Grand River Ctr Fountain Sign Rehab Pro
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MEMORANDUM
June 27, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Grand River Center - Fountain Sign Rehabilitation Project
Sealed bids were received for the Grand River Center-Fountain Sign Rehabilitation
Project. Building Services Manager Rich Russell recommends award of the contract to
the only bidder, Dubuque Sign Company, in the amount of $44,500, which is 11 % under
the estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(l1tv1 v.w,/I1 JL
Mich~el C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Rich Russell, Building Services Manager
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Memorandum
June 27,2006
TO:
Michael C. Van Milligen, City Manager
FROM:
Rich Russell, Building Services Manager
SUBJECT: Grand River Center-Fountain Sign Rehabilitation Project
INTRODUCTION
The enclosed resolution provides for the award of the construction contract for
the Grand River Center-Fountain Sign Project.
BACKGROUND
The existing sign was designed as part of the Grand River Center-Bid Package
3 Project. The sign design included wedge base lamp boards. These systems
create a significant amount of heat. In the current design, openings with electric
fans were provided in the sign's exterior to allow cooler air to enter the interior of
the sign.
The fountain operation near the sign includes a "misting" feature. The fans pulled
the mist into the interior of the sign through the openings for the cooler air. The
moisture eventually corroded some components of the wedge base technology.
Over time, an increasing amount of the reader boards do not work properly.
This project will include the removal of the wedge base technology and replace it
with LED (light emitting diode) technology. The LED technology does not require
the cooling fans. Other benefits of the LED system are a system that provides an
energy savings of about 85% over the current sign and a system that has an
average life of 100,000 hours versus 20,000 hours for a wedge base system
Bird Sign of Dubuque assisted in the development of the bid specifications.
BID RESULTS
Sealed bids were received for the Grand River Center Fountain Sign
Rehabilitation Project on June 22, 2006. Dubuque Sign Company of Dubuque,
Iowa submitted the only bid. They did provide three options. The options included
different sized LED displays including lengths of approximately 14, 17.5 and 20
feet. The 14 foot option also includes a change in the location of the permanent
Grand River Center portion of the sign from the top to the street end of the
fountain. The following is a summary of the options received from Dubuque Sign
Company:
Option 1-14' Length
Option 2-17' Length
Option 3-20' Length
$47,200*
$44,500*
$51,245*
* A $2000 deduct will be applied if the existing communication cable can be
reused.
DISCUSSION
Upon reviewing the bid proposals received with Mitzi Yordy of the Grand River
Center, staff is recommending selecting Option 2 from Dubuque Sign Company
be approved at this time. The total bid would be $44,500.
RECOMMENDATION
I recommend that the contract for the Grand River Center Fountain Sign
Rehabilitation Project be awarded to Dubuque Sign Company in the amount of
$44,500. The bid is 11 % under the estimate.
BUDGET IMPACT
The construction cost estimate for the sign is as follows:
Original Estimate
Option 2
10% Contingency
Total:
Estimate
$50,000
$44,500
$ 4,450
$48,950
The funding source for this project will be from the Grand River Center
Maintenance CIP.
ACTION REQUESTED
The City Council is requested to adopt the attached Resolutions.
cc: Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
Mitzi Yordy, Grand River Center
RESOLUTION NO. 305-06
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on June 9, 2006, plans, specifications, form of contract and estimated
cost were filed with the City Clerk of Dubuque, Iowa for the Grand River Center
Fountain Sign Rehabilitation Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, approved and adopted this 5th day of July, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 306 -06
AWARDING CONSTRUCTION CONTRACT FOR THE GRAND RIVER
CENTER FOUNTAIN SIGN REHABILITATION PROJECT
Whereas, sealed proposals have been submitted by contractors for the
Grand River Center Fountain Rehabilitation Project pursuant to Resolution No.
227-06 and notice to bidders published in a newspaper published in the City of
Dubuque, Iowa on the 9th day of June, 2006.
Whereas, said sealed proposals were opened and read on the 22nd day of
June, 2006, and it has been determined that the bid of Dubuque Sign Company
of Dubuque, Iowa, in the amount of $44,500.00 was the lowest bid for the
furnishings of all labor and materials and performing the work as provided for in
the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCil OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Dubuque Sign
Company and the Manager be and is hereby directed to execute a contract on
behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 5th day of July, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 307-06
APPROVING CONSTRUCTION CONTRACT WITH DUBUQUE SIGN
COMPANY FOR THE GRAND RIVER CENTER FOUNTAIN REHABILITATION
PROJECT
Whereas, the City Council by Resolution No. 306-06 awarded the
construction contract for the Grand River Center Fountain Sign-Rehabilitation
Project to Dubuque Sign Company and
Whereas, Dubuque Sign Company has submitted the attached executed contract
and bond.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
1. The contract and bond attached hereto are hereby approved.
2. The City Manager is hereby authorized and directed to execute the contract on
behalf of the City of Dubuque.
Passed, approved and adopted this 5th day of July, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
QUOTE
DATE
QUOTE NO.
6/2212006
2005362
NAME I ADDRESS
DUBUQUE INITIATiVES
PO BOX 1745
DUBUQUE, IA 52004-1745 LEAD TIME TERMS
8-10 WEEKS 50% DOWNINET 10
DESCRIPTION QTY TOTAL
FURNISH AND INSTALL ONE (1) DOUBLE FACED ILLUMINATED SIGN CABINET WITH A 1 44,500.00T
RED OR AMBER ELECTRONIC MESSAGE CENTER PER SKETCH. ALL SPECIFICATIONS
ARE ATTACHED TO SKETCH.
IF DUBUQUE SIGN IS ABLE TO USE THE EXISTING COMMUNICATION CABLE, DEDUCT
$2,000.00 FROM THE TOTAL PRICE FOR THE RF MODEM.
EXEMPT 0.00
if you have any ques1ions regarding this es1imate, please contact Keith at TOTAL $44,500.00
563-582-1691.
WE REQUIRE 50% DOWN TO HELP COVER THE COST OF
MATERIALS. PARTS AND LABOR ARE WARRANTIED FOR
ONE YEAR FROM DATE OF INSTALLATION.
( ) 9s~J~2
Opte!; Displays. Inc
530 6fh A venue
SHy oflndustry. CA 91746
Tel. 800.876 1668
626.369.7188
Fax' 626 369 7858
Quotation Number: 50448
P'E'~ared For Keitt1 Zenner
Dubuque S;gn Company
DubuQue. :A [,2003
Teo (563) 5e2~1691 Fax (5531 $86-1032
Quotation SlIilmary
Tecl1MloQ>" Hybnc
rhle 0 SPIOlY IS r:apaOkli of 3 Ilne(s) 01 937inch char;~r h'rl
The rk;;) ay area s approximately 25 ="a'ae~r5 Wloe
PrOject Name:
Quotation Da~~
P;opared bV
Requirern@'n!s:
Quot~ Valid.
6/19/2006
Shown Cantu
60 Days
ModeJ: 3428-R-M-H-D
Matrix: 24 x 152
Color:
Character Size:
Pixel Matrix:
Resolution:
Cllbinet Size:
Display Area:
Mslnt9n.tnte:
Display Specification
Red Monoch rome
937 Inches
24K152
3648 oiKels per SIgn [acr,
3' 1 10/16" x 17' 5' x 7 14/16"
2' B 2116" K ~5' 11 7/16"
F runt Se"',ceabiity
FOB:
Dol/very (weeks):
Deposit:
Salante DIlO:
WlIffllnty 1:
Terms of Purchase
CI:Y 01 Industry,
8
CA
50% Deposll
Before Delivery
5 'leaf In-Fl'lctory Pllrts
LEO/Pixel Specification
Model Number: 3428
LED Pixol Pitch: 34 mm
LED PIxel SilJe: 28 mm
LED Shape: Oval
Brightnfl$s: 50eO NIT. minim"m
Viewing Angle: 140oeg'aas
Technology: Hybrid
UED's per pixol: Red 4 Green 0 Blue C
Electrical Specification
Watls Per Pilei; 0359
Estimate Total Watts: 25193
Current (amps): 23.81 (see 'Ole)
AC Power Required; 11CV AC
Surge Protector: 'ncluded
Notes: Uni to be owlt UL awrov.d SQaled eab,r:et e. front hinge design
.. Please Note: T/1P. above spec'fir;at!OflS and Quotalion does NOT inr.;/vde support structure. mSlal1811on. 9JeC!fIC3!
SelYICe 10 sign, cable, shlppmg. pel mIls, Of lexes Cebmr,/ dimensIons are approxImate The freight charge 10 an
approXImate estimate for ywr reference, the actual c:harge may vary. Safety factor IS I/ot mcluded Pfe~se roqU8St
electrical drawing for exat-;( dimension and number of cIrcuit breqkers.
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