NW Art Hike Bike Trail Initiate
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MEMORANDUM
June 13, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Northwest Arterial Hike-Bike Trail - Phase 1
(CIP 1001157)
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Northwest Arterial Hike-Bike Trail Project - Phase 1, and further recommends that a
public hearing be set for July 17, 2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psi hoyos, City Engineer
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MEMORANDUM
FROM:
June 13, 2006
Michael C. Van Milligen, City Mal)aper)
Gus Psihoyos, City Engineer flY
TO:
SUBJECT: Northwest Arterial Hike-Bike Trail - Phase 1
(CIP 1001157)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Northwest
Arterial Hike-Bike Trail Project - Phase 1.
DISCUSSION
The Northwest Arterial Hike-Bike Trail- Phase 1 project is a 2.2 mile, 10-foot wide off-
road trail along Iowa Highway 32 from John F. Kennedy Road to the planned extension
of the Dubuque County Heritage Trail just east of the intersection of U.S. 52/lowa 386
(John Deere Road). Preliminary grading for the trail was included in the expansion of
Iowa Highway 32 from 2 lanes to 4 lanes between Kennedy Road to U.S. 52. Signed
on-street routes along Arboretum Drive will connect Phase 1 of the trail to Marshal Park
and the Dubuque Arboretum and Botanical Gardens.
In October, 2005, the City of Dubuque received a $200,000 REAP grant from the Iowa
Department of Natural Resources (IDNR) for Phase 1 of the Northwest Arterial Hike-
Bike Trail. Phase 2 of the Iowa 32 Hike-Bike Trail runs from just north of U.S. 20 (Dodge
Street) to John F. Kennedy Road. Grant funding has not been secured yet for Phase 2
of the project.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Advertisement for Bids
Receipt of Bids
Notice of Public Hearing on Plans
and Specifications
Public Hearing
Award of Contract
Project Completion Date
June 19, 2006
June 23, 2006
July 6, 2006
July 7, 2006
July 17, 2006
July 17, 2006
November 3,2006
RECOMMENDATION
It is recommended that the City Council establish the date of the public hearing and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the Northwest Arterial Hike-Bike Trail Project is
summarized as follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Estimate
$ 207,558.00
20,755.80
22,831.38
Total Project Cost
J 251.145.18
The project funding summary is as follows:
CIP No.
1001157
Fund Description Fund Amount
Northwest Arterial Hike/Bike Trail $ 51,145.18
Iowa DNR Resource Enhancement and Protection (REAP)
Grant $ 200,000.00
Total Project Funding
$ 251,145.18
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the enclosed
resolutions.
Prepared by Jon Dienst, PE
cc: Bob Schiesl, PE, Assistant City Engineer
Dawn Lang, Budget Director
Laura Carstens, Planning Services Manager
RESOLUTION NO. 249-06
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Northwest Arterial Hike-Bike Trail - Phase 1 Project in the estimated
amount of $251,145.18 are hereby approved and ordered filed in the office of the
City Clerk for public inspection.
Passed, approved and adopted this 19th day of June, 2006.
Roy D. Buol, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 250-06
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Northwest Arterial Hike-Bike Trail - Phase 1 Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 1yth day of July, 2006, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, approved and adopted this 19th day of June, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 251-06
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Northwest Arterial Hike-Bike Trail - Phase 1 Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 6th day of July, 2006. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the Council for final
action at 6:30 p.m. on the 17th day of July, 2006.
Passed, approved and adopted this 19th day of June, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Northwest Arterial Hike-Bike Trail -
Phase 1.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Northwest Arterial Hike-Bike Trail - Phase 1, in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m.,
on the 17th day of July, 2006, in the Public Library Auditorium, 360 West 11th
Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract
and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the
cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2006.
day of
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE NORTHWEST ARTERIAL HIKE-BIKE TRAIL PHASE 1
Sealed proposals will be received by the City Clerk of the City of Dubuque,
Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the
6th day of July, 2006 for the Northwest Arterial Hike-Bike Trail - Phase 1.
Proiect Description: The Northwest Arterial Hike-Bike Trail - Phase 1
project is a 2.2 mile, 10-foot wide off-road trail along Iowa Highway 32 from John
F. Kennedy Road to the planned extension of the Dubuque County Heritage Trail
just east of the intersection of U.S. 52/lowa 386 (John Deere Road). Preliminary
grading for the trail was included in the expansion of Iowa Highway 32 from 2
lanes to 4 lanes between Kennedy Road to U.S. 52. Signed on-street routes
along Arboretum Drive will connect Phase 1 of the trail to Marshal Park and the
Dubuque Arboretum and Botanical Gardens.
Copies of the plans and specifications may be obtained in the City
Engineer's office at the City Hall. No plan deposit is required.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
All work herein provided for shall be commenced within ten (10) days after
the Notice To Proceed has been issued, and shall be fully completed by the 3rd
day of November, 2006.
All bids must be submitted on the Bid Form bound in the specifications.
Each bid shall be accompanied by a satisfactory Bid Bond executed by the
Bidder and an acceptable surety; or a cashier's or certified check payable to the
City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered
under the laws of the United States, in the amount of ten percent (10%) of the
bids submitted as security that the bidder will enter into a contract for doing the
work and will give bond with proper securities for the faithful performance of the
contract in the form attached to the specifications.
The successful bidder will be required to furnish a performance bond in an
amount equal to one hundred percent (100%) of the contract price. Said bond is
to be issued by a responsible surety company approved and acceptable to the
City Council, and shall guarantee the faithful performance of the contract and
terms and conditions therein contained, and shall guarantee the prompt payment
of all materials and labor and protect and save harmless the City of Dubuque,
Iowa, from claims and damages of any kind caused by the operations of the
Contractor. Said Bond shall also guarantee the material and the maintenance of
the improvement(s) constructed for a minimum period of two (2) years from and
after its completion and acceptance by the City Council.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be rejected by the City Council as not
responsive.
All proposals must be made on blanks furnished by the City Engineer and
each bidder will be required to state his prices for doing all the items in each
section on which he makes a bid and for all things necessary to make a complete
job.
The Bidder's attention is directed to the City of Dubuque's Affirmative
Action Program which is included in the Contract Specifications and the
provisions thereof and hereby made a part of the Contract Documents by
reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a
statement of his financial and practical qualifications as provided for in the
General Requirements of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa
Domestic Labor.
The City Council reserves the right to reject any and all bids or to waive
any technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock
p.m. on the 6th day of July, 2006, and will be submitted to the City Council for
final action at a meeting to be held in the Public Library Auditorium, 360 West
11th Street, at said City at 6:30 p.m. on the 17th day of July, 2006. A contract will
be awarded at that time or such subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this of
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for shall be commenced within the (10) days after notice to
proceed has been issued and shall be fully completed by November 3, 2006.
For each calendar day that any work shall remain uncompleted beyond the
completion schedule, $750 per calendar day will be assessed, not as a penalty
but as predetermined and agreed liquidated damages. The contractor will be
separately invoiced for this amount, and final payment will be withheld until
payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the City's
right to collect any additional damages which the City may sustain by failure of
the contractor to carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of the
following reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
3. Other reasons beyond the control of the Contractor, which in the City's
opinion, would justify such extension.