30-Inch Force Main Project Phase IMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
kital
All- America City
II 111!
2012
SUBJECT: 30 Inch Force Main Relocation Project from 7th Street to 12th Street
around the former Public Works Garage Site and the Alliant Energy Site
DATE: April 29, 2013
City Engineer Gus Psihoyos recommends initiation of the public bidding process for
Phase I of the 30 Inch Force Main Relocation Project from 9th Street to 11th Street, and
further recommends that a public hearing be set for May 20, 2013. There will be two
additional phases of this project. Phase II will be between 7th and 9th Streets. Phase!!!
will be between 11th and 121 Streets.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
kr,„ 7)4,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
Dui
E
Masterpiece on the Mississippi
Dubuque
kilkIll
All-America city
1111 II
2012
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: 30 Inch Force Main Relocation Project from 7th Street to 12th Street around
the former Public Works Garage Site and the Alliant Energy Site
DATE: April 26, 2013
INTRODUCTION
The enclosed resolutions authorize the public bidding for Phase I of the 30 inch Force
Main Relocation Project from 9th Street to 11th Street. There will be two additional
phases of this project. Phase II will be between 7th and 9th Streets. Phase III will be
between 11th and 12th Streets.
BACKGROUND
In 1969 the existing 30 inch force main was constructed from the Cedar Street lift
station to the Terminal Street lift station.
The route went through the former A.Y. McDonald site, the former City Public Works
site, and the Alliant Energy site. During the early 1990's highway 151/61 was
constructed through Dubuque. During the highway construction portions of the 30 inch
force main were relocated and the portion running through the A.Y. McDonald site was
abandoned. However the portion running through the old Public Works Site and the
Alliant Energy site remained in place.
In October of 2011, the City experienced a significant failure in the existing force main.
Two breaks occurred simultaneously, one at the former Public Works garage site and
the other at the Alliant Energy site. After repairs were completed, a third break was
experienced at the former Public Works garage site. The cost to repair the breaks,
which occurred on the former Public works site, was significant as the site is a super
fund site. During the repair work some corrosion of the pipe was noted and it was also
found that when constructed the pipe was set on blocking prior to bedding, and the
blocking was not removed. The areas of corrosion and the failed sections of pipe were
near the old blocking that was found to be still in place. Soil and ground water
contamination has been identified on or near the existing 30 inch force main route that
may be a contributing factor to its deterioration.
The adopted budget for FY 2013- FY2017 includes $849,124.00 for the design of the
entire force main relocation, from 7th Street to 12th Street, and constructing the first
phase, from 9th Street to 11th Street.
Prior to initiating the public bidding process, test results from soil samples did not
indicate anything significant. Ground water samples were also taken, however the
testing period was of longer duration and the results were not available until after the
project was initiated at the March 4, 2013 Council meeting and notice to bidders had
been published. After the Notice to Bidders publication it was brought to our attention
that there are environmental issues with the groundwater in the construction area.
At the March 18, 2013 Public Hearing for Phase I of the 30 inch Force Main Relocation
Project, the Engineering Department concluded it was in our best interest to rescind the
initiating of the project. This was accepted through Resolution No. 91 -13. The
Engineering staff and the consultant IIW, P.C. needed time to evaluate the results and
determine the best way to move forward on the project.
The Engineering Department will require that all personnel that may work on the
construction site take a 40 hour Hazwoper Certification Training Course. Due to the
proposed construction schedule, the completion of this training will need to be
completed prior to or at the time of bid submission. The City of Dubuque Engineering
Department has published an Information Notice to allow contractors ample time to
complete the certification requirements prior to submitting a bid for construction of the
30 inch Force Main Relocation Project.
DISCUSSION
With the adoption of the FY2013- FY2017 Five Year Capital Improvement Program
Budget, $849,124.00 has been established to begin the Relocation of the 30 inch Force
Main around the former Public Works Garage Site.
A description of the force main relocation is as follows:
Construct Phase I: The first phase will encompass constructing the force main pipe
from Northeast corner of the Elm Street and 11th Street intersection to the Southwest
corner of the 9th Street and Washington Street intersection. Also, an 8 inch water
main will be constructed along Elm Street to provide an additional connection
between the 20" transmission water main, on 11th Street, and the existing water
main on 9th Street. This phase completes the section of pipe adjacent to: the
planned intermodal facility, on Elm Street; thru future intersection improvements for
the two way conversion of 9th and 11th Streets; and along the future Elm Street
reconstruction project.
Construct Phase II & III (Future Projects): Phase II is the section of force main on
Washington Street, 7th Street to 9th Street. This section is planned to be completed
in conjunction with the reconstruction of Washington Street from 7th to 9th Streets.
2
Phase III is the section of force main from the Northeast corner of the 11th Street and
Elm Street intersection, to the tie -in point near 12th Street. Phase III would also
include the tie -in, at 12th Street and 7th street, and the abandonment of the existing
force main through the old Public Works Garage and the Alliant Energy Site.
Completing phase II and III will complete the re- routing project.
PROJECT SCHEDULE
The proposed development schedule for Phase I of the 30 Inch Force Main Relocation
improvement projects is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Pre Bid Meeting
Public Hearing on Plans & Specifications
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Project Completion Date
RECOMMENDATION
May 06, 2013
May 10, 2013
May 10, 2013
May 16, 2013
May 20, 2013
May 23, 2013
June 03, 2013
Sept 27, 2013
recommend that the City Council establish a date for the public hearing for Phase I of
the 30 inch Force Main Relocation Project from 7th Street to 12th Street, the water main
on Elm Street from 9th Street to 11th Street and authorize the City Clerk to advertise for
proposals.
BUDGET IMPACT
The estimate of probable cost for Phase I of the 30 Inch Force Main Relocation Project
from 7th Street to 12th Street Project is summarized as follows:
Construction Cost Estimate
Contingency (10 %)
Engineering & Inspection
Total Estimate Project Cost
3
Sanitary Sewer
$854,165.00
85,416.50
128,124.75
Water Main
$94,185.00
9,418.50
14,127.75
$1,067,706.25 $117,731.25
The project funding summary is as follows:
CIP No. FY Fund Description Fund Amount
7102413 2013 Relocation of 30" Force Main Around $849,124.00
Old Public Works Garage
7101899 2013 Southfork Interceptor $399,163.00
7402261 2013 Watermain Extension with Elm St $430,209.59
Total Project Funding $1,678,496.59
Phase I of the 30 inch force main relocation project will be funded through the FY2013
capital improvement project appropriation in the amount of $849,124.00 and the
FY2013 appropriation in the amount of $399,163.00 which will be used as reserves
pending actual project costs incurred. Future funding for this project was initially
available through CIP 7102413 in the amount of $699,600.00 in FY 2014, but moved to
FY 2015.
The water main improvements along Elm Street, from 9th Street to 11th Street, will be
funded through the FY2013 appropriation in the amount of $430,209.59.
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for Phase I of the 30 Inch Force Main Relocation Project from 7th Street to
12th Street, and the water main on Elm Street from 9th to 11th.
Prepared by Todd Irwin
cc: Jenny Larson, Budget Director
Bob Green,
Jonathan Brown, Water Pollution Control Manager
Tim Horsfield, Parking Division Manager
Ken TeKippe, Finance Director
John Klostermann, Street and Sewer Maintenance Supervisor
Nate Steffen, Engineering Technician
Todd Irwin, Engineering Technician
4
RESOLUTION NO. 139 -13
30 INCH FORCE MAIN RELOCATION PROJECT — PHASE I FROM 9TH STREET TO 11TH
STREET
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT
FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the 30 inch
Force Main Relocation Project - Phase I from 9th Street to 11th Street, in the estimated amount
$1,185,437.50, are hereby preliminarily approved and ordered filed in the office of the City Clerk
for public inspection.
A public hearing will be held on the 20th day of May, 2013, at 6:30 p.m. in the Historic
Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa, at
which time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
30 inch Force Main Relocation Project — Phase I from 9th Street to 11th Street is hereby
ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be
published not Tess than four but not more than forty -five days before the date for filing bids
before 2:00 p.m. on the 23`d day of May, 2013. Bids shall be opened and read by the City Clerk
at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 3`d day
of June, 2013, in the Historic Federal Building Council Chambers (second floor), 350 West 6th
Street, Dubuque, Iowa.
Passed, adopted and approved this 6th day of May, 2013.
Attest:
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 30 INCH FORCE MAIN RELOCATION PROJECT — PHASE 1
FROM 9TH STREET TO 11TH STREET
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated cost for the
30 inch Force Main Relocation Project - Phase 1 from 9th Street to 11th Street, in accordance
with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 20`h day of May 2013, in
the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque,
Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file
in the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
The 30 inch Sanitary Sewer Force Main Relocation — Phase 19`h Street to 11`h Street project
includes 1,150 LF of 30 -inch DIP force main, 163 LF of 42 -inch bored and jacked steel casing,
775 LF of 8 -inch water main along with fittings and miscellaneous water main components.
Pavement replacement on the project includes 490 tons of 6 -inch thick hot mix asphalt, 990 SY
of 9 -inch thick Portland cement concrete Class C, 145 SY of 11 -inch thick Portland cement
concrete Class M, miscellaneous sidewalk, curb and gutter. The project will also include a
multi -stage traffic control plan. 40 hour Hazwoper Certification Training Course is required
before work commences by personnel working under the project area.
Any visual or hearing- impaired persons needing special assistance or persons with special
accessibility needs should contact the City Clerk's office at (563) 589 -4120 or TDD at (563) 690-
6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the _ day of 2013.
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
30 INCH SANITARY SEWER FORCE MAIN RELOCATION - PHASE I
9TH STREET TO 11TH STREET
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each
improvement as stated below must be filed before 2:00 p.m. on the 23rd day of May, 2013, in the
Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be
opened and bids tabulated at 2:00 p.m. on May 23, 2013, at City Hall - Conference Room B, 50
West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on
June 3, 2013. The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work shall be commenced within 10 days
after the Notice to Proceed has been issued and shall be fully completed by September 27, 2013.
Mandatory Pre -Bid Conference. A mandatory pre -bid conference will be held at 10:00 a.m. on
May 15, 2013, in the City Council Chambers, Historic Federal Building, 350 West 6th Street,
Dubuque, Iowa.
Bid Security. Each bidder shall accompany its bid with a bid security as security that the
successful bidder will enter into a contract for the work bid upon and will furnish after the award of
contract a corporate surety bond, acceptable to the governmental entity, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount of the
contract. The bid security shall be in the amount of ten percent (10 %) of the amount of the
contract and shall be in the form of a cashier's check or certified check drawn on a state - chartered
or federally chartered bank, or a certified share draft drawn on a state - chartered or federally
chartered credit union, or the governmental entity may provide for a bidder's bond with corporate
surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted
as provided in this section.
Contract Documents. Copies of the plans and specifications prepared by IIW, P.C., may be
obtained from Tri -State Blueprint, 696 Central Avenue, Dubuque, Iowa 52001, phone 563 -556-
3030. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be
given to products and provisions grown and coal produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will
be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
The 30 Inch Sanitary Sewer Force Main Relocation - Phase 19`h Street to 11`h Street project
consists of three stages along with a corresponding multi stage traffic control plan. The project
includes 1,150 LF of 30 -inch DIP force main, 163 LF of 42 -inch bored and jacked steel casing, 775
LF of 8 -inch water main along with fittings and miscellaneous water main components. Pavement
replacement on the project includes 490 tons of 6 -inch thick hot mix asphalt, 990 SY of 9 -inch thick
Portland cement concrete Class C, 145 SY of 11 -inch thick Portland cement concrete Class M,
miscellaneous sidewalk, and curb and gutter. A 40 hour Hazwoper Certification Training Course is
required to be completed for all personnel involved with excavating, dewatering, and hauling
operations, prior to bidding. A list of certified personnel and their position will need to be provided
as a condition of award.
A -1