Grandview Ave Concrete Section Repair
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MEMORANDUM
June 27, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: 2006 Grandview Avenue Concrete Section Repair Project
(CIP 2501006 - Fiscal Year 2006/2007 Concrete Section Repair)
Sealed bids were received for the 2006 Grandview Avenue Concrete Section Repair
Project. City Engineer Gus Psihoyos recommends award of the contract to the low
bidder, Horsfield Construction, Inc., in the amount of $49,340, which is 8.7% over the
estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
;1zJ ~/~0
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
June 27,2006
FROM:
Michael C. Van Milligen, City ManageQr
Gus Psihoyos, City Engineer s:f
TO:
SUBJECT: 2006 Grandview Avenue Concrete Section Repair Project
(CIP 2501006 - Fiscal Year 2006/2007 Concrete Section Repair)
INTRODUCTION
The enclosed resolutions authorize the award of the construction contract for the 2006
Grandview Avenue Concrete Section Repair Project.
BACKGROUND
The 2006 Grandview Avenue Concrete Section Repair Project includes the replacement
of approximately 37 deficient concrete panels on Grandview Avenue from Booth Street
to US Highway 20.
Engineering staff and the contractor will coordinate with the Fire and Police
Departments on the construction staging and traffic control for emergency access and
maintenance of one-way vehicular traffic on Grandview Avenue during the construction
period.
BID RESULTS
Sealed bids were received on the project on June 22, 2006. Horsfield Construction, Inc.
of Epworth, Iowa submitted the low bid in the amount of $49,340.00. This amount is
8.7% over the estimate of probable cost. A summary of the bid proposals received is as
follows:
Contractor Name
Total Bid
Horsfield Construction, Inc.
Drew Cook & Sons Excavating
Eastern Iowa Excavating & Concrete
Fondell Excavating, Inc.
$49,340.00
$51,994.00
$52,432.00
$60,230.00
RECOMMENDATION
I recommend that the contract be awarded to Horsfield Construction, Inc. in the amount
of $49,340.00.
PROJECT COST - BUDGET IMPACT
The estimate of probable costs for the 2006 Grandview Avenue Concrete Section
Repair Project is summarized as follows:
Cost Estimate
Bid Award
Construction Contract
Contingency
Construction Engineering & Inspection
$45,382.50
4,538.25
7,488.11
$49,340.00
4,538.25
7,488.11
Total Project Cost
~57.408.86
$61,366.36
The project funding summary is as follows:
CIP Fund Description
2501006 FY06 - Concrete Section Repair
2501006 FY07 - Concrete Section Repair
Fund Amount
$32,489.55
28,876.81
Total Project Funding
$61.366.36
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolutions awarding the 2006
Grandview Avenue Concrete Section Repair Project to Horsfield Construction, Inc. in
the amount of $49,340.00.
Prepared by Jon Dienst, PE
cc: Dawn Lang, Budget Director
Don Vogt, Public Works Director
John Klostermann, Operations & Maintenance Supervisor
Dan Brown, Fire Chief
Kim Wadding, Police Chief
Bob Schiesl, PE, Assistant City Engineer
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RESOLUTION NO. 302-06
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 31st day of May, 2006, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the 2006 Grandview Avenue Concrete Section Repair Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, approved and adopted this 5th day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 303-06
AWARDING CONSTRUCTION CONTRACT FOR THE 2006
GRANDVIEW AVENUE CONCRETE SECTION REPAIR PROJECT
Whereas, sealed proposals have been submitted by contractors for the
2006 Grandview Avenue Concrete Section Repair Project pursuant to Resolution
No. and notice to bidders published in a newspaper published in the City
of Dubuque, Iowa on the 9th day of June, 2006.
Whereas, said sealed proposals were opened and read on the 22nd day of
June, 2006, and it has been determined that the bid of Horsfield Construction,
Inc. of Epworth, Iowa, in the amount of $49,340.00 was the lowest bid for the
furnishings of all labor and materials and performing the work as provided for in
the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Horsfield
Construction, Inc. and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 5th day of July, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 304-06
APPROVING CONSTRUCTION CONTRACT WITH HORSFIELD
CONSTRUCTION, INC. FOR THE 2006 GRANDVIEW AVENUE
CONCRETE SECTION REPAIR PROJECT
Whereas the City Council by Resolution No. 303-06 awarded the
construction contract for the 2006 Grandview Avenue Concrete Section Repair
Project to Horsfield Construction, Inc.; and
Whereas Horsfield Construction, Inc. has submitted the attached executed
contract and bond.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
1. The contract and bond attached hereto are hereby approved.
2. The City Manager is hereby authorized and directed to execute the
contract on behalf of the City of Dubuque.
Passed, approved and adopted this 5th day of J\uIly ,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk