United Rental Demo/Clearance Pr.
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MEMORANDUM
June 27, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Former United Rental Building Demolition and Site Clearance Project
City Engineer Gus Psihoyos is recommending acceptance of the contract for the Former
United Rental Building Demolition and Site Clearance Project, as completed by
Tri-State Development Co., in the final contract amount of $22,175, which is 84%, or
$11,999 over the original contract amount.
This overage was caused by additions to the contract, including removal and disposal of
an underground heating oil storage tank, the asphalt pavement, and then seeding the
lot.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psi hoyos, City Engineer
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MEMORANDUM
June 27, 2006
TO:
Michael C. Van Milligen, City Mana?eo
Gus Psi hoyos, City Engineer YJ. ~./
SUBJECT: Former United Rental Building
Demolition and Site Clearance Project
FROM:
INTRODUCTION
The enclosed resolutions provide for the acceptance of the contract for the Former United
Rental Building Demolition and Site Clearance Project.
BACKGROUND
In February of 2001 , the City acquired the property at 301 Iowa Street from Plastic Center,
Inc, which was subsequently leased to the former tenant, United Rental. In September of
2002, United Rental relocated to their current location on Holliday Drive.
Following the vacating of the property, several City Departments used the building to
temporarily store equipment and materials. Now that the Municipal Services Center is
operational, the stored equipment and materials have been moved to the new facility.
The demolition and site clearance project provided for the complete demolition of the
existing structure, which includes the excavation of building foundations and the removal,
cleanup and disposal of all building materials from the former United Rental building site.
The project also included the disconnection and abandonment of both City and public
utilities to the site.
To comply with DNR and Federal regulations and reduce the potential liability of the City,
the contractor was required to dispose of all solid waste demolition materials at the
Dubuque Solid Waste Landfill. The City incurred all landfill solid waste disposal costs
associated with the project.
The contractor was responsible for providing an offsite disposal area and transporting all
solid fill, salvageable or scrap materials to the offsite disposal location. The City did not
incur any landfill disposal charges for solid fill, salvageable or scrap materials.
DISCUSSION
The Former United Rental Building Demolition and Site Clearance Project has been
completed by Tri-State Development Co. of Dubuque, Iowa, in the final contract amount of
$22,175.00, which is an 84.8% increase from the original contract in the amount of
$11,999.00.
The reason for the increase in contract cost resulted from change orders to the original
project scope of work to remove and dispose of an underground heating oil storage tank.
Additionally, the future development plans for the site were to construct a surface parking
facility with area landscaping enhancements; however, based on the Parking Division's
review of the utilization rates for the 4th Street Parking Ramp, it was decided to postpone
the plans for the surface parking lot. As a result, the contractor was directed to remove all
remaining asphalt pavement, place topsoil over the entire site, finish grade and place
landscape seeding.
Services performed under a separate contract to complete environmental remediation
work included both asbestos abatement and the cleaning and closure of an underground
heating oil storage tank.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $22,175.00.
PROJECT COST-BUDGET IMPACT
The project cost summary for the Former United Rental Building Demolition and Site
Clearance Project is summarized as follows:
Demolition Contract
Asbestos Abatement
Underground Storage Tank Closure
Landfill Disposal Cost
Engineering & Inspection Services
Total Project Cost
Estimate
$25,000.00
Bid Award
$11,999.00
10,000.00
10,000.00
Final
$22,175.00
2,600.00
2,378.71
1,020.57
6,563.43
$34,737.71
~35,000.00
.$21,999.00
The project funding summary is as follows:
CIP No. Fund Description
1001548 Main Street Building Demolition
Total Project Funding
Fund Amount
$34,737.71
$34,737.71
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the improvement
and establishing the final construction cost for the Former United Rental Building
Demolition and Site Clearance Project.
Prepared by Robert Schiesl, PE, Assistant City Engineer
cc: Dawn Lang, Budget Director
David Heiar, Economic Development Director
Tim Horsfield, Parking Division Manager
RESOLUTION NO. 271-06
ACCEPTING THE FORMER UNITED RENTAL BUILDING DEMOLITION AND
SITE CLEARANCE PROJECT
Whereas, the contract for the Former United Rental Building Demolition and Site
Clearance Project (the Project) has been completed and the City Manager has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the contract, plans and specifications and that the City
Manager recommends that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Manager is approved and the Project
is hereby accepted.
Section 2. The City Treasurer is hereby directed to pay to the contractor from the
Main Street Building Demolition Capital Improvement Project (CIP 1001548)
appropriation for the contract amount of $22,175.00 less any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 5th day of July, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
anne F. Schneider, CMC, City Clerk
RESOLUTION NO. 272-06
FINAL ESTIMATE
Whereas, the construction contract for the Former United Rental Building
Demolition and Site Clearance Project, has been completed and the City
Engineer has submitted his final estimate showing the cost thereof including the
cost of estimates, notices and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $34,737.71 and the said amount shall be paid from the Main Street Building
Demolition Capital Improvement Project (CIP 1001548) of the City of Dubuque,
Iowa.
Passed, approved and adopted this 5th day of July, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL
DATE:
PROJECT NAME: FORMER UNITED RENTAL BUILDING
DEMOLITION AND SITE CLEARANCE PROJECT
CONTRACTOR: TRI-STATE DEVELOPMENT CO.
CONTRACT AMOUNT:
BID ITEM DESCRIPTION
II
QUANTITY
TO DATE
II
UNIT
Perform and complete all work required for the Former United
Rental Building - Demolition and Site Clearance Project., all in
accordance with the Contract Documents, with NO consideration
given or salvage material credit conveyed, for the LUMP SUM
AMOUNT OF:
$ 11,999.00
LS
1.00
TOTAL AMOUNT EARNED TO DATE. BASE BID: I $
2 Underground Storage Tank - Removal & Disposal
3 Sawcut, Pavement Type; HMA
4 Excavation, Unclassified
5 Backfill, Topsoil, 6" Depth
6 Seed, Fertilize & Mulch
LS $ 1,000.00 1.0 $
LF $ 2.25 158.00 $
CY $ 8.00 206.00 $
CY $ 15.00 411.50 $
LS $ 1,000.00 1.0 $
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS: I $
TOTAL AMOUNT EARNED TO DATE: I $
TOTAL DUE CONTRACTOR: I $
CONSTRUCTION ENGINEERING & INSPECTION: I $
TOTAL CONSTRUCTION COST: I $
I hereby certify that the above statement
improvement.
CERTIFICATE OF THE CITY MANAGER:
shows in detail the~~~ct Im~.U"1 <JiL all fork req.uired
APPROVED I . in, "7 Zl./~
Mt'~hael Van Milligen, Ci
City of Dub~que r a
June 26, 2006
$11,999.00
AMOUNT EARNED
TO DATE
$
11,999.00
11,999.00 I
1,000.00
355.50
1,648.00
6,172.50
1,000.00
10,176.00 I
22,175.00 I
22,175.00 I
6,563.43 I
28,738.43 I
to complete the above
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
TRI-STATE DEVELOPMENT CO.
contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR:
BY:
TITLE:
DATE: