Water Main Relocation_Hwy 151/61, South Grandview OverpassMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
kital
All- America City
II 111!
2012
SUBJECT: Approval of plans, specifications, form of contract and estimated cost for
the Hwy, 151/61 South Grandview Avenue Overpass Water Main
Relocation Project CIP #740 -1405, Fund Balance - $337,696.44
DATE: April 26, 2013
Water Department Manager Bob Green is requesting City Council adoption of the
resolution approving of the plans, specifications, form of contract and estimated cost for
the Hwy 151/61 South Grandview Avenue Overpass Water Main Relocation Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brit44 krt., italy,
Michael C. Van Milligen
MCVM:sv
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
Dubuque
ktratd
All - America City
'1 111!
2012
SUBJECT: Approval of plans, specifications, form of contract and estimated cost for
the Hwy. 151/61 South Grandview Avenue Overpass Water Main
Relocation Project CIP #740 -1405, Fund Balance - $337,696.44
DATE: April 26, 2013
INTRODUCTION
The purpose of this memorandum and attached Resolution is to approve the plans,
specifications, form of contract and estimated cost for the Hwy. 151/61 South
Grandview Avenue Overpass Water Main Relocation Project.
DISCUSSION
The relocation of the water pipe is required as part of the Iowa Department of
Transportation Highway 52/61/151 Reconstruction Project that is to begin April 1, 2013.
This project includes the following work:
Numerous Connections to Existing Water Main,
Installation of Vertical Pipe Concrete Structure
Approx. 500 L.F. 16 -inch D.I. Water Main (open cut)
Approx. 330 L.F. 12 -inch D.I. Water Main (open cut)
Approx. 180 L.F. 16 -inch D.I. Water Main in 26 -inch
Jack)
— Related Water Main Accessories
— Related Restoration
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Notice of Public Hearing Notice on Plans & Specifications
Public Hearing on Plans & Specifications
Pre -bid Conference
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Project Completion Date
Steel Casing (Bore and
April 15, 2013
April 19, 2013
April 19, 2013
May 6, 2013
May 13, 2013
May 16, 2013
May 20, 2013
September 3, 2013
RECOMMENDATION
It is recommended that the City Council give approval to the plans, specifications and
form of contract for the Hwy. 151/61 South Grandview Avenue Overpass Water Main
Relocation Project.
BUDGET IMPACT
The estimate of probable cost for Hwy. 151/61 South Grandview Avenue Overpass
Water Main Relocation Project is as follows:
Estimated Construction Cost
Contingency (15 %)
Engineering Design & Inspection
Bidding
Inspection /Staking
Total Estimated Project Cost
The project funding summary is as follows:
CIP NO.
740 -1405
FUND DESCRIPTION
Hwy. 151/61 South Grandview
Avenue Overpass Water Main
Relocation Project
$ 382,410.00
$ 57,362.00
Fees $ 21,900.00
$ 5,500.00
$ 9,300.00
$ 476,472.00
FUND AMOUNT BUDGETED
$ 337,696.44
BUDGET DEFICIT
$ 138,775.56
It is being recommended that this budget deficit be absorbed with the surplus funds
currently in the following CIP:
CIP NO.
740 -2261
FUND DESCRIPTION
Ramp Utility Relocation
CURRENT BALANCE
$ 390,734.60
HISTORY
CIP 740 -2261 Ramp Utility Relocation
These funds were originally allocated to support infrastructure improvements to the
city's water distribution system along Central Ave. as part of the new 9th Street Parking
Ramp Project and later as part of the Historic Millwork District Project. Over time, as
these projects were better defined and were constructed, some of the identified funds
were not utilized.
FY13 monies budgeted in this account were $631,861.00. To date, these monies have
supported a 12 inch water main extension along 5th Street to Ice Harbor Drive located
within the Port of Dubuque at an estimated cost of $191,126.40. These funds will also
support the proposed 8 inch water main extension along Elm Street from 9th to 11th
Street (Intermodal Parking Ramp Project) at an estimated cost of $98,000.00.
At this time, there is an estimated fund balance in this account in the amount of
$390,734.60. In review of this CIP and its proposed future activities, there will be a
surplus fund balance in the estimated amount of $292,734.40. $92,198.50 of the
surplus fund has been allocated to the Asbury Tank Reconditioning Project and
$106,321.00 has been allocated to the Bunker Hill Pump Station Improvement Project,
leaving $94,214.90 available. We are requesting this surplus be approved to support
the projected increase cost to the Hwy. 151/61 South Grandview Avenue Overpass
Water Main Relocation Project. The remaining $44,560.66 required to support this
project would come from the postponed projects listed below:
CIP NO. FUND DESCRIPTION CURRENT BALANCE
740 -2309 Eagle Point Driveway Overlay $ 105,000.00
740 -2398 Eagle Point Window Replacement $ 85,000.00
740 -1397 Lab Renovation $ 50,671.00
740 -2399 Water Usage Audit $ 50,000.00
Total $ 290,671.00
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Hwy. 151/61 South Grandview Avenue Overpass Water Main
Relocation Project through the adoption of the attached Resolution.
BG:jr
Attachments
cc: Jenny Larson, Budget Director
Kevin Firnstahl, City Clerk
Mike Brekke, Water Distribution Supervisor
File
RESOLUTION NO. 142 -13
CITY OF DUBUQUE, IOWA WATER DEPARTMENT
HWY. 151/61 SOUTH GRANDVIEW AVENUE OVERPASS
WATER MAIN RELOCATION PROJECT
APPROVAL OF SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
FOR THE HWY. 151/61 SOUTH GRANDVIEW AVENUE OVERPASS WATER MAIN
RELOCATION PROJECT.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, and form of contract now on file with the
office of City Clerk and estimated cost for the Hwy. 151/61 South Grandview Avenue
Overpass Water Main Relocation Project, in the amount of $476,472.00, are hereby
approved.
Passed, adopted and approved this 6th day of May, 2013.
Attest:
Kevi • irns ahl, Ci y Cler
D�
Roy D. Buol, Mayor