Minutes_Arts and Cultural Affairs Advisory Commission 1 22 13Minutes
ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION
January 22, 2013
First Floor Meeting Room
Carnegie-Stout Library
The meeting was called to order by Chair Marina O'Rourke at 4:30 p.m. following
staff assurance of compliance with the Iowa Open Meeting Law.
Commissioners present: Paul Hemmer, Louise Kames, Marina O'Rourke, Sue Riedel
Commissioners absent: Ellen Henkels, Gina Siegert and Julie Steffen
Staff Present: Jerelyn O'Connor, Jan Stoffel
Approval of Minutes of December 11, 2012. Motion made by Hemmer, seconded by
O'Rourke to approve minutes as read. Motion carried 4-0.
OLD BUSINESS
1 Discussion and approval of Special Project grant changes to forward to
City Council. Staff shared the latest draft of the Special Project grant materials.
An additional category was added to eligible organizations to accommodate arts
groups that may be operating within an umbrella organization. The language was
suggested by the City's legal department. Riedel prepared a list of suggestions.
She recommended to allow planning items outside of the grant period to be
included in the timeline so that Commissioners could get a good view of an entire
project. Commissioners suggested allowing slightly more space for answers
while still limiting response in length. Kames suggested rewriting the list of
eligible activities. She will prepare copy and forward to staff. Commissioners
discussed the part that administrative costs played in special project grants.
While some expenses for administration could be allotted to a project, operating-
type of support is not the purpose of the grants.
Hemmer moved to accept all Special Project Grant materials with changes as
discussed. Kames seconded. Motion passed 4-0. Staff will prepare the materials
and submit to the City Council agenda for either February 4 or 18. O'Rourke will
try to join staff on the selected date.
ITEMS FROM COMMISSION
1. Budget Hearing for Arts and Culture on Wednesday, February 27, 6:30 pm. Staff
will attend and Commissioners are welcome.
2. Art on the River update. Applications are coming in already, including an entry
from Vienna, Austria. The deadline for applications is February 25. The jury will
meet in Dubuque on March 15 to make selections.
3. Main Street Iowa Partnership Award. The City's nomination for the economic
impact study Arts and Prosperity IV has been sent to state competition.
4. Americans for the Arts Conference June 14 -16, Pittsburg, PA. There are funds
budgeted for one Commission member to attend the convention this year.
O'Rourke expressed an interest in going again, only if other Commissioners
could not attend. When all Commissioners are present, further discussion will
take place.
INFORMATION SHARING
ADJOURNMENT
Motion by Hemmer, seconded by Riedel to adjourn. Motion passed 4 -0. Meeting
adjourned at 6:00 p.m. Next meeting is Tuesday, February, 26, 2013.
Respectfully submitted,
Jan Stoffel
Arts and Cultural Affairs Coordinator
These minutes were passed and approved on
S Sec
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