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5 6 13 Clerk's Skeleton Notes and Meeting CallsTO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Special Session of the City Council to be held on Monday, May 6, 2013, at 5:00 PM in the Historic Federal Building for the purpose of conducting a work session on the University of Iowa Initiative for Sustainable Communities. Consent Items: Pages n/a 2D. Buol, Mayor CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:00 p.m. on May 6, 2013 in the Historic Federal Building, 350 W. 6th Street. (,Present: Mayor Bt ‘Council Council Members Blau,, Cor'riiors, Joires, L ch, Renck, Button; City Manages Van Milligen Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on the University of Iowa Initiative for Sustainable Communities. WORK SESSION Universit of Iowa Initiative for Sustainable Communities I Wep/ 3 � At/ ADJOURNMENT A e) Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors vele‘ae)-1 „4. J./ TO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Regular Session of the City Council to be held on Monday, May 6, 2013, at 5:00 PM in the Historic Federal Building for the purpose of conducting such business that may properly come before the City Co uncil. Consent Items: Pages 1 -5 9 oy D. Buol, Mayor CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on May 6, 2013 in the Historic Federal Building, 350 W. 6th Street. resent: Mayor Biu4I. Council Members B114, Cots, JoA Lypi, R ick, utton; City Manager Vfrn Milligen, City Attorney Lindahl Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the common good. SWEARING IN Mayor Roy D. Buol swore in Mayor Pro Tem Joyce E. Connors for a term through December 31, 2013. PROCLAMATION(S) Kids to Parks Day (May 18, 2013) GG �2L Municipal Clerk's Week (May 5 -11, 2013) /ems^ Nursing Home Week (May 12 -18, 2013) to Work Week (May 13 -17, 2013) , k azvi -O/ i�y- y 't Preservation Month (May 2013) ' ,(J� ���� M 4'/ ' Pm-/ 10- Mental Health Month (May 2013) 1 Yays Nays Jones Lynch Resnick 1/ Sutton I/ Braig Buol Connors CONSENT ITEMS v v 1. Minutes and Reports Submitted Arts and Cultural Affairs Advisory Commission of 3/26, Cable TV Commission of 4/3, City Council proceedings of 4/15, Human Rights Commission of 3/11, Investment Oversight Advisory Commission of 1/23 (revised) and 4/24, Mechanical Code Board of 4/11 Suggested Disposition: Receive and File 2. Notice of Claims and Suits Jim David for property damage, Heidi Goin for property damage, Christine Johnson for personal injury, Douglas Mott for property damage, Regina and Robert Noel for property damage, Shirley Wiegand for property damage, John Young for vehicle damage; Klein vs. Sarah Lynn and the City of Dubuque Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Jim David for property damage, Heidi Goin for property damage, Douglas Mott for property damage, Regina and Robert Noel for property damage, Shirley Wiegand for property damage, John Young for vehicle damage Suggested Disposition: Receive and File; Concur oseph Healey - Appeal of Claim ity Attorney recommending denial of the claim for property damage appealed by Joseph Healey. Suggested Disposition: Receive and File; Concur eitNpgris. /20 //y/iii,d 4/7 ondev/4 Mg' 2 ' dr,(1,"11 Yays Nays i/7 Jones j/ Lynch Resnick vot Sutton Braig Buol Connors ,*77 * 11/1 / 1446ez--1 Witt* k kEt Pr/#2,//e./_1/1Ail r?..p/itiAfilitaedo)fe---'1/ 3/5 4x,/ 5. Citizen Petition - Southern Avenue Detoured Traffic 9/W Dave Hartig submitting a citizen petition on behalf of residents of south Southern Avenue requesting limitation of northbound through traffic on that portion of Southern Avenue during the detour related to road construction on Hwy. 151/61. Suggested Disposition: Receive and File; Refer to City Manager 6. 2012 -2013 Snow Removal / Sidewalk Assessments City Manager recommending establishment of the final assessments for the 2012 -2013 Snow Removal from City Right -of -Way. RESOLUTION /a7As �' Adopting the Final Assessment Schedule for the 2012- 2013 Snow Removal sessment - Right -of -Way Obstruction Removal Assessment Project Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Intermodal Agreement for Services with ECIA City Manager recommending approval of the Site Selection Study for a new Bus Storage and Maintenance facility at the former City Garage location and authorization to submit the study to the Federal Transit Administration (FTA) for their review, concurrence and approval of this site selection. Suggested Disposition: Receive and File; Approve 8. Iowa Department of Transportation - Urban Youth Corps Grant Agreement City Manager recommending approval of an Urban Youth Corps Grant Agreement with the Iowa Department of Transportation to provide transportation- related employment and training opportunities to youth between the ages of 16 and 21 who face barriers to employment. Suggested Disposition: Receive and File; Approve 3 Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 9. Electrical Code Board Commissioner Ronald Mueller submitting his resignation to the Electrical Code Board. Suggested Disposition: Receive and File; Accept Resignation 10. Library Board of Trustees Board Member David Hammer submitting his resignation from the Library Board of Trustees. Suggested Disposition: Receive and File; Accept Resignation 11. Historic Resource Development Program (HRDP) Grant for Digitizing City Directories City Manager recommending approval of a resolution authorizing the Mayor to sign the HRDP grant application for the Digitization of Dubuque City Directories from 1856 -1991. RESOLUTION /3O Authorizing Historical Resource Development Program (HRDP) application to the State Historical Society of Iowa for digitization of Dubuque City Directories Suggested Disposition: Receive and File; Approve 12. Historic Resource Development Program (HRDP) - Four Mounds Foundation City Manager recommending approval for the City Manager to sign the ownership form in support of the 2013 Historic Resource Development Program grant application by Four Mounds Foundation for barn restoration at the Four Mounds Estate Historic District. 8,/ RESOLUTION Authorizing HRDP Grant Application to the State Historical Society of Iowa for Barn Restoration Project at Four Mounds Estate Historic District Suggested Disposition: Receive and File; Adopt Resolution(s) 4 Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 13. Trapeze Software Group, Inc. - Assignment of Mentor Engineering Contract City Manager recommending approval of the assignment to Trapeze Software Group of the Agreement between the City of Dubuque and Mentor Engineering, Inc., for the Jule's ITS Project. Suggested Disposition: Receive and File; Approve 14. Bee Branch Phase I Completion - 15th Street Project City Manager recommending acceptance of the construction contract for the Bee Branch Phase I Completion - 15th Street Project, as completed by McDermott Excavating. RESOLUTION /'?j0?--_ Accepting the Bee Branch Phase I Completion - 15th Street Project and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 15. Caradco CDBG Amendment No. 2 City Manager recommending review and approval of the proposed Amendment No. 2 to the current contract with East Central Intergovernmental Association to assist the City with grant administration for the 2010 Iowa Department of Economic Development Community Development Block Grant (CDBG) for the Caradco Building, LLLP project and give authorization to the City Manager to sign the proposal on behalf of the City. RESOLUTION / Approving Amendment No. 2 for 2010 CDBG Grant Administration with East Central Intergovernmental Association Suggested Disposition: Receive and File; Adopt Resolution(s) 5 Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 16. Caradco Building Project - Contract Amendment No. 4 City Manager recommending approval of Amendment No. 4 to the Community Development Block Grant (CDBG) Housing Disaster Recovery Fund Contract between the Iowa Economic Development Authority and the City of Dubuque, on behalf of the Caradco Building Project. RESOLUTION Approving Amendment No. 4 to the Community Development Block Grant (CDBG) Housing Disaster Recovery Fund contract between the Iowa Economic Development Authority and the City of Dubuque on behalf of the Caradco Building Project Suggested Disposition: Receive and File; Adopt Resolution(s) 17. Approve RISE Contract City Manager recommending Council approval of a RISE Contract for a new street to serve approximately 78 acres of new industrial property located on the former South Siegert Farm. RESOLUTION /�yJ Approving An agreement for R.I.S.E. funding with the Iowa Department of Transportation relating to development of a new street in the Dubuque Industrial Center South Suggested Disposition: Receive and File; Adopt Resolution(s) 18. Quarterly Investment Report City Manager transmitting the Quarterly Investment Report for March 31, 2013. Suggested Disposition: Receive and File 19. Indoor Aquatic Center Study- Joint Committee Recommendation City Manager recommending approval of the selection of Novak Design Group for the Indoor Aquatic Center Study and pending the recommendation of the Park and Recreation Advisory Commission, the School Facilities and Support Commission and the School Board. Suggested Disposition: Receive and File; Approve 6 Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 20. Code of Ordinances - Adoption of Supplement No. 12 City Clerk recommending adoption of Supplement No. 12 to the City of Dubuque Code of Ordinances, which codifies Ordinance Nos. 67 -06, 59 -12, 61 -12, 62 -12, 64 -12, 65 -12, and 4 -13 through 18 -13 as adopted by the Council through March 18, 2013. RESOLUTION / -47 Adopting Supplement No. 12 to the Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 21. Dodds River Terminal, Inc. - Exercise of Lease Option Correspondence from Dodds River Terminal, Inc., informing the City that it is exercising its option to extend the lease agreement for the remaining five years commencing June 1, 2013. Suggested Disposition: Receive and File; Refer to City Attorney 22. Iowa Department of Transportation - Notification of Project Correspondence from the Iowa Department of Transportation (IDOT) informing the City that it proposes to let an HMA resurfacing with milling project on U.S.20 from Farley east to Mile Hill Lane. Suggested Disposition: Receive and File 23. Mediacom Communications Company Correspondence from Lee Grassley, Senior Manager of Government Relations for Mediacom Communications Company advising the City of programming changes. Suggested Disposition: Receive and File 24. Improvement Contracts / Performance, Payment and Maintenance Bonds A) Robert Liebfried for Fremont Heights Detention Basin Landscape Maintenance, B) R &W Restoration for City Hall Tuck Pointing Project Suggested Disposition: Receive and File; Approve 7 Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 25. Signed Contracts A) Classic Protective Coatings Notice to Proceed and Change Order No. 1 for the Asbury Tank Reconditioning Project, B) IIW Engineers and Surveyors for the Flood Control High Water Level Alarm Project, C) IIW Engineers and Surveyors for the Purina Drive Dock Repair Project, D) Rob Trilk for Miller Riverview Restroom Remodeling Suggested Disposition: Receive and File 26. Alcohol and Tobacco License Applications City Manager recommending approval of annual liquor, beer, wine and tobacco licenses applications as submitted. RESOLUTION Approving applications for beer, liquor, and /or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits RESOLUTION /j Approving applications for retail cigarette /tobacco sales permits, as required by Iowa Code 453A.47A. Suggested Disposition: Receive and File; Adopt Resolution(s) 8 ITEMS TO BE SET FOR PUBLIC HEARING Yays Nays ✓l Jones Lynch 7 Resnick Sutton Braig Buol Connors 1. 30 -Inch Force Main Project - Phase I City Manager recommending initiation of the public bidding process for Phase I of the 30 -Inch Force Main Relocation Project from 9th Street to 1 ltn Street (around the former Public Works Garage site and the Alliant Energy site) and further recommends that a public hearing be set for May 20, 2013. RESOLUTION g 7 Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids (30 -Inch Force Main Relocation Project - Phase I From 9th Street to 11th Street) Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 5/20/13 2. Midwest Energy Solutions / MF Enterprises, LLC - Grant of Easement on East 16th Street City Manager recommending that a public hearing be set for May 20, 2013, to consider granting an easement for MF Enterprises, LLC for a Compressed Natural Gas conduit and piping system between the BP Station and the proposed convenience store on the south side on East 16th Street right -of -way. RESOLUTION Resolution of Intent to dispose of City interest by Grant of Easement for private utility to MF Enterprises, LLC for an underlying portion of East 16th Street Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 5/20/13 3. Highway 61/151 South - Technology Park Annexation City Manager recommending initiation of the annexation process for Highway 61/151 South of Technology Park on the south side of the City of Dubuque and further recommends that a public hearing be set for May 20, 2013. Suggested Disposition: Receive and File; Public Hearing 5/20/13 9 BOARDS /COMMISSIONS Appointments to the following boards /commissions to be made at this meeting. 1. Building Code Board of Appeals One 3 -Year term: through August 1, 2014 (Vacant term of Anglese) Applicant: Mary Gotz, 1844 Bennett St. Yays Nays ii;/ Jones 1/ Lynch Resnick IV Sutton Braig 1/ Buol V. Connors 2. Zoning Board of Adjustment Two 5 -Year terms: One term through March 25, 2015 (Vacant term of Ruden) One term through March 25, 2018 (Expiring term of Cremer) Applicants: AIN? Eugene Bird, 3357 Arrowwood Ln. Jeff Cremer, 919 1/2 Bluff St. This commission is subject to the State of Iowa Gender Balance Law. Yays Nays ii;/ Jones Lynch Resnick IV Sutton Braig Buol Connors PUBLIC HEARINGS SUSPEND THE RULES Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors r 1. Fifth and Bluff Streets Public Restroom Project ✓6 Proof of publication on notice of public hearing to consider the approval of plans, specifications, form of contract, and estimated cost for the Fifth and Bluff Streets Public Restroom Project and the City Manager recommending approval. RESOLUTION /(✓ Adopting the plans and specifications (Fifth and Bluff Streets Public Restroom Project) Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 4,9z'4' S2/fi?>rn we„ -11d/di A/0,- 10,11/11, /1/44 )700 ifit- eRiAffe/D , A/AL, die/-7/i/i, ,///zai,(A/5.-„ 11 2. Water Main Relocation Project - Hwy. 151/61 and South Grandview Avenue Overpass Proof of publication on notice of public hearing to approve specifications, form of contract, and estimated cost for the Hwy. 151/61 South Grandview Avenue Overpass Water Main Relocation Project and the City Manager recommending approval. RESOLUTION / Approval of specifications, form of contract, and estimated cost for the Hwy. 151/61 South Grandview Avenue Overpass Water Main Relocation Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors 12 3. Sale of Property - 2268 Washington Street Proof of publication on notice of public hearing to consider the sale of City -owned real estate at 2268 Washington Street to Kaylyn A. Mullady and the City Manager recommending approval. RESOLUTION / Approving the sale of real estate located at 2268 Washington Street, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Ya /ys Nays V / Jones r Lynch Resnick Sutton Braig (/ ,. -Buol Connors 13 4. Fiscal Year 2013 Second Budget Amendment Proof of publication on notice of public hearing to approve the Fiscal Year Budget Amendment No. 2 and the City Manager recommending approval. RESOLUTION /�/ Amending the current budget for the Fiscal Year Ending June 30, 2013 (as amended last on September 17. 2012) Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Jones Lynch Resnick Sutton Braig Buol Connors REINSTATE THE RULES Yays Nays Jones v7 Lynch Resnick Sutton i/ Braig t/ Buol Connors 010 14 ACTION ITEMS 1. E.B. Lyons Irrevocable Trust - Disbursement of Funds City Manager recommending approval of the Edwin B, Lyons Irrevocable Trust Under Will Application for Disbursement of Funds for acquisition and development of E.B. Lyons Interpretive Area Expansion. Suggested Disposition: Receive and File; Approve Yays Nays Jones 1/ Lynch V Resnick VSutton IV Braig Buol I Connors aon 1"i hmvizg.ed 15 93° 2. Bus Storage and Maintenance Facility - Site Selection Study City Manager recommending approval of the Site Selection Study for a new Bus Storage and Maintenance facility at the former City Garage location and authorization to submit the study to the Federal Transit Administration (FTA) for their review, concurrence and approval of this site selection. Suggested Disposition: Receive and File; Approve Yays Nays Jones 1/7 Lynch t/ Resnick Sutton Braig Buol Connors 16 3. Every Child 1 Every Promise Request for Grant Funds City Manager recommending approval of a funding request from Every Child 1 Every Promise to help pilot an innovative new Summer Academy. Suggested Disposition: Receive and File; Approve Yays Nays Jones Lynch 1 Resnick Sutton Braig Buol Connors 0/07— -5 r 14/(493 k'? ?Of:VI AO*- f6/1P //,t/-1 4/4/0/1;-,4-ree "e#, Pig/if/ 4,b4W, ,62//f-r/Z- /ff,,9 17 J &KZ? /d/Zz. 4. Parking Meter Payment Option ���G7 Y'12' City Manager recommending implementation -of -a new parking meter payment option provided by Passport Parking that has the ability to interact with the City's current enforcement software. Suggested Disposition: Receive and File; Approve Yays Nays Jones Lynch Resnick Sutton Braig BuoI Connors 18 5. Bunker Hill Pump Station Improvement Project Award City Manager recommending award of the Bunker Hill Pump Station Improvement Project to the Portzen Construction, Inc., of Dubuque, Iowa. RESOLUTION / the public improvement contract for the Bunker Hill Pump Station Improvement Project CIP 740 -1422 Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays 1// Jones ;V Lynch Resnick j Sutton V Braig Buol L , Connors 'off 19 6. Safe Routes To School - Dubuque School Safety Improvements Project Award City Manager recommending award of the contract for the Safe Routes to School Program - Dubuque School Safety Improvements Project to the low bidder, McDermott Excavating. RESOLUTION '" Awarding Public Improvement Contract for the Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663- -8U -31 Suggested Disposition: Receive and File; Adopt Resolution(s) v 20 i'21* Atzie d27 "b/;r7 427r 7. Airport Air Traffic Control Tower Closure and Options City Manager providing an update on the Dubuque Regional Airport Air Traffic Control Tower closure. Suggested Disposition: Receive and File i. Yays Nays !/ Jones Lynch Resnick Sutton Braig Buol Connors erdv„ 6-‘e 0,z; ,,sm/d/fre/4 �mv 4/7 "se 5047s //7l 1/5/ dire/ SI- 40./vi5/1 /9*0 '0) 41/tv*/ )7) 1W /1kk 01/71 14///1/"Aol 21 427 8. Downtown Housing Incentive Program — Amending Program Guidelines City Manager recommending approval of an amendment to the program guidelines for the City of Dubuque's Downtown Housing Incentive program to allow incentives for residential units of less than 650 sq. ft. RESOLUTION / Amending the guidelines for the Downtown Housing Incentive Program within the Greater Downtown Urban Renewal District Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Jones Lynch t/ Resnick Sutton Braig r Buol / Connors ifro/4/o d4- &o/#'- ztw �iom /�yiaxl�/ efliff fioe- /9-77Pp)71 41( - /4e/)/// /hxig. x/06 Ad1.00*� 22 et3 9. Franklin School - Amendment to Development Agreement City Manager recommending approval of the First Amendment to the Development Agreement with Franklin Investments, LLC for redevelopment of the property located at 39 Bluff Street. RESOLUTION / 0 Approving the First Amendment to the Franklin Investments, LLC Development Agreement Suggested Disposition: Receive and File; Adopt Resolution Yays Nays V Jones Lynch ;/ Resnick Sutton Vol Braig Buol V/ Connors 23 10. Greater Dubuque Development Corporation - Board of Directors Membership Correspondence from Greater Dubuque Development Corporation requesting appointments to the GDDC Board of Directors (current) . Mayor Roy Buol, City Manager Michael Van Milligen, Economic Development Director(Dave Heiaaand City Council Members Joyce Connors and Kevin Lynch). Suggested Disposition: Receive and File; Council Yays Nays Jones I/ Lynch IV Resnick Sutton Braig t/ Buol I . / Connors (544.zizia% k‘_/20275 //ilifhaS *4-14/4-m Av)-49,5 14GU/�GIJ GG/ G,'�c'.,77 /69-- 6:4r 24 COUNCIL MEMBER REPORTS X1/7 5//i# le,101//W ///11- /64÷,75- =7 --/ 2)."/ A/14/146 121 S kad Akte-Zzkh, PUBLIC INPUT iiata,xd 7//i/ 4/4)//7/trn ete/////.1() CLOSE SE ZN Pending L' ' ion and Property Acquisition - Chapter 21.5(1)(c)(j) Code of Iowa ADJOURNMENT Yays Nays 14' Jones Lynch Resnick V Sutton v- Braig Buol 1/ Connors