Safe Routes to School_Dubuque School Safety Improvements ProjectMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
kital
All- America City
II 111!
2012
SUBJECT: Safe Routes to School Program - Dubuque School Safety Improvements
Project #SRTS -U- 2100(663)- -8U -31
(CIP 1011922)
DATE: April 9, 2013
City Engineer Gus Psihoyos recommends the City Council approve the plans,
specifications, form of contract and estimated cost for the Safe Routes to School
Program — Dubuque School Safety Improvements Project.
The City received a grant for $71,000 for a Safe Routes to School Program Project
providing funding for the development and completion of the following:
- Resurrection Elementary School: Four speed reduction flashing beacons will
be installed at either end of the corridor. New crosswalk and a crossing island will
be constructed approximately 540 feet west of Hacienda Drive. In addition,
Strobe Pedestrian crossing devices will be added at the new crossing located
540 feet west of Hacienda on Asbury Road for Resurrection School. In
anticipation of the project, in 2012, property owners installed 670 linear feet of
sidewalk along the south side of Asbury Road from St. John Drive to the east
property line of The Plastic Center property to accommodate students walking to
and from Resurrection School.
- Eisenhower Elementary School: Two speed reduction flashing beacons will be
installed at either end of the corridor, and the existing crosswalk and two stop
bars will be repainted.
- Marshall Elementary School: Two speed reduction flashing beacons will be
installed at either ends of the corridor, and the existing crosswalk and two stop
bars will be repainted.
- Eleanor Roosevelt Middle School: Two speed reduction flashing beacons will
be installed at either end of the corridor. Four existing crosswalks and four stop
bars at Radford Court and three crosswalks at Saratoga Road will be repainted.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligan
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
2
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 4, 2013
RE:
Dubuque
bfrld
AU-Arnerica ttty
2012
Safe Routes to School Program - Dubuque School Safety Improvements
Project #SRTS -U- 2100(663)- -8U -31
(CIP 1011922)
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Safe Routes to
School Program - Dubuque School Safety Improvements Project #SRTS-U- 2100(663) --
8U -31.
BACKGROUND
On September 20, 2010, the City Council authorized (Res. 367 -10) the filing of an
application with the Iowa DOT for funds through the Safe Routes to School (SRTS)
Infrastructure Grant Program for improvements at school locations identified by the Safe
Routes to School Master Plan.
The City received a grant for $71,000 for a Safe Routes to School Program Project
providing funding for the development and completion of the following:
Educidkonat institution
negia
Resurrection Elementary School
Asbury Road
Hacienda Drive
Welter Street
Eisenhower Elementary School
John F. Kennedy
Road
Raven Oaks
Drive
Spring Valley Drive
Marshall Elementary School
Rhomberg Avenue
Ann Street
Decatur Street
Eleanor Roosevelt Middle School
Radford Road
Wolff Road
Saratoga Road
— Resurrection Elementary School: Four speed reduction flashing beacons will be
installed at either end of the corridor. New crosswalk and a crossing island will be
constructed approximately 540 feet west of Hacienda Drive. In addition, Strobe
Pedestrian crossing devices will be added at the new crossing located 540 feet west
of Hacienda on Asbury Road for Resurrection School. In anticipation of the project, in
2012, property owners complied and installed 670 linear feet of sidewalk along the
south side of Asbury Road from St. John Drive to the east property line of The Plastic
Center property to accommodate students walking to and from Resurrection School.
— Eisenhower Elementary School: Two speed reduction flashing beacons will be
installed at either end of the corridor, and the existing crosswalk and two stop bars will
be repainted.
— Marshall Elementary School: Two speed reduction flashing beacons will be
installed at either ends of the corridor, and the existing crosswalk and two stop bars
will be repainted.
— Eleanor Roosevelt Middle School: Two speed reduction flashing beacons will be
installed at either end of the corridor. Four existing crosswalks and four stop bars at
Radford Court and three crosswalks at Saratoga Road will be repainted.
The City bid the project through the Iowa DOT in the fall of 2012. Only one bid was
received for substantially more than the Engineer's Estimate.
DISCUSSION
Engineering staff have discussed the project with the Office of Systems Planning at the
Iowa DOT. Because the project is estimated to be under $100,000, the IDOT has given
permission for the project to be locally let. A locally let project should receive more
interest from area contractors and result in competitive bidding.
It is anticipated that the improvements will be completed by early summer 2013. The
project is scheduled to take 20 working days from a late start date of May 27, 2013. Upon
completion, the City will be responsible for maintaining and operating the improvements
for a minimum of 10 years.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specs
Receipt of Bid Proposals (Bid- Letting)
Award Construction Contract
Project Completion Date
2
April 1, 2013
April 5, 2013
April 5, 2013
April 15, 2013
April 18, 2013
May 6, 2013
20 days from Start
RECOMMENDATION
I recommend that the City Council approve to the construction plans and specifications for
the Safe Routes to School Program - Dubuque School Safety Improvements Project
#S RTS -U- 2100(663) - -8 U -31.
BUDGET IMPACT
The estimate of probable cost for the Safe Routes to School Program - Dubuque School
Safety Improvements Project #SRTS -U- 2100(663)- -8U -31 is as follows:
Estimate
Construction Contract $ 62,194.74
Contingency 6,219.47
Construction Engineering & Inspection 10,262.13
Total Project Cost $78,676.34
The project funding summary is as follows:
Fund
CIP No. Fund Description Amount
Safe Routes to School Grant $ 71,000.00
1011922 Safe Routes to School $ 8,676.34
Total Project Funding $78,676.34
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Safe Routes to School Program - Dubuque School Safety
Improvements Project #SRTS -U- 2100(663)-- 8U -31.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Schiesl, Assistant City Engineer
Greg Doeden, Civil Engineer
David Ness, Civil Engineer
Duane Richter, Engineering Technician
Nathan Steffen, Engineering Technician
3
RESOLUTION NO. 127 -13
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR SAFE ROUTES TO SCHOOL PROGRAM - DUBUQUE
SCHOOL SAFETY IMPROVEMENTS PROJECT #SRTS -U- 2100(663)- -8U -31
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, and form of contract now on file in the
Office of the City Clerk and estimated cost for the Safe Routes to School Program -
Dubuque School Safety Improvements Project #SRTS -U- 2100(663)-- 8U -31, in the
estimated amount $78,676.34, are hereby approved.
Passed, adopted and approved this 15th day of April, 2013.
Attest:
Key S. Firnstahl, CMC, City Clerk
Roy D. Buol, Mayor
CITY OF DUBUQUE,
IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE ?SAFE
ROUTES TO SCHOOL
PROGRAM - DUBU-
QUE SCHOOL SAFETY
IMPROVEMENTS
PROJECT #SRTS -U-
2100(663)- -8U -31
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of the City of Dubu-
que, Iowa will hold a
public hearing on the
proposed plans, speci-
fications, form of con-
tract and estimated
cost for the Safe
Routes to School Pro-
gram - Dubuque School
Safety ' Improvements
Project #SRTS-U-
2100(663)--8U-31, in ac-
cordance with the pro-
visions of Chapter 26,
Code of Iowa, at 6:30
p.m., on the 15th day of
April, 2013, in the His -
toric Federal Building
Council Chambers
(second floor), 350
West 6th Street, Dubu-
que, -Iowa. Said pro-
posed plans, specifica-
tions, form of contract
and estimated cost are
now on file in the office
of the City Clerk. At
said hearing any inter-
ested person may ap-
pear and file objections
thereto.
The scope of the Proj-
ect is as follows:
-- Resurrection Ele-
mentary School: Four
speed reduction flash-
ing beacons will be in-
stalled at either end of
the corridor on Asbury
Road. New crosswalk
and a crossing island
will be constructed ap-
proximately 540 feet
west of Hacienda
Drive. In addition,
Strobe Pedestrian
crossing devices will
be added at the new
crossing located > -540
feet west of Hacienda
on Asbury Road for
Resurrection School.
-- Eisenhower Ele-
mentary School: Two
speed reduction flash -
ing beacons will be in-
stalled at either end of
the corridor on JFK
Road, and the existing
crosswalk and two
stop bars will be
repainted.
-- Marshall Elemen-
tary School: T w o
speed reduction flash-
ing beacons will be in-
stalled at either ends
of the ' corridor on
Rhomberg Avenue, and
the existing crosswalk
and two stop bars will
be repainted.
-- Eleanor Roosevelt
Meddle School: ; Two
speed reduction !flash-
ing beacons will be in-
stalled at either end of
the corridor on Radford
Road. Four existing
.'crosswalks and four
stop bars at Radford
Court and three
crosswalks at Saratoga
Road will be repainted.
Any visual or hearing-
impaired person
needing special assis-
tance or persons with
accessibility
needs should contact City Clerk's office (563) 589 -4120 or at (563) 690-6678 least 48 hours prior
to the meeting.
Published by order of
the City Council given
on the 1st day of April
2013.
Kevin S. Firnstahl,
CMC, City Clerk
1t4/5
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC' IMPROVE-
MENT PROJECT SAFE
ROUTES TO SCHOOL -
DUB000E COIVINIUNI-
TY SCHOOL SAFETY
PROGRAM IOWA DOT
PROJECT NO. SRI'S -U-
2100(663)-8U-31
Time and Place for
Filing Sealed Propos-
als. Sealed bids for the
work comprising each
improvement as stated
below must be filed be-
fore. 2:00 p.m. on the
18th day of April, 2013,
in the Office of the City
Clerk, City Hall -' -First
Floor, 50 West 13th
Street, Dubuque, Iowa.
Time and Place
Sealed Proposals
'WYE! be Opened and
Considered. Sealed
proposals will be
opened and bids tabu-
lated at 2:00 p.m. on
18th day of April, 2013,
at City Hall - Confer-
ence Room A, 50 West
13th Street, Dubuque,
Iowa, for consideration
by the City Council
(Council) at its meeting
on 6th day of May,
2013. The City of Dubu-
que, Iowa, reserves the
right to `reject any and
all bids.
Time for Com-
mencement and
Completion of Work.
Work on the improve -
ment shall be com-
menced ` by May 27,
2013 with 20 working
days to complete the
work.
Bid Security. Each
bidder shall accompa-
ny its bid with a bid se-
curity as security that
the successful bidder
will enter into a 'con -
tract for the work bid
upon and will furnish
after the award of 'con-
tract a corporate sure-
ty bond, acceptable to
the governmental enti-
ty, for the faithfulper-
formance" of the :con -'
tract, in an amount
equal to one hundred
percent of the amount
of the contract. The bid
security. shall be in the
amount of ten percent
(10 %) of the amount of
the contract and shall
be in the form of a
cashier's check or`cer-
tified check drawn on a
state - chartered or fed-
erally chartered bank,
or a certified share
draft drawn on a state -
chartered or federally
chartered credit union,
or the governmental
entity may provide for
a bidder's bond with
corporate surety satis-
factory to the govern-
mental entity. The bid
bond shall contain no
conditions excepted as
provided in this sec-
tion.
Contract Docu-
ments. 5
Copies of the 1
construction docu-
ments may be obtained
at the Engineering De-
partment, City Hall -
s Second Floor, 50 West
13th Street, Dubuque,
h Iowa 52001. No plan
deposit is required.
ct Preference for Iowa
e Products and Labor.
r By virtue of statutory
8 authority, preference
will be given to prod-
ucts and provisions
grown and coal pro-
duced within the State
of Iowa, and to Iowa
domestic labor, to the
extent lawfully re-
quired under Iowa stat-
utes.
Sales Tax. The bidder
should not include
sales tax in its bid. A
sales tax exemption
certificate will be avail-
able for all material
purchased for incorpo-
ration in the project.
General Nature of
Public Improvement.
Safe Routes to
School Dubuque
Community School
Safety Program (CUP
1011922)
-- Resurrection Ele-
mientary School: Four
speed reduction flash-
ing beacons will be in-
stalled at either end of
the corridor. New
crosswalk and a cross-
ing island will be con-
structed approximately
540 feet west of Ha-
cienda Drive. In addi-
tion, Strobe Pedestrian
crossing devices will
be added at the new
crossing located 540
feet west of Hacienda
on Asbury Road for
Resurrection School.
-- Eisenhower Ele-
rnentary School: Two
speed reduction flash-
ing beacons will be in-
stalled at either end of
the corridor, and exist-
ing crosswalk and two
stop bars will be
repainted.
-- Marshall Elemen-
tary School: Two
speed reduction flash-
ing beacons will be in-
stalled at either ends
of the corridor, and ex-
isting crosswalk and
two stop bars will be
repainted.
Eleanor Roosevelt
Middle School: Two
speed reduction flash-
ing beacons?' will be in-
stalled at either end of
the corridor. Four ex-
isting crosswalks and
four stop bars at Rad
ford Court and three
crosswalks at Saratoga
Road will be repainted.
Davis -Bacon Wage
inEffectThe predeter-
mined wage rates for
the State of Iowa, as
specified in General
Decision Number
IA130001 and required
by Section XI of the
Proposal Notice, are in
effect for this contract.
The bidder may obtain
a copy of this wage
rate determination on-
line at: http: / /www.ia.
bidx.com/lettings/wag
e' rates.pdf.
Disadvantaged'
Business Enterprise
(DBE) Contract Provi-
Mons No DBE goal has
been set for this con-
tract.
Funding All contract will be funded in
whole using Safe
Routes to School
(SRTS) funds
Published in the Tele-
graph Herald on the day of April, 2013.
t 4/5
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: April 5, 2013, and for which the charge is $92.26.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this day of , 20 .
Notary Public in and for Dubuque County, Iowa.