Hazard Mitigation Property Acquisition Demolition ProgramMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
kital
All- America City
II 111!
2012
SUBJECT: Authorizing Bids for Section 404 Hazard Mitigation Property Acquisition
Demolitions Program for Abatement of Asbestos - Containing Materials
(Part 1) and Demolition of Structures (Part 11)
DATE: April 8, 2013
Planning Services Manager Laura Carstens recommends City Council approval of the
bid specifications for abatement of asbestos - containing materials and demolition of the
flood- damaged structures at 1711 Old Mill Road and 1654 Manson Road.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brit44 krt., italy,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Laura Carstens, Planning Services Manager
Masterpiece on the Mississippi
TO: Michael Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager
Dubuque
All-America Citsr
it I►
2012
SUBJECT: Authorizing Bids for Section 404 Hazard Mitigation Property
Acquisition Demolitions Program for Abatement of Asbestos -
Containing Materials (Part I) and Demolition of Structures (Part II)
DATE: April 5, 2013
INTRODUCTION
This memorandum transmits the bid specifications for abatement of asbestos- containing
materials and demolition of flood - damaged properties at 1711 Old Mill Road (single -
family dwelling) and a structure at 1654 Manson Road (detached garage) that were
damaged in the flood of July 2011. As part of the process for demolition of these two
structures, the bid specifications should be approved by the City Council prior to
sending out the documents to prospective bidders. The City Council authorized bids for
an asbestos survey and monitoring of these same properties at the March 18, 2013
Council meeting.
DISCUSSION
Planning and Legal staff have been working with ECIA to facilitate the buy -out of flood
damaged properties in the Manson Road /Old Mill Road area. One of these properties
has been demolished under FEMA's 403 Program which allows condemnation and
demolition prior to the City actually owning the property. The two properties for which
bids are being sought will be demolished under FEMA's 404 Program. The City has
taken ownership of these properties. Nicole Turpin of ECIA has supplied a letter
indicating that the results of the asbestos survey are to be back April 19th and the
attached bid specifications will be amended to include those results.
RECOMMENDATION
I recommend the City Council approve the enclosed bid specifications for abatement of
asbestos - containing materials and demolition of the flood- damaged structures at 1711
Old Mill Road and 1654 Manson Road.
Thank you.
Enclosures
cc: Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
Page 2
Rich Russell, Building Services Manager
Maureen Quann, Assistant City Attorney
Kyle Kritz, Associate Planner
Nicole Turpin, ECIA
East Central Intergovernmental Association
a regional response to local needs
March 5, 2013
Laura Carstens
Planning Services Manager
City of Dubuque
50 W. 13th Street
Dubuque, Iowa 52001
Dear Laura:
ECIA
Attached is the request for sealed bid for §404 Hazard Mitigation Property Demolitions Program
Abatement of Asbestos Containing Materials (Part I) and Demolition of Structures (Part II)
Asbestos survey of 1654 Manson Road and 1711 Old Mill Road is currently underway and
survey results should be returned by Friday April 19, 2013. Upon receiving the asbestos survey
results the request for seal bid will be updated with the results and sent out.
I am asking for City Council to approve the request for sealed bid without the asbestos survey
results because of FEMA's 90- demolition regulation. This regulation requires all structures to be
demolished within 90 -days from the date of acquisition. FEMA is being very strict on enforcing
the 90 -day demolition regulation and by having the City Council approve the request for sealed
bid at their April 15th meeting allows plenty of time to meet this regulation with a slight time
cushion for and unexpected delays such as weather, which would be beyond the City's control.
If you have any questions please contact me at 690 -5774 or by email at nturpin(a ecia.orq.
Sincerely,
Nicole Turpin
Regional Planning Coordinator
1 Dubuque Metropolitan Area Transportation Study 1 Eastern Iowa Development Corporation
1 [astern Iowci Regional Utility Services System 1 Eastern Iowa Regional I- lousing Authority 1 [CIA Business Growth, Inc. 1
1 Region 1 Employment and Training 1 [CIA Regional Planning Affiliation 1 Region 8 Regional Transit Authority 1
1 7600 Commerce Park, Dubuque, IA 52002 1 www.ecia.o•g 1 ecia @ecia.org 1
1 563.556.4166 1 Iowa only: 800.942.4648 1 Relay Iowa 800.735,2943 I f; 563.556.0348 1
12/10/12
REQUEST FOR SEALED BID
§404 Hazard Mitigation Property Acquisition Demolitions Program
Abatement of Asbestos Containing Materials (Part I) and Demolition of Structures
(Part II)
City of Dubuque, Iowa
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that sealed bids for the abatement of Asbestos Containing Materials
(ACM) (Part/Scope of Work) and structure demolition, removal and disposal of §404 HMGP Acquisition
properties (Pan- .11 Scope of Work) is hereby requested by the City Dubuque, Iowa, a Sub - Grantee of the
State of Iowa, hereinafter referred to as "Applicant ". (See attached list of property addresses with
detailed descriptions; some addresses may entail dwellings, attached or detached garages, outbuildings,
concrete or asphalt flatwork, wells, cisterns, planters and or retaining walls. Other may entail only
detached garages, outbuildings, concrete or asphalt flatwork, wells, cisterns, planters and or retaining
walls).
Sealed bids must be received at East Central Intergovernmental Association (ECIA) Offices, 7600
Commerce Park, Dubuque, Iowa 52002, no later than 10:00 o'clock a.m. on Wednesday May
8, 2013 . The envelope(s) shall be clearly marked 1404 HMGP PROPERTY ACQUISTION
DEMOLITIONS SEALED BID"
Bids will be publicly opened and read on Wednesday May 8, 2013 at 10:15 o'clock a.m. at the
ECIA offices. The contract is scheduled to be awarded at the City Council meeting to be held at six -thirty
o'clock p.m. on the 20th day of May, 2013.
The main purpose of this opening is to reveal the name(s) of the Bidders, not to serve as a forum for
determining the awarded bid. Bids will be evaluated promptly after opening. After an award is made, a
bid summary will be sent to all companies who submitted a bid. Bid results will not be given over the
telephone. Bids may be withdrawn any time prior to the scheduled closing time for receipt of bids; no
bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter. By making a bid
on this Project, the bidder represents that the bidder has examined the properties in question. Any
questions about the meaning or intent of the speciflcations must be submitted three business days prior
to the opening of the bids.
This project will be awarded as a single bid package; the bidder who is awarded the
contract shall execute a Letter ofAgreementand will be given a Notice to Proceed at the direction of the
Applicant. No work for either Part is to commence prior to the issuance of a Notice to
Proceed by the Applicant.
All work is to be done in strict compliance with these plans and specifications.
Bids shall be completed in the format of two bid tabulation sheets attached hereto: one for those
addresses requiring abatement and one for those requiring demolition. Other documents that are a part
of this Request for Proposal include: Signature Page, Insurance Requirements and Bonding information
pages. Attached is Insurance Schedule B with Pollution, Class A, the City of Dubuque's insurance
requirements that must be met for the project.
The plans, speciflcations and proposed contract documents may also be examined at the office of the
East Central Intergovernmental Association (7600 Commerce Park, Dubuque, IA 52002). Copies of said
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plans and specifications and form of proposal blanks may be secured at the office of East Central
Intergovernmental Association, by bona fide bidders.
The Applicant reserves the right to reject any and all bids, to waive, what is in its sole opinion,
minor irregularities of any type or nature that are not material. Further, mathematical errors in individual
bid tabulations and /or total bid summations resulting in differing amounts than submitted will, at the
sole discretion of the Applicant, be taken into consideration and either waived, if deemed not material,
or considered to be a basis for bid rejection. The Applicant will enter into such contract as it shall deem
to be in its best interest. The Applicant reserves the right to defer acceptance of any bid proposal for a
period not to exceed forty -five (45) calendar days from the date of receiving bids.
SPECIAL TERMS AND CONDITIONS
A. Scope of Work
Part I- Abatement (removal) of Asbestos Containing Materials(ACM)
The primary purpose of this work is the removal of ACM from certain Hazard Mitigation Grant Program
acquired structures owned by the Applicant to prepare them for demolition. The Applicant has obtained
ACM survey reports from Cardno ATC, which performed the ACM surveys and copies of which are
attached. The Contractor agrees to furnish all tools, equipment, labor and materials for the proposed
asbestos removal in accordance with all applicable plans, specifications, codes and ordinances of the City
Dubuque, Iowa, Asbestos Statutes and Rules, (published by the Iowa Division of Labor), the Federal
Register, 40 CFR Part 61, NESHAP and any other Federal Regulations, as well as all applicable State
Regulations of the Iowa DNR. Bidder and it's sub - contractor, if any, certifies that it(they) are Iowa —
registered contractor(s), an Iowa Permitted Asbestos Abatement Contractor and all personnel who
perform abatement work on this project will have appropriate Iowa asbestos licenses. The Contractor
must include with this bid submittal a copy of their current permit issued by Iowa
Workforce Development and current Iowa Contractor Registration Certificate.
Asbestos abatement work to be performed at the indicated sites includes the following:
Remove ACM as identified in the accompanying Asbestos Survey in accordance with all applicable State,
federal and Local regulations
Document amounts of ACM removed from each structure
Document ACM disposal at the designated landfill site, which is Dubuque Metropolitan Landfill, through
the use of Load Tickets and Landfill Tickets, which will be issued by the Applicant's site monitor.
Provide information as requested by the Project Asbestos Monitor: Cardno ATC, who provided the above
referenced Asbestos Survey
Each bid proposal for Part I shall be made out on a blank form furnished by the City and must be
accompanied by a bid bond as set out in Section 18. (L)(1). The Contractor that performed the
Asbestos Survey work, or any affiliated company, may not bid on this project.
Part II- Demolition and Removal of Structures
The primary purpose of this work is to demolish and haul away debris from certain Hazard Mitigation
Grant Program acquired structures owned by the Applicant. This Part of the project may not be
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commenced until a clearance letter has been issued by the ACM surveyor certifying the
abatement is complete and instructions to proceed have been issued by the Applicant. The
Contractor understands and agrees that demolition and debris removal in the most expeditious manner
possible is of the utmost importance and it will make every effort to complete all requirements of this
Contract in the shortest time possible.
The work to be performed under this Contract shall consist of demolition and removal of the structures
listed in these specifications along with detailed descriptions. Also to be included are any structures
remaining on the lot; all concrete, stone, brick, asphalt or other flatwork, planters, retaining walls and
the like, as well as capping of wells and collapsing of cisterns, if any.
A Debris Monitor will be employed by the Applicant to monitor the performance of this Contract. Any
direction issued by the Monitor shall be deemed as direction by the Applicant.
No demolition activities shall be performed and no debris shall be loaded without the presence of the
Monitor issuing a proper load ticket to document the origin of the load with address and GPS
Coordinates, date, time, contractor name, driver, truck number, debris type and load departure time.
The Applicant -owned structures are to be abated by you as part of this RFB. However, the discovery of
ACM during the demolition project is a possibility. Upon discovery, work shall immediately cease. The
Contractor will notify the Applicant's Site Monitor, who will then contact the Project Manager.
Arrangements will then be made by the Project Manager to address the discovery, which must be abated
prior to work re- commencement.
The Contractor shall maintain all work sites to appropriate use standards, safety standards, and
regulatory requirements. All materials shall be removed, hauled, and disposed according to applicable
federal, state and local requirements.
Contractor shall be responsible for providing personal protective equipment (PPE) to its agents and
employees and for ensuring its proper utilization while at the job site. This shall include at a minimum a
hard hat, safety vest, goggles and steel -toed shoes /boots. Additionally, those actually working in the
construction zone will be equipped with PPE appropriate for such work under State /OSHA regulations
The Contractor shall be responsible for compliance with all federal, state and local requirements related
to structure demolition and removal. The Contractor must submit with its proposal a copy of its
Iowa Contractor registration.
B. Utility Disconnects
The Contractor shall be responsible for coordinating with private utility companies for disconnection of
services, including, but not limited to electricity, natural gas, cable television and Internet.
1. Water Service Disconnects.
The structure is located on city water. All service pipes abandoned must be permanently closed off at the
water main and reported to the city manager for inspection and written approval given before being
backfilled.
2. Sanitary Sewer Disconnects.
The structure is located on city sewer. All service pipes abandoned must be permanently closed off at
the water main and reported to the city manager for inspection and written approval given before being
backfilled.
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C. Tires, Household Hazardous Waste, White Goods and Electronics
Tires, Household hazardous waste (HHW) (which includes propane tanks, paint, pesticides and other
materials that are prohibited items from disposal in municipal landfills and construction /demolition sites),
white goods and electronics (e- waste) will be first segregated from the structures and transported to the
Dubuque Metropolitan Landfill (designated mandatory disposal site) for disposal in accordance with it's
rules and regulations. These wastes may be segregated in the field and hauled in concentrated loads.
D. Demolition of HMGP Acquisition Structures
All demolition debris, including the building superstructure, cement slabs of basement -less structures,
other cement slabs, sidewalks, driveways, planters, retaining walls, patios, decks, fences and the like
must be removed from the site. Basements made of any material are to be removed in their entirety. If
a retaining wall must be removed, the walls shall be completely removed and the embankment shall be
cut back to a slope of two horizontal to one vertical.
As designated by the Applicant, the Contractor shall employ good demolition techniques, which
includes:
1. Using demolition techniques that minimize ground disturbance. Trees shall not be
removed except in cases where obstruction is a safety factor.
2. Maintaining the practice of keeping personnel at a safe distance from demolition activities.
3. Loading the materials with techniques to maintain a sufficient distance from personnel to
reduce excessive exposure to airborne material.
4. Tarping loads or otherwise preventing material from becoming airborne during hauling.
5. Manual cleaning of the demolition site to remove all materials from the site.
Contractor shall be responsible for providing personal protective equipment (PPE) to its agents and
employees and for ensuring its proper utilization while at the job site. This shall include at a minimum a
hard hat, safety vest, goggles and steel -toed shoes /boots.
E. Securing the Site
The Contractor shall take all necessary steps to secure each site in a manner to prevent access by the
general public. This shall include fencing the worksite during demolition and the remaining basement, if
any, until such time the basement is backfilled.
F. Backfill - Finishing
The Contractor shall obtain inspection and approval from the Applicant prior to backfilling any
excavations, holes or depressions on the demolition site. Excavations, cellar holes, basement holes,
abandoned cisterns (See Section M Archeology) or other depressions in the demolition site shall be filled
and compacted with sand or clean earthen fill from an off -site previously used borrow pit. A tillable layer
of topsoil (4 -6 inches) from an off -site previously used borrow pit must be spread over the entire lot to a
uniform, natural grade consistent with the established adjacent grades.
G. Erosion Control /Seeding
The Contractor shall apply seed /mulch /fertilizer on each lot after completion of demolition, other
structure removal, remaining demolition debris, concrete removal and backfill to prevent soil erosion, per
these specifications:
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Spring Seeding: March 1 thru May 31
Fall Seeding: August 10 thru Sept. 30
SEEDING MIXTURE: Seeding Rate: 4 lbs. per 1000 sq. ft.
Bluegrass KY — 15%
Fescue, Creeping — Red 45%
Ryegrass, Perennial (Fineleaf -Derby Manhattan or equivalent.) — 400/0
FERTILIZER
7 lbs. of 19 -26 -6 (or equivalent) starter fertilizer per 1000 sq. ft.
MULCH:
75 lbs. of dry cereal straw per 1000 sq. ft. All mulch shall be consolidated into the soil
with a mulch stabilizer
If the seeding cannot be done within the prescribed time periods above thru no fault of the contractor,
the City shall suspend the contract days until such time as the seeding can take place according to the
above.
H. Cleanup
All pieces, parts, scraps, debris, rubbish, wood or organic materials from a structure or part of a
structure in the process of being demolished shall be cleaned up and removed from the premises on a
daily basis. Final cleanup after a structure is demolished shall include complete and thorough removal
from the premises of all parts or pieces of the building, its contents and its furnishings, including all
debris, organic materials, rubbish, wood, concrete and masonry rubble. All hazardous open pits and
recesses shall be filled with thoroughly tamped earth or mortar, whichever is completely required to
eliminate the hazard. At the end of the demolition, the monitor /applicant and contractor will inspect the
site prior to demobilization.
Sewers, stacks, or other sanitary ducts extending to or through floors and slabs shall be filled as
provided.
Y. Debris Ownership and Hauling Responsibilities
Once the Contractor begins an activity on a site, all debris and items of personal property on the site is
the property of the Contractor (with the exception of the above mentioned hazardous materials
described in C above, which must be disposed of as indicated), and the Contractor is solely responsible
for all aspects related to the debris, including, but not limited to, the hauling and disposal of the debris.
All demolition debris, including concrete *, is to be transported to the Dubuque Metropolitan Landfill
(designated mandatory disposal site) for disposal in accordance with its rules and regulations.
*Concrete may be eligible to be recycled with City approval. Asbestos containing materials (ACM) from
the asbestos abatement must be disposed of at the Dubuque Metropolitan Landfill.
7. Debris Disposal
1. The Contractor acknowledges, represents and warrants to the Applicant that it is familiar
with all laws relating to disposal of the materials as stated herein and is familiar with and will comply
with all guidelines, requirements, laws, regulations, and any other federal, state or local agencies or
authorities.
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2. Contractor acknowledges and understands that any disposal, removal, transportation or
pick -up of any materials not covered under the scope of work shall be at the sole risk of the Contractor.
Contractor understands that it will be solely responsible for any liability, fees, fines, claims, etc., which
may arise from its handling of materials not covered by the scope of work.
3. The Contractor is responsible for determining and complying with applicable requirements
for securing loads while in transit and that all trucks have a solid tailgate made out of metal. Contractor
shall assure that all loads are properly secured and transported without threat of harm to the general
public, private property and public infrastructure.
4. The Contractor shall insure that all vehicles transporting debris are equipped with and use
tarps or netting to prevent further spread of debris.
K. Equipment
1. The Contractor shall be equipped with the normal tools of the trade and shall furnish all
labor, tools, equipment and other items necessary for and incidental to executing and completing al
required work.
2. All equipment and vehicles utilized by the Contractor shall meet all the requirements of
federal, state and local regulations, including, without limitation, all USDOT, Iowa DOT and safety
regulations, and are subject to approval of the Applicant. All Toads must be secured and solid metal
tailgates must be used on all loads. Sideboards must be sturdy and may not extend more than two feet
above the metal sides of the truck or trailer. Trucks shall carry a supply of absorbent to be used to
pickup any oil spilled from loading or hauling vehicles.
3. The Contractor shall supply vinyl placards identifying the Applicant, the names of the
Contractor and subcontractor, and large spaces for the Monitor to write in the assigned Truck Number
and other information. The Contractor shall maintain a supply of placards during the project in the
event replacements are needed. Placards must be in plain view when entering the landfill facility.
4. The Contractor shall include with this bid submittal a complete and updated list of all
equipment that will be dedicated to this project. The listing shall include the following information:
a. Truck and /or trailer license number.
b. Year, make and model of each trackhoe, truck, trailer, water truck, roll -off, dumpster or
any other equipment to be used with this project.
5. Each truck and trailer carrying debris shall be identified by a Contractor's logo and an
identifying number that ties the vehicle to the above information. Any vehicle not matching the above
information or not containing other identification as may be required by the City shall not be paid for
debris being transported.
6. Load Tickets shall be supplied and completed by the Debris Monitor for all trucks prior to
leaving the site and shall include a means of identifying the truck, the specific location (address and GPS
Coordinates) from which the debris was being removed, the disposal site to which the materials were
delivered and a place for authorization by the Applicant or Debris Monitor or the landfill site operator.
Such tickets shall be required to process billing statements by the Contractor. Load tickets are required
for both demolition debris and asbestos containing material (ACM) leaving the site.
L. Property Damage - Retainage
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Applicant will retain 5% of the amount due to the CONTRACTOR as per Iowa Code Section 573.12(1).
Said retainage will be for the purposes of both ensuring the completion of work to the Applicant's
satisfaction and as an offset to damages to public or private property. Unresolved damaged claims
exceeding 5% will be pursued against the CONTRACTOR'S Performance Bond. The Contractor shall be
responsible for all damages to public and private property. The Contractor shall be responsible for
having at least one person of authority and responsibility at the job site. Contractor shall keep a report
of all damage. If public or private property is damaged by the Contractor and is not repaired in a timely
manner as determined by the Applicant, the Applicant has the option of having the damage repaired at
the Contractor's expense to be reimbursed to the Applicant, withheld from retainage or submitted to
Contractor's Surety for payment under Contractor's Performance Bond.
M. Archeology
In the event that archeological deposits (soils, artifacts and features, including cisterns, privies, and the
like), or other remnants of human activity are uncovered, or if archeological deposits are found during
demolition, the project will be halted immediately in the vicinity of the discovery, and the contractor will
take reasonable measures to avoid or minimize harm to finds. The contractor will inform the Applicant's
on -site monitor who will in turn notify an Applicant official. The Applicant will then inform the State
Historical Society of Iowa (SHSI) and FEMA immediately. Work in the sensitive area cannot resume until
a qualified archeologist determines the extent of the discovery, consultations between SHSI and FEMA
are complete, and the Applicant has been notified by SHSI and FEMA.
N. Hold Harmless
The Bidder agrees to protect, defend, indemnify and hold harmless the Applicant, it's officers and
employees, the US Government, FEMA, State of Iowa, their agencies and agents from any and all claims,
damages, liability, loss and expense of every kind and nature made, arising out of, resulting from or
incurred by reason of any claims, actions or suits based upon or alleging bodily injury, including death,
or property damage arising out of or resulting from the Contractor's operation under this contract,
whether by themselves or by any subcontractor or anyone directly or indirectly employed by them.
Contractor is not and shall not be deemed an agent or employee of the Applicant.
0. Pricing
This is a unit price, lump sum contract consisting of Part I (ACM Abatement) and Part II (Structure
demolition); all bids, bid components and bid tabulations are on a "not to exceed" basis. Change orders,
additions, deletions and any other changes in the scope of work, will take the form of written
amendments mutually agreed to by Contractor and Applicant. In the case of mathematical errors,
transposition of figures and the like, actual bid tabulation totals will take precedence over summary bid
figures.
P. Estimated Quantities
The Applicant does not guarantee any quantity of work under this contract. Actual quantities, whether
lesser or greater than estimated by the Contractor on the bid tabulation sheet for each address, will not
affect the pricing process as indicated, nor the total project price bid by Contractor and accepted by
Applicant. The Contractor is to indicate on each bid tabulation sheet his estimated quantities of debris
and fill material. Payment will be made based on these quantities regardless of the actual amounts
involved.
Q.
Emergency Planning — Health and Safety Plan
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An emergency plan (Health and Safety Plan- HASP) shall be developed prior to work commencing. This
must be in compliance with OSHA 29 CFR 1910, Occupational Safety and Health Standards and OSHA 29
CFR 1926, Safety and Health Regulations for Construction.
The emergency procedures in the Health and Safety Plan shall include:
• telephone numbers for potential emergency response (police, fire department, and emergency
medical needs),
• the location of the nearest telephone and the location to the nearest hospital. A map showing
streets with directions of the hospital shall also be provided in the plan.
• considerations of fire, explosion, toxic atmospheres, electrical hazards, slips, trips and falls,
confined spaces, heat - related and other injuries.
Written procedures shall be developed and staff training in the procedures shall be provided to all
employees. Employees shall be informed of the Health and Safety Planning and trained in
evacuation /response procedures in the event of workplace emergencies. This plan shall be filed with
Applicant prior to the commencement of any work. Contractor must provide certification that all staff
have received HASP training.
R. Non — adherence to bid specifications
Non — adherence to bid specifications in the submission of required bid documents may cause the entire
bid to be considered non - responsive and may be thrown out.
S. Monitoring
This Project is totally or partially funded by FEMA. FEMA and IHSEMD (Iowa Homeland Security &
Emergency Management) site monitor(s) may be present to observe and monitor demolition procedures
at the worksite.
T. Bid Review and Award of Bid
1. Bid submittals will be first reviewed individually for qualification purposes. The factors outlined
below will be the preliminary requirements for award consideration. Once contractor qualification
and suitability has been determined, all Contractor submittals will be compared and price will be
the sole determining factor in the award of this work. A Contractor's submission of a bid
constitutes their acceptance of the foregoing award methodology and their recognition and
acceptance that the Applicant will use this process.
2. Award of the bid shall be made to the lowest responsive and responsible Bidder meeting the
required qualifications set forth herein. The following is a list of those qualifications that will be
used in our determination of a Bidder's eligibility:
• Satisfactory experience in the timely completion of demolitions;
• Adherence to bid specifications
• Company's reputation and financial status
• Reference Checks
• Past experience and service provided by the bidder to the Applicant;
• Favorable references from firms with projects of similar scopes that indicate that the bidder
has the ability to carry out the services in a timely manner and provide the products/ services
as specified;
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• Company's ability to meet the Applicant's insurance and bonding requirements; the awarded
contractor must comply with the requirements set forth in the attached Insurance Schedule
B.
• Strength of bidder's hiring and training programs
• Company's ability to immediately fully staff the project with certified, licensed staff; and,
• Strength of the company's safety program and history.
The Applicant shall determine which qualified bidder has submitted the lowest responsive and
responsible bid and make its recommendation to the City Council.
• The City Council shall then consider a resolution awarding the contract work and authorizing
the Mayor to sign a contract on behalf of the Applicant. No contract shall be deemed to be
created and exist, unless and until the Applicant adopts a resolution awarding the contract
and authorizing the Mayor to execute the contract.
• The Mayor then signs the contract.
• The Applicant issues a 'Notice to Proceed" to the contractor. The Notice to Proceed shall
constitute authorization for the Contractor to commence the work.
If the Applicant determines that all the bids received should be rejected, the bidders shall be notified by
the Applicant accordingly. At that point, the Applicant may, or may not, re -bid the project.
U. Contract term
The term for the Contract awarded from this Request will be 5 days for Part I, as specified therein when
executed. The contract may be extended as agreed by written mutual consent of the Applicant and
Contractor. The term for the Contract awarded from this Request will be 5 days for Part II, as specified
therein when executed. The contract may be extended as agreed by written mutual consent of the
Applicant and Contractor.
V. Subcontractors The use of subcontractors for this project is allowed for this project. The
Contractor shall require subcontractors and independent contractors working under the direction of
either the Contractor or a subcontractor to carry and maintain the same workers compensation and
liability insurance required of the Contractor.
W. Conflict of terms
If there is a conflict between the terms of these Special Terms and Conditions and the Letter of
Agreement, the Special Terms and Conditions shall prevail.
X. Government- Mandated Provisions
Because this project activity is funded in whole or in part by the Federal Government, or an Agency
thereof, Federal Law requires that the Applicant's contracts relating to the project include certain
provisions. Depending upon the type of work or services provided and the dollar value of the resultant
contract, some of the provisions set forth in this Section may not apply to the Contractor or to the work
or services to be provided hereunder; however, the provisions are nonetheless set forth to cause this
Contract to comply with Federal Law. Parenthetical comments in the following paragraphs are taken
from 44 CFR § 13.36 (h) and (i).
A. Remedies. In the event that the Contractor defaults in the performance or
observance of any covenant, agreement or obligation set forth in this Agreement, and if such default
remains uncured for a period of five (5) days after notice of default has been given by Applicant to
Contractor, then Applicant may take any one or more of the following steps, at its option:
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a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor
to perform its obligations and covenants hereunder, or enjoin any acts or things which
may be unlawful or in violation of the rights of the Applicant hereunder, or obtain
damages caused to the Applicant by any such default;
b. have access to and inspect, examine and make copies of all books and records of
Contractor which pertain to the project;
c. make no further disbursements, and demand immediate repayment from Proposer of
any funds previously disbursed under this Agreement;
d. terminate this Agreement by delivering to Contractor a written notice of termination;
and /or
e. take whatever other action at law or in equity may be necessary or desirable to enforce
the obligations and covenants of Contractor hereunder, including but not limited to the
recovery of funds.
No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or
waive the right of Applicant to enforce the same or to obtain relief against or recover for the
continuation or repetition of such breach or violation or any similar breach or violation thereof at any
later time or times. In the event that Applicant prevails against Contractor in a suit or other
enforcement action hereunder, Contractor agrees to pay the reasonable attorneys' fees and
expenses incurred by Applicant.
B. Termination for Cause. Applicant may terminate this contract as set out in the
foregoing Section A (d).
C. Termination for Convenience. Applicant may terminate this Agreement at it's
convenience at any time and is effective upon issuance. Delivery may be made by mail, phone,
fax or email.
D. Contractor shall comply with Executive Order 11246 of September 24, 1965,
entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of
October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR
Chapter 60). (Applies to all construction contracts awarded in excess of $10,000 by
grantees and their contractors or subgrantees)
E. Contractor shall comply with the Copeland "Anti- Kickback" Act (18 U.S.C.
874) as supplemented in Department of Labor regulations (29 CFR Part 3). (Applies
to all contracts and subcontracts for construction or repair)
F. Contractor shall comply with the Davis -Bacon Act (40 U.S.C. 276a to 276A-
7) as supplemented by Department of Labor regulations (29 CFR Part 5). (Applies to
construction contracts in excess of $2,000 awarded by grantees and subgrantees when required
by federal grant program legislation, but does not apply to projects paid for with disaster
funding)
G. Contractor shall comply with Sections 103 and 107 of the Contract Work
Hours and Safety Standards Act (40 U.S.C. 327 -330) as supplemented by Department
of Labor regulations (29 CFR Part 5). (Applies to construction contracts awarded by
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grantees and subgrantees in excess of $2,000, and in excess of $2,500 for other
contracts which involve the employment of mechanics or laborers)
H. Patent Rights and Copyrights. With respect to any discovery or invention
which arises or is developed in the course of or under this Agreement, Contractor is
responsible for complying with requirements pertaining to patent rights, as defined
by the awarding agency. With respect to any publication, documents, or data that
arises or is developed in the course of or under this Agreement, the Contractor is
responsible for complying with requirements pertaining to copyright, as defined by
the awarding agency.
I. Access to Documents. Contractor shall exercise best efforts to maintain
communication with Applicant's personnel whose involvement in the project is necessary or
advisable for successful and timely completion of the work of the project, including but not
limited to the closing of specific transactions. Communications between the parties shall be
verbal or in writing, as requested by the parties or as dictated by the subject matter to be
addressed. During the term of this Agreement and for the ensuing record - retention period,
Contractor shall make any or all project records available upon reasonable request, and in any
event within two (2) business days of request, to Applicant, Iowa Homeland Security and
Emergency Management Division (HSEMD), the Federal Emergency Management Agency
(FEMA), the Comptroller General of the United States, and any other agency of State or Federal
government, or the duly authorized representatives of any of the foregoing, that has provided
funding or oversight for the project, for the purpose of making audit, examination, excerpts
and /or transcriptions. For purposes of this section, "records" means any and all books,
documents, papers and records of any type or nature that are directly pertinent to this
Agreement. Contractor agrees to furnish, upon termination of this Agreement and upon
demand by the Applicant, copies of all basic notes and sketches, charts, computations, and any
other data prepared or obtained by the Contractor pursuant to this Agreement, without
cost and without restrictions or limitation as to the use relative to specific projects covered
under this Agreement. In such event, the Contractor shall not be liable for the Applicant's use of
such documents on other projects.
J. Retention of Documents. Contractor shall maintain all project records for a minimum
period of three (3) years after the date of final payment for services rendered under this
Agreement.
K. The Contractor shall comply with all applicable standards, orders, or requirements
issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean
Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency
regulations (40 CFR Part 15). (Applies to contracts, subcontracts, and subgrants of amounts in
excess of $100,000)
L. Energy Efficiency Standards. The Contractor shall comply with mandatory
standards and policies relating to energy efficiency that are contained in the State
Energy Conservation Plan issued pursuant to the Energy Policy and Conservation Act
(Pub. L. 94 -163, 89 Stat. 871). [53 FR 8078, 8087, Mar. 11, 1988, as amended at 60
FR 19639, 19645, Apr. 19, 1995].
M. Bonding requirements. The minimum bonding requirements [44 CFR (h)] are as follows:
(1) A bid guarantee from each bidder equivalent to five percent of the bid price.
The " bid guarantee" shall consist of a firm commitment such as a bid bond,
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certified check, or other negotiable instrument accompanying a bid as
assurance that the bidder will, upon acceptance of his bid, execute such
contractual documents as may be required within the time specified.
Prior to, or at Contract execution, contractor must provide:
(2) A performance bond on the part of the contractor for 100 percent of the
contract price. A "performance bond' is one executed in connection with a contract
to secure fulfillment of all the contractor's obligations under such contract.
(3) A payment bond on the part of the contractor for 100 percent of the contract
price. A " payment bond' is one executed in connection with a contract to assure
payment as required by law of all persons supplying labor and material in the
execution of the work provided for in the contract.
Attachments:
Instruction to Bidders and General terms and Conditions
Bid Tabulation Forms- Parts I and II
Signature Page
Building Demolition and Insurance Requirements
Asbestos Survey results
Insurance Schedule B, with Pollution Class A
List of all Structures including identification of those structures requiring abatement and Applicant's notes on specific structures
SIGNATURE PAGE
The undersigned Bidder, having examined these documents and having full knowledge of the condition under
which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained
herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish
all required services and pay all incidental costs in strict conformity with these documents for the stated process as
payment in full.
Our bid, consisting of the total of the tabulated amounts submitted for each site is not to exceed $_
for Part I and not to exceed $ for Part II, for a total not to
exceed amount of $ . Amount in written form, not to exceed:
The correct mathematical summation of actual bid tabulation figures will supersede any amounts shown on this page. The
Contractor awarded the work for this project agrees to execute the contract followed by an immediate Amendment to correct
any such errors.
Date : Submitting Firm:
Address:
City: State: Zip:
By: Authorized Representative
Authorized Representative's Signature
Print name and title
CONTRACTOR & SUBCONTRACTOR(S) IDENTIFICATION:
Please indicate the names, addresses and phone numbers of all Contractors and Subcontractors you are proposing
to use for this work. Include copies of all Companies' permits, licenses and Contractor Registrations.
Name Work
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Address Phone #
Name Work
Address Phone #
Name Work
Address Phone #
EXCEPTIONS /DEVIATIONS to this Request for Bid shall be taken in writing on an attached document provided
by the Bidder. Please be as specific as possible. If your company has no exceptions /deviations, please write "No
Exceptions ". . Please note that alternative bid proposals are not requested and
may cause your submittal to be rejected in its entirety.
FIRM PRICING. Offered prices shall remain firm for a minimum of 60 days after the due date of this solicitation
unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. Any changes in
the Scope of Work will take the form of written amendments; all bid tabulations are made on a 'not
to exceed" basis,
ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby
acknowledges receipt of the following addenda (if any):
Addenda Number Date Addenda Number Date
Addenda Number Date Addenda Number
Date
We choose not to bid at this time but would like to be considered for future requests for bid.
BUILDING DEMOLITION & INSURANCE REQUIREMENTS
CONTRACTOR, and SUBCONTRACTORS, if any, shall at it's (their) own expense procure and maintain the following
insurance so as to cover all risks which shall arise directly or indirectly from CONTRACTOR'S and
SUBCONTRACTOR'S obligations and activities.
1. Workers Compensation and Employers Liability Insurance meeting the requirements of the
Iowa Workers Compensation Law covering all of the Contractors employees carrying out their work.
See attached Insurance Schedule B, with Pollution Class A for coverage details.
2. General Liability Insurance must be carried meeting at minimum the requirements set forth in the
attached Insurance Schedule B, with Pollution Class A.
3. Automobile Liability Insurance with a combined limit of at least $1,000,000 per occurrence for
bodily injury and property damage coverage shall include all owned, hired, and non -owned motor
vehicles used in the performance of work by the Contractor or its employees. Reference the attached
Insurance Schedule B, with Pollution Class A for policy requirements.
Qualifying insurance. Policies shall be issued by insurers who are authorized to do business in the State of
Iowa. All policies shall be occurrence form and not claims made form. The Contractor shall be responsible for
deductibles and self- insured retentions in the Contractor's insurance policies.
Additional Insured. The City Dubuque, its officers and employees, including ECIA shall be named as additional
insured on the Contractor's, subcontractor's, and independent contractor's liability insurance policies and
certificates of insurance. This provision does not apply to workers compensation insurance.
Certificate of Insurance Requirements
1. "The City of Dubuque, its officers and employees, including ECIA" shall be designated as additional
insured's.
2. The minimum limits of liability coverage are in the attached Insurance Schedule B, with Pollution Class A.
3. The following address must appear in the Certificate Holder section: City of Dubuque, 50 West 13th Street,
Dubuque, IA 52001.
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4. Certificate of Insurance must be provided to the City prior to starting the project and before a permit will
be issued. Certificates may be sent by email, fax, mail, or delivery. (see cover page)
5. Contractor shall provide the City with a renewal certificate of insurance 20 days prior to policy expiration
dates.
INSTRUCTION TO BIDDERS AND GENERAL TERMS AND CONDITIONS
1. LANGUAGE, WORDS USED INTERCHANGEABLY - The word CITY refers to the CITY OF
DUBUQUE, IOWA throughout these Instructions to Bidders and General Terms and Conditions. Similarly,
BIDDER refers to the person or company submitting an offer to sell its goods or services to the CITY. The
words QUOTATION, BID and PROPOSAL are all offers from a BIDDER, but may represent different methods of
obtaining price and other information from the BIDDER.
2. BID TABULATION AVAILABILITY - Bids will be evaluated promptly after opening. After award, a bid
tabulation summary will be sent to all companies who submitted a bid or returned a Statement of No Bid. BID
RESULTS WILL BE GIVEN OVER THE TELEPHONE. No Bid may be withdrawn for a period of sixty (60) calendar
days of the Bid Opening date.
3. BIDDER QUALIFICATIONS - No Bid shall be accepted from, and no contract will be awarded to, any person,
firm or corporation that is in arrears to the City upon debt or contract, that is a defaulter, as surety or
otherwise, upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If
requested, Bidders shall be required to submit satisfactory evidence that they have a practical knowledge of
the particular supply /service bid and that they have the necessary financial resources to provide the proposed
supply /service as described in the attached Technical Proposal specifications.
4. BID FORM - Each Bidder must submit an original Bid on the forms attached plus any additional sheets
provided by the Bidder that may be required for additional information. The Bidder shall sign his /her Bid
correctly, and the Bid may be rejected if it shows any omissions, alterations of the form, additions not called
for in the Bid, or any irregularities of any kind. The City will not consider replies that are not on the City's
form. Bidders may submit additional information and brochures relative to the services for which they are
offering pricing, but those submittals will only be considered in addition to, not in lieu of, any bid submitted on
the City's form. In case of a discrepancy between the unit price and the extended price, the unit price shall
prevail.
5. SPECIFICATION DEVIATIONS BY THE BIDDER - Any deviation from this specification MUST be noted in
detail, and submitted in writing and attached to the Bid Form. Completed specifications should be attached for
any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification
deviation statement and accompanying specifications will hold the Bidder strictly accountable to the
specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be
grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are
submitted with Bids, the Bidder's name should be clearly shown on each document.
6. BIDDER REPRESENTATION - Each Bidder must sign the Bid with his /her usual signature and shall give
his /her full business address on the form provided in this Bid.
7. COLLUSIVE BIDDING - The Bidder certifies that the bid submitted by said Bidder is done so without any
previous understanding, agreement or connection with any person, firm, or corporation making a bid for the
same contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside
control, collusion, fraud or otherwise illegal action.
8. BROCHURES - Bids may include adequate brochures and advertising literature describing the service offered
in such fashion as to permit ready comparison with our specifications where applicable.
9. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Bid documents shall be
through written addendum and furnished to all Bidders. Verbal information obtained otherwise will not be
considered in awarding of Bids.
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10. BID CHANGES - Bids amendments thereto or withdrawal requests received after the time advertised for Bid
Opening will be void regardless of when they were mailed.
11. HOLD HARMLESS AGREEMENT - The Bidder agrees to protect, defend, indemnify and hold harmless the
Applicant, its officers, and its employees, including ECIA, the United States of America, FEMA, the State of
Iowa, their agencies and agents from any and all claims and damages of every kind and nature made,
rendered or incurred by or on behalf of every person or corporation whatsoever, including the parties hereto
and their employees that may arise, occur, or grow out of any acts, actions, work or other activity done by the
Bidder, its employees, subcontractors or any independent contractors working under the direction of either the
Contractor or subcontractor in the performance of this contract.
12. COMPLETION DATE - The completion as stated in the Bid Form shall be the time required to complete the
project after the award of the Contract. Where multiple items appear on a Bid request, the Bidder shall, unless
otherwise stated by the City, show the completion date for each item separately. If only a single completion
date is shown, it will mean that all tasks of the project included in the Bid can and will be delivered on or
before the specified date. The Bidder agrees that the project will be completed in the time stated, assuming
that the time between the Bid Opening and the Notice to Proceed does not exceed the number of days so
stipulated. The right is reserved to reject any Bid in which the completion time indicated is considered sufficient
to delay the operational needs for which the service is intended.
13. BID REJECTION OR PARTIAL ACCEPTANCE - The City reserves the right to reject any or all Bids. The City
further reserves the right to waive technicalities and formalities in Bids, as well as to accept in whole or in part
such Bids where it is deemed advisable in protection of the best interests of the City.
14. BID CURRENCY /LANGUAGE - All Bid prices shall be shown in US Dollars ($). All prices must remain firm for
the duration of the contract regardless of the exchange rate. All bid responses must be submitted in English.
15. PAYMENTS - Payments will be made for all goods /services delivered, inspected and accepted within . 60 days
and upon receipt of an original invoice.
16. MODIFICATION, ADDENDA AND INTERPRETATIONS - Any apparent inconsistencies, or any matter
requiring explanation or interpretation, must be inquired into by the Bidder in writing at least 72 hours
(excluding weekends and holidays) prior to the time set for the Bid Opening. Any and all such interpretations
or modifications will be in the form of written addenda. All addenda shall become part of the contract
documents and shall be acknowledged and dated on the Signature Page.
17. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and
regulations of a governmental body having jurisdiction shall apply to the award throughout as the case may be,
and are incorporated here by reference.
18. TELEGRAPHIC /ELECTRONIC BID SUBMITTAL - Telegraphic and /or bid offers sent by electronic devices
(e.g. facsimile machines) are not acceptable and will be rejected upon receipt. Proposing firms will be expected
to allow adequate time for delivery of their bid either by airfreight, postal service, or other means.
19. MISCELLANEOUS - The City reserves the right to reject any and all bids or parts thereof. The City reserves
the right to inspect Contractor's facilities prior to the award of this bid. The City reserves the right to negotiate
optional items with the successful Bidder.
20. MODIFICATION OF AGREEMENT - No modification of award shall be binding unless made in writing and
signed by the City.
21. CANCELLATION - Either party may cancel the award in the event that a petition, either voluntary or
involuntary, is filed to declare the other party bankrupt or insolvent or in the event that such party makes an
assignment for the benefit of creditors.
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22. TERMINATION OF AWARD FOR CAUSE - If, through any cause, the successful Bidder shall fail to fulfill in a
timely and proper manner its obligations or if the successful Bidder shall violate any of the covenants,
agreements or stipulations of the award, the City shall thereupon have the right to terminate the award by
giving written notice to the successful Bidder of such termination and specifying the effective date of
termination. In that event, and as of the time that notice is given by the City, all finished or unfinished
services, reports or other materials prepared by the successful Bidder shall, at the option of the City, become
its property, and the successful Bidder shall be entitled to receive compensation for any satisfactory work
completed, prepared documents or materials as furnished. Notwithstanding the above, the successful Bidder
shall not be relieved of liability to the City for damage sustained by the City by virtue of breach of the award by
the successful Bidder. The City may withhold any payments to the successful Bidder for the purpose of set -off
until such time as the exact amount of damages due the City from the successful Bidder is determined.
23. TERMINATION OF AWARD FOR CONVENIENCE - The City may terminate the award at any time by giving
written notice to the successful Bidder of such termination and is effective upon issuance. Delivery may be
made by mail, fax, phone or email. In that event, all finished or unfinished services, reports, materials(s)
prepared or furnished by the successful Bidder or under the award shall, at the option of the City, become its
property. If the award is terminated due to the fault of the successful Bidder, termination of award for cause
relative to termination shall apply. If the award is terminated by the City as provided herein, the successful
Bidder will be paid an amount as of the time notice is given by the City which bears the same ratio to the total
compensation as the services actually performed bear to the total services the successful Bidder covered by the
award, less payments of compensation previously made.
24. FORCE MAJEURE - For the purpose hereof, force majeure shall be any of the following events: acts of God or
the public enemy; compliance with any order, rule, regulation, decree, or request of any governmental
authority or agency or person purporting to act therefore; acts of war, public disorder, rebellion, terrorism, or
sabotage; floods, hurricanes, or other storms; strikes or labor disputes; or any other cause whether or not of
the class or kind specifically named or referred to herein not within the reasonable control of the party
affected.
a. A delay in or failure of performance of either party shall not constitute a default hereunder nor be the basis
for, or give rise to, any claim for damages, if and to the extent such delay or failure is caused by force
majeure.
b. The party who is prevented from performing by force majeure (i) shall be obligated, within a period not to
exceed fourteen (14) days after the occurrence or detection of any such event to give notice to the other
party setting forth in reasonable detail the nature thereof and the anticipated extent of the delay, and (ii)
shall remedy such cause as soon as reasonably possible.
25. ASSIGNMENT - Bidder shall not assign this order or any monies to become due hereunder without the prior
written consent of the City. Any assignment or attempt at assignment made without such consent of the City
shall be void.
26. EQUAL OPPORTUNITY - The successful firm agrees not to refuse to hire, discharge, promote, demote, or to
otherwise discriminate in matters of compensation against any person otherwise qualified solely because of
race, creed, sex, national origin, ancestry or physical handicap.
27. TIME PERIOD - Prices are to be honored for the time period stated in your response on the Signature Page.
28. EXTENSION - Any or all of the awards made as a result of this Request for Bid may be extended for an
additional period of time, up to one year, if mutually agreed between the parties.
29. METHOD OF AWARDING /QUOTING - The City reserves the right to make awards based on the entire bid
or on an individual basis. However if you offer your bid based on an "all or none" condition, the City may
consider your bid non - responsive and reject the entire bid.
30. TAXES - The City of Dubuque is exempt from sales tax and certain other use taxes. Any charges for taxes
from which the City is exempt will be deducted from invoices before payment is made.
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31. BID INFORMATION IS PUBLIC — All documents submitted with any bid or proposal shall become public
documents and subject to Iowa Code Chapter 22, which is otherwise known as the "Iowa Open Records Law ".
By submitting any document to the City of Dubuque in connection with a bid or proposal, the submitting party
recognized this and waives any claim against the City of Dubuque and any of its officers and employees
relating to the release of any document or information submitted. Each submitting party shall hold the City of
Dubuque and its officers and employees, including ECIA harmless from any claims arising from the release of
any document or information made available to the City of Dubuque arising from any bid opportunity.
32. PURCHASE ORDER — Purchase Orders will not be issued from the City of Dubuque.
33. NO GIFT STANDARD - The City of Dubuque is committed to upholding the highest ethical standards in all of
our business practices. This standard recognizes the need to avoid even the perception of improper gifts or
favors to employees. Therefore, we ask all vendors to abide by our "No Gift" standard. The "No Gift" standard
also applies to all offers of discounts or free items at any place of business targeted toward a City employee
and not available to the general public, regardless of the value.
LISTING OF PROPERTY ADDRESSES
This project includes the following addresses or property legal descriptions, and any additional
information, including adjacent lots which may be a part of the project:
#
House #
Street
ACM?
1
1654
Manson Road
2
1711
Old Mill Road
Some addresses may be lots which do not have a "house ", or addresses where the house and basement
have been previously removed; remaining items to be demolished and removed may consist of all or any
of the following: garages, sheds or other outbuildings; wells, cisterns, patios, retaining walls, planters,
landscape features such as pools and waterers, walkways, sidewalks, drive -ways and the like.
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BID TABULATIONS PAGE PART I
(Complete one sheet per address)
Having examined the specifications and related documents and the sites of the proposed work, and being familiar with
all of the conditions surrounding the work of the proposed project, including the availability of labor, materials and equipment,
licenses and permits, the undersigned hereby proposes to perform in accordance with this Request for Bid and at the prices
stated. Contractor agrees to commence work under this Contract on a date specified in a written "Notice to Proceed" and
complete the work in the time allotted.
Item #
Description
;;
�,r
TOTAL COST
1
Removal of ACM per Section 9 of the RFP
and hauling to designated landfill
Address:
Total cost this address, not
to exceed:
Any changes must
form of written amendments.
take the
By:
Contractor:
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BID TABULATIONS PAGE -PART II- STRUCTURE DEMOLITION
Having examined the foregoing specifications, all related documents and the sites of the proposed work, and being familiar with all conditions of the proposed work, including availability of equipment and
labor, the undersigned hereby proposed to perform in accordance with this Request for Bid and the prices stated. These prices shall cover all expenses incurred in performing the required work under the
Contract documents, of which this Request for Bid is a part. Contractor agrees to commence work under this Contract on a date to be specified in a written Notice to Proceed from the Applicant and to fully
complete the work in the contractual period of time allotted. Any changes in the Scope of Work will take the form of written amendment(s). The estimated quantities the Contractor has indicated below
may not reflect the actual quantities of debris that will be moved as a part of this contract. These estimated quantities will be used for the sole purpose of assisting the Applicant in it's evaluation of the bids
for the contract award, if one is to be made. The Contractor acknowledges that no representation or guarantee is made by the Applicant or its agents as to the actual amount of each type of debris to be
moved, or the total amount of debris to be moved. Please contact the Dubuque Metropolitan Landfill for the most current tipping fees. The Contractor shall pay all tipping fees and disposal costs and shall
be included in the unit prices submitted on this form. Contractor agrees to complete the project as described in accordance with the specifications and other information included in the Contract Documents
for the following prices:
ITEM
ITEM DESCRIPTION
EST. QUANTITY
UNIT PRICE WRITTEN
UNIT PRICE NUMERIC
PRICE EXTENSION
1
STRUCTURE REMOVAL AND DISPOSAL, including fences, decks and the like,
resulting from demolition to the site as designated in the RFB.
Tons
$
$
$
per ton
per ton
2
WHITE GOODS. The Contractor shall remove and transport all white goods
(appliances), furnaces and water heaters in accordance with all Federal, State and local
regulations to the site designated in the RFB. All units are to be handled in a manner
to prevent them from discharging any remaining refrigerants into the atmosphere.
Pieces
$
$
$
per piece
per piece
3
ELECTRONIC WASTE. Contractor shall remove and transport all electronic
wastes to the site designated in the RFB.
g
Pieces
$
$
$
per piece
per piece
4
HOUSEOLD HAZARDOUS WASTES. Contractor shall remove and transport
all household hazardous wastes to the site designated in the RFB.
Pounds
$
$
$
per pound
per pound
5
UTILITIES DISCONNECTS. Contractor shall disconnect and remove all utilities
in accordance with the specifications contained in the RFB.
this site
$
$
$
this site
6
CLEAN FILL DIRT. The Contractor shall acquire, deliver, place and compact clean
fill dirt in exposed basements and in other flood or non -flood related depressions
resulting from demolition activities as contained in the RFB specifications.
Tons
$
$
$
per ton
per ton
7
DEMOLITION & REMOVAL OF CONCRETE- ASPHALT - ASSORTED.
The Contractor is to remove cement slabs of basementless structures, other cement slabs,
patios, sidewalks, driveways, planters, retaining walls, etc. to the site designated in the RFB.
Tons
$
$
$
per ton
per ton
8
BASEMENTS. Basements of any material shall be completely removed
this site
$
$
$
this site
9
EROSION CONTROL /SEEDING /FERTILIZER /MULCH. Application is per
RFB specifications.
this site
$
$
$
this site
BID TABULATION IS FOR THIS STRUCTURE ADDRESS ONLY:
TOTAL BID PRICE, NOT TO EXCEED: $ (NUMERIC)
TOTAL BID PRICE, NOT TO EXCEED: $ (WRITTEN)
CONTRACTOR:
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BY:
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City of Dubuque Insurance Requirements for General, Artisan or Trade
Contractors, Subcontractors or Sub Subcontractors
Class A:
Class 13:
Class C:
Insurance Schedule B
Asbestos Removal Elevators Piles & Caissons Special construction
Concrete Fiber Optics Plumbing Steel
Decking Fire Protection Reinforcement Structural Steel
Demolition Fireproofing Roofing
Earthwork HVAC Sheet Metal
Electrical Paving & Surfacing Site Utilities
Chemical Spraying Finish Carpentry Rough Carpentry
Deconstruction Landscaping Stump Grinding
Doors, Window & Glazing Painting & Wall Covering Tree Trimming
Drywall Systems Pest Control Waterproofing
Fertilizer Application Plastering
Acoustical Grass Cutting Office Furnishings
Carpet & Resilient Flooring Janitorial Power Washing
Caulking & Sealants Non Vehicular Snow & Ice Tile & Terrazzo Flooring
General Cleaning Removal Window Washing
1. Contractor shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the coverage required in
Exhibit I prior to commencing work and at the end of the project if the term of work is longer than 60 days. Providers
presenting annual certificates shall present a Certificate at the end of each project with the final billing. Each
Certificate shall be prepared on the most current ACORD form approved by the Iowa Department of Insurance or an
equivalent.
2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and all carriers
shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of Dubuque.
Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement.
5. Subcontractors and sub subcontractor performing work or service shall provide a Certificate of Insurance in accord
with their respective classification to their contractor.
6. All required endorsements to various policies shall be attached to Certificate of insurance.
7. Whenever an ISO form is referenced the current edition must be used.
8. Provider shall be required to carry the minimum coverage /limits, or greater if required by law or other legal
agreement, in Exhibit I.
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City of Dubuque Insurance Requirements for General, Artisan or Trade
Contractors, Subcontractors or Sub Subcontractors
Insurance Schedule B (continued)
Exhibit 1
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products - Completed Operations Aggregate Limit $2,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made, form. All deviations from the standard ISO
commercial general liability form CG 0001, or Business owners form BP 0002, shall be clearly identified.
b) Include 150 endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit" or CG 25 03 "Designated
Construction Project (s) General Aggregate Limit" as appropriate.
c) Include endorsement indicating that coverage is primary and non - contributory.
d) Include endorsement to preserve Governmental Immunity. (Sample attached).
e) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its
boards, commissions and /or authorities and their board members, employees and volunteers.
using ISO form CG 2010. Ongoing operations.
f) All contractors shall include The City of Dubuque (per the above verbiage) as an additional insured for completed
operations under ISO form CG 2037 during the project term and for a period of two years after the completion of
the project.
g) Include endorsement that deletes any fellow employee exclusion
B) AUTOMOBILE LIABILITY $1,000,000 (Combined Single Limit)
C) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by
Iowa code Chapter 85.
Coverage A Statutory —State of Iowa
Coverage B Employers Liability
Each Accident $100,000
Each Employee- Disease $100,000
Policy Limit - Disease $500,000
a) Policy shall include an endorsement providing a waiver of subrogation to the City of
Dubuque.
b) Coverage B limits shall be greater if required by Umbrella Carrier.
D) Umbrella Liability
Umbrella liability coverage must be at least following form with the underlying policies included herein.
Class A $10,000,000 (General Contractor)
Class A $3,000,000 (other Sub - Contractors)
Class B $1,000,000
Class C -0-
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City of Dubuque Insurance Requirements for General, Artisan or Trade
Contractors, Subcontractors or Sub Subcontractors
Insurance Schedule B (continued)
Exhibit 1
E) Pollution Liability
Pollution Liability coverage shall be required if project involves any pollution exposures including
abatement of hazardous materials including the removal of lead, asbestos, or PCB's. Pollution product
and complete operations coverage shall also be covered.
$2,000,000 each occurrence
$4,000,000 policy aggregate
a) Policy to include premises and transportation coverage.
b) Include additional insured as stated in Ae above.
c) Include preservation of governmental immunity as stated in Ad above.
9 Railroad Protective Liability
Any agreement for construction or demolition work on or within 50 feet of a
railroad and effecting any railroad bridge or trestle, tracks, roadbeds, tunnel,
underpass, or crossing for which an easement or license for which an easement
or license or indemnification of the railroad is required, shall require evidence of
the following additional coverages.
Railroad Protective Liability: Per limits required by Railroad or Iowa DOT.
An endorsement to the Commercial General Liability policy equal to ISO CG 2417
(Contractual Liability - Railroads). A copy of this endorsement shall be attached to the
Certificate of Insurance.
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City of Dubuque Insurance Requirements for General, Artisan or Trade
Contractors, Subcontractors or Sub Subcontractors
Preservation of Governmental Immunities Endorsement
1. Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and states that the
purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does
not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa
under Code of Iowa Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover only
those claims not subject to the defense of governmental immunity under the Code of Iowa Section
670.4 as it now exists and as it may be amended from time to time. Those claims not subject to
Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any
defense of governmental immunity, and may do so at any time and shall do so upon the timely
written request of the insurance carrier.
4. Non - Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the
insurance carrier shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa
under this policy for reasons of governmental immunity unless and until a court of competent
jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of
Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
SPECIMENDRAfl LETTER OF
AGREEMENT
Project §404 Hazard Mitigation Property Acquisition Abatement & Demolitions
Program for the City of Dubuque.
Contractor:
Address:
City:
THIS AGREEMENT, entered into this 20th day of May, 2013, is by and between the City of
Dubuque, Iowa, (hereinafter called the City), and , (hereinafter
called the Contractor).
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WHEREAS, the City requires both asbestos abatement, dwelling and other structural
demolitions, basement removals, concrete, asphalt and masonry flatwork and other site
material removal; backfill and excavated site leveling to be performed in connection with the
above identified project; and
WHEREAS, the Contractor certifies to be qualified and willing to perform the work required in
accordance with the standards and criteria hereinafter set forth, and pursuant to the terms,
provisions and conditions hereof,
NOW, THEREFORE, the parties hereto mutually agree as follows:
The Contractor shall furnish all tools, equipment, labor and materials for the proposed
demolition in accordance with all applicable plans, specifications, codes and ordinances of
Dubuque, Iowa.
The Contractor will be required to maintain a valid Certificate of Liability Insurance for the
duration of the project. The Contractor must also remain in good standing as a Registered
Contractor through Iowa Workforce Development.
The Contractor will be paid contract price for all items satisfactorily completed. Such payment
shall be full compensation for demolition removal work including basement foundation, for
debris disposal, for furnishing and placing backfill, for site clearance, for all permits, licenses,
inspections, water and sewer disconnections, for complying with all laws, rules, regulations, and
ordinances, including safety, and for furnishing all material, equipment, tools and labor to
complete the work, in accord with the plans and these specifications listed in the signed and
awarded Request for Bid received by the City on May 8, 2013 from the Contractor.
Payment for the work completed shall be based on the following price:
TOTAL, not to exceed: $
Contract term
The term of this Contract is 25 business days from the foregoing date. The contract may be
extended as agreed by written mutual consent of the Applicant and Contractor.
Work Commencement
The work shall commence within five (5) days after being notified by the City and shall be
completed within 20 business days of the issuance of Notice to Proceed. Time extensions may
be granted for those portions of the project affected by inclement weather conditions.
The Contractor shall not begin work on the demolition project until after this contract
agreement signed by the Contractor and City and a completely executed copy has been
returned to the Contractor with Notice to Proceed.
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Payment
Payment will be made to the Contractor within sixty (60) days after the completion and
approval thereof by the City Council. Payment shall be requested in writing by the Contractor on
a properly executed claim, bill or statement.
The Contractor agrees to perform all "extra work" which may be required to complete the work
contemplated at unit prices to be agreed upon in writing prior to starting such work, or if prices
or sums cannot be agreed upon to perform such work on a force account basis, as provided in
the specifications. All amendments to this contract shall be agreed to in writing.
During the performance of this contract, the Contractor itself, it's assignees and successors in
interest agrees to comply with the anti - discrimination laws of the State of Iowa, as contained
inn Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and
made a part of this contract. The Contractor must comply with the following laws and
regulations: Title VI of the Civil Rights Act of 1964 (P.L. 88 -352); Iowa Civil Rights Act of 1965
(Iowa Executive Orders 15 and 34); Section 109 of Title I of the Housing and Community
Development Act of 1974, as amended (42 U.S.C. 5309); the Age Discrimination Act of 1975, as
amended (42 U.S.C. 1601 et seq.); Section 504 of the Rehabilitation Act of 1973, as amended
(P.L. 93 -112, 29 U.S.C. 794); Americans with Disabilities Act (P.L. 101 -336, 42 U.S.C. 12101-
12213); Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C.
1701u) ; Title VIII of the Civil Rights Act of 1968, as amended; Federal Executive Order 11063,
as amended by Executive Order 12259; Federal Executive Order 11246, as amended.
Government - Mandated Provisions
Because this project activity is funded in whole or in part by the Federal Government, or an
Agency thereof, Federal Law requires that the Applicant's contracts relating to the project
include certain provisions. Depending upon the type of work or services provided and the
dollar value of the resultant contract, some of the provisions set forth in this Section may not
apply to the Contractor or to the work or services to be provided hereunder; however, the
provisions are nonetheless set forth to cause this Contract to comply with Federal Law.
Parenthetical comments in the following paragraphs are taken from 44 CFR § 13.36(h) and (i).
A. Remedies. In the event that the Contractor defaults in the performance or
observance of any covenant, agreement or obligation set forth in this Agreement, and if
such default remains uncured for a period of five (5) days after notice of default has been
given by Applicant to Contractor, then Applicant may take any one or more of the following
steps, at its option:
a. by mandamus or other suit, action or proceeding at law or in equity, require
Contractor to perform its obligations and covenants hereunder, or enjoin any
acts or things which may be unlawful or in violation of the rights of the
Applicant hereunder, or obtain damages caused to the Applicant by any such
default;
b. have access to and inspect, examine and make copies of all books and records
of Contractor which pertain to the project;
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c. make no further disbursements, and demand immediate repayment from
Proposer of any funds previously disbursed under this Agreement;
d. terminate this Agreement by delivering to Contractor a written notice of
termination; and /or
e. take whatever other action at law or in equity may be necessary or desirable
to enforce the obligations and covenants of Contractor hereunder, including
but not limited to the recovery of funds.
No delay in enforcing the provisions hereof as to any breach or violation shall impair,
damage or waive the right of Applicant to enforce the same or to obtain relief against or
recover for the continuation or repetition of such breach or violation or any similar breach
or violation thereof at any later time or times. In the event that Applicant prevails against
Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay the
reasonable attorneys' fees and expenses incurred by Applicant.
B. Termination for Cause. Applicant may terminate this contract as set out in the
foregoing Section A (d).
C. Termination for Convenience. Applicant may terminate this Agreement at it's
convenience at any time and is effective upon issuance. Delivery may be made by mail, phone,
fax or email.
D. Contractor shall comply with Executive Order 11246 of September 24,
1965, entitled "Equal Employment Opportunity," as amended by Executive Order
11375 of October 13, 1967, and as supplemented in Department of Labor
regulations (41 CFR Chapter 60). (Applies to all construction contracts awarded
in excess of $10,000 by grantees and their contractors or subgrantees)
E. Contractor shall comply with the Copeland "Anti- Kickback" Act (18
U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part
3). (Applies to all contracts and subcontracts for construction or repair)
F. Contractor shall comply with the Davis -Bacon Act (40 U.S.C. 276a to
276A -7) as supplemented by Department of Labor regulations (29 CFR Part 5).
(Applies to construction contracts in excess of $2,000 awarded by grantees and
subgrantees when required by federal grant program legislation, but does not
apply to projects paid for with disaster funding)
G. Contractor shall comply with Sections 103 and 107 of the Contract
Work Hours and Safety Standards Act (40 U.S.C. 327 -330) as supplemented by
Department of Labor regulations (29 CFR Part 5). (Applies to construction
contracts awarded by grantees and subgrantees in excess of $2,000, and in
excess of $2,500 for other contracts which involve the employment of mechanics
or laborers)
H. Patent Rights and Copyrights. With respect to any discovery or
invention which arises or is developed in the course of or under this Agreement,
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Contractor is responsible for complying with requirements pertaining to patent
rights, as defined by the awarding agency. With respect to any publication,
documents, or data that arises or is developed in the course of or under this
Agreement, the Contractor is responsible for complying with requirements
pertaining to copyright, as defined by the awarding agency.
I. Access to Documents. Contractor shall exercise best efforts to maintain
communication with Applicant's personnel whose involvement in the project is
necessary or advisable for successful and timely completion of the work of the
project, including but not limited to the closing of specific transactions.
Communications between the parties shall be verbal or in writing, as requested
by the parties or as dictated by the subject matter to be addressed. During the
term of this Agreement and for the ensuing record - retention period, Contractor
shall make any or all project records available upon reasonable request, and in
any event within two (2) business days of request, to Applicant, Iowa Homeland
Security and Emergency Management Division (HSEMD), the Federal Emergency
Management Agency (FEMA), the Comptroller General of the United States, and
any other agency of State or Federal government, or the duly authorized
representatives of any of the foregoing, that has provided funding or oversight
for the project, for the purpose of making audit, examination, excerpts and /or
transcriptions. For purposes of this section, "records" means any and all books,
documents, papers and records of any type or nature that are directly pertinent
to this Agreement. Contractor agrees to furnish, upon termination of this
Agreement and upon demand by the Applicant, copies of all basic notes and
sketches, charts, computations, and any other data prepared or obtained by the
Contractor pursuant to this Agreement, without cost and without restrictions or
limitation as to the use relative to specific projects covered under this
Agreement. In such event, the Contractor shall not be liable for the Applicant's
use of such documents on other projects.
J. Retention of Documents. Contractor shall maintain all project records
for a minimum period of three (3) years after the date of final payment for
services rendered under this Agreement.
K. The Contractor shall comply with all applicable standards, orders, or
requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)),
Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738,
and Environmental Protection Agency regulations (40 CFR Part 15). (Applies to
contracts, subcontracts, and subgrants of amounts in excess of $100,000)
L. Energy Efficiency Standards. The Contractor shall comply with
mandatory standards and policies relating to energy efficiency that are
contained in the State Energy Conservation Plan issued pursuant to the Energy
Policy and Conservation Act (Public Law 94 -163, 89 Stat. 871). [53 FR 8078,
8087, Mar. 11, 1988, as amended at 60 CFR 19639, 19645, Apr. 19, 1995].
M. Bonding requirements. The minimum bonding requirements are as follows:
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(1) A bid guarantee from each bidder equivalent to five percent of the bid
price. The " bid guarantee" shall consist of a firm commitment such
as a bid bond, certified check, or other negotiable instrument
accompanying a bid as assurance that the bidder will, upon
acceptance of his bid, execute such contractual documents as may be
required within the time specified. Applicant agrees to release this
bond upon Contract execution.
Applicant hereby acknowledges receipt of the following:
(2) A performance bond on the part of the contractor for 100 percent of
the contract price. A "performance bond' is one executed in
connection with a contract to secure fulfillment of all the contractor's
obligations under such contract.
(3) A payment bond on the part of the contractor for 100 percent of the
contract price. A" payment bond' is one executed in connection with
a contract to assure payment as required by law of all persons
supplying labor and material in the execution of the work provided for
in the contract.
Contractor:
By:
Date:
Approved and Accepted:
CITY OF DUBUQUE:
By:
Title:
Date:
28
CONTRACT FOR SERVICES WITH THE
EAST CENTRAL INTERGOVERNMENTAL ASSOCIATION
THIS CONTRACT is entered into by and between the East Central Intergovernmental Association
(hereinafter called ECIA) and the City of Dubuque, Iowa, (hereinafter called the Grantee) for the
purpose of carrying out the Scope of Services and Terms in any Attachments as described below.
SECTION 1. SCOPE OF SERVICES
ECIA shall provide and perform the necessary administrative services required to acquire
two residential properties including relocation assistance to property owners as described in
Grant Agreement No. HMGP -DR- 1930 - 0025 -01, Project No. DR- 193 -31 -01 between the
City of Dubuque and the Iowa Homeland Security and Emergency Management Division
(hereinafter called IHSEMD). See Attachment A- Detailed Scope of Services. Any changes
in the scope of work must be mutually agreed upon by ECIA and the City of Dubuque and
be in the form of written amendment.
SECTION 2. TIME OF PERFORMANCE
The services of ECIA shall commence upon grant contract execution and be completed by
4/4/15 unless the terms are altered through mutual agreement of IHSEMD, ECIA, and the
City of Dubuque.
SECTION 3. METHOD OF PAYMENT
Payment shall be due upon receipt of a monthly bill for services. The payment shall be
based on the actual costs incurred by the agency in performing the services. Total payment
shall not exceed $30,000 for grant administration and $6,000 grant pre -award costs.
SECTION 4. PERSONNEL
ECIA represents that it has, or will acquire, all personnel necessary to perform the services
under this Contract.
SECTION 5. PROPERTY
ECIA shall be free to acquire or use existing property, real or personal, as it deems
necessary in the performance of work under this agreement.
SECTION 6. TERMINATION BY GRANTEE
6.1 The grantee may, by thirty days written notice to ECIA, terminate this contract in
whole or in part at any time, either for the grantee's convenience or because of the
failure of ECIA to fulfill its obligations under the contract. Upon receipt of such
notice, ECIA shall:
1. Immediately discontinue all services affected (unless the notice directs
otherwise), and
2. Deliver to the grantee all data, drawings, specifications, as may have been
accumulated by ECIA in performing this contract, whether completed or in
process.
6.2 If the termination is for convenience of the grantee, ECIA shall be entitled to
compensation determined in accordance with 3 of this contract.
SECTION 7. TERMINATION BY ECIA
ECIA may terminate this contract by thirty days written notice to the grantee for grantee
failure to comply with the laws, rules, or regulations of the Iowa Emergency Management
Division in carrying out the Contract. The notice shall stipulate the laws, rules, or
regulations, which have been violated, and the date ECIA advised the grantee of said
violation.
SECTION 8. COMPLIANCE WITH LAWS AND REGULATIONS
ECIA shall comply with all applicable State and federal laws, rules, ordinances, regulations
and orders. ECIA shall comply with the provisions of federal, state and local laws, rules
and executive orders to insure that no employee or applicant for employment is
discriminated against because of race, religion, color, age, sex, national origin, or disability.
A breach of this provision shall be considered a material breach of this contract.
SECTION 9. ACCESS TO RECORDS
ECIA shall permit City of Dubuque, IHSEMD, FEMA or its agents to access and examine,
audit, excerpt, and transcribe any directly pertinent books, documents, reports, papers and
records of ECIA relating to orders, invoices, or payments or any other documentation or
materials pertaining to this Agreement.
SECTION 10. RECORDS RETENTION
All records of Grantee relating to this Agreement shall be retained for a period of five (5)
years following the date of final payment or completion of any required audit, whichever is
later.
SECTION 11. OTHER REQUIREMENTS
In connection with the carrying out of this agreement, ECIA agrees to comply with any and
all rules and regulations of the IHSEMD concerning third party contracts.
PASSED AND APPROVED:
Grantee: City of Dubuque East Central Intergovernmental Association
&Th//
Date Date
Roy BuoiMayor Chairperson or Executive Director
Attest:
ATTACHMENT A
DETAILED SCOPE OF WORK
ECIA will provide, perform or complete the following for the Grantee for HMGP related
property acquisition:
• Create Administrative Plan
• Conduct an Initial Property Owner Acquisition Program Informational Meeting
• Develop and Maintain Grant Project File
• Develop and Maintain Individual Property Files
• Request Preliminary Duplication of Benefits Check
• Meet individually with Property Owners
• Retain an Attorney and Abstractor Following the County's Procurement Policy
• Request Final DOB
• Present Purchase Offer to Property Owner
• Have Attorney & Abstractor Prepare Appropriate Paperwork
• Schedule Closing
• Conduct Closing
Government - Mandated Provisions
Because this project activity is funded in whole or in part by the Federal Government, or an Agency thereof,
Federal Law requires that the Applicant's contracts relating to the project include certain provisions.
Depending upon the type of work or services provided and the dollar value of the resultant contract, some of
the provisions set forth in this Section may not apply to the Contractor or to the work or services to be
provided hereunder; however, the provisions are nonetheless set forth to cause this Contract to comply with
Federal Law. Parenthetical comments in the following paragraphs are taken from 44 CFR § 13.36(h) and (i).
A. Remedies. In the event that the Contractor defaults in the performance or observance of any covenant,
agreement or obligation set forth in this Agreement, and if such default remains uncured for a period of 5 days
after notice of default has been given by Applicant to Contractor, then Applicant may take any one or more of
the following steps, at its option:
a. by mandamus or other suit, action or proceeding at law or in equity, require Contractor to
perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or
in violation of the rights of the Applicant hereunder, or obtain damages caused to the Applicant by any
such default;
b. have access to and inspect, examine and make copies of all books and records of Contractor
which pertain to the project;
c. make no further disbursements, and demand immediate repayment from Proposer of any funds
previously disbursed under this Agreement;
d. terminate this Agreement by delivering to Contractor a written notice of termination; and /or
e. take whatever other action at law or in equity may be necessary or desirable to enforce the
obligations and covenants of Contractor hereunder, including but not limited to the recovery of funds.
No delay in enforcing the provisions hereof as to any breach or violation shall impair, damage or waive the right
of Applicant to enforce the same or to obtain relief against or recover for the continuation or repetition of such
breach or violation or any similar breach or violation thereof at any later time or times. In the event that
Applicant prevails against Contractor in a suit or other enforcement action hereunder, Contractor agrees to pay
the reasonable attorneys' fees and expenses incurred by Applicant.
B. Termination for Convenience. Applicant may choose to terminate this Agreement at any time by
delivering to Contractor a notice of termination. Delivery may be by letter, email or fax and is effective upon
issuance.
C. Termination for Cause. Applicant may choose to terminate this Agreement at any time by delivering to
Contractor 5 days' advance written notice of intent to terminate.
D. Contractor shall comply with Executive Order 11246 of September 24, 1965, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented
in Department of Labor regulations (41 CFR Chapter 60). (Applies to all construction contracts awarded in
excess of $10,000 by grantees and their contractors or subgrantees)
E. Contractor shall comply with the Copeland "Anti- Kickback" Act (18 U.S.C.874) as supplemented in
Department of Labor regulations (29 CFR Part 3). (Applies to all Contracts and subcontracts for construction or
repair)
F. Contractor shall comply with the Davis -Bacon Act (40 U.S.C. 276a to 276A- 7) as supplemented by
Department of Labor regulations (29 CFR Part 5). (Applies to construction contracts in excess of $2,000
awarded by grantees and subgrantees when required by federal grant program legislation, but does not apply
to projects paid for with disaster funding)
G. Contractor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards
Act (40 U.S.C. 327 -330) as supplemented by Department of Labor regulations (29 CFR Part 5). (Applies to
construction contracts awarded by grantees and subgrantees in excess of $2,000, and in excess of $2,500 for
other contracts which involve the employment of mechanics or laborers)
H. Patent Rights and Copyrights. With respect to any discovery or invention which arises or is developed
in the course of or under this Agreement, Contractor is responsible for complying with requirements pertaining
to patent rights, as defined by the awarding agency. With respect to any publication, documents, or data that
arises or is developed in the course of or under this Agreement, the Contractor is responsible for complying
with requirements pertaining to copyright, as defined by the awarding agency.
I. Access to Documents. Contractor shall exercise best efforts to maintain communication with Applicant's
personnel whose involvement in the project is necessary or advisable for successful and timely completion of
the work of the project, including but not limited to the closing of specific transactions. Communications
between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject
matter to be addressed. During the term of this Agreement and for the ensuing record - retention period,
Contractor shall make any or all project records available upon reasonable request, and in any event within
two (2) business days of request, to Applicant, Iowa Homeland Security and Emergency Management Division
(HSEMD), the Federal Emergency Management Agency (FEMA), the Comptroller General of the. United States,
and any other agency of State or Federal government, or the duly authorized representatives of any of the
foregoing, that has provided funding or oversight for the project, for the purpose of making audit,
examination, excerpts and /or transcriptions. For purposes of this section, "records" means any and all books,
documents, papers and records of any type or nature that are directly pertinent to this Agreement. Contractor
agrees to furnish, upon termination of this Agreement and upon demand by the Applicant, copies of all basic
notes and sketches, charts, computations, and any other data prepared or obtained by the Contractor
pursuant to this Agreement, without cost and without restrictions or limitation as to the use relative to specific
projects covered under this Agreement. In such event, the Contractor shall not be liable for the Applicant's
use of such documents on other projects.
J. Retention of Documents. Contractor shall maintain all project records for a minimum period of three
(3) years after the date of final payment for services rendered under this Agreement.
K. The Contractor shall comply with all applicable standards, orders, or requirements issued under
Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368),
Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15). (Applies to
contracts, subcontracts, and subgrants of amounts in excess of $100,000)
Energy Efficiency Standards. The Contractor shall comply with mandatory standards and policies
relating to energy efficiency that are contained in the State Energy Conservation Plan issued pursuant to the
Energy Policy and Conservation Act (Pub. L. 94 -163, 89 Stat. 871). [53 FR 8078, 8087, Mar. 11, 1988, as
amended at 60 CFR 19639, 19645, Apr. 19, 1995].