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Safe Routes to School_Dubuque School Safety Improvements ProjectMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager Dubuque kital All- America City II 111! 2012 SUBJECT: Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)- -8U -31 (CIP 1011922) DATE: April 9, 2013 City Engineer Gus Psihoyos recommends the City Council approve the plans, specifications, form of contract and estimated cost for the Safe Routes to School Program — Dubuque School Safety Improvements Project. The City received a grant for $71,000 for a Safe Routes to School Program Project providing funding for the development and completion of the following: - Resurrection Elementary School: Four speed reduction flashing beacons will be installed at either end of the corridor. New crosswalk and a crossing island will be constructed approximately 540 feet west of Hacienda Drive. In addition, Strobe Pedestrian crossing devices will be added at the new crossing located 540 feet west of Hacienda on Asbury Road for Resurrection School. In anticipation of the project, in 2012, property owners installed 670 linear feet of sidewalk along the south side of Asbury Road from St. John Drive to the east property line of The Plastic Center property to accommodate students walking to and from Resurrection School. - Eisenhower Elementary School: Two speed reduction flashing beacons will be installed at either end of the corridor, and the existing crosswalk and two stop bars will be repainted. - Marshall Elementary School: Two speed reduction flashing beacons will be installed at either ends of the corridor, and the existing crosswalk and two stop bars will be repainted. - Eleanor Roosevelt Middle School: Two speed reduction flashing beacons will be installed at either end of the corridor. Four existing crosswalks and four stop bars at Radford Court and three crosswalks at Saratoga Road will be repainted. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligan MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer 2 THE CITY OF Dui Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: April 4, 2013 RE: Dubuque bfrld AU-Arnerica ttty 2012 Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)- -8U -31 (CIP 1011922) INTRODUCTION The enclosed resolution is in reference to the public hearing for the Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS-U- 2100(663) -- 8U -31. BACKGROUND On September 20, 2010, the City Council authorized (Res. 367 -10) the filing of an application with the Iowa DOT for funds through the Safe Routes to School (SRTS) Infrastructure Grant Program for improvements at school locations identified by the Safe Routes to School Master Plan. The City received a grant for $71,000 for a Safe Routes to School Program Project providing funding for the development and completion of the following: Educidkonat institution negia Resurrection Elementary School Asbury Road Hacienda Drive Welter Street Eisenhower Elementary School John F. Kennedy Road Raven Oaks Drive Spring Valley Drive Marshall Elementary School Rhomberg Avenue Ann Street Decatur Street Eleanor Roosevelt Middle School Radford Road Wolff Road Saratoga Road — Resurrection Elementary School: Four speed reduction flashing beacons will be installed at either end of the corridor. New crosswalk and a crossing island will be constructed approximately 540 feet west of Hacienda Drive. In addition, Strobe Pedestrian crossing devices will be added at the new crossing located 540 feet west of Hacienda on Asbury Road for Resurrection School. In anticipation of the project, in 2012, property owners complied and installed 670 linear feet of sidewalk along the south side of Asbury Road from St. John Drive to the east property line of The Plastic Center property to accommodate students walking to and from Resurrection School. — Eisenhower Elementary School: Two speed reduction flashing beacons will be installed at either end of the corridor, and the existing crosswalk and two stop bars will be repainted. — Marshall Elementary School: Two speed reduction flashing beacons will be installed at either ends of the corridor, and the existing crosswalk and two stop bars will be repainted. — Eleanor Roosevelt Middle School: Two speed reduction flashing beacons will be installed at either end of the corridor. Four existing crosswalks and four stop bars at Radford Court and three crosswalks at Saratoga Road will be repainted. The City bid the project through the Iowa DOT in the fall of 2012. Only one bid was received for substantially more than the Engineer's Estimate. DISCUSSION Engineering staff have discussed the project with the Office of Systems Planning at the Iowa DOT. Because the project is estimated to be under $100,000, the IDOT has given permission for the project to be locally let. A locally let project should receive more interest from area contractors and result in competitive bidding. It is anticipated that the improvements will be completed by early summer 2013. The project is scheduled to take 20 working days from a late start date of May 27, 2013. Upon completion, the City will be responsible for maintaining and operating the improvements for a minimum of 10 years. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process Publish Notice to Bidders, Advertise for Bids Publish Public Hearing Notice on Plans & Specs Public Hearing on Plans & Specs Receipt of Bid Proposals (Bid- Letting) Award Construction Contract Project Completion Date 2 April 1, 2013 April 5, 2013 April 5, 2013 April 15, 2013 April 18, 2013 May 6, 2013 20 days from Start RECOMMENDATION I recommend that the City Council approve to the construction plans and specifications for the Safe Routes to School Program - Dubuque School Safety Improvements Project #S RTS -U- 2100(663) - -8 U -31. BUDGET IMPACT The estimate of probable cost for the Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)- -8U -31 is as follows: Estimate Construction Contract $ 62,194.74 Contingency 6,219.47 Construction Engineering & Inspection 10,262.13 Total Project Cost $78,676.34 The project funding summary is as follows: Fund CIP No. Fund Description Amount Safe Routes to School Grant $ 71,000.00 1011922 Safe Routes to School $ 8,676.34 Total Project Funding $78,676.34 REQUESTED ACTION The City Council is requested to approve the plans, specifications, form of contract and estimated cost for the Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)-- 8U -31. Prepared by Jon Dienst, PE cc: Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Street & Sewer Maintenance Supervisor Bob Schiesl, Assistant City Engineer Greg Doeden, Civil Engineer David Ness, Civil Engineer Duane Richter, Engineering Technician Nathan Steffen, Engineering Technician 3 RESOLUTION NO. 127 -13 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR SAFE ROUTES TO SCHOOL PROGRAM - DUBUQUE SCHOOL SAFETY IMPROVEMENTS PROJECT #SRTS -U- 2100(663)- -8U -31 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, and form of contract now on file in the Office of the City Clerk and estimated cost for the Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)-- 8U -31, in the estimated amount $78,676.34, are hereby approved. Passed, adopted and approved this 15th day of April, 2013. Attest: Key S. Firnstahl, CMC, City Clerk Roy D. Buol, Mayor CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE ?SAFE ROUTES TO SCHOOL PROGRAM - DUBU- QUE SCHOOL SAFETY IMPROVEMENTS PROJECT #SRTS -U- 2100(663)- -8U -31 NOTICE IS HEREBY GIVEN: The City Coun- cil of the City of Dubu- que, Iowa will hold a public hearing on the proposed plans, speci- fications, form of con- tract and estimated cost for the Safe Routes to School Pro- gram - Dubuque School Safety ' Improvements Project #SRTS-U- 2100(663)--8U-31, in ac- cordance with the pro- visions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 15th day of April, 2013, in the His - toric Federal Building Council Chambers (second floor), 350 West 6th Street, Dubu- que, -Iowa. Said pro- posed plans, specifica- tions, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any inter- ested person may ap- pear and file objections thereto. The scope of the Proj- ect is as follows: -- Resurrection Ele- mentary School: Four speed reduction flash- ing beacons will be in- stalled at either end of the corridor on Asbury Road. New crosswalk and a crossing island will be constructed ap- proximately 540 feet west of Hacienda Drive. In addition, Strobe Pedestrian crossing devices will be added at the new crossing located > -540 feet west of Hacienda on Asbury Road for Resurrection School. -- Eisenhower Ele- mentary School: Two speed reduction flash - ing beacons will be in- stalled at either end of the corridor on JFK Road, and the existing crosswalk and two stop bars will be repainted. -- Marshall Elemen- tary School: T w o speed reduction flash- ing beacons will be in- stalled at either ends of the ' corridor on Rhomberg Avenue, and the existing crosswalk and two stop bars will be repainted. -- Eleanor Roosevelt Meddle School: ; Two speed reduction !flash- ing beacons will be in- stalled at either end of the corridor on Radford Road. Four existing .'crosswalks and four stop bars at Radford Court and three crosswalks at Saratoga Road will be repainted. Any visual or hearing- impaired person needing special assis- tance or persons with accessibility needs should contact City Clerk's office (563) 589 -4120 or at (563) 690-6678 least 48 hours prior to the meeting. Published by order of the City Council given on the 1st day of April 2013. Kevin S. Firnstahl, CMC, City Clerk 1t4/5 NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC' IMPROVE- MENT PROJECT SAFE ROUTES TO SCHOOL - DUB000E COIVINIUNI- TY SCHOOL SAFETY PROGRAM IOWA DOT PROJECT NO. SRI'S -U- 2100(663)-8U-31 Time and Place for Filing Sealed Propos- als. Sealed bids for the work comprising each improvement as stated below must be filed be- fore. 2:00 p.m. on the 18th day of April, 2013, in the Office of the City Clerk, City Hall -' -First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals 'WYE! be Opened and Considered. Sealed proposals will be opened and bids tabu- lated at 2:00 p.m. on 18th day of April, 2013, at City Hall - Confer- ence Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on 6th day of May, 2013. The City of Dubu- que, Iowa, reserves the right to `reject any and all bids. Time for Com- mencement and Completion of Work. Work on the improve - ment shall be com- menced ` by May 27, 2013 with 20 working days to complete the work. Bid Security. Each bidder shall accompa- ny its bid with a bid se- curity as security that the successful bidder will enter into a 'con - tract for the work bid upon and will furnish after the award of 'con- tract a corporate sure- ty bond, acceptable to the governmental enti- ty, for the faithfulper- formance" of the :con -' tract, in an amount equal to one hundred percent of the amount of the contract. The bid security. shall be in the amount of ten percent (10 %) of the amount of the contract and shall be in the form of a cashier's check or`cer- tified check drawn on a state - chartered or fed- erally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satis- factory to the govern- mental entity. The bid bond shall contain no conditions excepted as provided in this sec- tion. Contract Docu- ments. 5 Copies of the 1 construction docu- ments may be obtained at the Engineering De- partment, City Hall - s Second Floor, 50 West 13th Street, Dubuque, h Iowa 52001. No plan deposit is required. ct Preference for Iowa e Products and Labor. r By virtue of statutory 8 authority, preference will be given to prod- ucts and provisions grown and coal pro- duced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa stat- utes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be avail- able for all material purchased for incorpo- ration in the project. General Nature of Public Improvement. Safe Routes to School Dubuque Community School Safety Program (CUP 1011922) -- Resurrection Ele- mientary School: Four speed reduction flash- ing beacons will be in- stalled at either end of the corridor. New crosswalk and a cross- ing island will be con- structed approximately 540 feet west of Ha- cienda Drive. In addi- tion, Strobe Pedestrian crossing devices will be added at the new crossing located 540 feet west of Hacienda on Asbury Road for Resurrection School. -- Eisenhower Ele- rnentary School: Two speed reduction flash- ing beacons will be in- stalled at either end of the corridor, and exist- ing crosswalk and two stop bars will be repainted. -- Marshall Elemen- tary School: Two speed reduction flash- ing beacons will be in- stalled at either ends of the corridor, and ex- isting crosswalk and two stop bars will be repainted. Eleanor Roosevelt Middle School: Two speed reduction flash- ing beacons?' will be in- stalled at either end of the corridor. Four ex- isting crosswalks and four stop bars at Rad ford Court and three crosswalks at Saratoga Road will be repainted. Davis -Bacon Wage inEffectThe predeter- mined wage rates for the State of Iowa, as specified in General Decision Number IA130001 and required by Section XI of the Proposal Notice, are in effect for this contract. The bidder may obtain a copy of this wage rate determination on- line at: http: / /www.ia. bidx.com/lettings/wag e' rates.pdf. Disadvantaged' Business Enterprise (DBE) Contract Provi- Mons No DBE goal has been set for this con- tract. Funding All contract will be funded in whole using Safe Routes to School (SRTS) funds Published in the Tele- graph Herald on the day of April, 2013. t 4/5 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: April 5, 2013, and for which the charge is $92.26. Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, this day of , 20 . Notary Public in and for Dubuque County, Iowa.