Indoor Aquatic Center Joint Committee RecommendationMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Approval of Indoor Aquatic Center Study Firm Recommendation
DATE: April 29, 2013
Dubuque
kital
All- America City
II 111!
2012
Nine proposals were received in response to a Request for Proposal for an indoor
aquatic center study. A joint committee of the Dubuque Community School District and
the City of Dubuque reviewed the proposals and selected four firms to invite for an
interview.
The Dubuque Community School District /City of Dubuque Joint RFP Review Committee
and Leisure Services Manager Marie Ware recommend City Council approval of the
selection of Novak Design Group, teamed with Water Technology, Inc., Barker Rinker
Seacat Architecture, and Ballard King and Associates, for $69,900 and a not to exceed
$8,700 reimburseables, for a total not to exceed of $78,600. The study is budgeted for
$100,000, with the Dubuque Community School District and the City of Dubuque each
providing one half.
The recommendation is scheduled for the May 6th Park and Recreation Commission
and City Council meetings, May 7th School Facilities and Support Committee and
May 13th School Board meeting.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brit44 krt., italy,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie Ware, Leisure Services Manager
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie Ware, Leisure Services Manager
SUBJECT: Approval of Indoor Aquatic Center Study Firm Recommendation
DATE: April 26, 2013
INTRODUCTION
Dubuque
All- America City
II 111!
2012
The purpose of this memo is to bring forth the recommendation of the firm to complete
an indoor aquatic center study for the City and School District
BACKGROUND
Ajoint committee of the Dubuque Community School District and City of Dubuque
developed a request for proposal (RFP) for an indoor aquatic center study. The RFP
was approved by the Park and Recreation Commission, School Facilities and Support
Committee, School Board and City Council.
The Joint Committee received proposals from nine firms including FEH Associates, Inc.,
IIW, P.C., Ramaker & Associates, Inc., OPN Architects, RDG Planning & Design, Shive
Hattery, Novak Design Group, Williams Architects /Aquatics, and Straka Johnson
Architects. Each firm came teamed with other firms for additional expertise.
Members of the Joint School /City Committee includes: Laura Carstens - Planning
Services Manager, Mary Rose Corrigan - Public Health Specialist, Janna Beau -
Recreation Program Supervisor, Nikola Pavelic- Community Engagement Coordinator
and Marie Ware- Leisure Services Manager. The school representatives included Karla
Weber, Dan Duclos, Bill Burkhart, Brent Cook, Amy Hawkins, Tom Meissner and Kevin
Kelleher.
The Joint Committee independently scored each of the nine proposals in a scoring
matrix developed from the RFP's outlined evaluation criteria. The committee came
together and through discussion determined four firms to invite to the interview process.
We also determined ten questions each firm was to provide answers to prior to the
interview.
The Joint Committee took one full day and conducted the four interviews. Prior to that
day they were provided the completed questionnaire. Each committee member again
had a scoring matrix that was completed after each interview. The scoring matrix used
the criteria outlined in the RFP. The four firms interviewed included Straka Johnson
Architects, Williams Architects /Aquatics, Shive Hattery and Novak Design Group.
DISCUSSION
The School /City Joint Committee unanimously recommends Novak Design Group.
Novak Design Group teamed with Water Technology, Inc., Barker Rinker Seacat
Architecture and Ballard King and Associates. Their recommendation letter is attached.
This recommendation is scheduled for the May 6th Park and Recreation Commission
and City Council meetings, May 7th School Facilities and Support Committee and May
13th School Board Meeting.
PROJECT COST — BUDGET IMPACT
Novak Design Group proposal is $69,900 with a not to exceed $8,700 reimburseables
for a total not to exceed $78,600. The study is budgeted for $100,000 with the School
and City each providing one half.
RECOMMENDATION
I along with the interview committee respectfully recommend approval of Novak Design
Group for the Indoor Aquatic Center Study.
MLW:et
copy Mary Rose Corrigan, Health Services Manager
Laura Carstens, Planning Services Manager
Nikola Pavelic, Community Engagement Coordinator
Dan Kroger, Recreation Division Manager
Janna Beau, Recreation Program Supervisor
Kevin Kelleher, Executive Director of Finance & Business Services,
Dubuque Community School District.
2
THE CITY OF
Dubuque
Community
Schools
DUB ` i E �`
Masterpiece on the Mississippi
To inspire and challenge
May 1, 2013
Dear City Council and Board of Education Members,
Over the past number of months, we have convened as members of the City of Dubuque /Dubuque
Community School District Pool Committee to explore the possible need for a community aquatic center
and develop a process to conduct a feasibility study.
Listed below is a brief timeline of what the committee accomplished. During the fall of 2012 and winter
of 2013, the committee met multiple times to develop criteria to include in the Request for Proposal
(RFP). On approximately January 24, 2013, the RFP was sent to local architects as well as put on the City
and District websites. The responses were due on March 8 2013. On March 20, 2013, members of the
committee met to review and evaluate nine responses to the City Council /School Board RFP to conduct
the feasibility study of a new indoor aquatic center. Based on that initial review of submissions, four
consultants were selected to participate in interviews with the committee: Shive - Hattery Architecture -
Engineering; Williams Architects /Aquatics; Novak Design Group PLC; and Straka Johnson Architects. The
interviews took place on April 11, 2013, and included 90 minutes for each consultant including set -up
time, presentations, and time for questions.
Following the interviews, the committee engaged in very productive discussion about the strengths and
weaknesses of each firm. While each group had strong knowledge in design, architecture, and
construction of pools, one stood out for its skill and experience in conducting the feasibility study.
Based on our work, the committee is pleased to unanimously recommend selection of Novak Design
Group PLC as the firm to conduct the feasibility study. Novak will be using the following support firms
to assist them in this study; Water Technology Inc.; Barker, Rinker, Seacat Architecture; and Ballard
King and Associates.
There are many reasons for this recommendation, including the following:
Novak Design Group has a comprehensive team in place to address the main points of the study
and they had the greatest depth and experience in overall scope.
It was clear that the team possessed strong chemistry and has worked together on similar
projects. The team has decades of experience working together.
The company has significant site selection experience.
The team has demonstrated the ability to overcome obstacles based on their work on previous
feasibility studies.
Novak had the strongest public engagement process — one that includes community members at
all age groups on committees and leadership groups.
Novak is committed to keeping the public involved throughout the whole of the project.
- The team's presentation exhibited clear excitement for the possibility of what Dubuque could
accomplish.
Novak provided the strongest information on community engagement and site analysis.
- The team focused significant time on the feasibility study section of the RFP (which is currently
the most important portion of work), outlined a process and gave innovative reflection on local
goals.
Overall, we are confident that Novak Design Group PLC will conduct a feasibility study that will engage
our community and give an accurate look at the need and possibility of creating an indoor aquatic
center for our schools and community.
On behalf of the City of Dubuque
On behalf of the Dubuque Community School District
Marie Ware
Kevin Kelleher
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Laura Carstens
Amy Hawkins
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Mary Ro. = Corrigan
Karla Weber
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J. n a Beau
Bill Burkhart
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Dan Kroger /
Masterpiece on the Mississippi Talwesidridner
Dubuque Community School District
2300 Chaney Road
Dubuque, IA 52001.3095
Response to:
Request for Proposal for
Indoor Aquatic Center Study
Submitted by:
Novak Design Group PLC
3801 River Ridge Drive NE
Cedar Rapids, Iowa 52402
In association with:
Water Technology, Inc, Barker Rinker Seacat, and
Ballard King " Associates
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CONTENTS
LETTER OF TRANSMITTAL 5
INTRODUCTION STATEMENT 7
PROFILE OF CONSULTANT 9
BACKGROUND AND ORGANIZATION 13
TEAMWORK 15
EXPERIENCE 19
TEAM MEMBERS 27
SCOPE OF SERVICES\ PROPOSED PROJECT SCHEDULE 33
REFERENCES 41
LITIGATION 43
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Dubuque Community School District
Indoor Aquatic Study
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Kevin Kelleher, executive Director of finance and Business Services
Dubuque Community School District
2300 Chaney Road
Dubuque, IA 52001 -3095
Re: Indoor Aquatic Center Study
THECITY OF
DUB
Masterpkceon the Mississippi lb Wad MITI
Dear Kevin Kelleher and Members of the Selection Committee:
Novak Design Group is pleased to present our proposal for professional services. We have assembled a
proven team of professionals who have the necessary talent and experience to collaborate with Dubuque
Community School District and the City of Dubuque. We are excited about and look forward to working
together to complete a feasibility study for an Aquatic Center for the Dubuque Community. Our vast knowledge
of recreational and competitive aquatic centers is unsurpassed. We are a diverse group of design professionals
each providing necessary expertise for specific aspects of the aquatic center. Our goal is to make the Dubuque
Aquatic Center the standard that other communities wish to duplicate.
Our Team
• Novak Design Group Project Management & Building Concept Design
• Water Technology Inc Aquatic Consultant
• Barker Rinker Seacat Recreational Consultant
• Ballard King and Associates Recreation & Feasibility Consultant
Our Study will include:
• Needs Analysis • Community Engagement and Use
• Site Analysis • Facility Sharing between School and City
• Conceptual Facility Planning • Cost of Operation and Maintenance
• Financial Impact Analysis • Track, Fitness Weight Training Areas
Other Considerations included in Study:
• Myrlha verses Concrete Pools
• Air quality Athlete /Spectator Comfort
• Lighting - Competition and Recreation
• Material Durability
We
• Water Temperature Competition /Recreational
• Scheduling Facility Use for School and City
• Number of Lanes and facility cost comparison
are confident in our ability to provide a comprehensive study which will clearly identify an Aquatic Center
design which fits the needs of both the Dubuque School District and the Dubuque Community. We look
forward to the opportunity to present our credentials to you and the members of the Selection Committee.
Principal & Project Manager:
Gary M. Landhauser, AIA
Novak Design Group PLC o. 319. 393.9334 x 2
3801 River Ridge Drive NE m. 319. 551 -6798
Cedar Rapids, Iowa 52402 f. 319.393 -9331
Signed
Gary M. Lan hauser, AIA
WTI
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Dubuque Community School District c
Indoor Aquatic Study
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A successful swimming and
diving team is not made up of one
person, nor is it all freestylers,
etc. a successful team is
made up of a diverse group of
individuals that together offer
their own unique strengths.
Similarly, the cooperative team
of Novak Design Group, Water
Technology, Inc., Barker Rinker
Seacat, and Ballard King and
Associates, each bring a unique
skill set to the Dubuque Community
School District Study.
1 + 1 = 3. The sum is greater
than the parts. National + Local
is a winning combination for the
Dubuque Community School
District and the City of Dubuque.
All members are nationally
experienced natatorium design
experts, Our team also has the
local expertise of Novak Design
Group PLC. This distinction is
illustrated below and will have a
huge impact on your overall project
success. Additionally, all firms
have a proven successful history
of teaming together to provide the
owner with a win-win solution to
problem - solving.
Nov
Iota
ak Design Group PLC i
I, award winning, collabora
architectural and interior design
firm. Most recently, Novak Design
group lead the design for the Linn.
Mar Aquatic Center in Marion,
Iowa, where construction is
currently underway, and expected
to open in Fall 2013,
Water Technology, Inc. (WTI} is
the nation's largest and foremost
aquatics design firms with an
unmatched competition and
recreational project client list.
WTI is located approximately two
hours away, just east of Madison
in Beaver Dam. WTI's solution
5a
live
NOVAK
DESIGN
GROUP
driven planning and design
philosophy emphasizes that the
most successful and effective
plans result from active community
participation. WTI believes that
it is important to work as a team
throughout the process to address
important issues, identify assets
to be enhanced and challenges
to overcome, Throughout the
process, planners engage
citizens and key interest groups
using various unique and highly
interactive techniques. WTI most
recently collaborated with Novak
Design for the aquatic design of the
Linn-Mar Aquatic Center. Some
additional regional projects include
the aquatic engineering and design
of the 2008 Olympic Trials Pool
in Omaha, feasibility study and
design of Luther College Aquatic
Center, and aquatic design at the
Grand Harbor Resort & Waterpark
in Dubuque.
Barker Rinker Seacat
Architecture (BRS) principals
have designed more than 200
natatorium projects across the
nation. BRS is a highly specialized
and nationally recognized
natatorium and recreation facility
architectural design firm and is
arguably the most experienced
firm on a national scale as it relates
to this unique project type. Take a
good look at the project lists of all
the competing firms and compare
them to BRS and you'll see a big
difference in natatorium expertise.
Ballard King and Associates
(B'K) brings a high level of
familiarity with aquatic projects
involving both municipal and
school partners. Not only has
B "K been involved with multiple
consulting projects of this variety,
as recently as February 2013. In
WTI
THE CITY OF
DUB
Masterpiece on the Mississippi I. 0
symergy (sin- er•jeej noun
1. the interaction of elements that
when combined produce a total
effect that is greater than the
sum of the individual elements,
contributions, etc.; synergism.
addition its Principal and Senior
Associate have operated aquatic
facilities that involved a significant
municipallschool partnership. This
familiarity with the project type
along with leisure and competitive
aquatics assist in the independent
third party analysis that B'K brings
to every project.
Your trusted advisor. The Novak
DesignlBRSIWTIIFK team will
assist the Dubuque Community
School District and the City of
Dubuque all the way through
the process - programming and
designing the Center, selecting
the right materials and equipment,
when to hire key staff, train them
and assist with the Grand Opening
Celebration, Ourteam hasdesigned
more natatorium projects than any
other in the nation. Additionally,
BRSIWTIIB "K have collaborated
on over 71 recrealionallaquatic
projects nationwide, aiding clients
to the see the full potential of their
project. Lean on our experience.
Dubuque Commanhy School District
Indoor Aquatic Study
THE CITY OF i
DUB
Mosley( ere on the Mississippi iw..+mi.
Novak Design Group PLC will be the prime, local architect, as one of
the leading architectural firms in Eastern Iowa.
Novak Design Group PLC has 26 years of experience providing full
architectural, master planning and interior design services for both public
and private sectors. The extremely diverse portfolio of work includes:
world class corporate office buildings, resort architecture including hotels
and condominiums, retail and hospitality, college buildings, schools,
libraries, private residences, churches, recreation facilities, polioe
stations, city halls, and numerous other civic buildings.
The practice is strongly rooted in the community, Its employees invest
numerous volunteer hours serving on commissions and committees
throughout the region.
The firm's dedication to passion and creativity over volume anc size ha
sustained its relevance and set it apart from other firms in the area.
Novak Design Group PLC's work has been published and received
numerous awards for design excellence in:
• Iowa Architect, ie. (Des Moines, Iowa magazine)
• Eastern Iowa Home
• The Iowan
• Woman Today
• Dwell Magazine
The firm's fundamental beliefs are as follows:
Each project is unique and deserves unique attention without prejudice or preconceived notions.
• Every project must aggressively integrate energy efficiencies.
Every building is essentially an addition to the natural or built environment and must be a good neighbor.
Great design matters.
Great design is timeless,
Gary M. Landhauser is a principal at Novak Design Group PLC and will be responsible for the Project
Management of the Dubuque Community School District Indoor Aquatic Center Study.
Gary's strengths, which will enhance the development of your project, include:
• Leadership
• Organizational skills
• Technical experience
• Diverse construction experience.
Gary joined Novak Design Group, PLC in 1989 and has served as project architect for many of the firm's major
projects.
W TI
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Dubuque Community School District
Indoor Aquatic Study
Water Technology, Inc. (WTI) will be the Aquatic Consultant for the
Dubuque Indoor Aquatic study.
• WTI's creative energy and passion embraces the philosophy that
aquatic recreation completes communities and makes them a
better place to live. WTI has evaluated, designed and engineered
literally hundreds of aquatic facilities throughout North America
since 1983. WTI designs are forward- looking, and support dynamo
community programs. Another key ingredient to a project's success
is our historical database that helps us provide client's accurate cost
estimates and a realistic timeline.
• Creativity is an important aspect of our swimming pool designs and
programming.
• We strive to stay on the cutting edge of new trends by attending
industry trade shows, conferences, seminars and talking with users
to see what they want.
• WTI's designs are not simply creative and innovative - they are also
functional.
Experience
Water Technology, Inc's aquatic design and engineering portfolio
includes the following venues:
• Municipal Indoor and Outdoor Pools
• Community Center Pools
• Family Aquatic Centers
• YMCA and YWCA Pools
• Competitive Venues
• University and School Pools
WTI Difference
THE CITY OF
DUB
Masterpiece on the Mississippi
• Community Developments
• Resort and Hotel Pools
• Therapy and Wellness Pools
• Water Playgrounds, Waterparks
• Specialized Aquatic Features and Elements,
Cross - project experience between municipallschoolkommerical aquatic facilities provides WTI unique insight
into a sustainable, and sucessful facility.
Air Quality at Pool Surface
• Water Quality for Prolonged Use
• Fast Pool - Turbulence Mitigation
• High Performace Gutter System
• Enviorment and Natural Lighting
• Design for all uses (RecreationalANellnessl
Athletic)
• Comfort for spectators
• Design for efficient opperations
Douglass Whiteaker, is the President and Principal-in-Charge of Water Technology, Inc., and has
extensive knowledge and experience in the aquatic industry. Doug will help the team to understand unique
project demographics and public needs which ultimately results in team ownership of the project, producing
the ultimate in project excellence. He excels in managing integrated project delivery teams, and his hands -
on management abilities energize effective collaboration, Ultimately, his goal is to ensure that the needs and
expectations of the City of Dubuque and School District are exceeded,
NOVAK
DESIGN
GROUP
wrr
Dubuque Community School District
Indoor Aquatic Siudy
10
Barker Rinker Seacat (BRS) joins Novak Design Group PLC bringing
a 37 -year history in community activity centers - the focus of its practice.
• BRS's knowledge and experience has received national reputation
in the design and planning of Natatorium projects — more than any
other firm in the US.
• Assisted school districts and more than 180 communities across the
country in the programming and design of their aquatic facilities,
• BRS's leadership role during the public process engages all
stakeholders to help you create your community facility.
• Understand the key issue for a successful design process and
outcome is building consensus among stakeholders quickly and
making timely decisions,
• BRS will develop a detailed work plan based on the key objectives
for your community, which is the first step to a successful project.
• BRS has the tools to help you prioritize programming and phasing.
• BRS advocates balancing service objectives with revenue
considerations, integrating this throughout the work plan for your
facility.
Ballard * King and Associates (B °K) brings 21 years of experience in
conducting feasibility studies.
• B'K was established in 1992 by Ken Ballard and Jeff King in
response to the need for market driven and reality based planning
for recreation facilities, Utilizing their extensive experience in
developing and operating comprehensive recreation facilities in the
public sector, Ken and Jeff have integrated a hands on approach to
recreation facility planning.
• B'K has completed well over 250 feasibility and planning studies for
recreation facilities in the last twelve years and has more than 100
facilities up and running across the United States.
The vast majority of their projects are public facility studies and they are considered to be one of the
foremost authorities on recreation facility planning in the United Slates.
• Ability to provide a variety of pre and post- design services for clients who are considering construction of
a recreation facility.
• In -depth firsthand knowledge and experience with the economics, feasibility, staffing and management of
recreation facilities with a variety of components.
THE CITY OF
DUB
Masterpiece on the Mississippi ii- psme.,
Salvation Army Rey and Joan Nroc Corps
Communily Center • Salem Oregon
WT/
Dubuque Community School District
Indoor Aquatic Study
11
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Professional Limited Liability
NOVAK
DESIGN
GROUP
WTI
.Alfa
Company
3801 River Ridge Drive NE
Cedar Rapids, Iowa 52402
Established in 1986
Services:
Architecture
• Interior Design
• Master Planning
• Programming
• Rendering
• Model•Building
Water Technology, Inc.
Sub Corp. S
100 Park Avenue
Beaver Dam, Wisconsin 53916
Established in 1983
Services:
• Facility Evaluation and
Renovations
• Aquatic Programming and
Budgeting
• Master Planning
• Conceptual Design
• Natatorium Consulting
• Mechanical Design
• Construction Administration
• Commissioning and Startup
Barker Rinker Seacat
3457 Ringsby Ct
Denver, Colorado 80216
Established in 1975
Services:
• Feasibility studies
• Strategic planning
• Master planning
• Programming
• Public process
• Architectural design
• Interior design
• Construction administration
• Project management
• Owner's representation
1
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Masterpiece on the Mississippi •...�..
Ballard' King and Associates
2743 E. Ravenhill Circle
Highlands Ranch, Colorado 80126
Established in 1992
Services:
Recreation Center Needs
Assessment
• Feasibility Studies
• Market Studies
• Economic Impact Projections
• Staffing Levels
• RFP Review
Community Input
• Public Surveys
• Citizen Input Sessions
• Focus Groups
• Campaign Strategy for Bond
Issues
Programming
• Componenf Recommendation
• Program Space Narratives
• Equipment Needs
• Site Analysis
• Design Issues and Concepts
• Financial Analysis and
Budgeting
• Maintenance Costs
• Design Requirements
• Operations Planning
• Design and Layout Review
Operations Issues
• Fees and Charges
• Sponsorship Packages
• Marketing Plans & Strategies
• Corporate involvement
• Audits
Funding Analysis
• Operating Cost & Revenues
• Capital Funding Sources
• Project Partnering
Dubuque Comm oily School District
Indoor Aquatic Study
13
DUB
Masterpiece on the Mississippi E
included:
News Media — We believe it is important to meet
with the news media to inform them of the project
process encourage as much visibility as possible.
Newsletters — Publish periodic newsletters about
the project. Explain the mission and the goals and
activities to accomplish, Ask for feedback and
announce schedules of public meetings.
Web Page — Contribute to a web page where the
public can view the progress of the project and
can respondlcomment through e-mail, a dedicated
blog thread or twitter.
Telephone Hot Line — Open a "Hot Line" where
people can call and ask for information or give
their input into the project,
Develop an Issue Matrix — With the District and
City; we develop a matrix of issues and groups/
organizations to identify potential conflicts, This
is a technique that identifies concerns, possible
conflicts and issues early. Once identified, a
strategy to address these issues can be developed,
Engage all Stakeholders — Al the outset of a
project, we encourage meetings with all interested
parties or stakeholders who might affect the
project including regulatory and other government
agencies, user groups, adjacent property owners,
business organizations, impacted businesses and
others we may identify with you,
Public Open Houses — Presentations or work
sessions are designed to achieve a variety
of objectives from informational only to highly
engaged participation. We recommend several
active public forums for your project, These are
planned to solicit input and response from the
general public. Some successful ideas for these
meetings include:
+ Hold events in highly trafficked areas - a
shopping center, a city hall, etc.
Advertise the events through newsletters,
PSA's on radio and TV, through flyers in utility
bills, local newspaper, at public buildings. Ask
City and District to distribute through their
feedback network.
• Provide babysitting and snacks.
• Employ games such as the "Program Card
Game" to prioritize program elements and site
THE CITY OF
I
Imagine an swimmer stepping up on to the swim
blocks at a meet or a diver perfoming a dive
without having practiced? Or, what if there was
no crowd to cheer on the althetes? Athletes know
in order to be the first to hit the touch pad, or to
score a perfect 10 takes practice. In addition,
studies show when there is a large support group
in the bleachers athletes perform better. This is
similar to the acceptance of a new facility among a
community. Our team knows that comprehensive
community education and consensus building
campaign is imperative to the success of a project,
Many projects are abandoned when they fail to gain
the support of the communing or governing body. Our
team has reviewed both the City's Vision and Mission
Statement, and the Dubuque Community School
District Strategic Plan, and will work with both entities
to identify the aquatic and recreation needs of each.
Public Process Experience
We will work with the City of Dubuque and Community
School District from the onset to determine how much
community involvement is required, including the
following:
Augment the Planning Committee composed of
City, District, Public and other potential partners
that are connected to the community and have the
enthusiasm and energy to make sure the project
is a priority for the community.
• Develop a Mission Statement for the Aquatics
Center that all citizens and stakeholder groups can
adopt as their own and against which all project
goals can be measured.
Ensure that the community feels a part of the
process and has ownership in the project.
Recommend refinements to the process to
maximize stakeholder input and support.
Assist and lead, where appropriate, advisory
group and focus group meeting discussions.
• Lead community wide open houses and
workshops,
Develop an operational business plan
simultaneously with the design.
• Provide marketinglinformational materials.
Some of the strategies and devices we have used in
the past to assure community -wide involvement have
WTI
•
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+
Dubuque Community School District
Indoor Aquatic Study
15
THE CRY OF
DUB L E
Masterpiece on the Mississippi n�4..
Articulate a specific timeline organized around key
events or Workshops
Clarify specific objectives and participants for
each Workshop
Clarify work activities and Deliverables for each
Work Period between Workshops
Estimate work hours associated with each activity
Workshops
selection, Make sure that everyone, including
children, participates in voting.
Presentation Materials — We develop presentation
tools such as boards, charts, power point
presentations and models (both for public
presentation and display). The information and
graphics we provide electronically can be used for
fund raising events, brochures, grant proposals
and other similar activities.
Key Issues for Success
The key issues for a successful design process
and outcome for a community project are building
consensus quickly and making timely decisions.
Typical impediments to moving forward are control
of the budget, meeting jurisdictional requirements,
reaching agreement with all of the stakeholders and
incomplete business planning. We start associating
construction and operational costs with program
elements from the very beginning of discussions.
Site issues such as zoning changes, utility access.
drainage, sustainability and environmental concerns
must be identified early. Additionally, if partnerships
We believe in the Workshop Process as a tool to help
focus project activities and participants. Workshops
are highly planned events to move the project through
key milestones, The process allows the Project Team
to:
Maximize participation of team members and
stakeholders
are to be seriously considered, intergovernmental
agreements need to be discussed. There needs to be
a commitment to the project and a clear understanding
of shared costs and benefits.
The Work Plan
The first step in any community planning process is to
develop a detailed Work Plan for your project based
an knowledge we've gained from the City and District
and significant experience with similar aquatic center
projects throughout the US. We have included in our
proposal a preliminary draft of a Work Plan in the
Scope of Services section for your review. The key
objectives of this document are to:
WTI
1
Consider choices in a context of the best current
information
Maintain a creative energy to look for the big
opportunities in your project
Phasing Strategies
Having a clear vision of potential facility additions
can clarify the "big picture" for all and optimize other
opportunities on the project site. It is important for the
Novak DesignlWTIIBRSIFK team to consider these
phases and plan for their implementation accordingly,
Operational Costs
Our team advocates balancing your service objectives
with revenue considerations. We believe a successful
aquatic center offers "something for all ", yet should to
be planned to minimize subsidy requirements, Making
patron utilization projections a visible part of the early
planning process can help decision making. Jeff King
and Darin Barr of B'K will lead this critical portion of
the planning process. B'K specializes in developing
Dubuque Community School District
Indoor Aquatic Study
16
r
detailed and accurate operations and maintenance
pro - formas for community recreation and aquatics
facilities.
We have integrated business planning services
throughout our work plan, Some of the focus areas
include: partnerships, market analysis, operational
feasibility analysis of program elements and an
operational pro -forma listing detailed budgets for
expense and revenue projections, staffing, operating
hours and scheduling, attendance estimates, fee
structures and maintenance plans,
Sustainable Design
In the process of creating projects for our clients, the
Novak DesignANTI113RS1Bt team is committed to
developing our skills as teachers and advocates. We
believe the increasing demand that public buildings
be exemplary of the best ideas in sustainable thinking
calls for a thoughtful process to inform and guide
decision making. Public facilities receive a wide
variety of stakeholder input and agency review that
can create tricky territory for decision makers as they
seek to balance the needs of all.
We feel the architect should be pro - active in raising
awareness, providing choices and helping facilitate
"best value" decisions unique to each community. This
approach supports our firm's mission of Designing
Inspired Community Architecture.
We aspire to promote a process of sustainable design
that embraces conservation, wellness, quality of life
and leaching, Conservation includes the traditional
s of resource and fiscal conservation but also
erving and strengthening community through
building re -use and sensitive urban design. Wellness
looks at creating places whose activities and
environmental qualities make us healthier. Quality
of Life can be enhanced by paying special attention
to how public spaces can support community
connections and interactions. Finally, we think public
buildings can teach sustainable thinking to the many
people who use them that can be applied to their
home or office environments.
Technology
Our team also offers, as an optional service, to create
exterior character 1 elevations and 3D perspective
sketches if desired by the City and District. Primary
in our methodology is the use of three - dimensional
modeling software throughout the conceptual design
arer
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NOVAK
DES!GN
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process. From the early stages of our process we are
able to engage the project team and public in virtual
explorations of the project in Google SketchUp or
Revil. In our workshops we have the ability to explore
ideas for site and building options in real-time —
viewing the project from all angles and perspectives
which enables the project team to make decisions with
greater understanding and confidence. The refined
concept design model can then be used as a dynamic
way to help educate the public about the project.
Site Analysis
During the site selection process, our team will
use an objective site evaluation methodology that
analyzes and compares different potential sites for
new construction. Our site evaluation methodology
establishes a weighting factor for each selection
criteria, and then evaluates each potential site in
terms of its ability to meet the proposed project's site
requirements. Potential site to be evaluated include
the following: District-owned school site, District -
owned non - school site, City -owned site, and privately -
owned site. Site selection criteria include general
site characteristics, site proximity, location impact,
initial cost criteria, long range cost criteria, as well
as factors unique to Dubuque. Using these criteria
and an objective evaluation methodology will provide
a rational means for comparing the pros and cons
of different potential sites, and provide a means for
selecting, justifying, and defending the best possible
site for the new facility. The proposed location is
one of the most important public acceptance issues
for community recreation projects. It has been our
experience that an approach that includes obtaining
input on potential sites from a variety of sources
and proactive solicitation of public input are equally
important to the quantifiable and tangible aspects of
site selection.
WTI
bit
Dubuque Community School District 17
Indoor Aquatic Study
1
301
AUUFIICI
CENTER
THE CM( OF
DUB
Masterpiece on the Mississippi
LINN•MAR COMMUNITY SCHOOL DISTRICT AQUATIC CENTER, MARION, IOWA
Services:
Novak Design Group: Programming and Concept Design, Schematic Design, Design Development, Construction
Documents, Bidding & Negotiations, Construction Administration, Color selection- Finishes and Furnishing for
the Aquatic Center Building and Site Development.
WTI: Programming and needs assesment, concept design, schematic design, design development construction
documents for pool and mechanical room.
Brief Description of Project:
Working closely with Linn Mar Community School District and the Marion Community to understand their
aquatic goals, Novak Design Group and Water Technology Inc. designed a facility that would best meet their
aquatic needs today and into the future. This state -of -the -art facility will offer a stretch 25 meter pool with bulk
head which can be moved to accommodate 25 yard and 25 meter swimming and 1 meter diving competitions,
water polo, lessons and other aquatic activities.
Linn-Mar Aquatic Center utilizes Myrtha Pool Technology, Using Myrtha Pool Technology, the pool is able to
be assembled more quickly than traditional cast in place concrete. This allows for all building construction and
finishes to be completed above the pool before the pool is installed, Linn Mar's Aquatic Center will open for
Fall 2013 swimming and diving season.
Project Budget: $11,700,000
Team Members:
Novak Design Group: James A Novak (Principal -in- Charge), Gary M Landhauser (Project Manager)
WTI: Douglas Whiteaker (Principal -in- Charge), Dan Lamers (Project Manager), Adam Pfister (Project Desiger)
Col
munity Engagement Pro
cess
Novak Design Group and WTI met with the swim team, coaches, and key public indivivals to understand the
communities aquatic needs. Exempletory leadership and communication by management also allowed for a
seamless trasition from planning thru schematic design.
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Indoor Aquatic Study
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VETERAN'S MEMORIAL AQUATIC CENTER, ADAMS 12 FIVE STAR SCHOOL, THORNTON, CO
Services:
• BRS; Architectural Design
• WTI: Aquatic Design, Mechanical Engineering
Brief Description of Project:
Adams 12 Five Star School District envisioned a regional aquatic venue to support the high schools and
surrounding middle schools in the district. In late 2007, we were hired by the school district and the city of
Thornton to design a state -of-the -art competitive aquatic center for athletes, students and staff from all five high
schools, as well as residents of the community and nearby areas.
The 43,570 -s.f, center includes a competitive 50 -meter pool with moveable bulkheads and spectator seating
for 800. The pool can be configured into twenty -two 25 -yard cross - course practice lanes; 50- meter, 25 -meter
or 25 -yard race lanes in the center between the bulkheads; or a diving and warm -up configuration. Energy -
efficient features include solar hot-water heating for the pool, high - performance windows, a daylil two-story
lobby, continuous skylight in the natatorium, and advanced mechanical and electrical systems.
Project Budget: $16,5 million
Team Members:
• BRS; Steve Blackburn (Principal -in- Charge)
• WTI: Douglass Whiteaker (Principal -in- Charge Aquatics)
Community Engagement Process:
The project was a partnership between the City of Thornton and the Adams 12 Five Star School District. Before
forming the partnership with the City of Thornton, the school district reached out to five cities it serves in order
to find a location for the project. The City of Thornton offered $2.3 million of infrastructure to support the project,
making it the ideal city in which to site the project.
Challenge /Lessons Learned:
The Veteran's Memorial Aquatic Center is part of a larger master plan that also includes the North Thornton
reation Center and outdoor aquatic park as part of a second phase. It was necessary to plan out the full
in order to maximize the full potential of the site.
Itec
site
in000r natatorium and pool mechanical rooms are inherently complex spaces because of the potentially harmful
effects of the higher humidity and chemicals present in these areas. As a result, natatoriums are one of the more
challenging spaces to design and build properly to ensure comfort of staff and patrons, longevity of materials
and sustainability of operations. To ensure the construction team was cognizant of the design intent, critical
construction detailing and construction sequencing, BRS held a Natatorium Pre - Construction Meeting prior
to construction of the pool building envelope. The General Contractor and all key Sub - Contractors attended
the meeting. Significant items of discussion included: continuous vapor retarder at all walls and roofs; vapor
retarder details at all openings, penetrations, skylights, etc.; required surface preparation and final coating of
all exposed steel; and unique construction sequencing required.
NOVAK
DESIGN
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Dubuque Community School Disthd
Indoor Aquatic Study
21
,1,11 1
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rge), Ken Ballard (Principal in Charge), Darin Barr (Senior Associate)
cipal in Charge)
Masterpiece on the Mississippi A—,
THE SALVATION ARMY RAY AND JOAN KROC CORPS COMMUNITY CENTER, COEUR D'ALENE,
IDAHO
Services:
• BRS: Architectural Design
• B•K: Public Input Process, Market Analysis (demographics, participation statistics and alternative service
providers), Program Recommendations, Operations Analysis, Third Party Review of Plans, Milestone
Schedule, FFE List Development
• WTI: Aquatic programming, design, and mechanical engineering
Brief Description of Project:
The 120,000 -st center is a campus of activities for every age group. The worship, community and education
space includes a 400•seat chapel and multipurpose event space for banquets, meetings, weddings and
community events.
The facility boasts a one-stop activity center with a sports training and recreation area for those who want to
work out; aquatics area with lap and leisure water; and family life and personal development area with family
lounge, teen room and short -term childcare area.
The aquatics include a Myrtha leisure pool with multiple program zones; one for recreation and program uses,
a current flow channel with internal activities zone, a walerslide, two whirlpools with one indoors and the other
an outdoor, Separate from the leisure pool, the 10 -lane, Myrlha competition pool offers a variety of program
areas with the capability of operating at different temperatures for different programming
Aquatic facility users include:
• Lake City High School • Coeur d'Alene High School
• Post Falls High School • CAST Swim Team (140 members)
Project Budget: $30 million
Team Members
• BRS: Chuck Musgrave, AIA, Principal in Charge; Steve Blackburn, Peer Review
IA, Jeff King (Principal it
WTI; Douglass Whiteaker
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Community Engagement Process:
In the early part of the development of the facility B "K was involved with the public input process, development
of market analysis, program recommendations and operations analysis, As the facilities acquired funding
B "K became involved with continual updates to the operational budgets, providing milestone schedules with
regards to operations, developing detailed FFE lists for the facilities to confirm overall project budgets and
assisting in the development of a milestone schedule to assist with opening the facility successfully.
ChallengelLessons learned:
The biggest challenge was that The Salvation Army continued to add staffing position and items into the budget
causing the overall "balance" of the budget to shift. This can be correlated directly back to The Salvation
Army's lack of exposure to projects and facilities with this type of operational challenges.
WTI
1
Dubuque Community School District
Indoor Aquatic Study
23
OPTION A
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Masterpiece on Ike Mississippi ..• +
OAK HILL HIGH SCHOOL NATATORIUM FEASIBILITY STUDY, CINCINNATI, OH
Services:
▪ B'K: Public Input Process, Market Analysis (demographics, participation statistics and alternative service
providers), Program Recommendations, Operations Analysis
▪ WTI: Programming and Aquatic Design
Brief Description of Project:
Oak Hill High School is located in the greater Cincinnati area and has a long and rich competitive swimming
history. The purpose of this study was to investigate the development of an aquatic venue that would serve
the competitive needs of the high school and club swim programs along with the aquatic needs of the general
public.
Team Members:
▪ WTI: Douglass Whiteaker (Principal -in- Charge)
B "K: Jeff King (Principal-in-Charge), Darin Barr (Assisted in data analysis and present for meetings when
requested)
Community Engagement Process:
Stakeholder meetings
Focus groups
Public meetings
ChallengelLessons Learned:
The biggest challenge in this project was 2 fold. One there was the issue with developing a stand along aquatic
facility that was going to be as revenue neutral as possible while still serving the needs of the school district
and the general public. Two was the issue surrounding funding and the fact that for this facility to become a
reality it was going to require a significant capital fundraising campaign.
NOVAK
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GROUP
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Dubuque Community School District
Indoor Aquatic Study
25
4401
4,
THE CITY OF
Novak Design Group:
Gary M. Landhauser, AIA
(Principal and Project Manager)
Office location: Cedar Rapids, IA
Time commitment to the
project: 60 Hrs.
Credentials:
Principal at Novak Design Group
& Ocean Architects since 1989.
AIA member since 1990, NCARB
certified as of 2000.
Over 37 years of architectural
experience including:
• Extensive project management
• Team leadership
• Project design
• Construction document
preparation
Client interaction
• Promotion
• Coordination of architectural
and engineering disciplines
• Construction administration
and inspections
• Development and review of
specifications
• Shop drawings review
cost estimating
Partial Project List:
• Basile Hall, Mount Mercy
College • Cedar Rapids, IA
• Coe College, Stewart Hall
Renovation - Cedar Rapids, IA
Cornell College,Memer &
Pfeiffer Halls Renovations -
Mt. Vernon, IA
• Master Plan - Linn County , IA
Linn-Mar Aquatic Center, Linn -
Mar Community School District
- Marion, IA
• Marion Elderly Housing
Complex - Marion, IA
• Oak Hill Jackson Brickstones -
Cedar Rapids, IA
Our Savior Lutheran Church -
Novak Design Group:
James A. Novak, AIA
(Principal)
Office location: Cedar Rapids, IA
Time commitment to the
project: 20 Hrs.
Credentials:
Founder and managing director of
Novak Design Group & Ocean
Architects. AIA member since
1979, NCARB certified as of 1979.
Key function in directing and
managing activities of the firm:
Master planning
Project design
• Planning
Managing marketing functions
• Client relations
• Promotion
• Interior design
W Tl
Partial Project List:
• Basile Hall, Mount Mercy
College - Cedar Rapids, IA
• Coe College, Admissions
Building - Cedar Rapids, IA
Grundy Center Public Library -
Grundy Center, IA
• McCabe Hall, Coe College -
Cedar Rapids, IA
• McLeod USA - Cedar Rapids,
IA
• Johnson County Justice
Center Space Study - Johnson
County, IA
• Linn County Administration
Facilities Master Plan Linn
County, IA
• Linn -Mar Aquatic Center, Linn -
Mar Community School District
• Marion, IA
• Xavier Catholic High School
Cedar Rapids, IA
• YMCA Central & Stoney Point
Cedar Rapids, IA
•
bit
Masterpiece on the Mississippi A:..
Beltendorf, IA
• Sixth Judicial District -
Department of Correctional
Services Cedar Rapids, IA
• St. Joseph the Worker
Catholic Church - Dubuque, IA
Dubuque Community School District
Indoor Aquatic Study
27
Barker Rinker Seacat:
Chuck Musgrave, AIA (Principal)
Office location: Denver, Colorado
Time commitment to the
project: 97 Hrs.
Individual professional
expertiselcredentials:
Chuck Musgrave, a principal and
the chief financial officer of Barker
Rinker Seacat Architecture, has 35
years of architectural experience
as an outstanding problem solver
and leader. Chuck's skills and
expertise are in small - community,
mountain - community and nonprofit
recreation facilities. Chuck takes a
hands -on approach to managing
a project and is a frequent
speaker and author for recreation
associations across the country.
Barker Rinker Seacat:
Steve Blackburn, AIA, LEED AP
(Principal)
Office location: Denver, Colorado
Time commitment to the
ject:9 Hrs
ividual professional
Cxpertiselcredentials:
Steve is a BRS principal and
LEED® Accredited Professional.
He has extensive experience in
the recreation center feasibility
and design field. For the past 27
years, he has dedicated himself
to the programming and design of
recreation and wellness facilities
in more than 110 communities
and 60 colleges and universities
throughout the United Stales.
Fifty of Steve's projects have
been published in leading trade
and design journals, and his work
pre
Ind
NOVAK
DESIGN
GROUP
WTI
Recent Project Experience
• The Salvation Army Ray &
Joan Kroc Corps Community
Center Coeur d'Alene, Idaho
• Shawnee YMCA Addition
& Renovation Study & Full
Service Oklahoma
• Sahuarita YMCA Community
Recreation Programming
Arizona
• Wilderness Trace Family
YMCA Planning Harrodsburg,
Kentucky
• Alamosa Aquatic Feasibility
Study Colorado
• Flagstaff Aquaplex Feasibility
Study & Full Service Arizona
• Gunnison Community Aquatic
Center Addition Colorado
• Las Cruces Multipurpose
Recreation & Aquatics Center
New Mexico
• Heather Gardens Adult
Community Recreation Center
Masterpiece or the Mississippi nn w
Aurora, Colorado
• Shalom Park Wellness Center
Aurora, Colorado
• Kernersville Community
Recreation Center Study
North Carolina
• Rutland Community
Recreation Center Study
Vermont
• Tri City Recreation Center
Study Wyoming
• Mid Valley Recreation Center
Study Basalt, Colorado
• Montrose Recreation Center
Study Colorado
• Morenci Community Center
Arizona
• Gypsum Recreation Center
Colorado
• Cottonwood Recreation Center
Feasibility Study & Full Service
Arizona
has earned 30 design excellence
awards. Steve has authored
numerous articles and is a regular
speaker at recreation and athletic
industry conventions on recreation
sports programming, strategic
planning and design.
Recent Project Experience
• Adams 12 Five Star School
District Veterans Memorial
Aquatic Center Thornton,
Colorado
• Livonia Community Recreation
Center Michigan
• The Salvation Army Ray &
Joan Kroc Corps Community
Centers Salem, Oregon;
Coeur d'Alene, Idaho;
Augusta, Georgia; Phoenix,
Arizona; Quincy, Illinois;
Green Bay, Wisconsin; Staten
Island, New York; Suisun City,
California
• Bentonville Community Center
Arkansas
• The Natatorium Community
Recreation & Wellness Center
Cuyahoga Falls, Ohio
Olathe Community Center
Kansas
Northeast Community Center
Study Kansas City, Missouri
Hobbs Aquatic /Recreation
Feasibility Study New Mexico
Souihlake Multipurpose
Community Facility Feasibility
Study Texas
• Grapevine Community Activity
Center Renovation /Expansion
Feasibility Study and Business
Plan Texas
• Huffhines Recreation Center
Richardson, Texas
Dubuque Community School District 28
Indoor Aquatic Study
Water Technology, Inc.:
Douglass Whiteaker (Principal•
in•Charge: Aquatics)
Office location: Beaver Dam, WI
Time commitment to the
project: 102 Hrs.
Individual professional
expertiselcredentials: Doug's
goal is to ensure that the needs
and expectations of the client are
met and exceeded, His engaging
personality helps to facilitate a
two -way sharing process with
our clients and helps the team to
understand unique neighborhood
demographics, public needs
and ultimately results in team
ownership of the project and
produces the best aquatic facility
to meet the public's needs.
Recent Project Experience
Adams 12 Five Star Schools -
Thornton, CO
• Bentonville Community Center
• Bentonville, AR
• Central High School
Cheyenne, WY
• Coeur d'Alene, Idaho - Kroc
Center - Coeur d'Alene, ID
• Luther College — Decorah, IA
• Linn -Mar High School —
Marion IA
• Glenbrook South High School
- Glenview, IL
• Macon State College - Macon,
GA
• Marywood University -
Scranton, PA
• Ohio Wesleyan University -
Delaware, OH
Water Technology, Inc.:
Adam Pfister (Aquatic Designer)
Office location: Beaver Dam, WI
Time commitment to the
project: 50 Hrs.
Individual professional
expertiselcredentials:
Working within in the parameters
given, Adam orchestrates a
symphony of aquatic elements
and features throughout each
facility, Adam's experience in
Landscape Architecture includes
environmental, urban, commercial
and residential design; he also has
experience in image editing.
Prior to designing a facility,
Adam's investigative research
includes working with project
management and the client to
understand the demographics of
the area in conjunction with the
WTI
"(ACM OF r
DUB i� E
Masterpiece an the Mississippi F•rwlwW
• Olympic Swim Trial Pools -
Omaha, NE
• Salem, OR • Salvation Army
Kroc Center- Salem, OR
Shenendehowa Central
School District - Clifton, NY
Shepherd University -
Shepherdslown, WV
Snohomish School District No.
201 - Snohomish, WA
Woodrow Wilson Aquatic
Center • Washington, DC, DC
needs, wants and state codes:
Recent Project Experience
• Adams 12 Five Star Schools -
Thornton, CO
• Brookings High School -
Brookings, SD
• Cherry Creek Denver, CO
• College of DuPage•Glen Ellyn,
IL - Glen Ellyn, IL
• Gwendolyn Brooks College
Preparatory Academy •
Chicago, IL
• Kennesaw State University -
Kennesaw, GA
• Luther College Aquatic Center
- Decorah, IA
• Linn-Mar High School —
Marion IA
Marywood University -
Scranton, PA
•
• Mundelein High School
Mundelein, IL
• Niles North High School -
Skokie, IL
• Northwestern University Norris
Aquatic Center Evanston, IL
Dubuque Community School District Z9
Indoor Aquatic Study
Ballard' King and Associates
Jeff King (Feasibility)
Office location,
Time commitment to the
project: Highland Ranch, CO
Individual professional
expertiselcredentials: 45 Hrs
Jeff is a founding partner of B'K
and has over 30 years experience
in recreation facility operation
and planning. A good number of
those year involve either direct
responsibility of operating aquatic
venues or overseeing the full -
time staff responsible for their
operation. Jeff has provided
consulting services to more than
200 communities who have
benefited from his extensive
background in recreation center
planning and management. Jeff's
expertise comes from a vast array
of experience and projects.
As the former Recreation Director
for the City of St. Peters, MO
he was responsible for start -up
and operations of REC -PLEX, a
140,000 square foot recreation
center, A unique characteristic
of REC -PLEX was the 50M pool
which hosted all of the aquatic
competitions for the 1994 Olympic
festival. Additionally REC -PLEX
served as the "home° pool for 7
different high school swim teams
and one collegiate swim team.
Prior to this he was the Facility
Manager for the Edora Pool Ice
Center (EPIC) in Foil Collins, CO.
Ballard " King and Associates
Darin Barr (Feasibility)
Office location Highland Ranch,
CO
Time commitment to the
project: 23 Hrs
Ind
exp
vidual professional
ertiselcredentials:
Darin joined B "K in 2007 and
has over 10 years experience in
recreation facility operation and
planning. In the four different
organizations he worked for
prior to joining Bt he had
either direct responsibility for or
provided oversight of their aquatic
operations. In his 5 years with
B'K, Darin has touch almost every
project the company has been
involved with providing necessary
data analysis, attending meetings
and assisting with the various
public input processes involved
NOUak
DESIGN
GMQUh
with each project
Prior to joining B'K, Darin worked
as the Senior Associate Director
and Aquatic Manager at the
University of Missouri - Columbia.
While there he was responsible for
opening their new aquatic facilities
which encompassed 6 bodies of
water and 1,6 million gallons. In
addition to opening that facility he
was responsible for implementing
program for the student body and
general public and worked with
university, high school and club
swimming and diving programs to
develop a comprehensive event
schedule, In addition to his years of
working in recreation and aquatics
he swam competitively from age 8
through college.
THE CRY OF
Du
Masterpiece on the Mississippi &wide,
Operational Experience
Recreation Director, St, Peters
REC -PLEX, St, Peters, MO
Indoor 50M x 25Y competition
pool:
movable floor
movable bulkhead
1, 3, 5, 7,10M dive tower
2, 1M springboards and 2,
3M springboards
bubble system
Colorado Time System
Separate indoor leisure pool
Spectator seating for 1,500
Facility Manager, Edora Pool
Ice Center (EPIC), Fort Collins,
CO
Indoor 50M pool
Operational Experience
Aquatic Manager & Senior
Associate Director, University
of Missouri, Columbia, MO
Indoor 50M x 25Y competition
pool that included:
movable floor
2 movable bulkheads
Colorado Time System
Indoor 65ft. x 25Y dive tank
1, 3, 5, 7,10M dive tower
2, 1M springboards and 2,
3M springboards
bubble system
Colorado Time System
Recreation Superintendent, SI.
Peters REC -PLEX, St. Peters,
MO
Dubuque Community School District
Indoor Aquatic Sludy
30
THE CITY OF
DUB
Masteryiece on the Mississippi lanthtaf
Hierarchy of Project Management
•
Novak Design Group
■
Gary Landhauser, AIA
• James Novak, AIA
• Chuck Musgrave, AIA
• Steve Blackbum, AIA,
LEED AP
• Doug Whiteaker
• Adam Pfister
• Jeff King
• Darin Barr
How we handle working long•distance.
Efficient and effective communication is critical to a successful project. For this reason, we employ a number
of software tools to assist in reaching as broad an audience as possible, Large electronic files can be easily
transferred with our Newforma Project Center, an enhanced FTP site where project files and emails can be
accessed. Our team also employs the use of GoTo Meeting software which allows interactive conference
calls between parties in multiple locations (e.g. the District and the City in Dubuque, Novak Design in Cedar
Rapids, BRS in Denver, Ballard "King in Denver, and Water Technology in Beaver Dam, Wisconsin.) These
conference calls are enhanced by allowing the Owner to see in real time documents and designs on their
computer screen,
NOVAK
DESIGN
GROUP
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Indoor Aquatic Study
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PROGRAMMING, PUBLIC INPUT AND PRE-DESIGN PHASE
Activity
Scope Description (Tasks & Products)
Participants
0.1
District Selects Design 1 Consulting Team
April 1, 2013
Notification of selection
District & City
Staff
Commence contract negotiations
NDG WTI BRS
Review proposed work plan scope
Confirm public input process requirements
Request documentation for site
Review City of Dubuque Development Code Amendments
Review Dubuque Community District Consultant Guidelines
Contact user groups, partners and community and set up times for
meetings
0.2
Project Preparation
Review previous project information
Review public input process requirements
Create presentation materials for Workshop 1
Draft work plan
National Slide tour components
Program Card game
1.0
Pre•Design Kick Off Meeting/ Workshop 1 • Data Gathering
Mid April 2013
District & City
Staff
Two
Day Event
Dubuque Community/ City of Dubuque
NDG WTI BRS
• Introduce team and discuss review process
• Team structure (Point of contact, committees, user groups, consul-
tants, etc,)
• Dubuque Community School District and City of Dubuque roles
and responsibilties
Discuss project vision, goals and objectives
Identify project constraints and parameters
Review Work Plan, refinement and coordination
Discuss need to have user focus group and public meetings
Discuss Dubuque Community District Aquatic Center Program
Discuss Dubuque Community Recreation Center Program
National slide tour of similar aquatic and recreation centers to give
committee a visual picture of the potential program components
WTI
Dubuque Community School District
Indoor Aquatic Study
33
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• Play BRS "Program Card Game" for program building components
as a data collecting device, build a wish list and to build consensus
among diverse parties (game to include sizing and space allocation
requirements for each program component area to meet current and
future demands within the community)
• Site Discussion
• Discuss and review potential sites
• Ownership, existing use, adjacencies
• Topography, size; configuration, vegetation and ecology
Utilities, infrastructure, access and circulation
• Tour potential sites & collect available site data
• Prepare criteria and site analysis for site selection (up to three
sites)
Focus Group 1 Stakeholder Meetings
• Introduce Project Team and discuss Site /Program Process
• Present work -to -date with staff and committees
• Discuss preliminary program and concepts of cost recovery objec-
tives
• Present National slide tour of similar recreation centers to give com-
mittee a visual picture of the potential program components
• Collect citizens' comments on Site and Program Alternatives
Partner Meetings
• Introduce Project Team and discuss Review Process
• Present work -to -date with staff and committees
• Discuss:
• Partner opportunities
• Project Program
• Concepts of cost recovery objectives
• Site issues
• Collect comments
CommunitylStakeholders Workshop 1
• Introduce Project Team and discuss SitelProgram Process
• Present work -to -date with staff and committees
• Present project mission statement and goals
• Participatory activities for project input to include:
• National slide tour of similar recreation centers to give committee a
visual picture of the potential program components
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Dubuque Community School District
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• Play BRS Program Prioritization Exercise for procram building com-
ponents as a data collecting device, build a wish list io build consensus
among diverse parties (game to include sizing and space allocation
requirements for each program component area to meet current and
future demands within the community)
1.1
Work Period #1a - Mission /Goals, Survey, Conceptual Program,
Data Collection, Market Analysis
Early May
2013
Duration: 2
Weeks
Dubuque Community/ City of Dubuque
District & City
Staff
• Finalize collection site information: maps, soils, utilities (all existing
data available)
• Provide any previous program information
• Staffing and admission fee information needed by Ballard King
• Current project budget information
NDG Team
NDG WTI BRS
B "K
• Develop preliminary program alternatives based upon work to date
• Create a list of proposed program spaces and area (SF) require-
ments
• Prepare site analysis for site selection
• Investigate top site in greater detail
• Prepare site plan alternatives exploring:
• Vehicular and pedestrian circulation
• Environmental criteria (sun, light, topography, drainage...)
• Utilities, service access, maintenance issues
• Prepare preliminary building program based on input to date
• Prepare floor plan /Aquatics space diagram for each selected site
exploring:
• Program relationships and adjacencies
• Internal circulation, efficiencies, mechanical and support spaces
• Aquatic Options
• Prepare Project Budget Model Matrix alternatives based on sug-
gested program to include:
• Develop preliminary capital cost for each program space
• Suggested fixture, furniture and equipment budget
• Site & utility improvement/ restoration budget
• Fees and development budget
• Contingencies
WTI
Dubuque Community School District
Indoor Aquatic Study
35
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Dubuque Community School District
Indoor Aquatic Study
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• Future phases
• Alternates
• Ballard King to prepare preliminary market analysis.
Project Team Up -Date (Go -to- meeting conference to review progress)
2 hour event
• Review Site analysis
District & City
Staff
• Review Floor Plan alternatives
NDG WTI BRS
B *K
• Select Site
• Review Project Budget Model
• Review Market Analysis issues
Deliverables:
• Recommended Building, Pool and Site Program
• Conceptual Site Plan(s)
• Project Budget Model(s)
Work Period lb - Project Team Conceptual Design, Market Analysis &
Program
Mid May 2013
• Review work to date, surveys, programs, plans and all previous data
NDG WTI BRS
B *K
Duration 2
weeks
• Consolidate previous programming and aquatic center planning
ideas
• Prepare preliminary building program based on input to date
• Prepare two floor plantAquatics space diagrams for selected site
exploring:
• Program relationships
and adjacencies
• Internal circulation,
efficiencies, mechanical and support spaces
• Aquatic Options
• Update Project Budget Model Matrix based on suggested program
to include:
• Ballard King to finalize market analysis.
• Prepare for next team workshop and public meeting
1.2
Project Team Workshop 2 - Site 6 Building Plan Alternatives
Early June
2013
Project Committee Orientation Meeting
District & City
Staff
2 Day Event
• Discuss deliverables listed below
NDG WTI BRS
• Review preliminary building program
• Review floor plan space diagrams and suggest recommended
modifications for further study to arrive at recommended floor plan
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Dubuque Community School District
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' Review Project Budget Model against goals
' Review Architectural Character slide show
' Review agenda for Community Meeting 1
Partner Meetings
• Review preliminary building program
' Review floor plan space diagrams and suggest recommended
modifications for further study to arrive at recommended floor plan
' Review site evaluation, ranking and select final site
' Discuss:
• Partner opportunities
' Collect comments
Deliverables:
Draft Mission and Goals Statement
' Preliminary building program
' Floor Plan Space Diagram Alternatives
• Project Budget Model Matrix
' Meeting Minutes
' Agenda for Community Meeting 2
' Slide presentation of building character potential. Images of com-
parable buildings giving a wide range of ideas for what your Center may
look like.
Community /Stakeholders Workshop 2
' Introduce Project Team and discuss Conceptual Plan Process
• Present work-to-date with staff and committees
• Review Architectural Character slide show
' Discuss preliminary program and concepts of cost recovery objectives
• Collect citizens' comments on Site Selection and Floor Plan Space
Diagram Alternatives
Work Period 2a - Concept Development ! Detailed Project Budget I
Operational Proforma Analysis
Early June
' Organize information garnered from Community Meeting 1 and
review with staff and committee
NDG WTI BRS
Duration 2
weeks
' Prepare recommended site plan(s) with building footprint options
• Update Project Budget Model to alternative plan's)
' Prepare two floor plan alternatives exploring:
• Program relationships and adjacencies for each floor
• Internal circulation, efficiencies, mechanical and support spaces
' Prepare two approaches to exterior elevations and sectional possi-
bilities with three dimensional animated computer model to include:
' Massing and roof characteristics
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• Building sections showing interiors of key spaces and vertical rela-
tionships (two story spaces, atriums, large volumes...)
• Window fenestrations
• Exterior materials
• Site, parking & access
Project Team Up -Date (Go -to meeting conference to review progress)
Mid June
, Review Site Plan
District & City
Staff
2 hour event
• Review Floor Plan alternatives - select preferrec option for further
development
NDG WTI BRS
B`K
• Review two exterior elevation approaches
• Review updated Project Budget Model
Deliverables:
• Recommended Building and Site Program
• Conceptual Site Plan(s)
• Conceptual Floor Plans
Project Budget Model(s)
2.0
Work Period 2b • Prepare Draft Final Feasibility Summary Report
Mid June
. Update all work products based on input received in Tele- Confer-
ence Meeting
NDG WTI BRS
B*K
Duration 2
weeks
. Prepare Draft Final Graphics Package showing plans, elevations,
sections, and exterior perspective views
• Prepare Draft final "Summary of Feasibility" to include:
• Project Program
of Spaces
Project Budget
Model
• Reduced Plan,
Elevation, and Perspective Drawings
• Operational Proforma Analysis Updated to Current Plans
• Prepare PowerPoint Presentation of draft final "Summary of Feasibil-
ity'
• Prepare Draft Final of operational plan including
• prepare an operational structure including program and facility use
plan for year one, staffing models, management strategies, and mainte-
nance staffing levels for the proposed facility
• develop assumptions which will include:
• Organizational chart for full /part time staffing, including custodial and
building maintenance based on the mission of the facility and service
philosophy, hours of operation
• Identification of contractual service needs
Rental uses philosophy
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Dubuque Community School District
Indoor Aquatic Study
38
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Dubuque Community School District 39
Indoor Aquatic Study
• Identification of existing expenses that would naturally be transferred
to the new recreation center
( Note: These projections are based on an understanding of the goals
of the project, service area demographics, and market conditions, as
well as the operating,
penditures and income
and agreed upon assumptions,
cannot be guaranteed,)
service and fee philosophies. Estimates for ex-
will be based on the best information available
but are impacted by many variables and
Workshop 3 • Final
Presentation
End of June
Project Committee
Orientation Meeting
• Present Draft Final
NDG WTI BRS
B *K
One Day Trip
“Summary of Feasibility'
• Presentation with PowerPoint showing all graphics
City Council Presentation
• Present Draft Final "Summary of Feasibility"
• Presentation with
PowerPoint showing all graphics
Deliverables:
• Two copies of the reduced drawings inserted delivered to Owner
• One copy of Final
Presentation
• Graphics, animations
tal format suitable for
by the District
and report delivered on Compact Disc in digi-
publications, marketing, or inclusion in web pages
• All graphics to be mounted on 24" x 36" display boards. One (1)
sets delivered to Owner
4.0
Work Period #3 Prepare Pre•Design Documents
End
of June
NDG 1 BRS l
NDG WTI BRS
B *K
UVTI
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• Prepare conceptual
site plan
Duration:
Weeks
• Prepare conceptual floor plans
Ballard King
• Regional Market Analysis
i Develop Operational Proforma to include:
Completion
• Operations including staffing, contractual services, commodities and
operating capital
End of July
• Development of fee schedules, anticipated participation levels, pro-
gramming, memberships, and other revenue sources.
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Novak Design Group, Barker Rinker Seacal, Water Technology, Inc,, and Ballad King & Associates, encourage
you to call our references; as they are a true testament to our work and experience as individual firms as well
as our work as a TEAM.
Dr, Katie Mulholland
Superintendent
Linn -Mar Community School District
2990 North 10th Street
Marion, Iowa 52302
T, 319.447 -3000
E. kamullholland @linnmar.k12,ia.us
(Project Team: Novak Design GrouplWater
Technology, Inc.)
Henri Vos, Project Manager
720.972.61751 henri.vos @adams12,org
Adams 12 Five Star School District
Veterans Memorial Aquatics Center
Thornton, Colorado
(Project Team: Barker Rinker SeacatlWater
Technology, Inc.)
Jason A. Chadock
Athletics Facility Cooridnator
Adams 12 Five Star Schools
1500 E. 128th Ave
Thornton, Colorado 80241.2602
T. (720) 972.4208
F. (720) 972 -5939
E. jason.a.chadock @adams12.org
(Project Team: Barker Rinker SeacatlWater
Technology, Inc.)
Major Ben Markham
Kroc Center Associate Officer
The Salvation Army Ray and Joan Kroc Corps
Community Center, Coeur d'Alene, Idaho
T. (208) 667.1665
E. ben.markham @usw.salvationarmy.org
(Project Team: Barker Rinker SeacatlWater
Technology, Inc,lBallard'King and Associates)
NOVAK
DESIGN
GROUP
WTI -_`
Ron DeWilde, Director of Operations
The Salvation Army
The Salvation Army Ray and Joan Kroc Corps
Community Center, Salem, Oregon
T. (503) 566.5762
E. ron.dewilde @usw.salvationarmy.org
(Project Team: Barker Rinker SeacatlWater
Technology, Inc,lBallard "King and Associates)
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Dubuque Community School District
Indoor Aquatic Study
41
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We're for you,
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02042013
Mr. Jim Novak
Novak Design Group PLC
3801 River Ridge Drive N,E,
Cedar Rapids, IA 52402
THEM? OF
DUB E
Masterpiece on the Mississippi
Holmes Murphy & Assodates
F41 50014 Aye Ste, 300 Cedar Rapids, IA
TF; 800.300.0325
HOLMES
MURPHY,
Dubuque Community School District; Dubuque Aquatic Center Study
Jim,
Per your request our records do not indicate any past or pending litigation
that has been brought against the Novak Design Group PLC.
Sincerely,
Nick Maletta
Account Executive
Holmes Murphy & Associates
N Maletta @holmesmu rphy,com
(319) 896.7709
(800) 300.0325
Enclosed;
WTI
Dubuque Community School District 43
Indoor Aquatic Study
Thank you for consideration of the
Novak Design Group/Water Technology, Inc/
Barker Rinker Seacat/Ballard « King and
Associates Project Team
for the Dubuque Community School District
Request for Proposal
for Indoor Aquatic Center Study
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GROUP
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ARCHITECTURE
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DESIGN
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3801 River Ride Drive NE
Cedar Rapids, bwa 52402
T 319.393.9334 F 319.393.9331
www/novakdesigngroupeom
April 5, 2013
Marie Ware
Leisure Services Manager - City of Dubuque
zzoo Bunker Hill Rd.
Dubuque, IA 52001
RE: Questionnaire Response for Aquatic Center Study
Dear Ms. Ware,
As requested Novak Design Group in partnership with Water
Technology, Inc., Barker Rinker Seacat Architecture and Ballard
King and Associates via this letter are providing responses to the
questionnaire sent to us for the Indoor Aquatic Center Study.
f. Provide a chart of which team members have worked
together on past projects, including the projects featured fn
theproposal.
• See attached "Exhibit B" of Past Projects.
2. Create a matrix of similar projects completed, contract cost
with actual cost at conclusion of project, including the
projects featured fn the proposal.
• See attached "Exhibit C" of Similar Projects.
3. Explain your engagement model for this project.
• Our work plan defines Public Engagement in the Process
Work Plan is "fxh ibft A" in Agreement for Arch itectu raf 5 ervices aftach ed.
Our experience over the years has shown that beautiful
and well crafted feasibility studies are the keystone to
our most successfully built projects. Whether the goal is
a modest or complex community /School recreation
facility we have found that planning the set-
up of the process from "Mission and Vision" through to the "Realities of Construction" to
arrive at a well loved facility that can be efficiently operated and maintained through the
years.
We believe it's all in the set up. Orchestrating a process through the feasibility steps
ultimately involves not only the Owners and operators but hears the passions, needs,
and wants of the users of the facilities. Public process is critical to facilities like yours and
we employ a variety of fun and inclusive approaches that encourage input from all
parties.
The process we have mapped here for the Dubuque Indoor Aquatic Center begins a
journey to explore the full array of opportunities that exist including programming
activities that connect indoors and out, designing a wonderful facility supporting your
visions, evaluating operational efficiencies and long term fulfillment of your dreams.
Through the entire process sustainable approaches are intrinsic to the project
realization. These facilities will very much be in the public eye with high expectations for
environmental awareness and responsible use of public funds. As the stewards of our
most valued places we need to make the right decisions early on including not only
capital improvements but also long term energy and operational savings.
Our feasibilities studies therefore include a wealth of information guiding the process to
ultimate implementation and beyond. We prepare beautifully rendered graphics, concise
narrative, and detailed operational evaluations that you will find to be highly professional
and very readable.
In additions to the final feasibility study report you will have access to all graphics and
product in electronic format for inclusion into all of your current and future marketing
materials including web page design, brochures, fund raising presentations and other
media tools.
We promise our final products to be a living guide for the realization of your plans.
4. Provide your expectations of the City of Dubuque and Dubuque Community School District
personnel and resources related to the project.
• Our team requests that the City of Dubuque and Dubuque Community School
District:
o Identify Point of Contact for Aquatic Study.
o Be represented at Pre - Design Kick off Meeting /Workshop, Focus and Stakeholder
Meetings, Community /Stakeholders Workshops, Project Team updates and Final
Presentation.
o Encourage interested Parties to be involved.
o Facilitate Public, Stakeholders and Partner Meetings and Announcements.
o Provide Space for meetings with appropriate Audio / Video capabilities.
o Provide site information.
5. Provide a detailed budget related to your proposal. This should break your budget down to
create a greater understanding of your budget proposal.
• Fee Breakdown Estimate by Scope Element
See attached Dubuque Indoor Aquatic Center Study - Work Plan * *, for full scope description,
team member involvement and fee per scope element.
** Work Plan is "Exhibit A" in Agreement for Architectural Services attached.
Project Preparation, Input Process, Draft Work Plan $ 2,400.
Pre - Design - Data Gathering $ 12,200.
Conceptual Program, Site & Market Analysis $ 5,450.
Project Team Up -Date -1 $ 1,200.
Conceptual Design, Market Analysis & Program $ 6,800.
Site & Building Plan Alternatives, Community Workshop $ 12,200.
Concept Development, Detailed Budget, Operations Proforma Analysis $ 9,050.
Project Team Up -Date - 2 $ 1,200.
Draft Final Feasibility Summary Report $ 5,700.
Final Presentation $ 8,900.
Preparation of Pre - Design Documents $ 4,800.
Total Fee (Not To Exceed) $ 69,900.
• Hourly Rates - All Firms
These hourly rates will be used for billing of scope elements
Principals $ 150.
Staff $ 100.
• Fee Payment Schedule:
Invoice 1 - Conclusion of Project Team Update 1 $ 21,250.*
Invoice 2 - Conclusion of Project Team Update 2 $ 29,250.*
Invoice 3 - Conclusion of Pre - Design Documents $ 19,400.*
Total Fee: $ 69,900.*
*Plus Reimbursable Expenses
6. Provide details about reimbursables for the project including specifics regarding
reimbursables. (Example, if reimbursable budget is projected at $2,000, how much is
copying, mileage, postage, et cetera.)
• Reimbursable Expenses:
Consultant Travel - Air Fare and Lodging $ 7,800.
Printing - Presentation Documents $ goo.
Total Reimbursable Expenses $ 8,700.
7. If you included additional services in your proposal, please explain those services and their
value as additional services versus being included in the proposal. If no additional services
proposed, ignore this question.
• Our team's proposal is comprehensive, is conformant to the RFP, and does not
require any additional services to meet the project requirements.
8. If possible, establish a not to exceed price.
• Our team's proposed fee outlined in item 5 above , $69,900, is a Not to Exceed Fee.
9. Share your track record with change orders and the amount of change orders in at least
two similar projects to this proposal.
• Our team has experience with over 5o previously completed studies and no
additional fee was requested for any of those studies. We pride ourselves on
delivering a final product for our Client as outlined in our work plan and have present
a fee which allows us to do so.
10. Provide a detailed contract outlining your scope of services proposed.
• See attached draft Contract outlining scope of services provided.
As stated in our initial proposal letter, as a team, we are confident in our ability to provide a
comprehensive study which will clearly identify an Aquatic Center design which fits the
needs of both the Dubuque Community School District and the Dubuque Community. We
look forward presenting our credentials to the members of the Selection Committee on
April 5th at 12:45 PM.
Best Regards,
Gary M. Landhauser AIA
Partner- Novak Design Group, PLC
AGREEMENT FOR ARCHITEC TURA L SERVICES
THIS AGREEMENT FOR ARCHITECTURAL SERVICES ( "Agreement ") is made as of April 1,
2013 by and between Novak Design Group, PLC - TEAM ( "Architect ") and Dubuque Community
School District and the City of Dubuque ( "Owner ").
Recitals
A. Architect is performing architectural services for the Owner for a project to be located in
Dubuque, Iowa and generally including professional services in connection with the
development of a Indoor Aquatic Center Study ( "Project ").
B. Under the terms of this agreement between the Architect and the Owner, the Architect is
authorized or permitted to engage one or more consultants to provide services to the
Architect on the Project, including without limitation the services to be provided to the
Architect by their sub - consultants Barker Rinker Seacat (BRS), Water Technology Inc. (WTI),
Ballard King Associates (BKA) under this Agreement.
Agreement
C. Owner wishes to retain Architect and Architect wishes to provide the services to Owner
described in this Agreement and on the terms and conditions described in this Agreement.
NOW, THEREFORE, Architect and Owner hereby agree as follows:
1. Services by Architect. Architect shall provide the services ( "Services ") to the Owner for the
Project as more particularly described on Exhibit A — Work Plan dated March 8, 2013.
Architect shall begin providing the Services as of April 1, 2013 or the date the Owner signs
this agreement and shall deliver the Services to the Owner by July 31, 2013 or 120 days after
the Owner signs this agreement. Owner shall timely deliver or provide all materials and other
information necessary to or requested by Architect to allow Architect to complete the delivery
of the Services by the Architect in a timely manner. Owner acknowledges and agrees that
any delay or failure by Owner to delivery or provide any materials or other information
necessary to or requested by Architect may delay the Architect in providing the Services or
increase Architect's costs hereunder. In such event, Architect shall provide written notice to
Owner of such delay or such increase in costs as soon as Architect can reasonably ascertain
such delay or increase in costs. Owner shall be deemed to have accepted such revised
delivery schedule or compensation to Architect and this Agreement shall be deemed to be so
modified, unless Owner objects in writing within fifteen (15) days from the date of such notice
by the Architect to the Owner. In the event that the Owner does object to the Architect's
notice, then the parties shall work in good faith to resolve any disagreements, and if the
parties cannot resolve such disagreements, then either party may terminate this Agreement.
2. Services in Addition. If Services in addition to those outlined in the attached Work Plan are
requested by the Owner, the Architect shall identify the additional fee to provide such
services. The Owner will notify the Architect in writing that the fee for additional services is
approved prior to the Architect performing the work. Compensation for Additional Services
will be as follows:
a. Additional Services - hourly rates:
• Principals $150. per hour
• Staff $100. per hour
b. Additional Expenses
• Trips $1,000. per trip (airfare, meals lodging)
1
NOVAK
DESIGN
GROUP
3. Compensation to Architect. Architect shall be compensated for providing the Services in an
amount not to exceed Sixty Nine Thousand Nine Hundred dollars ($69,900), plus expenses
for travel, lodging, meals and printing estimated at Eight Thousand Seven Hundred dollars
($8,700). Architect shall bill Owner at conclusion of Project Team Update 1 - $21,250, the
Conclusion of Project Team Update 2 - $29,250 and Conclusion of Pre - Design Documents -
$19,400 for services provided by Architect to the Owner and all reimbursable expenses as
provided in Section 5.
4. Payment to Architect: Promptly upon receipt of any billing from Architect, the Owner shall, as
provided in the Agreement, pay to Architect the amount of invoice for Architect's Services. All
amounts payable to Architect under this Section 4 which are not paid on or before the
Payment Date shall bear interest at the rate of twelve percent (12 %) per annum from the
Payment Date to the date payment is received by Architect. Without affecting any other right
or remedy under this Agreement or at law, in the event that payment of the amount due is not
made within thirty (30) days of the Payment Date, Architect shall have the right to cease all
activity under this Agreement until payment in full is received. Any estimated completion
dates for the completion or delivery of the Services shall be extended by the period during
which the Architect shall have ceased activity, plus the reasonable additional time necessary
to restart providing the Services following such interruption in service. Without effecting any
other right or remedy under this Agreement or at law, Architect may advise Owner, directly, if
any payment due to Architect is not paid within forty -five (45) days of the Payment Date.
5. Reimbursable Expenses. Expenses have been included in Section 3: "Compensation to
Architect ". Expenses exceeding the estimated amount in Section 3 or if Owner proceeds with
"Services in Addition" to "Exhibit A ", Owner shall reimburse Architect a sum equal to project -
related expenses for all expenses incurred by Architect with respect to the Services at the
actual cost of such expenses, including without limitation, printing and document
reproduction, postage, overnight delivery or courier services, photographs, slides and
transparencies, travel expenses and long distance telephone and facsimile expenses. All
"Service in Addition" reimbursable expenses shall be billed by Architect to Owner in the
monthly billing following the month in which the expense is incurred. The reimbursable
expense estimate submitted has been created based upon current information available to
the architect. The architect hereby requests that, in the event that air fares or other expenses
change during the study period, the Owner reimburse the consultants for the modified
project - related expenses. The architect will notify the Owner of such changes in a timely
manner.
6. Desianated Representatives. Owner hereby designates _ . as Owner's
representatives ( "Owner's Representative ") for all matters for Owner under this Agreement
and with respect to the Services to be performed by Architect for Owner. Owner's
Representative shall be available to Architect at all reasonable times for consultation with
Architect and Architect's Representative (as hereinafter defined). Architect may conclusively
rely on the decisions made by Owner's Representative, including those which modify this
Agreement after approval. Architect may, but shall not be required to, confirm to Owner in
writing any decision made by Owner's Representative, but in all events Owner shall be
responsible for being advised by Owner's Representative of all actions undertaken and
decisions made by Owner's Representative. Architect hereby designates Gary M.
Landhauser AIA as Architect's Representative ( "Architect's Representative ") for all matters
for Architect under this Agreement and with respect to the Services to be performed by
Architect for Owner. Architect's Representative shall be available to Owner at all reasonable
times for consultation with Owner's Representative. Owner may conclusively rely on the
decisions made by Architect's Representative, including those which modify this Agreement.
Either party may change its Representative under this Agreement by giving notice to the
other party as provided in this Agreement. Dubuque Community Schools and the City of
Dubuque will represent _ and Novak Design Group, PLC will be
represented by Gary M. Landhauser AIA.
2
NOVAK
DESIGN
GROUP
7. Independent Contractor. Owner acknowledges and agrees that Architect and its authorized
representatives are independent contractors to Owner. Architect is neither an employee of
nor a joint venturer or partner with the Owner.
8. Ownership and Use of Services. All plans, documents, drawings, models, specifications,
reports and other tangible materials (collectively, "Documents ") submitted by Architect to
Owner as part of the Services are and shall remain the property of the Architect and the
Owner, without regard as to whether the Project is finally executed or completed. Owner may
not use the Documents for any other project or any extensions or modifications of the Project
without the express written consent of the Architect. Owner shall not modify, alter or change
any of the Documents without the express written consent of the Architect. Architect hereby
consents to extensions or modifications provided the owner waives any claim against the
Architect which arises as a result of the extensions or modifications.
9. Termination. Either party to this Agreement may terminate this Agreement on not less than
twenty (20) days written notice to the other; provided, however, Owner shall be obligated for
payment to Architect for all Services rendered by Architect to Owner prior to the date of such
termination and shall pay such amount to Architect within ten (10) days of receipt of a final
billing from Architect.
10. Notices. All notices, demands, requests, exercises and other communications required or
permitted to be given by either party under this Agreement shall be in writing and:
a. shall be sent by personal delivery, in which case notice shall be deemed delivered on the
date of receipt by the other party; or
b. shall be sent by telecopy or similar means if a copy of the writing is also sent by United
States Certified Mail, pursuant to subparagraph (d) below, in which case notice shall be
deemed delivered on the date and at the time of transmittal by telecopy or other similar
means, provided that a transmission report is generated that reflects the accurate
transmission date and time of the writing; or
c. shall be sent by a nationally recognized overnight courier, in which event notice shall be
deemed delivered one (1) business day after deposit with that courier; or
d. shall be sent by United States Certified Mail, return receipt requested, in which case
notice shall be deemed delivered three (3) business days after deposit, postage prepaid,
in the United States Mail.
All such notices shall be addressed as follows:
If to Owner Dubuque Community School District and
the City of Dubuque
Attn:
Fax:
Email:
If to Architect: Novak Design Group, PLC
3801 River Ridge Drive NE
Cedar Rapids, IA 52402
Attn: Gary M. Landhauser AIA
Fax: 319 - 393 -9334
Email: glandhauser @novakdesigngroup.com
The foregoing addresses may be changed by giving notice in the manner set forth in this
Section.
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11. Attorneys Fees. If any legal action or any other proceeding, including arbitration or an action
for declaratory relief, is brought for the enforcement of this Agreement or because of an
alleged dispute, breach, default or misrepresentation in connection with this Agreement, the
prevailing party shall be entitled to recover reasonable attorneys fees and costs of suit, in
addition to any other relief to which the party may be entitled.
12. Successors. This Agreement shall bind and inure to the benefit of the respective heirs,
personal representatives, successors and assigns of the parties to this Agreement.
13. Waivers. No waiver of any breach or default of any term or provision of this Agreement shall
be deemed a waiver of any other term or provision of this Agreement, and no waiver shall be
valid unless in writing and executed by the waiving party.
14. Construction of Agreement. Section headings in this Agreement are solely for the
convenience of the parties and are not a part of and shall not be used to interpret this
Agreement. This Agreement shall not be construed as if it had been prepared by one of the
parties, but rather as if both parties have prepared it. Unless otherwise indicated, all
references to Sections are to this Agreement. All exhibits to this Agreement are hereby
incorporated by reference.
15. Third -Party Rights. Any controversy or claim arising from or relating to this Agreement or the
breach hereof will be settled by binding arbitration administered by the American Arbitration
Association in accordance with its Commercial Arbitration Rules in effect to the extent not
inconsistent with this Agreement, and judgment on the award rendered by the arbitrator may
be entered in any court having jurisdiction. Such proceedings will be conducted in the
Denver offices of the American Arbitration Association. The arbitration shall be before one
neutral arbitrator to be selected in accordance with the Commercial Rules of the American
Arbitration Association then in effect and shall proceed under the Expedited Procedures of
those rules, irrespective of the amount in dispute. Any provisional remedy that would be
available from a court of law shall be available from the arbitrator to the parties to this
Agreement pending arbitration. Notwithstanding the foregoing, either party may seek from a
court of competent jurisdiction any interim or provisional relief that is necessary to protect the
rights or property of that party, pending the parties' selection of the arbitrator.
Notwithstanding such arbitration rules, the arbitrator shall have the authority only to award
any remedy or relief that a court of Colorado could order or grant including, without limitation,
specific performance of any obligation created under this Agreement, the awarding of punitive
damages, the issuance of an injunction, or the imposition of sanctions. The arbitrator shall
have the discretion to order a pre- hearing exchange of information by the parties, including,
without limitation, the production of requested documents and the exchange of summaries of
testimony of proposed witnesses. Each of the parties shall be entitled to take no more than
two (2) depositions and the arbitrator shall have the power to issue subpoenas to compel
witnesses' attendance at depositions. Each party shall also be entitled to obtain from the
other party the production of documents within twenty (20) days following service of a request
specifying, with reasonable particularity, the categories of documents sought. All discovery
must be completed no later than fifteen (15) days before the date of the arbitration hearing
and the arbitrator shall promptly resolve all discovery disputes by telephonic conference call.
Any arbitration award must be rendered within thirty (30) days following the completion of the
arbitration hearing. The arbitration award shall be in writing and shall specify the factual and
legal bases for the award.
16. Integration, This Agreement contains the entire agreement between the parties, and
expressly supersedes all previous or contemporaneous agreements, understandings,
representations, or statements between the parties respecting the engagement by Owner of
Architect, the provision of the Services by Architect to Owner or the other matters set forth
herein.
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17. Amendment. Except as expressly set forth herein, this Agreement may not be amended or
altered except by a written instrument executed by all the parties hereto.
18. Partial Invalidity. Any provision of this Agreement that is unenforceable or invalid or the
inclusion of which would adversely affect the validity, legality or enforceability of the
Agreement shall be of no effect, but all the remaining provisions of this Agreement shall
remain in full force and effect.
19. Governing Law. The validity, meaning and effect of this Agreement shall be determined in
accordance with Iowa laws.
Dated:
Owner Dubuque Community School District
and the City of Dubuque.
By:
Title:
Dated: Architect: Novak Design Group, PLC
By: Gary M. Landhauser AIA
Title: Principal
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Dubuque Indoor Aquatic Center Study
DUBUQUE COMMUNITY SCHOOL DISTRICT AND THE CITY OF DUBUQUE
WORK PLAN
March 8, 2013
PROGRAMMING, PUBLIC INPUT AND PRE - DESIGN PHASE
Activity
Scope Description (Tasks & Products)
Participants
0.1
April 1, 2013
0.2
District Selects Design / Consulting Team
District & City Staff
NDG WTI BRS
Fee: $2,400
• Notification of selection
• Commence contract negotiations
• Review proposed work plan scope
• Confirm public input process requirements
• Request documentation for site
• Review City of Dubuque Development Code Amendments
• Review Dubuque Community District Consultant Guidelines
• Contact user groups, partners and community and set up times for meetings
Project Preparation
• Review previous project information
• Review public input process requirements
• Create presentation materials for Workshop 1
• Draft work plan
• National Slide tour components
• Program Card game
1.0
Mid April 2013
Two Day Event
Pre - Design Kick Off Meeting/ Workshop 1 - Data Gathering
District & City Staff
NDG WTI BRS
Fee: $12,200
Dubuque Community/ City of Dubuque
• Introduce team and discuss review process
• Team structure (Point of contact, committees, user groups, consultants, etc.)
• Dubuque Community School District and City of Dubuque roles and responsibilties
• Discuss project vision, goals and objectives
• Identify project constraints and parameters
• Review Work Plan, refinement and coordination
• Discuss need to have user focus group and public meetings
• Discuss Dubuque Community District Aquatic Center Program
• Discuss Dubuque Community Recreation Center Program
• National slide tour of similar aquatic and recreation centers to give committee a visual picture of the
potential program components
• Play BRS "Program Card Game" for program building components as a data collecting device,
build a wish list and to build consensus among diverse parties (game to include sizing and space
allocation requirements for each program component area to meet current and future demands within
the community)
• Site Discussion
• Discuss and review potential sites
• Ownership, existing use, adjacencies
• Topography, size, configuration, vegetation and ecology
• Utilities, infrastructure, access and circulation
• Tour potential sites & collect available site data
• Prepare criteria and site analysis for site selection (up to three sites)
Focus Group / Stakeholder Meetings
• Introduce Project Team and discuss Site /Program Process
• Present work -to -date with staff and committees
• Discuss preliminary program and concepts of cost recovery objectives
• Present National slide tour of similar recreation centers to give committee a visual picture of the
• Collect citizens' comments on Site and Program Alternatives
Partner Meetings
• Introduce Project Team and discuss Review Process
• Present work - to-date with staff and commiftees
• Discuss:
• Partner opportunities
• Project Program
• Concepts of cost recovery objectives
• Site issues
• Collect comments
Community /Stakeholders Workshop 1
• Introduce Project Team and discuss Site /Program Process
• Present work - to-date with staff and commiftees
• Present project mission statement and goals
• Participatory activities for project input to include:
• National slide tour of similar recreation centers to give committee a visual picture of the potential
• Play BRS Program Prioritization Exercise for program building components as a data collecting
PROGRAMMING, PUBLIC INPUT AND PRE - DESIGN PHASE
Activity
Scope Description (Tasks & Products)
Participants
1.1
Early May 2013
Duration: 2 weeks
Work Period #1a - Mission/Goals, Survey, Conceptual Program, Data Collection, Market Analysis
District & City Staff
NDG WTI BRS BKA
Fee: $5,450
Dubuque Community/ City of Dubuque
• Finalize collection site information: maps, soils, utilities (all existing data available)
• Provide any previous program information
• Staffing and admission fee information needed by Ballard King
• Current project budget information
NDG Team
• Develop preliminary program alternatives based upon work to date
• Create a list of proposed program spaces and area (SF) requirements
• Prepare site analysis for site selection
• Investigate top site in greater detail
• Prepare site plan alternatives exploring:
• Vehicular and pedestrian circulation
• Environmental criteria (sun, light, topography, drainage...)
• Utilities, service access, maintenance issues
• Prepare preliminary building program based on input to date
• Prepare floor plan /Aquatics space diagram for each selected site exploring:
• Program relationships and adjacencies
• Internal circulation, efficiencies, mechanical and support spaces
• Aquatic Options
• Prepare Project Budget Model Matrix alternatives based on suggested program to include:
• Develop preliminary capital cost for each program space
• Suggested fixture, furniture and equipment budget
• Site & utility improvement / restoration budget
• Fees and development budget
• Contingencies
• Future phases
• Alternates
• Ballard King to prepare preliminary market analysis.
2 hour event
Project Team Up -Date (Go -to- meeting conference to review progress)
District & City Staff
NDG WTI BRS BKA
Fee: $1,200
• Review Site analysis
• Review Floor Plan alternatives
• Select Site
• Review Project Budget Model
• Review Market Analysis issues
Deliverables:
• Recommended Building, Pool and Site Program
• Conceptual Site Plan(s)
• Project Budget Model(s)
Mid May 2013
Duration 2 weeks
Work Period 113 - Project Team Conceptual Design, Market Analysis & Program
NDG WTI BRS BKA
Fee: $6800
• Review work to date, surveys, programs, plans and all previous data
• Consolidate previous programming and aquatic center planning ideas
• Prepare preliminary building program based on input to date
• Prepare two floor plan /Aquatics space diagrams for selected site exploring:
• Program relationships and adjacencies
• Internal circulation, efficiencies, mechanical and support spaces
• Aquatic Options
• Update Project Budget Model Matrix based on suggested program to include:
• Ballard King to finalize market analysis.
• Prepare for next team workshop and public meeting
PROGRAMMING, PUBLIC INPUT AND PRE - DESIGN PHASE
Activity
Scope Description (Tasks & Products)
Participants
1.2
Early June 2013
2 Day Event i
Project Team Workshop 2 - Site & Building Plan Alternatives
District & City Staff
NDG WTI BRS
Fee. $12,200
Project Committee Orientation Meeting
• Discuss deliverables listed below
• Review preliminary building program
• Review floor plan space diagrams and suggest recommended modifications for further study to arrive
at recommended floor plan
• Review Project Budget Model against goals
• Review Architectural Character slide show
• Review agenda for Community Meeting 1
Partner Meetings
• Review preliminary building program
• Review floor plan space diagrams and suggest recommended modifications for further study to arrive
at recommended floor plan
• Review site evaluation, ranking and select final site
• Discuss:
• Partner opportunities
• Collect comments
Deliverables:
• Draft Mission and Goals Statement
• Preliminary building program
• Floor Plan Space Diagram Alternatives
• Project Budget Model Matrix
• Meeting Minutes
• Agenda for Community Meeting 2
• Slide presentation of building character potential. Images of comparable buildings giving a wide range
of ideas for what your Center may look like.
CommunitvlStakeholders Workshop 2
• Introduce Project Team and discuss Conceptual Plan Process
• Present work -to -date with staff and committees
• Review Architectural Character slide show
• Discuss preliminary program and concepts of cost recovery objectives
• Collect citizens' comments on Site Selection and Floor Plan Space Diagram Alternatives
Early June
Duration 2 weeks
Work Period 2a - Concept Development / Detailed Project Budget / Operational Proforma Analysis
NDG WTI BRS
Fee: $9,050
• Organize information garnered from Community Meeting 1 and review with staff and committee
• Prepare recommended site plan(s) with building footprint options
• Update Project Budget Model to alternative plan's)
• Prepare two floor plan alternatives exploring:
• Program relationships and adjacencies for each floor
• Internal circulation, efficiencies, mechanical and support spaces
• Prepare two approaches to exterior elevations and sectional possibilities with three dimensional
animated computer model to include:
• Massing and roof characteristics
• Building sections showing interiors of key spaces and vertical relationships (two story spaces,
• Window fenestrations
• Exterior materials
• Site, parking & access
Mid June
2 hour event
Project Team Up -Date (Go -to meeting conference to review progress)
District & City Staff
NDG WTI BRS BKA
Fee: $1,200
• Review Site Plan
• Review Floor Plan alternatives - select preferred option for further development
• Review two exterior elevation approaches
• Review updated Project Budget Model
Deliverables:
• Recommended Building and Site Program
• Conceptual Site Plan(s)
• Conceptual Floor Plans
• Project Budget Model(s)
PROGRAMMING, PUBLIC INPUT AND PRE - DESIGN PHASE
Activity
Scope Description (Tasks & Products)
Participants
2.0
Mid June
Duration 2 weeks
Work Period 2b - Prepare Draft Final Feasibility Summary Report
NDG WTI BRS BKA
Fee: $5,700
• Update all work products based on input received in Tele- Conference Meeting
• Prepare Draft Final Graphics Package showing plans, elevations, sections, and exterior perspective
• Prepare Draft final "Summary of Feasibility' to include:
• Project Program of Spaces
• Project Budget Model
• Reduced Plan, Elevation, and Perspective Drawings
• Operational Proforma Analysis Updated to Current Plans
• Prepare PowerPoint Presentation of draft final "Summary of Feasibility"
• Prepare Draft Final of operational plan including
• prepare an operational structure including program and facility use plan for year one, staffing models,
• develop assumptions which will include:
• Organizational chart for full /part time staffing, including custodial and building maintenance based on
• Identification of contractual service needs
• Rental uses philosophy
• Identification of existing expenses that would naturally be transferred to the new recreation center
( Note: These projections are based on an understanding of the goals of the project, service area
demographics, and market conditions, as well as the operating, service and fee philosophies. Estimates
for expenditures and income will be based on the best information available and agreed upon
assumptions, but are impacted by many variables and cannot be guaranteed.)
End of June
One Day Trip
Workshop 3 - Final Presentation
Project Committee Orientation Meeting
• Present Draft Final "Summary of Feasibility"
• Presentation with PowerPoint showing all graphics
City Council Presentation
• Present Draft Final "Summary of Feasibility"
• Presentation with PowerPoint showing all graphics
Deliverables:
• Two copies of the reduced drawings inserted delivered to Owner
• One copy of Final Presentation
• Graphics, animations and report delivered on Compact Disc in digital format suitable for publications,
• All graphics to be mounted on 24" x 36" display boards. One (1) sets delivered to Owner
NDG WTI BRS BKA
Fee: $8,900
4.0
End of June
Duration: 4 Weeks
Completion
End ofJuly
Work Period #3 Prepare Pre - Design Documents
NDG WTI BRS BKA
Fee: $4800 .
NDG / BRS / WTI
• Prepare conceptual site plan
• Prepare conceptual floor plans
Ballard King
• Regional Market Analysis
• Develop Operational Proforma to include:
• Operations including staffing, contractual services, commodities and operating capital
• Development of fee schedules, anticipated participation levels, programming, memberships, and
Total Fee: $69,900
Chart of Past Projects Team Members have worked together on:
Barker Rinker Seacat (BRS), Water Technology Inc. (WTI), Ballard King Associates (BKA) and Novak Design Group PLC (NOG).
Featured Projects
Completion
BRS
WTI
BKA
NDG
Linn -Mar Community School District Aquatic Center, Marion, Iowa
Fall 2013
X
X
Veterans Memorial Aquatic Center, Adams 12 Five Star School District,
Thornton, Colorado
2010
X
Salvation Amy Ray &Joan Kroc Corps Community Center, Coeur d'Alene,
Idaho
2009
X
X
Oak Hill High School Natatorium Feasibility Study, Cincinnati, Oho
2010
X
X
Additional Projects
Blue Springs Community Center /Natatorium, Missouri
2013
X
X
X
Salvation Army Ray &Joan Kroc Corps Community Center, Phoenix, Arizona
2012
X
X
X
Midland Aquatic Facilities Study, Midland, Michigan
2012
X
X
Sam m am ish Community Center Study, Washington
2012
X
X
X
Salvation Army Ray &Joan Kroc Corps Community Center, Augusta, Georgia
2011
X
X
X
Salvation Army Ray &Joan Kroc Corps Community Center, Quincy, Illinois
2011
X
X
X
Lynnwood Recreation Center, Lynnwood, Washington
2011
X
X
Cottonwood Recreation Center, Arizona
2010
X
X
X
Salvation Army Ray &Joan Kroc Corps Community Center, Salem, Oregon
2009
X
X
X
Recreation Center at Boyce Mayview Park, Upper St. Clair, Pennsylvania
2009
X
X
Erie Recreation Center, Colorado
2008
X
X
X
Flagstaff Aquaplex, Arizona
2008
X
X
X
Kent Community Aquatics Center Study, Washington
2008
X
X
Rifle Health and Wellness Center, Colorado
2008
X
X
Roanoke Recreation Center Study, Virginia
2008
X
X
X
Pasadena Aquatic Center Feasibility Study, Pasadena, Texas
2008
X
X
Golden Recreation Center Expansion, Colorado
2007
X
X
Hillsboro Recreation Center Study, Oregon
2007
X
X
X
Salvation Amy Ray &Joan Kroc Corps Community Center, Morgantown,
West Virginia
Concept
2007
X
X
X
Shalom Park Recreation Center Study, Aurora, Colorado
2007
X
X
X
Meeker Recreation Center, Colorado
2007
X
X
X
Salvation Amy Ray &Joan Kroc Corps Community Center, Staten Island,
New York
Concept
2006
X
X
X
Kernersville Recreation Center Study, North Carolina
2006
X
X
Oro Valley Recreation and Aquatics Center Study, Arizona
2006
X
X
Rutland RRRC, Vermont
2006
X
X
Salvation Army Ray &Joan Kroc Corps Community Center, Aurora, Colorado
Study
2006
X
X
X
Salvation Amy Ray &Joan Kroc Corps Community Center, Detroit, Michigan
Study /Concept
2006
X
X
X
Waunakee Village Center, Wisconsin
2006
X
X
Thompson River Recreation Center Study, Colorado
2005
X
X
Aberdeen Aquatic Center, Aberdeen, South Dakota
2005
X
X
Cortez Recreation Center, Colorado
2004
X
X
X
Eastern Rio Blanco Recreation Master Plan, Colorado
2004
X
X
Buchanan Recreation Center, Colorado
2003
X
X
X
Fraser Valley Community Center Study, Colorado
2003
X
X
Mt. Pleasant Recreation Center Feasibility Study, Michigan
2003
X
X
X
Perinton Community /Aquatic Center, Fairport, New York
2003
X
X
Medina Recreation Center /High School, Medina, Ohio
2003
X
X
Westerville Recreation Center, Ohio
2002
X
X
X
Longmont Recreation Center, Colorado
2002
X
X
X
Vandalia Recreation Center, Ohio
2001
X
X
X
River Winds at West Deptford, New Jersey
2001
X
X
X
Wheat Ridge Recreation Center, Colorado
2000
X
X
X
Provo Recreation Center Study, Utah
2000
X
X
Salvation Amy Ray &Joan Kroc Corps Community Center, Honolulu, Hawaii
Peer Review
X
X
X
BARKER RINKER SEACAT
ARCHITECTURE
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• NOVAK
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Matrix of Similar Projects Completed, Contract Cost with Actual Cost at Conclusion, Including Projects featured in
Proposal:
Barker Rinker Seacat (BRS), Water Technology Inc. (WTI), Ballard King Associates (BKA) and Novak Design Group, PLC (NDG).
Featured Projects
Completion
Contract Cost
(in millions)
Actual Cost
(in millions)
Linn -Mar Community School District Aquatic Center, Marion, Iowa
(25 M competition pool with 1 M diving)
Fall 2013 (est)
$11.7
Under
Construction
Veterans Memorial Aquatic Center, Adams 12 Five Star School
District, Thornton, Colorado (50 M pool with diving)
2010
$15.3
$15.9
Salvation Army Ray &Joan Kroc Corps Community Center, Coeur
d'Alene, Idaho (10 lane, 25vd competitive pool)
2009
$31.3
$33.4
Oak Hill High School Natatorium Feasibility Study, Cincinnati, Ohio
2010
N/A
N/A
Additional Projects
Long Bridge Park and Aquatic Recreation Center, Arlington, Virginia
(50 -meter competition pool)
2015 (est)
$42.9 -Ph 1
Currently in
Design
Blue Springs Community Center /Natatorium Study, Missouri
2013
N/A
N/A
Bentonville Community Center, Arkansas
2013 (est)
$14
Under construction
Salvation Army Ray &Joan Kroc Corps Community Center,
Phoenix, Arizona
2012
$31.7
$33.7
Sammamish Community Center Study, Washington
2012
N/A
N/A
Salvation Army Ray &Joan Kroc Corps Community Center,
Augusta, Georgia
2011
$22.9
$24.4
Salvation Army Ray &Joan Kroc Corps Community Center, Quincy,
Illinois
2011
N/A
$24.5
Cottonwood Recreation Center, Arizona
2010
$14.6
$15.5
Gunnison Aquatic Center Addition, Colorado (6-lane competitive lap
pool with 3 -meter diving)
2010
$6.8
$7
Salvation Army Ray &Joan Kroc Corps Community Center, Salem,
Oregon (10 lane, 25 yd competitive poop
2009
$32
$33.2
Erie Community Center, Colorado
2008
$15.6
$15.6
Flagstaff Aquaplex, Arizona
2008
$13.7
$13.8
Kent Community Aquatics Center Study, Washington
2008
NIA
N/A
Roanoke Recreation Center Study, Virginia
2008
N/A
Hillsboro Recreation Center Study, Oregon
2007
N/A
BARKER RINKER SEACAT
ARCHITECTURE
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THE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Approve Request for Proposal for Indoor Aquatic Center Study
DATE: January 14, 2013
Dubuque
kital
All- America City
II 111!
2012
The City Council received a request from the Dubuque Community School District
School Board in June of 2012. Their request was to discuss the possible creation of a
new, stand -alone aquatic center. The Council at their most recent goal setting session
adopted a policy agenda for 2012 - 2014 that included indoor aquatic center evaluation,
direction and school partnership as a high priority.
Leisure Services Manager Marie Water recommends City Council approval of a
Request for proposal for an Indoor Aquatic Center Study.
The Request for Proposal has the Dubuque Community School District as the lead
organization, but the document is clear that the study is a partnership of the City and
School District. The study would be paid for in a 50/50 split between the City and the
Dubuque Community School District.
While it is uncertain at this time the cost for these services, the Fiscal Year 2014 budget
recommendation will include $50,000 for 50% of a $100,000 contract.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
January 4, 2013
Dubuque Community School District
2300 Chaney Road
Dubuque, IA 52001 -3095
Phone: 563/552-3000
Fax: 563/552-3026
Superintendent, Stan Rheingans
Executive Director of Finance and Business Services, Kevin Kelleher
Manager of Buildings and Grounds, Bill Burkhart
REQUEST FOR PROPOSAL (RFP)
for
INDOOR AQUATIC CENTER STUDY
The Dubuque Community School District (District) is currently contemplating an indoor aquatic
center project to replace the existing indoor aquatic facility at Hempstead High School. The
current pool is a District -owned pool that allows rental use by the City of Dubuque (City) for
public recreation programs. The District is partnering with the City to evaluate the possible
creation of a new, stand -alone indoor aquatic center to better serve the needs of the District and
the community.
The District is soliciting requests for proposals from qualified consultants to provide a Study to
assist the District and the City in determining whether to proceed with plans to construct an
indoor aquatic center and, if so, under what circumstances. This Study includes, but is not
limited to, conceptual facility planning, financial impact analysis, community engagement, site
analysis, and needs analysis. This Study will involve outreach to potential partners and the
community. Interested and qualified firms are invited to submit a proposal to provide
professional services for the project, as noted below.
The selected consultant will be required to meet the insurance requirements of both the District
and City. The District's insurance requirements are listed in Schedule 1 and the City's insurance
requirements are listed in Schedule 2.
Any questions regarding the project or this RFP should be directed to Mr. Bill Burkhart,
Manager of Building and Grounds, Dubuque Community School District at 563/552 -3175
and /or email bburkhart(d dbgschools.or_q prior to submission.
COMMUNITY BACKGROUND
The city of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to Illinois
and Wisconsin. As Iowa's oldest city, Dubuque is a community well known for its historic and
architectural beauty. The city is over 30 square miles in area, with a population of nearly 60,000
persons. The community has a stable and diversified manufacturing base and a growing service
sector. Dubuque is the major retail, medical, education and employment center for the tri -state
area. Tourism continues to be a major economic force in the community.
Page 1
January 4, 2013
The Dubuque Community School District is governed by an elected Board of Education and
managed by a Superintendent. The District has a current enrollment of 10,500 students in
grades pre K - 12. The District's mission is to develop world -class learners and citizens of
character in a safe and inclusive learning community. The District's website is
http: / /www.dubuque.k12.ia.us. The District Strategic Plan is available online at
http:// www. dubuque. k12. ia.us /strategicplan /index.html.
The City of Dubuque is governed by an elected Mayor and City Council and managed by a City
Manager. The City funds a full range of municipal services. City government works in
collaboration with the private and non - profit sectors to promote economic development and
sustainability. Sustainability and downtown, neighborhood, and riverfront planning and
revitalization are long- standing priorities of the City Council. The City's web site is
www.cityofdubuque.orq. The City Council's Goals and Priorities are available online at
http://www.citvofdubugue.org/councilgoals.
SUMMARY OF PROPOSED PROJECT
District committees and consultants have recently completed a study of the existing Hempstead
High School (Hempstead) indoor aquatic facility. The original facility was constructed in 1971
and no significant modifications have occurred since original construction. The results of the
study completed by Burbach Aquatics, Inc. have revealed several deficiencies in the current
pool at Hempstead. The study looked at three major elements including pool vessel /decking,
pool water recirculation /disinfectant system, and space needs. A cost estimate of $1.4 million
would be required to repair these deficiencies. Upon completion of suggested repairs, the pool
would not meet current competition standards and would be considered as recreational use
only.
The District Board of Education and the Dubuque City Council have jointly identified the need to
evaluate the possible creation of a new, stand -alone indoor aquatic center to better serve the
needs of the District and the community. A joint planning committee of District and City staff was
created to address the following:
• Undertake a needs assessment/feasibility study — What are the needs of the District,
the City and the community? Are there similar needs? How do we work to uniquely
meet the needs of others?
• What are the needs of the City's Leisure Services Department and Hempstead and
Senior High Schools? Are there ways to expand District programming?
• Create a list of must have /like to have. Look at needs versus wants.
• How does the project fit into what everyone wants to accomplish? Is the facility adequate
for all needs? How can we enhance what we offer?
• Who are other possible partners? What can they contribute?
• What is the range of costs? Can all this be done from a financial side? Gather the sense
of scale.
• How much land is needed? Might show a range of locations.
• How does it work in other communities? What are ways to structure? What are best
practices?
• Opportunities for the community to give input and get buy in because we will need
community support.
Page 2
January 4, 2013
A joint committee of the District and the City has identified the desired features of a multi-
purpose indoor aquatic center. The joint planning committee has identified the following desired
outcomes for an indoor aquatic center:
Requirements:
• Pool with multi - purpose capabilities
o Minimum of 25 yards x 50 meters
o 14 -foot diving well with a minimum of two (2) one -meter boards
o Capabilities for a 25 -yard, 8 -lane competition pool with depth of 8 to 14'
o Zero depth entry
• ADA compliant and state /federal /local code compliant
• Access to swim lessons for all ages and abilities
• Timing system
• Sound system
• Multi- purpose training /meeting area
• Spectator seating area(s)
• Locker rooms
• Adequate deck space to host multiple teams
• Concession area
• Lobby /gathering area including ticket window /access entry point
• Outdoor signage
• Storage space
• Chemical storage room
• Media area /control room
• Sustainable building
Options:
• School curriculum that allows every elementary student to learn to swim
• Aquatic fun area (for lessons and /or fun use)
• Whirlpool therapy pool
• Underwater sound system
• Weight room and conditioning area
• Walking /running track
• Three -meter diving boards
• Two pools with the ability to control water temperatures
• Ability to expand and modify the facility
• Incorporate visual arts into the design
The District and the City have not yet determined if, or to what extent, either entity supports the
development of an indoor aquatic center. This Study is intended to assist the District and the
City in reaching that decision, and will explore this through the project scope shown later in this
document.
Page 3
January 4, 2013
RFP RESPONSE PROCESS
Consultants desiring to provide professional services to the District must be able to:
1. Successfully team with the District and the City, two elected governing and taxing bodies
that jointly are funding this Study, as well as potential community partners.
2. Provide the necessary experience to work with the District, the City, as well as potential
community partners to complete a Study for an indoor aquatic center, in conjunction with
consideration of current and proposed curricula and educational delivery as well as
extra - curricular, competitive, and recreational swim opportunities, as outlined in the
scope of services.
RFP SUBMISSION PROCESS
1. Interested consultants must submit twelve (12) copies of a written proposal and also an
electronic pdf version. Proposals must be delivered in printed format with the exclusion
of the one required pdf version. The pdf version must be submitted on a flash drive
along with the written copies of the proposal. No faxed or e-mail proposals will be
accepted.
2. Proposals must be delivered, in a sealed envelope or box with the words "INDOOR
AQUATIC CENTER STUDY" clearly marked on the outside thereof, to:
Kevin Kelleher, Executive Director of Finance and Business Services
Dubuque Community School District
2300 Chaney Road
Dubuque, IA 52001 -3095
3. Proposals are due to the District before 2:00 p.m. CST, March 8, 2013.
a. Proposals will be reviewed by the District and the City. After the proposals are
evaluated, the District and the City will determine the consultants to be interviewed.
b. The District and the City may choose to contact officials from other jurisdictions
regarding a consultant, its prior work experience, and its ability to successfully
complete the scope of services.
c. The District and the City may request clarification or additional information from a
specific consultant in order to assist in the District's and the City's evaluation of a
proposal.
d. Finally, the District and the City may require changes in the scope of services as
deemed necessary by the District and the City, before execution of a contract.
4. Each consultant assumes full responsibility for delivery and deposit of the completed
proposal package before the deadline. The District and the City are not responsible for
any loss or delay with respect to delivery of the proposals. The District and the City
reserve the right to reject any and all proposals and to negotiate changes with any
consultant. The District and the City are not liable for any cost incurred by any consultant
prior to the execution of an agreement or contract. Nor shall the District or the City be
liable for any costs incurred by the consultant that are not specified in any contract.
Page 4
January 4, 2013
EVALUATION CRITERIA & PROCESS
The objective is to select the consultant most qualified to provide the services outlined in this
request. Initial screening will be done without knowing the consultant's proposed fee for
services. Evaluations will be based on the criteria listed below.
Responsiveness, Quality, and Completeness of Proposal
• Everything is included that was required by the RFP
• The proposal fits with the District Strategic Plan and the City Council's Goals and
Priorities
• The quality of written material and presentation, relevant experience, answers to
questions, and overall organization
Experience/Qualifications/Creativity
• Experience completing aquatic center studies
• Experience working with municipalities and school districts
• Experience working with multiple partners
• Experience with developing and implementing community engagement processes
• Ability to successfully complete the scope of services on time and within budget
• Ability to successfully work with District and City staff
• References
• The selected team has proven capability to deliver strong and innovative solutions that
respond to key issues (demonstrate capabilities in proposals)
• Aquatic center planning
• Aquatic facility capital and operating cost estimating expertise
• Site evaluation capabilities and experience including any required transportation and
traffic impact expertise
• Knowledge of similar aquatic facilities' partnerships, costs, and performance
characteristics
Qualifications of Key Individuals
• Project manager's expertise, experience, and unique qualifications
• Other personnel committed to this project and their unique qualifications
Scope of Services
• Consultant understands what it will take to successfully achieve the goals and objectives
of the requested services
• Consultant proposed revisions and /or changes to the scope of services that would better
serve the community
Communication
• Consultant's ability to conduct public outreach meetings and solicit input
• Consultant's ability to communicate ideas, reports, and vision(s) in a clear and concise
format
• Success of the project will rely on input from the community and from potential partners
and the process used to incorporate feedback
Page 5
January 4, 2013
Litigation
• List and explain any past claims and /or lawsuits, and the reason for the claim and /or
lawsuit
• List and explain any pending claims and /or lawsuits, and the reason for the claim and /or
lawsuit
Proposed Fees and Compensation
• Reasonability of scope of services to fees proposed
RFP RESPONSE SUBMITTAL DETAILS
All proposals submitted must be:
• Limited to twenty -five (25) pages
o The 25 -page limit does not include front and back covers (optional), transmittal
letter, references, and fees and compensation
o Fees and compensation must be submitted in a separate envelope
• Bulleted items or outline format are required; essay format is not acceptable
• Presented in 8 % x 11 inch format
• All recyclable materials
• Arial font, minimum 11 point font
• In the same order as described below
• No binders or bindings
• The original proposal will include original signatures, in ink, by authorized personnel, on
all documents that require an authorized signature
• Do not include marketing materials
Add any specific additional information about the consultant that will benefit the District and the
City in the selection process.
Failure to provide the required mandatory information may result in a consultant not being
considered. Submitted proposals will not be returned.
ORDER OF SUBMITTAL DOCUMENTS
To simplify the review process and obtain the maximum comparability, the proposal must
include the following information, at a minimum, and be organized in the following manner.
Letter of Transmittal: Provide a one page letter of transmittal briefly stating the consultant's
interest in this project, outlining the consultant's understanding of the work, and the name,
address, telephone, cell and fax numbers, and email address of the project manager and signed
by the project manager.
Introduction Statement: Provide a one page introduction statement that explains the
consultant's expertise, previous experience, and unique qualifications for this project.
Profile of Consultant: Provide general information about the consultant and its area of
expertise in regards to this RFP, including the qualifications of the project manager and other
key personnel to be assigned to the project.
Page 6
January 4, 2013
Background and Organization - Identify name, address, history and organization of the
consultant, including an overview of the services the consultant provides in -house and the
number of years the consultant has provided the requested services.
Describe any other relevant professional services offered by the consultant and how these
services may be able to benefit the District and the City.
Teamwork - Describe the process recommended to create a team relationship among those
involved with the project, including the District, the City, the public, and other potential
partners.
Experience - Describe recent professional experience with detailed but brief descriptions of
representative projects, including project budgets, team members, community engagement
process, and other applicable information, including work with public sector clients, and a
minimum of three (3) most recent aquatic studies.
Team Members - Identify key team members that will be assigned to the project, including
their office location, specific roles and responsibilities, time commitment to the project, and
individual professional expertise /credentials, especially relating to experience with similar
studies.
• List project manager for the team
• A listing of team personnel who will actually be assigned to perform the work on this
project, and a breakdown and description of tasks assigned per project team
member. Describe the hierarchy of project management
• For consultants located outside the region, address how the consultant will remain
responsive to short notice requests and meetings
• Identify similar projects that team members have worked on together
Sub - consultant(s) personnel experience
• Names and addresses of any outside consultant(s) or associate(s) proposed to
be involved with this project
• Include each proposed sub - consultant(s) experience and qualifications as
described above for firm's personnel
• For sub - consultants located outside the region, address how they will remain
responsive to short notice requests and meetings
• Identify similar projects that team members have worked on together with the
sub - consultants
Scope of Services
Scope of services should include preparation and presentation of draft and final written reports,
including all visual aids for public presentations.
Provide a detailed description of how the consultant proposes to approach this project. Include
sufficient discussion of proposed methodologies, techniques, and procedures for each work
item. Describe the means or strategy by which the consultant would satisfy the following scope
of services, and /or an alternative or hybrid strategy recommended by the consultant.
Page 7
January 4, 2013
The proposed scope of services will fully address:
• Conceptual Facility Planning
• Financial Impact Analysis
• Community Engagement
• Site Analysis
• Needs Analysis
Proposed Project Schedule
Completion of Study is targeted for August 31, 2013. Provide a project schedule outlining the
time period and estimated completion date of the proposed scope of work. This should include a
schedule for and description of all deliverable products throughout the period. Describe the
method to assure that the time schedule will be met. Identify the person responsible for
assuring schedule compliance.
Products should be delivered in hardcopy and electronic formats compatible with the District's
and the City's computer software and hardware.
References
Provide at least three (3) references of clients for whom the consultant has completed similar
projects within the past five years, with full name, title, address, email, phone, and fax numbers.
Litigation
Provide litigation information, if applicable.
Fees and Compensation
Provide a proposed cost plus expenses budget for completion of the proposed scope of
services with cost breakdowns by scope element. Clearly define reimbursable costs such as
travel, printing, etc. Provide hourly and overhead rates for personnel, including for additional
services. Include proposed fee payment schedule. Quotation of fees and compensation shall
remain firm for a period of at least 90 days from the submission deadline. Please separate the
proposed fees and compensation from the other portion of the RFP submittal. Initial
screening will be done without knowing the consultant's proposed fee for services.
PROJECT SCOPE
1. Conceptual Facility Planning:
Any future design planning will be based on conceptual facility planning developed from the
programming needs and goals. The conceptual facility planning should demonstrate how the
pool will be used and what space and configuration options are recommended. Conceptual
facility planning will incorporate (where applicable) feedback received from the community
engagement process.
Research and document existing aquatics facilities in the community, including facility
location, size, components, rate structure, and operational cost recovery.
Create sample pool use schedule(s) for school district athletics and programs, City programs,
and local and regional aquatic groups.
Page 8
January 4, 2013
The Study will test all programmatic features to ensure that they meet the needs of the
community. Each conceptual plan will include detailed capital and operational cost estimates
to provide a rational business case that meets the needs of District students and Dubuque
residents.
Conceptual facility planning will incorporate (where applicable) feedback received from the
community meeting(s).
2. Financial Impact Analysis:
The capital, operating, and maintenance cost impact of key program components will be
studied as part of the financial impact analysis to compare the merits of each component to
the overall facility. The assessment will develop a priority of the program components, based
on how the facility will be utilized, its potential rate structure, and the cost and impact(s) of
each component. This step will need to identify the critical components of the aquatic center
and be organized to identify:
• Potential programming recommendations (site and building) to be included for analysis
• How key programmatic elements effect the facility's cost recovery (through an 'element
vs. associated cost' matrix)
• Funding and potential partnership analysis
• Impacts on existing pool and aquatic facilities in the community
• Schedule /timeline showing when major milestones for tasks and subtasks will be
completed
Analyze multiple operational models and program components including best practices.
Develop a long -range operational plan to ensure the long -term economic viability of the
facility, including annual costs of operation and maintenance and annual revenues.
Develop capital cost models for required items and potential outcomes.
3. Community Engagement:
A community engagement process is part of the scope of work. The District and the City will
assist in the organization; however, the overall coordination and documentation will fall within
the contracted scope of work. The consultant will be required to prepare and present the
draft and final reports, including visual aids, to the District's Facilities /Support Services
Committee and to the District Board of Education, as well as to the City of Dubuque's Parks
& Recreation Commission and to the Dubuque City Council.
Describe the plan for community engagement. The community engagement plan needs to
measure support and commitment, identify community desires for the overall concept of the
facility, engage community partners in the process, and identify other funding opportunities.
The proposed community engagement plan should:
• Assign staff and define role
• Provide for communication with all members of the community
• Incorporate diverse methods for presenting information and receiving feedback
4. Site Analysis:
Provide assessments for up to six (6) potential sites, which may or may not include the
following: District -owned school site, District -owned non - school site, City -owned site, and
privately -owned site.
Page 9
January 4, 2013
Analyze each site to determine its suitability for an indoor aquatic center. Identify key criteria
to assess the benefits and drawbacks to each site, and develop methodologies to compare
and contrast the individual merits of each. A section will be included in the final report
detailing the types of analysis conducted, results, and any limitations or concerns related to
each of the sites. The report will identify one or more preferred sites.
5. Needs Analysis:
Conduct a needs analysis to determine the need for a multi - purpose indoor aquatic complex
for all ages, ranges of health, levels of experience, and recreational and athletic interests.
• Determine needs of the District and the City
• Research of similar aquatic facilities, including partnerships, costs, and performance
characteristics
• Contact other possible partners to identify their needs and their operating and capital
contributions
• Identify the potential users and user groups
• Identify how stakeholders and potential user groups are represented and their
time /space needs are addressed
• Determine broad -based community support for an indoor aquatic center
• Analyze the programming needs of the stakeholders and the community
• Include appropriate fee schedules for potential users and user groups
Page 10
January 4, 2013
Schedule 1
DUBUQUE COMMUNITY SCHOOL DISTRICT
MINIMUM INSURANCE REQUIREMENTS
1. All insurance policies required hereunder shall be written with an insurer authorized
to do business in the State of Iowa. Insures shall have an A.M. Best rating no less
than "A - ", (Excellent).
2. All insurance policies required hereunder shall be endorsed to provide the Dubuque
Community School District written notification of at least thirty (30) days prior to
cancellation or non - renewal, ten (10) days notification for nonpayment of premium.
3. Contractor shall furnish Certificates of Insurance to the Dubuque Community School
District indicating the insurance requirements set forth in this agreement have been
met. Such certificates shall include copies of any policy forms and endorsements
that are equivalent to those specifically required. Contractor shall be responsible to
ensure all its subcontractors and sub - subcontractors performing work or services
meet the insurance requirements for their respective trade.
4. Each Certificate of Insurance shall be submitted to the Dubuque Community School
District Manager of Buildings & Grounds.
5. At its discretion and on a case by case basis, the Dubuque Community School
District reserves the right to increase or decrease limits, and add or waive insurance
coverage and requirements.
6. Failure to provide evidence of minimum limits and coverage or procure required
insurance shall not be deemed a waiver of these requirements by the Dubuque
Community School District. Failure to obtain or maintain the insurance requirements
shall be considered a material breach of this agreement.
7. The Dubuque Community School will have in place Builders Risk insurance on new
building projects that exceed $10,000 in value, including coverage for materials
temporarily stored off site and in transit. Builders Risk insurance will include the
interest of the Contractor and its subcontractors, except for any deductible, not to
exceed $10,000. Contractor and its subcontractor shall be responsible for insuring
its own equipment and property.
Page 11
January 4, 2013
Schedule 1
DUBUQUE COMMUNITY SCHOOL DISTRICT
INSURANCE REQUIREMENTS: GENERAL CONTRACTORS
COMMERCIAL GENERAL LIABILITY:
General Aggregate Limit $2,000,000
Products - Completed Operation Aggregate Limit $2,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence Limit $1,000,000
Fire Damage Limit (any one occurrence) $ 100,000
Medical Payments $ 5,000
Commercial General Liability policy shall be written on an occurrence form using ISO
occurrence form CG 00 01 or equivalent form.
Policy shall include the following endorsements:
1. ISO endorsement CG 20 10 or equivalent endorsement naming the Dubuque
Community School District, its board members, employees and agents as an
additional insured.
2. ISO endorsement CG 20 37 or equivalent endorsement naming the Dubuque
Community School District, its board members, employees and agents as an
additional insured for completed operations. This endorsement shall be
maintained for a minimum of two years after completion of the project.
3. Endorsement indicating additional insured status for the Dubuque Community
School District, its board members, employees and agents is primary and
non - contributory.
4. ISO endorsement CG 25 03 or equivalent endorsement, Designated
Construction Project(s) General Aggregate Limit.
5. ISO endorsement CG 24 04 or equivalent endorsement, Waiver of Transfer of
Rights of Recovery Against Others to Us, naming the Dubuque Community
School District.
6. Governmental Immunities Endorsement (see attached specimen).
Page 12
January 4, 2013
Schedule 1
DUBUQUE COMMUNITY SCHOOL DISTRICT
BUSINESS AUTOMOBILE LIABILITY:
Combined single limit of
Or
$1,000,000
Bodily Injury (per person) $500,000
Bodily Injury (per accident) $500,000
Property Damage $500,000
Business auto liability shall be written on ISO form CA 00 01 or equivalent form.
1. Policy shall include Symbol 1 (Any Auto).
2. Include ISO endorsement CA 04 44 or equivalent endorsement, Waiver of
Transfer of Rights of Recovery Against Others to Us, naming the Dubuque
Community School District.
3. Include ISO endorsement CA 99 48, Pollution Liability — Broadened Coverage
for Covered Autos, or equivalent endorsement if the contractor has vehicles
that transport fuel onto Dubuque Community School District property.
WORKERS COMPENSATION & EMPLOYERS LIABILITY:
1. Workers Compensation — Statutory — State of Iowa
2. Employers Liability
Bodily Injury Limit Each Accident $500,000
Bodily Injury Disease — Policy Limit $500,000
Bodily Injury Disease — Limit Each Employee $500,000
Workers Compensation shall include the following endorsements: WC 0003 13, Waiver
of Our Right to Recover from Others, in favor of the Dubuque Community School
District.
UMBRELLA OR EXCESS LIABILITY:
Limit Each Occurrence
Aggregate Limit
$5,000,000
$5,000,000
Umbrella or Excess liability policy shall provide excess coverage and be at least
as broad in coverage as the following required policies and endorsements:
Commercial General Liability, Business Auto and Employer's Liability.
Page 13
January 4, 2013
Schedule 1
DUBUQUE COMMUNITY SCHOOL DISTRICT
GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and
states that the purchase of this policy and the including of Dubuque Community School
District as an Additional Insured does not waive any of the defenses of governmental
immunity available to the Dubuque Community School District under Code of Iowa
Section 670.4 as it now exists and as it may be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall
cover only those claims not subject to the defense of governmental immunity under the
Code of Iowa Section 670.4 as it now exists and as it may be amended from time to
time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the
terms and conditions of this insurance policy.
3. Assertion of Governmental Immunity. The Dubuque Community School District shall be
responsible for asserting any defense of governmental immunity, and may do so at any
time and shall do so upon the timely written request of the insurance carrier.
4. Non - Denial of Coverage. The insurance carrier shall not deny coverage under this
policy and the insurance carrier shall not deny any of the rights and benefits accruing to
the Dubuque Community School District under this policy for reasons of governmental
immunity unless and until a court of competent jurisdiction has ruled in favor of the
defense(s) of governmental immunity asserted by the Dubuque Community School
District.
No Other Change in Policy. The above preservation of governmental immunities shall not
otherwise change or alter the coverage available under the policy.
SPECIMEN
Page 14
January 4, 2013
Schedule 2
CITY OF DUBUQUE
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES
Insurance Schedule C
1. shall furnish a signed Certificate of Insurance to the City of
Dubuque, Iowa for the coverage required in Exhibit I prior to commencing work and at
the end of the project if the term of work is longer than 60 days. Providers presenting
annual certificates shall present a Certificate at the end of each project with the final
billing. Each Certificate shall be prepared on the most current ACORD form approved
by the Iowa Department of Insurance or an equivalent.
2. All policies of insurance required hereunder shall be with a carrier authorized to do
business in Iowa and all carriers shall have a rating of A or better in the current A.M.
Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these
requirements by the City of Dubuque. Failure to obtain or maintain the required
insurance shall be considered a material breach of this agreement.
5. Subcontractors and sub subcontractor performing work or service shall provide a
Certificate of Insurance in accord with Exhibit I.
6. All required endorsements to various policies shall be attached to Certificate of
insurance.
7. Whenever a specific ISO form is listed, an equivalent form may be substituted subject to
the provider identifying and listing in writing all deviations and exclusions that differ from
the ISO form.
8. Provider shall be required to carry the minimum coverage /limits, or greater if required by
law or other legal agreement, in Exhibit I.
Page 15
January 4, 2013
Schedule 2
CITY OF DUBUQUE
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES
Insurance Schedule C (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products- Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made, form. All deviations
from the standard ISO commercial general liability form CG 0001, or Business
owners form BP 0002, shall be clearly identified.
b) Include ISO endorsement form CG 25 04 "Designated Location(s) General
Aggregate Limit" or CG 25 03 "Designated Construction Project (s) General
Aggregate Limit" as appropriate.
c) Include endorsement indicating that coverage is primary and non - contributory.
d) Include endorsement to preserve Governmental Immunity. (Sample attached).
e) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and /or authorities and their
board members, employees and volunteers. using ISO form CG 2026.
B) AUTOMOBILE LIABILITY $1,000,000 (Combined Single Limit)
C) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Coverage A
Coverage B
Statutory—State of Iowa
Employers Liability
Each Accident $100,000
Each Employee- Disease $100,000
Policy Limit - Disease $500,000
a) Policy shall include an endorsement providing a waiver of subrogation to the City of
Dubuque.
b) Coverage B limits shall be greater if required by Umbrella Carrier.
D) UMBRELLA LIABILITY $1,000,000
E) PROFESSIONAL LIABILITY $1,000,000
Page 16
January 4, 2013
Schedule 2
CITY OF DUBUQUE
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and states
that the purchase of this policy and the including of the City of Dubuque, Iowa as an
Additional Insured does not waive any of the defenses of governmental immunity available
to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it is now exists and as it
may be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall
cover only those claims not subject to the defense of governmental immunity under the
Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time.
Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and
conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for
asserting any defense of governmental immunity, and may do so at any time and shall do so
upon the timely written request of the insurance carrier.
4. Non - Denial of Coverage. The insurance carrier shall not deny coverage under this policy
and the insurance carrier shall not deny any of the rights and benefits accruing to the City of
Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a
court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity
asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not
otherwise change or alter the coverage available under the policy.
SPECIMEN
Page 17
Dubuque
Cominuniiy
Schools
7b inspire and challenge
June 8, 2012
Mayor Roy D. Buol and City Council
City of Dubuque
50 West 13th Street
Dubuque, IA 52001
Dear Mayor Buol and Council Members:
RC:i E{ \'ED
12 JUN 12 P11 2: 10
City Cie k s L
Dubuque, IA
1/4/ s.1
2300 Chaney Road
Dubuque, IA 52001 -3095
Phone (563) 552 -3000
Fax (563) 552 -3026
www.dbqschools.org
As part of the master planning process for the Dubuque Community Schools, the district has started to explore
options for the aging pool facility at Hempstead High School.
Early estimates show that it would cost approximately $2 million to repair and facelift the pool. Even with these
enhancements, significant challenges would continue to exist at the current site. The diving well, while
grandfathered in for use, slopes in a way that is not acceptable under guidelines for new facilities because of
possible safety concerns and the depth of the lanes also poses a safety threat. From a sustainability perspective, the
aging of the pool has caused a slow leak that is near impossible to address in the current facility.
We believe that moving forward with work at the current site is akin to putting a Band -Aid on the pool. It would not
fully address the shortfalls that exist and would be doing a disservice to the students of the district and the taxpayers
who support it. On the flip side, we believe this presents us with a wonderful opportunity to bring the idea of
collaboration between the district, the city and other partners to life in a meaningful way.
We would like to invite representatives from the city council and city staff, as you see fit, to meet with
representatives from the school board and district administration to discuss the possible creation of a new, stand-
alone aquatic center. At the meeting, we wish to discuss what the framework might be for beginning broader
conversations with potential private partners in the community who may find great interest in this endeavor as well.
Acting Superintendent Stan Rheingans will be in touch to follow -up on this request.
A new facility, which has been discussed for years throughout the community, could be a flagship venue to serve the
students of the district and the greater Dubuque -area community. We believe now is an ideal time to begin these
talks.
As you know, there has been much talk in the past about how the district and city can collaborate in ways that make
Dubuque an even stronger, more vibrant community. We believe this is one way to bring action to our words.
Thank you in advance for your willingness to begin discussions — we look forward to many fruitful conversations in
the days ahead.
Sincerely,
tan Rheingan
Acting Superintendent
Craig S. Beytien
President, Board of Education