Minutes Library Update 6 22 06
Carllegie-Stoul Public Librl11J'
Librl11J' Board of Truslees Update
From the Meeting of
.Ill/Ie 22, 2006
** Library use was up in most areas during May (visits up 4% and circulations up 3%) however
it is unlikely that this will be enough to end the fiscal year with an overall increase.
** The overall decrease is from non-residents, open access patrons and from those living in
communities contracting for library service. Circulation to Dubuque residents grew in the last
fiscal year and is actually up 5 percent year to date.
** Registrations for the children's summer reading program were at 1,700 last week; young
adults at 254 registrations. Registrations continue to come in.
** As of June 19 approximately 96 percent of the fiscal year had lapsed with 92 percent of the
budget was expended and we project coming in slightly under budget this fiscal year. Revenue
in May reflected 107.5 percent of the projected budget and we anticipate revenue may come in
at 110 percent.
* * The Young Adult area was successfully moved over the past month. This room has been
made possible by a $10,000 grant ($5,000 from the Friends and $5,000 from the Foundation.)
** The C.O.P. office should be completed within two weeks; we are awaiting telephones and
computers.
** New and non-fiction books can be found in the space previously occupied by the Young
Adult area.
** The Circulation desk (phase one) was installed on Thursday, June 22. The second part ofthe
desk will be installed on July 6.
** Genesis Gaule, Clerical Assistant in Administration, has submitted her resignation. She and
her husband will be moving to North Dakota where he has accepted a position in a church as his
ministry begins. Lisa Gasper, Library Assistant in Circulation, is on maternity leave and
delivered a healthy baby girl, Abigail on June 15.
** Interviews are taking place over the next two weeks for a Circulation Library Assistant (20
hours), a Library Clerk (Adult Services) and a Clerical Assistant in Administration. Well over
200 applications were receive for the positions.
** The Library Board approved closing the Library on August 17 for the annual staff
development day. This year the program will be held at the Best Western - Midway Hotel.
Morning Topics covered will be interpersonal relations/communications and dealing with
difficult patrons. During the afternoon we will have an interactive training session on
implementing an emergency/disaster plan as far as salvaging the library collection. Hands on
training in this will help us to maximize salvage, recovery, and preservation in the event of an
emergency.
.. The Library Board also approved another staff development opportunity to be presented by
Warren Graham who has been the head of security at the Charlotte and Mecklenburg County
Public Library in North Carolina for the past 17 years. He recently published a book titled
Black Belt Librarians and understands security in a library environment based on his years of
experience. He offers practical down to earth tips in an interactive workshop. This will be
scheduled in the fall on a Thursday morning.
.. The Library is experiencing more vandalism than is typical recently including white paint
splashed on the building and steps and pellet gunshots at the Director's window. Repairs will
take place after July 1 when the new budget takes effect.
.. The Library Board approved hiring Saterbak and Associates, Janesville, WI as our
professional fundraising consultant to lead the capital campaign for the Library renovation.
.. The Library Board approved the creation of a video which is intended to tell the library story,
promote the library and renovation project, and ask support for the renovation. Loras College
will produce the video which we hope to have completed by the end ofthe summer.
.. The Library Board approved two dates for "Town Hall" meetings at the library to present
plans for the Library Renovation and have an open discussion regarding these plans. The first
meeting is set for 7:00 p.m. on Wednesday, July 19 in the Library's Rotunda and the second
meeting is scheduled for 2:00 on Friday, July 21 in the Library's auditorium.
.. Members of the Library Foundation will visit the Des Moines Public Library with Susan to
learn more about how their fundraising campaign was developed. The Library Foundation in
Des Moines committed to $23 million of the $48 million project. To date they have raised
$21.5 million. They did this with no State or Federal money, only one outside grant and one
grant from a private Des Moines Foundation for $5 million.
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LilmlJJ! Board of TruSlee.l'
Alan Avery, Board President
Susan Henricks, Director
Sue Lindsay, Vice President
Kristen Smith, Board Secretary
Diann Guns
Beverly Kolz
Michael Shubatt