Every Child_Every Promise Request for Grant FundsTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Every Child 1 Every Promise Request for Grant Funds
DATE: April 22, 2013
Dubuque
kital
All- America City
II 111!
2012
The City Council approved an improvement package in the Housing and Community
Development Department in Fiscal Year 2009 that provided $25,000 per year to create
a City grant program to assist in the implementation of the Every Child 1 Every Promise
Initiative.
Budget Director Jennifer Larson recommends City Council approval of the $25,000
funding request from Every Child 1 Every Promise to help pilot an innovative new
Summer Academy that will bring together students who are most in need with best -
practices, research -based curriculum, certified teachers and enriched learning
opportunities for seven weeks this summer. The purpose is to stop or even reverse
summer learning loss for these students. The pilot is focused on 45 students from
grades first through third who are most in need.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
hrilit44 krt.,709,
Michael C. Van Milligen
MCVM:jml
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jennifer Larson, Budget Director
Marie Ware, Leisure Services Manager
Dan Kroger, Recreation Division Manager
THE CITY OF
Dui
E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Every Child 1 Every Promise Request for Grant Funds
DATE: April 22, 2013
Dubuque
kigtil
AI- America City
11111 F
2012
INTRODUCTION
The City Council approved an improvement package in the Housing and
Community Development Department in Fiscal Year 2009 that provides $25,000
per year to create a City grant program to assist in the implementation of the
Every Child 1 Every Promise initiative.
BACKGROUND
In February 2011, Every Child 1 Every Promise was approved $10,000 in funding
for the local match on a First Years First Initiative grant to engage parents in
early childhood learning and development. The First Years First Initiative will
develop a Born Learning Campaign in conjunction with the Every Child 1 Every
Promise Youth Master Plan; Disseminate Born Learning materials to parents and
caregivers at community events, early learning workshops and strategic
community locations for targeted populations; offer early learning workshops to
provide Born Learning information directly to caregivers and parents; and
develop a coordinated communication and sustainability plan for a quality early
childhood education system, in partnership with The Children's Trust.
Also in February 2011, Every Child 1 Every Promise was approved $10,000 in
funding for the creation of a child care mapping and information system in
collaboration with Project Concern, Empowerment and the Children's Trust. This
collaboration would develop and implement a mapping system to allow for a
coordinated approach to increasing access and quality in the Child Care system.
The mapping system would be a web -based tool for parents, businesses, public
officials and childcare providers to view all childcare programs in Dubuque and
evaluate needs, access and quality. Once completed, the Childcare Mapping and
Information system would be maintained and housed at Project Concern.
In addition, $5,000 was approved in February 2011 to implement a grant process
to support the implementation of the Leader in Me Program into the Dubuque
elementary school in partnership with the Dubuque Community Schools, Holy
Family Schools, the Dubuque Area Chamber of Commerce and the Covey
Institute. This program integrates the "7 Habits of Highly Effective People" into
elementary schools teaching lifelong skills while reducing behavioral problems
and increasing academic performance. The training enhances both teacher and
student performance.
An update from Every Child 1 Every Promise on the status of the child care
mapping and information system, Leader in Me Program and First Years First
Initiative is attached.
There is a balance of $100,000 remaining for Every Child 1 Every Promise which
has accumulated since Fiscal Year 2010.
DISCUSSION
In the past year, Every Child 1 Every Promise has led the Dubuque Campaign for
Grade -Level Reading. Working with dozens of community partners including
schools, nonprofits, business, philanthropy and others, the Campaign has
developed a three year plan to improve grade -level reading achievement with a
focus on School Readiness, School Attendance and Summer Learning.
This summer, the initiative will pilot an innovative new Summer Academy that will
bring together students who are most in need with best - practices, research -
based curriculum, certified teachers and enriched learning opportunities for
seven weeks this summer. The purpose is to stop or even reverse summer
learning loss for these students. The pilot is focused on 45 students from grades
1 -3 who are most in need.
With this in mind, Every Child 1 Every Promise has submitted a request for
$25,000 of the $100,000 of grant funds available to support the following needs
of this pilot program:
• $15,000 for Staffing / Evaluation to support staff costs for the program
including (1) Site Director, (3) Certified Teachers, (3) Teacher Assistants.
Funding for staff support will be matched by the Community Foundation;
• $4,000 for Meals to support healthy breakfast and snacks for each
student, each day for 7 weeks. Funding for meals will be matched by the
Boys and Girls Club program that is providing lunch;
• $1,000 for Transportation for transportation needs not included in existing
bus routes; and
• $5,000 for Afternoon Active Learning Opportunities including program
costs, field trips, active learning opportunities and enriched learning
opportunities, each day during the program.
Investments from partners including the Dubuque Community School District and
the Community Foundation of Greater Dubuque and others leverage an
additional investment in the amount of approximately $38,500. The total amount
of the program is $63,500.
RECOMMENDATION
I respectfully recommend the approval of the funding request of $25,000 to help
implement the Summer Academy pilot program in support of the Every Child 1
Every Promise initiative.
Attachment
JML
every child every promise
1
Jennifer Larson, Budget Director
City of Dubuque
50 West 13th Street
Dubuque, Iowa 52001 -4864
April 5, 2013
Re: Funding Request- Every ChildlEvery Promise
Dear Jennifer:
r,
The purpose of this letter is to request the budgeted City funding support from the ongoing funding identified to
assist in the implementation of the Every Child /Every Promise initiative.
Every ChildIEvery Promise (ECEP) has been identified by the City Council as a 2012 -2014 Policy Agenda High
Priority. The work ECEP does supports making Dubuque a Sustainable City. Additionally, ECEP coordinates
providers to encourage planned and managed growth, partnering for a better Dubuque, and improved
connectivity, all 5 year goals of the City of Dubuque.
In the past year, ECEP has led the Dubuque Campaign for Grade -Level Reading. Working with dozens of
community partners including schools, nonprofits, business, philanthropy and others, the Campaign has
developed a 3 year plan to improve grade -level reading achievement with a focus on School Readiness, School
Attendance and Summer Learning.
This summer, the initiative will pilot an innovative new Summer Academy in that will bring together students who
are most in need with best - practices, research -based curriculum, certified teachers and enriched learning
opportunities for seven weeks this summer. The purpose is to stop or even reverse summer learning loss for these
students. The pilot is focused on 45 students from grades 1 -3 who are most in need.
With this in mind, Every Child' Every Promise respectfully requests that the City of Dubuque fund $25,000 to
support the following needs of this pilot program;
1. Staffing / Evaluation: ($15,000) to support staff costs for the program including (1) Site Director, (3)
Certified Teachers, (3) Teacher Assistants. Funding for staff support will be matched by the Community
Foundation.
2. Meals: ($4, 000) to support healthy breakfast and snacks for each student, each day for 7 weeks. Funding
for meals will be matched by the Boys and Girls Club program that is providing lunch.
3. Transportation: ($1,000) we are working with the Jule and RTA to minimize costs but expect to have
transportation needs that will not be included in existing bus routes, etc.
4. Afternoon Active Learning Opportunities: ($5,000) including program costs, field trips, active learning
opportunities and enriched learning opportunities, each day during the program.
The total dollars amount requested is $25,000. Investments from our partners including the Dubuque
Community School District and the Community Foundation of Greater Dubuque and others in leverage additional
investment in the amount of approximately $38,500. The total amount of the program is $63,500.
To support this request, ECEP is providing background information regarding the Summer Academy including a
white paper (Attachment A) and budget (Attachment B).
Sincerely,
Eric Dregne
Vice President Strategic Initiatives
Community Foundation of Greater Dubuque
Every ChildlEvery Promise
Attachment A
Dubuque Campaign for Grade -Level Reading:
Summer Learning, Summer Academy
A major factor that leads to academic achievement, including graduating from high school, is achieving
reading proficiency by the end of 3`d grade. In fact, research tells us that when students fail to read
proficiently by the end of 3rd grade, 74% of them won't graduate high school.
Third grade represents the pivotal point where children move from 'learning to read' to 'reading to learn'. In
Dubuque, local organizations and stakeholders are partnering to close the gaps separating low- income
students from their peers; raise the bar for reading proficiency; and ensure all children an equal chance at
success. Dubuque's Campaign for Grade -Level Reading has developed an action plan to improve grade level
reading for 1st 2nd and 3rd Grade students and metrics to measure progress by 2015 in all three focus areas:
School Readiness, Attendance & Summer Learning. This paper will focus on our Summer Learning efforts and
in particular a pilot program called the Summer Academy.
Summer is a critical time for students; evidence shows that students experience summer learning loss during
the long summer months when they are not engaged in learning activities on a regular basis. The problem is
even worse for students of low- income families who often do not have access or resources to attend learning
based summer programs or have less access to books and reading opportunities. An innovative initiative in
Dubuque has will pilot a program to change that.
Summer Academy
During the summer of 2013 a pilot program, called Summer Academy, will be launched by a group of
dedicated organizations lead by St. Mark Community Center and supported by the Community Foundation.
The predicted result of the Summer Academy program is the prevention of summer learning loss. The model
being employed will have the potential for replication across the Dubuque and in other communities. Summer
Academy deploys summer learning best practices and utilizes certified teachers, teaching assistants, and
AmeriCorps VISTAS to support a research -based curriculum called Energy Express.
For the summer of 2013, the Summer Academy will be available to 45 students in Dubuque's Title I schools,
whose reading scores are at or below proficiency. The Summer Academy will assist them with maintaining or
increasing their reading proficiency during the 2013 summer break. This will create a baseline for summer
learning data in the community in grade level reading, and future summer learning programs. This pilot
program will establish a best - practice model for the future growth of this program.
What are the program benefits?
The Summer Academy will support a more coordinated approach between summer program providers,
schools and funders. By aligning the organizations around the common goal of building learning opportunities
in to summer programs, we move from "keeping kids busy" in the summer to ensuring they continue to learn
and have new experiences in our rich array of summer programs.
Providers and schools working with the Campaign are strengthening relationships and networks while learning
and sharing best practices and new ways to approach summer programming in a coordinated way. Schools,
teachers, and parents are learning how summer can help make the school year more productive when there is
less need for review after the long summer break.
Eventually, businesses will benefit by having a trained and ready workforce, as well as workers today who are
more productive because they know their children are in a high quality summer program. The program will be
evaluated and we will scale our efforts to impact more children in the years following our initial success.
Community Partners
To address issues in the area of Summer Learning, an innovative group of community partners are using a
collective impact model and building a best - practice model for summer programming, named Summer
Academy. Together the group is learning how to integrate learning opportunities into existing summer
programming and developing an intensive and separate summer learning program for students most in need.
Summer Academy Task Force:
St. Mark Community Center (lead organization)
Dubuque Community School District (host site)
Community Foundation of Greater Dubuque
Every Child /Every Promise
City of Dubuque Leisure Services
Iowa State University Extension and Outreach
Loras College
Boys and Girls Club
In addition to the task force members the Summer Academy is supported by dozens of summer program
providers who will provide enrichment activities for students. This program will bring together key community
partners to increase the capacity and quality of afternoon activities. The partners will link the learning goals
from the morning curriculum to interactive activities they will present in the afternoon. These providers will
also learn best practices they can take back into their own summer programs to build in learning.
When is the program?
Summer Academy is scheduled to run for seven weeks, from June 17th, 2013 to August 2nd, 2013. The program
is lead by St. Mark Community Center who will oversee the program, staff and students. The Dubuque
Community School District provides will host the program at Audubon School.
How is the program paid for?
This pilot program is funded though a collaborative effort of both public and private sector funders. Our public
funding has come through the use of Audubon School as the Summer Academy site. Summer Academy will be
partially funded by a sliding fee registration fee for the families enrolled in the program.
Family Size A B C D
1 0- 13,600 13,601 - 22,650 22,651 - 36,200 above 36,200
2 0- 15,550 15,551 - 25,850 25,851 - 41,400 above 41,400
3 0 -17,500 17,501 - 29,100 29,101 - 46,550 above 46,550
4 0- 19,400 19,401 - 32,300 32,331 - 51,700 above 51,700
5 0- 21,000 21,001 - 34,900 34,901 - 55,850 above 55,850
6 0 - 22,550 22,551 - 37,500 37,501 - 60,000 above 60,000
7 0- 24,100 24,101 - 40,100 40,101 - 64,150 above 64,150
8 or more .. 0 - 25,650 25,651 - 42,650 42,651 - 68,250 above 68,250
A- Full Scholarship, No Registration Fee
B- 75% Scholarship, $35 Registration Fee
C- 50% Scholarship, $70 Registration Fee
D- Full Pay Registration, $140 Registration Fee
In addition, private funding will cover the remaining cost of the Summer Academy. See the attached budget
for complete details
Attachment B
Summer Program Pilot Budget Needs
(15 children in 1 -3= 45 students)
STAFFING
Description
$ Budget
$
Identified
$ In -kind
$
Requested
Program Director
Start April 8 with PT Hours
FT June 5 -Aug 6
$18 /hr x 8 hrs x 5 days x 9
weeks = 6480 + 50 prep
hours (5 hours of coord x
10 weeks)= $900
$7,380.00
$0.00
$0.00
$7,380.00
Lead Teachers (3 certified
teachers) 7:45 -1:15
$16 /hr x 5.5 hrs x 5 days x
8 weeks = 3520 (3) Prep
Time: 10 hours x $10 /hr =
$100 (3)
$10,560.00
$0.00
$0.00
$10,560.00
Teacher Assistants (3)
$13 /hr x 7hrs x 5 days x 8
weeks= 3640 (3)
$10,920.00
$0.00
$0.00
$10,920.00
AmeriCorps VISTA (3)
3 VISTAs to support
$600.00
$600.00
Full -time AmeriCorps (1)
1 FT AmeriCorps to
support program
coordination, evaluation
and assessment of the
program.
$0.00
$0.00
$0.00
$0.00
Staff Sub - Total: ($15,000
request from City ECEP
Grant)
$29,460.00
Transportation
(request from City ECEP
Grant)
To and from program
$1000.00
$0.00
$0.00
$1000.00
Curriculum - includes
supplies and materials
(request from Dubuque
Schools)
Energy Express, Two By
Two
$7,000.00
$970.00
$6,030.00
Fieldtrips (Fridays)
(request from City ECEP
Grant)
Trolley (7 x $150) $1,050,
Entrance fees $1,000 + big
Trip $350 transport and
$1,000 meals, entrance
$3,800.00
$0.00
$0.00
$3,800.00
Afternoon Enrichment
(request from City ECEP
Grant)
Guest Speakers, Program
costs,provider fees,
mileage, etc
$1,000.00
$0.00
$0.00
$1,000.00
Staff Mileage
.50 /mile for work related
travel
$250.00
$0.00
250
(SMCC)
$0.00
Professional Development
(request from Dubuque
Schools)
Training /presenter fees
$3,000.00
$0.00
$3000.00
Facility Fees (Audubon
Elementary)
Rental ($3,000) and
custodial fees ($30 /hr x 8
hrs x 5 days x 8 weeks)
$3,000.00
$0.00
$3,000
Rental and
utilities
(DCSD)
$0.00
MEALS:
Breakfast /Snacks /Lunch
(request from City ECEP
Grant)
Breakfast and snack -
$2.00 /child x 45 students x
38 days = 3420
Supplies $500
$2.50 /child x 45 students x
40 days = $4,500
$2,000 supplies
$10,420.00
$0.00
$6,500.00
(Boys /Girls
Club)
$3,920.00
Admin Expenses
Registration software,
student registrations,
interview time, program
phones, liability coverage,
background check fees,
planning time, staff sup,
etc
$4,000.00
$0.00
1000
(SMCC)
$3,000.00
Evaluation
(request from City ECEP
Grant)
Evaluator, tools, report,
etc
$2,000.00
$0.00
1500
(SMCC)
$500.00
TOTALS
$64,530.00
$970.00
$12,250.00
$51,310.00
every child every promise
April 26, 2013
To: Mayor and City Council,
From: Eric Dregne, Vice President of Strategic Initiatives
Community Foundation of Greater Dubuque
RE: City of Dubuque, Every Child /Every Promise Grant Program — update on
FY2011 grants
In support of the grant request dated April 5, 2014, Every Child /Every Promise provides
a report on outcomes from previous grants made in FY2011. The grants included;
1. Outcome of First Years First Initiative grant which City funded $10,000 local
match in FY11.
2. Child Care mapping and information system collaboration with Project Concern,
Empowerment and the Children's trust which city funded $10,000 in FY11.
3. Leader in Me Program grant process which the City funded $5,000 in FY11.
First Years First Initiative- ($10,000) Dubuque County Empowerment secured a grant to
engage parents in early childhood learning and development thanks to the $10,000
match provided through a City -Every Child /Every Promise grant. Requested funds
provided Dubuque County Empowerment with needed match that leveraged an
additional $52,000 from the State of Iowa.
The First Years First initiative:
• Developed a Born Learning Campaign in conjunction with the Every Child /Every
Promise Youth Master Plan that educated parents and childcare providers about
easy to do learning activities for parents and providers to promote learning in
children 0 -3.
• Disseminated Born Learning materials to parents and caregivers at community
events, early learning workshops, and strategic community locations for targeted
populations in 2011 and 2012.
• Offered early learning workshops to provide Born Learning information directly to
caregivers and parents.
• Developed a coordinated communication and sustainability plan for a quality
early childhood education system, in partnership with The Children's Trust.
Support of this funding request met City Council goals to create a Sustainable City,
Planned and Managed Growth, and Partnering for a better Dubuque.
700 Locust Street Suite 195, Dubuque, IA 52001 web: everychildeverypromise.org ph: 563 - 588 -2700
every child every promise
.�►� 1 L� az • AC-4
Child Care Mapping and Information system- ($10,000) ECEP granted these funds to a
collaborative of Project Concern, Empowerment, and The Children's Trust, facilitated by
ECEP. This collaborative developed and implemented a mapping system to allow for a
coordinated approach to increasing access and quality in the Child Care system. The
web -based tool is for parents, businesses (especially HR departments), public officials,
and childcare providers to view all childcare programs in Dubuque and evaluate needs,
access and quality.
Though a partnership with Resources Unite, the childcare resource tool is available on
an ongoing basis to providers and parents. You can visit the site at
http://resourcesunite.com/child-and-family-resources/childcare/
This project helps fulfill a critical need for easy to use information about the child care
system in our community. It also helps meet the needs of employers with employees
coming to the area seeking child care as well as improve access of child care and
information to all parents.
Support of this grant funding request met City Council goals for Planned and Managed
Growth as well as Partnering for a better Dubuque.
Leader in Me- ($5000) In partnership with the Dubuque Community Schools, Holy
Family Schools, the Dubuque Area Chamber of Commerce, and the Covey Institute,
ECEP implemented a grant process to support the implementation of the Leader in Me
program into Dubuque elementary schools. This program integrates the "7 Habits of
Highly Effective People" into elementary schools teaching lifelong skills, while reducing
behavioral problems and increasing academic performance. The training enhances
both teacher and student performance. Initial funding leveraged approximately $75,000
to implement a pilot program for 2 elementary schools. Lincoln Elementary School and
St. Columbkilles will pilot the program in Dubuque. Plans are in place to expand the
program to all Dubuque elementary schools in the future.
700 Locust Street Suite 195, Dubuque, IA 52001 web: everychildeverypromise.org ph: 563 - 588 -2700
every child every promise
This project has not only improves outcomes in our elementary schools, but also makes
Dubuque Schools a destination for parents seeking jobs in the area. This nationally
known model has established schools using the program as destination schools,
attracting students, quality teachers, parents and employers.
Leadership days are coming up at both Lincoln and St. Columbkille School in Dubuque
this spring and the public is welcome to come and learn about the exciting impact
Leader In Me is having on students and teachers.
This project supports City Council goals for Planned and Managed Growth as well as
Partnering for a better Dubuque.
The total dollars amount requested for these three projects was $25,000 which
leveraged over 5 times that amount in funding from our partners totaling $127,000.
Additionally, each of these projects is aligned with the current objectives of the City
Council and the Dubuque County Youth Master Plan.
700 Locust Street Suite 195, Dubuque, IA 52001 web: everychildeverypromise.org ph: 563 - 588 -2700