Ham House Paint Trim Project
5U~~E
~ck~
MEMORANDUM
June 13,2006
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Paint Ham House Trim Project
Leisure Services Manager GiI Spence recommends initiation of the bidding process for
the Painting the Ham House Trim Project, and further recommends that a public hearing
be set for July 17, 2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(t2J ~~/1L
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
GiI D. Spence, Leisure Services Manager
D~~~E
~<k~
MEMORANDUM
June 13, 2006
TO: Michael C. Van Milligen, City Manager
FROM, GII D. Spe,,., Le""ffi 50"",., M,"sgef-
, /
SUBJECT: Paint Ham House Trim Project
INTRODUCTION
The purpose of this memorandum is to request that the City Council adopt the attached
resolutions to initiate the bidding process for Painting the Ham House Trim Project.
DISCUSSION
The FY 2007 C.I.P. budget contains $34,000 to paint the trim of the Ham House. We
lease the Ham House to the Dubuque County Historical Society and that lease requires
the City to maintain the exterior of the building. The estimate for the project is $33,000.
The schedule for the project is as follows:
City Council initiate bidding process
Notice to bidders
Receipt of bids
Notice of public hearing
Public hearing/award contract
Complete project
June 19, 2006
June 23, 2006
July 6, 2006
July 7, 2006
July 17, 2006
October 6, 2006
ACTION STEP
The action requested is for the City Council to adopt the attached resolutions giving
preliminary approval of plans and specifications, ordering bids, and setting the date of
the public hearing.
GDS:et
attachments
Preparer: Gil D. Soence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO.
254-06
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the Paint the Ham House Trim Project is hereby ordered to be advertised
for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 6th day
of July, 2006. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the Council for final action at 6:30 p.m. on the 17th day of July, 2006.
Passed, approved and adopted this 19th day of June, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the Paint the
Ham House Trim Project.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA, that on the 17th day of July, 2006, a public hearing will be
held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper having
general circulation in the City of Dubuque, Iowa, which notice shall be not less than four
days nor more than twenty days prior to the day fixed for its consideration. At the
hearing, any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil Soenee
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Paint the Ham House Trim Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Paint the Ham House Trim Project, in accordance with the provisions of
Chapter 384, City Code of Iowa, at 6:30 p.m. on the 17th day of July, 2006, in the
Public Library Auditorium in Dubuque, Iowa. Said proposed plans, specifications, form
of contract and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the cost of
the improvements.
Published by order of the City Council given on the
day of
,2006.
Jeanne F. Schneider
City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Paint the Ham House Trim Project, in the estimated amount of $33,000, are hereby
approved and ordered filed in the office of the City Clerk, for public inspection.
Passed, approved and adopted this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK