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CDBG Agreement FY 07 D1:i~~E ~ck~ MEMORANDUM June 27, 2006 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FY 2007 Community Development Block Grant (CDBG) Agreement Housing and Community Development Department Director David Harris recommends City Council approval of a Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing and Urban Development in the amount of $1,256,479 for the program year beginning July 1,2006 and ending June 30, 2007. I concur with the recommendation and respectfully request Mayor and City Council approval. (bk,( (;;"~ZllL Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager David Harris, Housing and Community Development Department Director ,. - ~~j ~~~ ~.Jk.~ MEMORANDUM June 26, 2006 TO: ~l Michael Van Milligen, City Manager FROM: David"Harris, Housing and Community Development Department SUBJECT: FY 2007 Community Development Block Grant (CDBG) Agreement INTRODUCTION This memorandum requests City Council adoption of a resolution authorizing the Mayor to sign a Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing and Urban Development (HUD) in the amount of $1 ,256,479 for the program year beginning July 1, 2006 and ending June 30, 2007. DISCUSSION As a CDBG entitlement community, the City of Dubuque is eligible to receive annual funding for carrying out housing and community development activities. Before it may receive these funds it must submit a plan for the use of funds and sign an annual grant agreement. On February 21, 2006 the City Council held a public hearing on a proposed FY 2007 Annual Action Plan that had been recommended by the Community Development Advisory Commission. Prior to the City Council public hearing, HUD notified the City that the anticipated CDBG allocation has been reduced from $1,398,731 to $1,256,479. The Plan adopted by the City Council on March 2, 2006 by Resolution 66-06 reflected the $1,398,731 allocation. The Community Development Advisory Commission then held a public hearing on March 14, 2006 to review an amendment to the adopted FY 2007 Annual Plan to address the revised overall FY 2007 CDBG funding. The City Council approved Amendment 1 to the FY 2007 (Program Year 2006) Annual Action Plan on March 20, 2006 by Resolution 114-2006 reflecting the $1,256,479 allocation. The attached letter from HUD informs the City that its FY 2007 Annual Action Plan has been reviewed and a grant of $1,256,479 has been approved. A Funding Approval/Agreement is included for execution by the City. To complete the annual application process, the City Council must now approve execution of the grant agreement as provided by the attached resolution. RECOMMENDATION I recommend that the City Council approve the attached resolution authorizing execution of the grant agreement with the U.S. Department of Housing and Urban Development. This will allow the City to begin expending funds for programs included in our annual plan for the program year, which begins July 1. Prepared by Aggie Tauke, Community Development Specialist F:\Users\AT AUKE\CDBG\AnnualPlan\GrantAgree.mem.doc , . RESOLUTION NO. 279 -06 RESOLUTION AUmORlZING EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Whereas, under provisions of Title I of Housing and Community Development Act of 1974, as amended, the City of Dubuque prepared and submitted an Annual Action Plan for a Community Development Block Grant; and Whereas, the submission has been approved by the US. Department of Housing and Urban Development in the amount of$I,256,479 for a twelve month program year commencing July I, 2006 and ending June 30, 2007; and Whereas, a grant agreement covering the activities proposed to be carried out with the Community Development Block Grant funds has been transmitted to the City of Dubuque by the U S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Funding Approval/Agreement, authorized by the US. Department of Housing and Urban Development on July I, 2006 for a Community Development Block Grant to the City of Dubuque in the amount of$I,256,479 and identified as Grant Number B-06-MC-19- 0004 is hereby accepted. Section 2. That the Mayor of the City of Dubuque be and he is hereby authorized and directed to execute said Agreement on behalf of the City of Dubuque, Iowa. Passed, approved and adopted this 5th day ofJuly 2006. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, City Clerk F:\UsersIAT AUKElCDBG\AnnualPlan\llUDagroe.res.doc U.S. Department of Housing and Urban Development Office of Community Planning and Deveiopment Community Development Block Grant Program Funding Approval/Agreement Title I of the Housing and Community Deveiopment Act (Public Law 930383) HI-00515R of20515R 1. Name of Grantee (as shown in item 5 of Standard Form 424) City of Dubuque, Iowa 2. Grantee's Complete Address (as shown in item 5 of Standard Form 424) City Hall 50 West 13th Street Dubuque, IA 5200 I 3. Grantee's 9-digit Tax 10 Number 42-6004596 5a.ProjecVGrantNo.1 B-06- MC- I 9-0004 5b. Project/Grant No.2 Sc. ProjectlGrant NO.3 4. Date use of funds may begin (mmldd/yyyy) 07/01/2006 6a. Amount Approved $1,256,479 6b. Amount Approved 6e. Amount Approved Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above mimed Grantee is made pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 use 5301 et seq.). The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre.agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section l04(g) of Title 1 and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by b h' h' ak fu d' h d '1 bl su -recIPient entities to w IC It m es n mg assistance ereun er aVal a e. U.S. Departmentaf Housing and Urban Development (By Name) Grantee Name Patricia M. McCauley City of Dubuque Tme Title Direct9I, C9JP1I1unity Planning and Development Division Honorable Roy D. Buol, Mayor of Dubuque Signa"" ./ /' ./ / /) -4 At' Date (mmldd/yyyy) Signature I Date (mm/dd/yyyy) I V'C/ L- }1/l, /' ~ 06/2 112006 7. Category of Ti~e J Assistance for this Funding Actitln 8. Special Conditions 9a. Date HUD Received Submission 10. check one (cheel< only one) (cheek one) (mmlddlyyyy) 04/03/2006 [8J a. Oog. Funding [8J a. Entitlement, Sec 106(b) o None 9b. Date Grantee Notified Approval o b. Slate-Administerad, See 106(d)(1) [8J Attached (mmlddlyyyy) o b Amendment o c. HUD-Administere<l Small Cities, Sec 106(d)(2)(B) 9c. Date of Start of Program Year Amendment Number o d.lndian CDBG Programs, Sec l06(a)(l) (mmlddlyyyy) 07/0112006 o e. Surplus Urban Renewal Funds, See 112(b) 11. Amount of Community Development I FY (2006) Of. Special Purpose Grants, Sec 107 Block Grant FY ( ) FY ( ) o g. loan Guarantee, Sec 108 a. Funds Reserved for this Grantee $1,256,479 b. Funds now being Approved $1,256,479 c. Reservation to be Cancened (11a minus l1b)- 12a. Amount of Loan Guarantee Commitment now being Approved 12b. Name and complete Address of Public Agency Loan Guarantee Acceptance Provisions for Designated Agencies: The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive 12c. Name of Authorized Official for Designated Public Agency loan guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the Title assistance provided it. Signature HUD Accounting use Only Batch TAC Program Y A Reg Area Document No. Project Number Category Amount [[]] mlB53 [[]] 0 0 0 OJ [[[ill ITIIJJ [llJ I 1 76 Y Project Number o ITIIJJ I o d!ItJ I Amount Amount Date Entered PAS (mmlddlyyyy) Date Entered LOCCS (mm/ddlyyyy) Batch Number Transaction Code Entered By 24 CFR 570 Effective Date (mm/ddlyyyy) F II 10 I I Verifjed By lonm HUD-7082 (4/93) E.O. 12372 - SPECIAL CONTRACT CONDITION Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification from HUD of the release of funds on completion of the review procedures required under Executive Order (E. 0.) 12372, Intergovernmental Review of Federal Programs, and HlJD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E. O. 12372 and 24 CFR Part 52 and receive written notification from HlJD of the release of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities not previously reviewed under E. O. 12372 and implementing regulations.