Encelphalitis Monitoring Memo State Health
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MEMORANDUM
June 13, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Encephalitis Monitoring Memorandum of Understanding (MOU) with the
Iowa Department of Public Health (IDPH)
Public Health Specialist Mary Rose Corrigan recommends City Council approval of a
Memorandum of Understanding between the Iowa Department of Public Health and the
City of Dubuque for services related to Encephalitis/West Nile disease monitoring.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
{\ill C:~~
Mich'ael c. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Mary Rose Corrigan, RN, Public Health Specialist
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MEMORANDUM
June 8, 2006
TO:
FROM:
Michael C. Van MiUige~anager
Mary Rose corriga~N, Public Health Specialist
SUBJECT: Encephalitis Monitoring Memorandum of Understanding (MOU) with the
Iowa Department of Public Health (IDPH)
INTRODUCTION
This memorandum provides information regarding the Memorandum of Understanding
between the Iowa Department of Public Health and the City of Dubuque for services
related to Encephalitis/West Nile disease monitoring.
BACKGROUND
The Health Services Department has collected mosquitoes in traps and maintained a
Sentinel chicken flock for testing for various types of Encephalitis and West Nile Virus
for the past eleven summers. Recently, the Iowa Department of Public Health had
funds available to reimburse for services related to this Encephalitis monitoring.
DISCUSSION
The attached Memorandum of Understanding provides that the City wiU:
A. Maintain seronegative chickens for the Mosquito-Encephalitis SurveiUance
Project;
B. Bleed and submit blood samples from the seronegative chickens to the
University Hygienic Laboratory every seven days; and
C. Establish a baseline bleed the week the chicken flock is received.
D. Collect mosquitos from light traps every weekday and send the mosquitoes
weekly to ISU for speciation.
The City has performed these functions in the past and wiU do so with the
Environmental Sanitarians and Animal Control Officers. The Sentinel chickens are
housed at the Storybook Zoo.
BUDGET IMPACT
The amount received for the above-mentioned services is $1,180. This was anticipated
in the FY '07 budget.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to sign the attached
Memorandum of Understanding with the Iowa Department of Public Health on behalf of
the City of Dubuque.
COUNCIL ACTION
Authorize the City Manager to sign the attached Memorandum of Understanding with
the Iowa Department of Public Health for Encephalitis monitoring-related activities.
MRC/cj
~\r~Iowa Department of Public Health
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Thomas J. Vii sack
Governor
Mary Mincer Hansen, R.N., Ph.D.
Director
Sally J. Pederson
Lt. Governor
May 30, 2006
Michael C. Van Milligen
Manager
City of Dubuque
50 W 13th St
Dubuque IA, 52001
".
RE: Sentinel Chicken Memorandum of Understanding #MOU-2007-ELC04
Dear Mr. Van Milligen:
Enclosed is a copy ofthe Memorandum of Understanding for the arboviral sentinel chicken surveillance
program between the Iowa Department of Public Health and the City of Dubuque for your review.
We have included enough funds within the MOU to extend the sentinel chicken program a few weeks
with the fmal bleed being the first week in October. Similar to previous years, reimbursement will be
provided for each weekly bleed. Our grant cycle changed this year, please note that this has changed the
MOU term of agreement and will affect how late you will be able to submit for reimbursement.
Please return the signed and dated MOU to Sarah Brend at the address provided below. When the
Department has completed the signature process, a copy of the contract will be mailed to you for your
file. If you have any questions regarding the program, please feel free to contact Sarah Brend at (515)
242-5114. Negotiations concerning this contract should be referred to the Authorized State Official for
this agreement: Mary Jones, Director, Division of Acute Disease Prevention and Emergency Response,
(515) 281-4355.
The Department appreciates your continued collaboration and cooperation in the delivery of public health
services in Iowa.
Sincerely,
~~-~
Sarah M. Brend, MPH
Epidemiologist
Iowa Department of Public Health
Center for Acute Disease Epidemiology
321 E. 12th St., Lucas State Office Bldg
Des Moines, IA 50319-0075
Enclosure (1)
Promoting and protecting the health of Iowans
Lucas State Office Building, 321 E. 12th Street, Des Moines, JA 50319-0075.515-281-7689. www.idph.state.ia.us
DEAF RELAY (Hearing or Speech Impaired) 711 or 1800-735-2942
'l'Iowa Department of Public Health
Mary Mincer Hansen, R.N., Ph.D.
Director
Thomas J. Vilsack
Governor
Sally J. Pederson
Lt. Governor
MEMORANDUM OF UNDERSTANDING
MOU-2007-ELC04
BETWEEN THE
-.
IOWA DEPARTMENT OF PUBLIC HEALTH
AND
CITY OF DUBUQUE
This Agreement is made and entered into by and between City of Dubuque, hereinafter called the
CONTRACTOR and the Iowa Department of Public Health, hereinafter called DEPARTMENT.
PURPOSE: It is the mutual desire of the CONTRACTOR and the DEPARTMENT to provide
surveillance for mosquito-borne diseases in Iowa.
I. The term ofthis Agreement shall be June 1, 2006 to November 7, 2006.
II. Contract Administrators
Mary Jones, Director, Division of Acute Disease Prevention and Emergency Response is the
Authorized State Official for this agreement. The Authorized State Official must approve any
changes in the terms, conditions, or amounts specified in this contract. Negotiations concerning
this contract should be referred to this person at telephone (515) 281-4355.
Michael C. Van Milligen has been designated by the CONTRACTOR to act as the Contract
Administrator. This individual is responsible for financial and administrative matters of this
contract. Negotiations concerning this contract should be referred to:
Name
Business Name
Street Address
City, State, Zip
TeleDhone Number
E-mail address
Michael C. Van MiIIigen
City of Dubuque
50 W. 13th St.
DubuQue, Iowa 52001
(563) 589-4110
jhilken0lcityofdubuque.org
III. The DEPARTMENT agrees:
A. To reimburse the CONTRACTOR for expenses incurred for bleeding seronegative
chickens on a weekly basis, not to exceed the contract amount of$I,180, for arboviral
surveillance.
B. To make aVailable administrative servIces.
Promoting and protecting the health of Iowans
Lucas State Office Building, 321 E. 12th Street, Des Moines, IA 50319-0075.515-281-7689 ..www.idph.state.ia.us
DEAF RELAY (Hearing or Speech Impaired) 711 or 1 800-735-2942
IV. The CONTRACTOR agrees to:
A. Maintain seronegative chickens for arboviral surveillance.
B. Bleed seronegative chickens weekly and submit blood samples to the University
Hygienic Laboratory.
C. Establish a baseline bleed the week the chicken flock is delivered to the
CONTRACTOR site.
D. Collect mosquitoes from the New Jersey light traps every week day and send the
mosquitoes weekly to Iowa State University for speciation.
v. The total budget amount is $1,180. The budget is as follows:
Item Description Unit Cost Number of Units Maximum Budget
Baseline bleed: Week-ending June 10,2006 $160 1 $160
Bleed for week-ending June 17, 2006 $60 1 $60
Bleed for week-ending June 24, 2006 $60 1 $60
Bleed for week-ending July 1, 2006 $60 1 $60
Bleed for week-ending July 8, 2006 $60 1 $60
Bleed for week-ending July 15, 2006 $60 1 $60
Bleed for week-ending July 22, 2006 $60 1 $60
Bleed for week-ending July 29,2006 $60 1 $60
Bleed for week-ending August 5, 2006 $60 1 $60
Bleed for week-ending August 12,2006 $60 1 $60
Bleed for week-ending August 19, 2006 $60 1 $60
Bleed for week-ending August 26, 2006 $60 1 $60
Bleed for week-ending September 2,2006 $60 1 $60
Bleed for week-ending September 9,2006 $60 1 $60
Bleed for week-ending September 16, 2006 $60 1 $60
Bleed for week-ending September 23,2006 $60 1 $60
Bleed for week-ending September 30, 2006 $60 1 $60
Bleed for week-ending October 7, 2006 $60 1 $60
A. The DEPARTMENT provides contractual payments on the basis ofreimbursement of
actual expenses in accordance with Iowa Code 8A.514.
B. The DEPARTMENT will not reimburse travel amounts in excess oflimits
established by Iowa Department of Administrative Services.
,
1. Instate maximum allowable amounts for food are $8.00lbreakfast, $9.00/lunch
and $18.00/dinner; lodging maximum $68 plus taxes per night and mileage
maximum of$.34 per mile.
2. Out of state maximum allowable amounts for meals are available upon
request. There is no restriction on airfare or lodging but the incurred
expenditures are to be reasonable.
VI. It is mutually understood and agreed that:
A. Claim vouchers submitted for reimbursement shall:
1. be reported in budget line items as shown in Article VI,
2. reflect actual expenses, and
3. shall be received no later than 30 days of the date of services.
B. This agreement can be amended by the mutual written consent of both parties only.
C. Federal and State funds made available under this contract shall be used to
supplement and increase the level of state, local and other non-federal funds that
would in the absence of such federal and State funds be made available for the
programs and activities for which funds are provided and will in no event take the
place of state, local and other non-federal funds.
D. The disbursement of funds under this contract is contingent upon the continued
availability of federal, state, or private funds to the DEPARTMENT.
E. Any use of the DEPARTMENT'S name, logo, or other identifier must have prior
written approval from the DEPARTMENT.
F. The parties to this agreement shall attempt to mediate disputes which arise under this
agreement by engaging in mediation with a mutually-agreed upon mediator. Each
party shall bear 50% of the costs of such mediation. In the event the parties are
unable to reach agreement, the parties shall submit their dispute to binding arbitration
by a board of arbitration as provided for in Iowa Code section 679A.19
IN WITNESS WHEREOF the parties have signed their names effective the day and year first above
written.
BY
Michael C. Van Milligen, Manager
City of Dubuque
DATE
IOWA DEPARTMENT OF PUBLIC HEALTH
BY
Mary Jones, Director
Division of Acute Disease Prevention and Emergency Response
DATE:
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