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Safe Routes to School Progam - Dubuque School Safety ImprovementsMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager Dubuque kital All- America City II 111! 2012 SUBJECT: Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)- -8U -31 (CIP 1011922) DATE: April 29, 2013 Sealed bids were received for the Safe Routes to School Program — Dubuque School Safety Improvements Project. City Engineer Gus Psihoyos recommends award of the contract to the low bidder, McDermott Excavating, in the amount of $69,819.56. This amount is 12.26% over the estimate of probable cost. The increase over the estimate is attributed to higher material costs for the flashing beacons. Funds are available in the project budget. I concur with the recommendation and respectfully request Mayor and City Council approval. brit44 Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer Masterpiece on the Mississippi TO: FROM: Gus Psihoyos, City Engineer DATE: April 26, 2013 Dubuque krtrzl AB-America City 11 1 1 1' 2012 Michael C. Van Milligen, City Manager RE: Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)- -8U -31 (CIP 1011922) INTRODUCTION The enclosed resolution authorizes the award of the construction contract for the Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)-- 8U -31. BACKGROUND On September 20, 2010, the City Council authorized (Res. 367 -10) the filing of an application with the Iowa DOT for funds through the Safe Routes to School (SRTS) Infrastructure Grant Program for improvements at school locations identified by the Safe Routes to School Master Plan. The City received a grant for $71,000 for a Safe Routes to School Program Project which provides funding for the development and completion of the following: - Resurrection Elementary School: Four speed reduction flashing beacons will be installed at either end of the corridor. New crosswalk and a crossing island will be constructed approximately 540 feet west of Hacienda Drive. In addition, Strobe Resurrection Elementary School Asbury Road Hacienda Drive Welter Street Eisenhower Elementary School John F. Kennedy Road Raven Oaks Drive Spring Valley Drive Marshall Elementary School Rhomberg Avenue Ann Street Decatur Street Eleanor Roosevelt Middle School Radford Road Wolff Road Saratoga Road - Resurrection Elementary School: Four speed reduction flashing beacons will be installed at either end of the corridor. New crosswalk and a crossing island will be constructed approximately 540 feet west of Hacienda Drive. In addition, Strobe Pedestrian crossing devices will be added at the new crossing located 540 feet west of Hacienda on Asbury Road for Resurrection School. In anticipation of the project, in 2012, property owners complied and installed 670 linear feet of sidewalk along the south side of Asbury Road from St. John Drive to the east property line of The Plastic Center property to accommodate students walking to and from Resurrection School. — Eisenhower Elementary School: Two speed reduction flashing beacons will be installed at either end of the corridor, and the existing crosswalk and two stop bars will be repainted. — Marshall Elementary School: Two speed reduction flashing beacons will be installed at either ends of the corridor, and the existing crosswalk and two stop bars will be repainted. — Eleanor Roosevelt Middle School: Two speed reduction flashing beacons will be installed at either end of the corridor. Four existing crosswalks and four stop bars at Radford Court and three crosswalks at Saratoga Road will be repainted. The City originally bid the project through the Iowa DOT in the fall of 2012. Only one bid was received for substantially more than the Engineer's Estimate. This year, the Iowa DOT allowed the City to bid the project locally. BID RESULTS The City received competitive bids for the Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)- -8U -31 on April 18, 2013. McDermott Excavating of Dubuque, Iowa submitted the low bid in the amount of $69,819.56. This amount is 12.26% over the estimate of probable cost. The increase over the estimate is attributed to higher material costs for the flashing beacons. A summary of the bid proposals received are as follows: Contractor Name McDermott Excavating Portzen Construction, Inc. RECOMMENDATION Total Bid $69,819.56 $81,149.30 recommend that the improvement contract for the Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)- -8U -31 be awarded to McDermott Excavating in the amount of $69,819.56. The Iowa Department of Transportation has reviewed the bid results and concurs with the recommendation. 2 PROJECT COST - BUDGET IMPACT The estimate of probable cost for the Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)- -8U -31 is as follows: Estimate Award Construction Contract $62,194.74 $69,819.56 Contingency 6,219.47 6,219.47 Construction Engineering & Inspection 10,262.13 10,262.13 Total Project Cost $78,676.34 $86,301.16 The project funding summary is as follows: Fund CIP No. Fund Description Amount Safe Routes to School Grant $ 71,000.00 1011922 Safe Routes to School 15,301.16 Total Project Funding $86,301.16 REQUESTED ACTION I recommend that the City Council adopt the attached resolution awarding the Safe Routes to School Program - Dubuque School Safety Improvements Project #SRTS -U- 2100(663)--8U-31 to McDermott Excavating in the amount of $69,819.56. Prepared by Jon Dienst, PE cc: Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Street & Sewer Maintenance Supervisor Bob Schiesl, Assistant City Engineer Greg Doeden, Civil Engineer David Ness, Civil Engineer Duane Richter, Engineering Technician Nathan Steffen, Engineering Technician 3 RESOLUTION NO. 146 -13 AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE SAFE ROUTES TO SCHOOL PROGRAM - DUBUQUE SCHOOL SAFETY IMPROVEMENTS PROJECT #SRTS -U- 2100(663)-- 8U -31. Whereas, the City of Dubuque received competitive bid proposals for the Safe Routes To School Program - Dubuque School Safety Improvements Project (Project) Pursuant To Resolution No.103 -13 and Notice to Bidders published in a newspaper published in the City of Dubuque, Iowa on the 5th day of April, 2013, and Whereas, said competitive bid proposals were opened and read by the City Clerk on the 18th day of April, 2013 and it has been determined that McDermott Excavating of Dubuque, Iowa, with a bid proposal in the amount of $69,819.56, is the lowest responsive, responsible bidder for the Project, and Whereas, it has been determined that it is in the best interest of the City of Dubuque to enter into an improvement contract with McDermott Excavating for said Project, and Whereas, the Iowa Department of Transportation concurs with the award of the improvement contract to McDermott Excavating for said Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a Public Improvement Contract for the Project is hereby awarded to McDermott Excavating and the City Manager is hereby directed to execute a Public Improvement Contract on behalf of the City of Dubuque for the Project. Passed, approved and adopted this 6th day of May, 2013. Attest: • Kevi► Firnstahl, CMC, City Clerk Roy D. Buol, Mayor $400.00 $3,481.17 $998.25 $344.50 $1,073.31 $242.57 $1,713.60 $1,496.25 $2,419.20 $2,764.80 $2,686.66 $2,100.00 $1,200.00 $6,320.00 29,772.01 $7,854.00 $2,247.75 $203.50 $222.00 $2,280.00 CITY OF DUBUQUE - ENGINEERING DIVISION - BID TABULATION SHEET BID TABULATION FOR SAFE ROUTES TO SCHOOL - SIGNING SRTS -U- 2100(663) - -8U -31 BID ITEM DESCRIPTION BASE BID: BID DATE Apri118,2013 UNIT ESTIMATE QUANTITY ESTIMATE UNIT COST ESTIMATE COST BIDDER: McDermott Exca0atine BIDDER: Portzen Construction, Inc. UNIT COST TOTAL COST UNIT COST TOTAL COST Contingency Construction Engineering & Inspection TOTaI $ 300.00 $ 3,630.00 $ 605.00 $ 212.00 $ 941.50 $ 18450 $ 1,68050 $ 1,50050 $ 2,40050 $ 2,81650 $ 1,130.75 $ 2,961.65 $ 2,40050 $ 2,706.34 $ 24,000.00 $ 12,000.00 $ 1,48050 $ 37050 $ 277.50 $ 60050 $ 62,195.54 $6,219.55 $10,262.26 $ 78,700.00 $40.00 $57.54 $16.50 $13.00 $39.90 $55.13 $35.70 $19.95 $151.20 $21.60 $59.40 $2,100.00 $200.00 $6,320.00 $2,481.00 $3,927.00 $12.15 $1.10 $1.20 $152.00 Bid Sub -Total Under /Over $69,01956 $ 69,019.56 12.26% $50.00 $75.00 $15.00 $20.00 $8050 $125.00 $3050 $3550 $155.00 $2250 $6050 $2,200.00 $500.00 $8,000.00 $2,920.00 $4,500.00 $7.00 $1.00 $1.50 $6050 Bid Sub -Total $500.00 $4,537.50 $907.50 $530.00 $2,152.00 $550.00 $1,440.00 $2,625.00 $2,480.00 $2,816.00 $2,713.80 $2,200.00 $3,000.00 $8,000.00 $35 D40.00 $9,000.00 $1,295.00 $185.00 $277.50 $900.00 $01,149.30 $ 01,149.30 Under /Over 30.47% MKOIFIED SUBBASE CY 10 $ 30.00 =STANDARD OR SLIP FOOT PCC PAVEMENT, CLASS C, CLASS 3 DURABILITY, 6 IN. SY 60.5 $ 60.00 ©REMOVAL CE PAVEMENT SY 60.5 $ 10.00 =REMOVAL CE SIDEWALK SY 26.5 $ 8.00 ©SIDEWALK, P.C. CONCRETE, 4 IN. SY 26.9 $ 35.00 =SIDEWALK, P.C. CONCRETE, 6 IN. SY 4.4 $ 42.00 =DETECTABLE WARNINGS 5F 48 $ 35.00 =CURB AND GUTTER, P.C. CONCRETE, 2.0 FT. LF 75 $ 20.00 =STEEL BREAKAWAY SIGN POSTS FOR TYPE A CR B SIGNS, W 6 x 12 EACH 16 $ 150.00 DTWE A SIGNS, SHEET ALUMINUM 5F 128 $ 22.00 =PAINTED PAVEMENT MARKINGS, HIGH -BUILD WATERBORNE STA 45.23 $ 25.00 ®TRAFFIC CONTROL LS 1 $ 2,961.65 ® FLPGGERS EACH 6 $ 400.00 IEMffiILIIATION L5 1 $ 2,706.34 ®FLASHING BEACON EACH 12 $ 2,000.00 =RAPID FLASHING CROSSWALK ASSEMBLY EACH 2 $ 6,000.00 ®BRICK PAVERS, INSTALLATION ONLY 5F 185 $ 8.00 El SAND SETTING BED 5F 185 $ 2.00 ®POLYMERIC JOINT SAND 5F 185 $ 1.50 0 SODDING 92 15 $ 40.00 Contingency Construction Engineering & Inspection TOTaI $ 300.00 $ 3,630.00 $ 605.00 $ 212.00 $ 941.50 $ 18450 $ 1,68050 $ 1,50050 $ 2,40050 $ 2,81650 $ 1,130.75 $ 2,961.65 $ 2,40050 $ 2,706.34 $ 24,000.00 $ 12,000.00 $ 1,48050 $ 37050 $ 277.50 $ 60050 $ 62,195.54 $6,219.55 $10,262.26 $ 78,700.00 $40.00 $57.54 $16.50 $13.00 $39.90 $55.13 $35.70 $19.95 $151.20 $21.60 $59.40 $2,100.00 $200.00 $6,320.00 $2,481.00 $3,927.00 $12.15 $1.10 $1.20 $152.00 Bid Sub -Total Under /Over $69,01956 $ 69,019.56 12.26% $50.00 $75.00 $15.00 $20.00 $8050 $125.00 $3050 $3550 $155.00 $2250 $6050 $2,200.00 $500.00 $8,000.00 $2,920.00 $4,500.00 $7.00 $1.00 $1.50 $6050 Bid Sub -Total $500.00 $4,537.50 $907.50 $530.00 $2,152.00 $550.00 $1,440.00 $2,625.00 $2,480.00 $2,816.00 $2,713.80 $2,200.00 $3,000.00 $8,000.00 $35 D40.00 $9,000.00 $1,295.00 $185.00 $277.50 $900.00 $01,149.30 $ 01,149.30 Under /Over 30.47%