5 6 13 Clerk's Skeleton Notes and Meeting CallsTO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Special Session of the City Council to be
held on Monday, May 6, 2013, at 5:00 PM in the Historic Federal Building for the
purpose of conducting a work session on the University of Iowa Initiative for
Sustainable Communities.
Consent Items: Pages n/a
2D. Buol, Mayor
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:00 p.m. on May 6, 2013 in the
Historic Federal Building, 350 W. 6th Street.
(,Present: Mayor Bt ‘Council Council Members Blau,, Cor'riiors, Joires, L ch, Renck,
Button; City Manages Van Milligen
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on the University of Iowa Initiative for
Sustainable Communities.
WORK SESSION
Universit of Iowa Initiative for Sustainable Communities
I Wep/
3
�
At/
ADJOURNMENT A
e)
Yays
Nays
Jones
Lynch
Resnick
Sutton
Braig
Buol
Connors
vele‘ae)-1
„4.
J./
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, May 6, 2013, at 5:00 PM in the Historic Federal Building for the
purpose of conducting such business that may properly come before the City Co
uncil.
Consent Items: Pages 1 -5
9
oy D. Buol, Mayor
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on May 6, 2013 in the
Historic Federal Building, 350 W. 6th Street.
resent: Mayor Biu4I. Council Members B114, Cots, JoA Lypi, R ick,
utton; City Manager Vfrn Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the
common good.
SWEARING IN
Mayor Roy D. Buol swore in Mayor Pro Tem Joyce E. Connors for a term through
December 31, 2013.
PROCLAMATION(S)
Kids to Parks Day (May 18, 2013) GG �2L
Municipal Clerk's Week (May 5 -11, 2013) /ems^
Nursing Home Week (May 12 -18, 2013)
to Work Week (May 13 -17, 2013) , k azvi -O/ i�y- y 't
Preservation Month (May 2013) ' ,(J� ���� M 4'/ '
Pm-/ 10-
Mental Health Month (May 2013)
1
Yays
Nays
Jones
Lynch
Resnick
1/
Sutton
I/
Braig
Buol
Connors
CONSENT ITEMS
v
v
1. Minutes and Reports Submitted
Arts and Cultural Affairs Advisory Commission of 3/26, Cable TV Commission of 4/3,
City Council proceedings of 4/15, Human Rights Commission of 3/11, Investment
Oversight Advisory Commission of 1/23 (revised) and 4/24, Mechanical Code Board of
4/11
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Jim David for property damage, Heidi Goin for property damage, Christine Johnson for
personal injury, Douglas Mott for property damage, Regina and Robert Noel for property
damage, Shirley Wiegand for property damage, John Young for vehicle damage; Klein
vs. Sarah Lynn and the City of Dubuque
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Jim David for
property damage, Heidi Goin for property damage, Douglas Mott for property damage,
Regina and Robert Noel for property damage, Shirley Wiegand for property damage,
John Young for vehicle damage
Suggested Disposition: Receive and File; Concur
oseph Healey - Appeal of Claim
ity Attorney recommending denial of the claim for property damage appealed by
Joseph Healey.
Suggested Disposition: Receive and File; Concur
eitNpgris.
/20 //y/iii,d 4/7
ondev/4
Mg'
2
'
dr,(1,"11
Yays
Nays
i/7
Jones
j/
Lynch
Resnick
vot
Sutton
Braig
Buol
Connors
,*77 * 11/1
/ 1446ez--1
Witt* k
kEt
Pr/#2,//e./_1/1Ail
r?..p/itiAfilitaedo)fe---'1/ 3/5
4x,/
5. Citizen Petition - Southern Avenue Detoured Traffic 9/W
Dave Hartig submitting a citizen petition on behalf of residents of south Southern
Avenue requesting limitation of northbound through traffic on that portion of Southern
Avenue during the detour related to road construction on Hwy. 151/61.
Suggested Disposition: Receive and File; Refer to City Manager
6. 2012 -2013 Snow Removal / Sidewalk Assessments
City Manager recommending establishment of the final assessments for the 2012 -2013
Snow Removal from City Right -of -Way.
RESOLUTION /a7As �' Adopting the Final Assessment Schedule for the 2012-
2013 Snow Removal sessment - Right -of -Way Obstruction Removal Assessment
Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
7. Intermodal Agreement for Services with ECIA
City Manager recommending approval of the Site Selection Study for a new Bus
Storage and Maintenance facility at the former City Garage location and authorization to
submit the study to the Federal Transit Administration (FTA) for their review,
concurrence and approval of this site selection.
Suggested Disposition: Receive and File; Approve
8. Iowa Department of Transportation - Urban Youth Corps Grant Agreement
City Manager recommending approval of an Urban Youth Corps Grant Agreement with
the Iowa Department of Transportation to provide transportation- related employment
and training opportunities to youth between the ages of 16 and 21 who face barriers to
employment.
Suggested Disposition: Receive and File; Approve
3
Yays
Nays
Jones
Lynch
Resnick
Sutton
Braig
Buol
Connors
9. Electrical Code Board
Commissioner Ronald Mueller submitting his resignation to the Electrical Code Board.
Suggested Disposition: Receive and File; Accept Resignation
10. Library Board of Trustees
Board Member David Hammer submitting his resignation from the Library Board of
Trustees.
Suggested Disposition: Receive and File; Accept Resignation
11. Historic Resource Development Program (HRDP) Grant for Digitizing City
Directories
City Manager recommending approval of a resolution authorizing the Mayor to sign the
HRDP grant application for the Digitization of Dubuque City Directories from 1856 -1991.
RESOLUTION /3O Authorizing Historical Resource Development Program
(HRDP) application to the State Historical Society of Iowa for digitization of Dubuque
City Directories
Suggested Disposition: Receive and File; Approve
12. Historic Resource Development Program (HRDP) - Four Mounds Foundation
City Manager recommending approval for the City Manager to sign the ownership form
in support of the 2013 Historic Resource Development Program grant application by
Four Mounds Foundation for barn restoration at the Four Mounds Estate Historic
District. 8,/ RESOLUTION Authorizing HRDP Grant Application to the State Historical
Society of Iowa for Barn Restoration Project at Four Mounds Estate Historic District
Suggested Disposition: Receive and File; Adopt Resolution(s)
4
Yays
Nays
Jones
Lynch
Resnick
Sutton
Braig
Buol
Connors
13. Trapeze Software Group, Inc. - Assignment of Mentor Engineering Contract
City Manager recommending approval of the assignment to Trapeze Software Group of
the Agreement between the City of Dubuque and Mentor Engineering, Inc., for the
Jule's ITS Project.
Suggested Disposition: Receive and File; Approve
14. Bee Branch Phase I Completion - 15th Street Project
City Manager recommending acceptance of the construction contract for the Bee
Branch Phase I Completion - 15th Street Project, as completed by McDermott
Excavating.
RESOLUTION /'?j0?--_ Accepting the Bee Branch Phase I Completion - 15th
Street Project and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Caradco CDBG Amendment No. 2
City Manager recommending review and approval of the proposed Amendment No. 2 to
the current contract with East Central Intergovernmental Association to assist the City
with grant administration for the 2010 Iowa Department of Economic Development
Community Development Block Grant (CDBG) for the Caradco Building, LLLP project
and give authorization to the City Manager to sign the proposal on behalf of the City.
RESOLUTION / Approving Amendment No. 2 for 2010 CDBG Grant
Administration with East Central Intergovernmental Association
Suggested Disposition: Receive and File; Adopt Resolution(s)
5
Yays
Nays
Jones
Lynch
Resnick
Sutton
Braig
Buol
Connors
16. Caradco Building Project - Contract Amendment No. 4
City Manager recommending approval of Amendment No. 4 to the Community
Development Block Grant (CDBG) Housing Disaster Recovery Fund Contract between
the Iowa Economic Development Authority and the City of Dubuque, on behalf of the
Caradco Building Project.
RESOLUTION Approving Amendment No. 4 to the Community
Development Block Grant (CDBG) Housing Disaster Recovery Fund contract between
the Iowa Economic Development Authority and the City of Dubuque on behalf of the
Caradco Building Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Approve RISE Contract
City Manager recommending Council approval of a RISE Contract for a new street to
serve approximately 78 acres of new industrial property located on the former South
Siegert Farm.
RESOLUTION /�yJ Approving An agreement for R.I.S.E. funding with the Iowa
Department of Transportation relating to development of a new street in the Dubuque
Industrial Center South
Suggested Disposition: Receive and File; Adopt Resolution(s)
18. Quarterly Investment Report
City Manager transmitting the Quarterly Investment Report for March 31, 2013.
Suggested Disposition: Receive and File
19. Indoor Aquatic Center Study- Joint Committee Recommendation
City Manager recommending approval of the selection of Novak Design Group for the
Indoor Aquatic Center Study and pending the recommendation of the Park and
Recreation Advisory Commission, the School Facilities and Support Commission and
the School Board.
Suggested Disposition: Receive and File; Approve
6
Yays
Nays
Jones
Lynch
Resnick
Sutton
Braig
Buol
Connors
20. Code of Ordinances - Adoption of Supplement No. 12
City Clerk recommending adoption of Supplement No. 12 to the City of Dubuque Code
of Ordinances, which codifies Ordinance Nos. 67 -06, 59 -12, 61 -12, 62 -12, 64 -12, 65 -12,
and 4 -13 through 18 -13 as adopted by the Council through March 18, 2013.
RESOLUTION / -47 Adopting Supplement No. 12 to the Code of Ordinances of
the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
21. Dodds River Terminal, Inc. - Exercise of Lease Option
Correspondence from Dodds River Terminal, Inc., informing the City that it is exercising
its option to extend the lease agreement for the remaining five years commencing June
1, 2013.
Suggested Disposition: Receive and File; Refer to City Attorney
22. Iowa Department of Transportation - Notification of Project
Correspondence from the Iowa Department of Transportation (IDOT) informing the City
that it proposes to let an HMA resurfacing with milling project on U.S.20 from Farley
east to Mile Hill Lane.
Suggested Disposition: Receive and File
23. Mediacom Communications Company
Correspondence from Lee Grassley, Senior Manager of Government Relations for
Mediacom Communications Company advising the City of programming changes.
Suggested Disposition: Receive and File
24. Improvement Contracts / Performance, Payment and Maintenance Bonds
A) Robert Liebfried for Fremont Heights Detention Basin Landscape Maintenance, B)
R &W Restoration for City Hall Tuck Pointing Project
Suggested Disposition: Receive and File; Approve
7
Yays
Nays
Jones
Lynch
Resnick
Sutton
Braig
Buol
Connors
25. Signed Contracts
A) Classic Protective Coatings Notice to Proceed and Change Order No. 1 for the
Asbury Tank Reconditioning Project, B) IIW Engineers and Surveyors for the Flood
Control High Water Level Alarm Project, C) IIW Engineers and Surveyors for the Purina
Drive Dock Repair Project, D) Rob Trilk for Miller Riverview Restroom Remodeling
Suggested Disposition: Receive and File
26. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco licenses
applications as submitted.
RESOLUTION Approving applications for beer, liquor, and /or wine
permits, as required by City of Dubuque Code of Ordinances Title 4 Business and
License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine
Licenses and Permits
RESOLUTION /j Approving applications for retail cigarette /tobacco sales
permits, as required by Iowa Code 453A.47A.
Suggested Disposition: Receive and File; Adopt Resolution(s)
8
ITEMS TO BE SET FOR PUBLIC HEARING
Yays
Nays
✓l
Jones
Lynch
7
Resnick
Sutton
Braig
Buol
Connors
1. 30 -Inch Force Main Project - Phase I
City Manager recommending initiation of the public bidding process for Phase I of the
30 -Inch Force Main Relocation Project from 9th Street to 1 ltn Street (around the former
Public Works Garage site and the Alliant Energy site) and further recommends that a
public hearing be set for May 20, 2013.
RESOLUTION g 7 Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans, specifications,
form of contract, and estimated cost; and ordering the advertisement for bids (30 -Inch
Force Main Relocation Project - Phase I From 9th Street to 11th Street)
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 5/20/13
2. Midwest Energy Solutions / MF Enterprises, LLC - Grant of Easement on East
16th Street
City Manager recommending that a public hearing be set for May 20, 2013, to consider
granting an easement for MF Enterprises, LLC for a Compressed Natural Gas conduit
and piping system between the BP Station and the proposed convenience store on the
south side on East 16th Street right -of -way.
RESOLUTION Resolution of Intent to dispose of City interest by Grant of
Easement for private utility to MF Enterprises, LLC for an underlying portion of East
16th Street
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 5/20/13
3. Highway 61/151 South - Technology Park Annexation
City Manager recommending initiation of the annexation process for Highway 61/151
South of Technology Park on the south side of the City of Dubuque and further
recommends that a public hearing be set for May 20, 2013.
Suggested Disposition: Receive and File; Public Hearing 5/20/13
9
BOARDS /COMMISSIONS
Appointments to the following boards /commissions to be made at this meeting.
1. Building Code Board of Appeals
One 3 -Year term: through August 1, 2014 (Vacant term of Anglese)
Applicant:
Mary Gotz, 1844 Bennett St.
Yays
Nays
ii;/
Jones
1/
Lynch
Resnick
IV
Sutton
Braig
1/
Buol
V.
Connors
2. Zoning Board of Adjustment
Two 5 -Year terms:
One term through March 25, 2015 (Vacant term of Ruden)
One term through March 25, 2018 (Expiring term of Cremer)
Applicants: AIN?
Eugene Bird, 3357 Arrowwood Ln.
Jeff Cremer, 919 1/2 Bluff St.
This commission is subject to the State of Iowa Gender Balance Law.
Yays
Nays
ii;/
Jones
Lynch
Resnick
IV
Sutton
Braig
Buol
Connors
PUBLIC HEARINGS
SUSPEND THE RULES
Yays
Nays
Jones
Lynch
Resnick
Sutton
Braig
Buol
Connors
r
1. Fifth and Bluff Streets Public Restroom Project ✓6
Proof of publication on notice of public hearing to consider the approval of plans,
specifications, form of contract, and estimated cost for the Fifth and Bluff Streets Public
Restroom Project and the City Manager recommending approval.
RESOLUTION /(✓ Adopting the plans and specifications (Fifth and Bluff
Streets Public Restroom Project)
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Jones
Lynch
Resnick
Sutton
Braig
Buol
Connors
4,9z'4' S2/fi?>rn we„
-11d/di A/0,-
10,11/11, /1/44
)700 ifit-
eRiAffe/D
, A/AL, die/-7/i/i,
,///zai,(A/5.-„
11
2. Water Main Relocation Project - Hwy. 151/61 and South Grandview Avenue
Overpass
Proof of publication on notice of public hearing to approve specifications, form of
contract, and estimated cost for the Hwy. 151/61 South Grandview Avenue Overpass
Water Main Relocation Project and the City Manager recommending approval.
RESOLUTION / Approval of specifications, form of contract, and estimated
cost for the Hwy. 151/61 South Grandview Avenue Overpass Water Main Relocation
Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Jones
Lynch
Resnick
Sutton
Braig
Buol
Connors
12
3. Sale of Property - 2268 Washington Street
Proof of publication on notice of public hearing to consider the sale of City -owned real
estate at 2268 Washington Street to Kaylyn A. Mullady and the City Manager
recommending approval.
RESOLUTION / Approving the sale of real estate located at 2268
Washington Street, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Ya /ys
Nays
V /
Jones
r
Lynch
Resnick
Sutton
Braig
(/ ,.
-Buol
Connors
13
4. Fiscal Year 2013 Second Budget Amendment
Proof of publication on notice of public hearing to approve the Fiscal Year Budget
Amendment No. 2 and the City Manager recommending approval.
RESOLUTION /�/ Amending the current budget for the Fiscal Year Ending
June 30, 2013 (as amended last on September 17. 2012)
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Jones
Lynch
Resnick
Sutton
Braig
Buol
Connors
REINSTATE THE RULES
Yays
Nays
Jones
v7
Lynch
Resnick
Sutton
i/
Braig
t/
Buol
Connors
010
14
ACTION ITEMS
1. E.B. Lyons Irrevocable Trust - Disbursement of Funds
City Manager recommending approval of the Edwin B, Lyons Irrevocable Trust Under
Will Application for Disbursement of Funds for acquisition and development of E.B.
Lyons Interpretive Area Expansion.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Jones
1/
Lynch
V
Resnick
VSutton
IV
Braig
Buol
I
Connors
aon
1"i hmvizg.ed
15
93°
2. Bus Storage and Maintenance Facility - Site Selection Study
City Manager recommending approval of the Site Selection Study for a new Bus
Storage and Maintenance facility at the former City Garage location and authorization to
submit the study to the Federal Transit Administration (FTA) for their review,
concurrence and approval of this site selection.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Jones
1/7
Lynch
t/
Resnick
Sutton
Braig
Buol
Connors
16
3. Every Child 1 Every Promise Request for Grant Funds
City Manager recommending approval of a funding request from Every Child 1 Every
Promise to help pilot an innovative new Summer Academy.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Jones
Lynch
1
Resnick
Sutton
Braig
Buol
Connors
0/07— -5 r 14/(493 k'?
?Of:VI AO*-
f6/1P //,t/-1
4/4/0/1;-,4-ree
"e#,
Pig/if/ 4,b4W,
,62//f-r/Z-
/ff,,9
17
J
&KZ?
/d/Zz.
4. Parking Meter Payment Option ���G7 Y'12'
City Manager recommending implementation -of -a new parking meter payment option
provided by Passport Parking that has the ability to interact with the City's current
enforcement software.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Jones
Lynch
Resnick
Sutton
Braig
BuoI
Connors
18
5. Bunker Hill Pump Station Improvement Project Award
City Manager recommending award of the Bunker Hill Pump Station Improvement
Project to the Portzen Construction, Inc., of Dubuque, Iowa.
RESOLUTION / the public improvement contract for the Bunker
Hill Pump Station Improvement Project CIP 740 -1422
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
1//
Jones
;V
Lynch
Resnick
j
Sutton
V
Braig
Buol
L ,
Connors
'off
19
6. Safe Routes To School - Dubuque School Safety Improvements Project Award
City Manager recommending award of the contract for the Safe Routes to School
Program - Dubuque School Safety Improvements Project to the low bidder, McDermott
Excavating.
RESOLUTION '" Awarding Public Improvement Contract for the Safe
Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U-
2100(663- -8U -31
Suggested Disposition: Receive and File; Adopt Resolution(s)
v
20
i'21*
Atzie d27 "b/;r7
427r
7. Airport Air Traffic Control Tower Closure and Options
City Manager providing an update on the Dubuque Regional Airport Air Traffic Control
Tower closure.
Suggested Disposition: Receive and File
i.
Yays
Nays
!/
Jones
Lynch
Resnick
Sutton
Braig
Buol
Connors
erdv„
6-‘e
0,z; ,,sm/d/fre/4
�mv
4/7 "se
5047s //7l
1/5/ dire/
SI- 40./vi5/1 /9*0
'0) 41/tv*/ )7) 1W
/1kk
01/71 14///1/"Aol
21
427
8. Downtown Housing Incentive Program — Amending Program Guidelines
City Manager recommending approval of an amendment to the program guidelines for
the City of Dubuque's Downtown Housing Incentive program to allow incentives for
residential units of less than 650 sq. ft.
RESOLUTION / Amending the guidelines for the Downtown Housing
Incentive Program within the Greater Downtown Urban Renewal District
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Jones
Lynch
t/
Resnick
Sutton
Braig
r
Buol
/
Connors
ifro/4/o d4-
&o/#'- ztw �iom /�yiaxl�/
efliff fioe-
/9-77Pp)71
41( - /4e/)///
/hxig. x/06 Ad1.00*�
22
et3
9. Franklin School - Amendment to Development Agreement
City Manager recommending approval of the First Amendment to the Development
Agreement with Franklin Investments, LLC for redevelopment of the property located at
39 Bluff Street.
RESOLUTION / 0 Approving the First Amendment to the Franklin
Investments, LLC Development Agreement
Suggested Disposition: Receive and File; Adopt Resolution
Yays
Nays
V
Jones
Lynch
;/
Resnick
Sutton
Vol
Braig
Buol
V/
Connors
23
10. Greater Dubuque Development Corporation - Board of Directors Membership
Correspondence from Greater Dubuque Development Corporation requesting
appointments to the GDDC Board of Directors (current) . Mayor Roy Buol, City Manager
Michael Van Milligen, Economic Development Director(Dave Heiaaand City Council
Members Joyce Connors and Kevin Lynch).
Suggested Disposition: Receive and File; Council
Yays
Nays
Jones
I/
Lynch
IV
Resnick
Sutton
Braig
t/
Buol
I . /
Connors
(544.zizia%
k‘_/20275
//ilifhaS
*4-14/4-m Av)-49,5
14GU/�GIJ GG/ G,'�c'.,77
/69-- 6:4r
24
COUNCIL MEMBER REPORTS
X1/7
5//i# le,101//W ///11- /64÷,75-
=7 --/ 2)."/ A/14/146
121 S
kad Akte-Zzkh,
PUBLIC INPUT iiata,xd 7//i/
4/4)//7/trn ete/////.1()
CLOSE SE ZN
Pending L' ' ion and Property Acquisition - Chapter 21.5(1)(c)(j) Code of Iowa
ADJOURNMENT
Yays
Nays
14'
Jones
Lynch
Resnick
V
Sutton
v-
Braig
Buol
1/
Connors