COMPLIANCE: The Grantee agrees to comply with all Standard Grant Conditions of
the STOP Violence Against Women Grant and the policies of the Department and
certifies that it meeta all the requirements of the Violence Against Women
Reauthorization Act of 2005 as enacted by the 109th Congress.
5. GRANT SERVICES: The Grantee agrees to provide the approved services described in
its grant application. This agreement does not constitute a contract of employment for
any employee or subcontractor <if the Grantee.
6. ITEMIZED CLAIMS: The Department agrees to make payment in compliance with
the projected budget submitted with the Grantee's grant application, or a budget revision
approved by the Department. The Grantee shall utilize the Department's Claim Voucher
forms and provide detailed documentation to support the payment of each claim. Such
detailed documentation shall include, but is not limited to receipts, invoices, statements,
payroll documentation and match documentation if applicable. The Grantee shall submit
to the Department the completed Department's Claim Voucher form and the detailed
documentation supporting each claim on either a monthly or quarterly basis.
7. ADJUSTMENTS: The Department shall administer the funds for this contract
contingent upon their availability. The Department will disburse funds only as they are
available. This contract may be adjusted to reflect changes in the amount of the available
funds.
8. GRANT ADMINISTRATION: The Department shall monitor the services and
operation of the Grantee for compliance with this contract. The Department shall have
immediate access to records pertaining to the contract during working hours with or
without notice. The Grantee shall retain all financial records, supporting documents,
statistical records and all other records pertinent to the grant, for at least three years
following the closure of the most recent audit report.
9. TERMINATION:
9.1 Termination by Department. The Department may terminate this Agreement by
providing a ten (10) day notice to the Grantee or any of its contractors if the Grantee
or any of its contractors fail io comply with the grant award stipulations, the
Department's administrative rules, the terms and conditions of this Agreement, or
other established standards or conditions. The notice shall specify each act or
omission by the Grantee or contractor, which serves as the basis for the termination.
9.2 Termination by the Grantee. The Grantee may terminate this Agreement at any
time for any reason by providing written notice to the Department.
9.3 Termination Due to Lack of Funds or Change in Law. Notwithstanding anything
in this Agreement to the contrary, the Department shall have the right to terminate
this Agreement without penalty as a result of the de-appropriation or lack of funds,
the withdrawal of the Department's authorization to operate or a material alteration in
the programs administered by the Department, or any substantial modification in the
Department's duties.
9.4 Remedy upon Termination. Upon termination, all finished or unfinished products
or services provided by the Grantee shall, at the option of the Department become the
state's property. The Department shall pay the Grantee fair and equitable
compensation for the satisfactory performance prior to receipt of the notice of
termination, minus any funds owing to the Department. Those funds may include,
but are not limited to damages for any violation of this agreement and improperly
spent funds. Within 45 days of the termination of the Grantee shall submit to the
Department a financial statement detailing all costs up to the effective date of the
termination.
9.5 Notice. Notices under this Agreement shall be in writing and delivered to the
Department or Grantee at their respective address. The effective date for any notice
Federal VW Contract, Page 2
under this Agreement shall be the date of delivery of such notice (not the date of
mailing), which may be by D.S; Mail with postage prepaid thereon or by recognized
overnight delivery service, such as Federal Express or UPS.
10. INDEMNIFICATION: The Grantee agrees to defend, indemnify and hold the State of
Iowa, Department, and the Attorney General's Office harmless from any or all liabilities.
10.1 Any Violation of this Agreement by the Grantee; or
10.2 Any negligent acts or omissions of the Grantee; or
10.3 The Grantee's performance or attempted performance of this Agreement; or
10.4 Any failure by the Grantee to comply with all local, state and federal laws and
regulations.
11. INCORPORATED DOCUMENTS: This Contract incorporates, as if fully set forth
herein, the Grant application and the certified assurances.
12. ADDITIONAL FUNDS: If any additional grant funds become available during the term
of this Agreement, the Department, upon its sole discretion, may institute a new
application process to distribute those additional funds. Any additional funds awarded
may be made part of this Agreement by amendment or addendum to this Agreement.
CONTRACT ENTERED INTO BY: .
City of Dubuque, Iowa - Violence Against Women Grant
Program Name
Authorized Representative Signature
Roy D. Buol
Typed Name
Date
Mayor
Title
E-mail Address
Telephone
Authorized Department Signature
Date
Virginia W. Beane
Typed Name
Victim Services Grants Administrator
Title
Federal VW Contract, Page 3