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30-Inch Force Main 9th-11th Sts._RescindingMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager Dubuque kital All- America City II 111! 2012 SUBJECT: 30 Inch Force Main Relocation Project from 7th Street to 12th Street around the former Public Works Garage Site and the Alliant Energy Site DATE: May 10, 2013 City Engineer Gus Psihoyos recommends City Council rescission of Resolution No. 139 -13, resulting in the cancellation of the public bidding process for Phase 1 of the 30 Inch Force Main Relocation Project from 9til Street to 11th Street. The project will be re- initiated at a future City Council meeting once the plans and specifications have been updated to reflect the Statewide Urban Design and Specification (SUDAS). City staff will take the necessary steps in response to some environmental contamination that exists in the area and then initiate this project again. I concur with the recommendation and respectfully request Mayor and City Council approval. brit44 Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: 30 Inch Force Main Relocation Project from 7th Street to 12th Street around the former Public Works Garage Site and the Alliant Energy Site Dubuque inftlig AU- America City 1 I I I IF 2012 DATE: May 20, 2013 INTRODUCTION The enclosed resolution provides for City Council consideration the rescission of Resolution No. 139 -13 resulting in the cancellation of the public bidding process for Phase I of the 30 inch Force Main Relocation Project from 9th Street to 11th Street . BACKGROUND The public bidding process for Phase I of the 30 inch Force Main Relocation Project from 9th Street to 11th Street was approved and initiated at the May 6, 2013 City Council Meeting. The Public Hearing is currently scheduled for Monday, May 20, 2013 during the regular meeting of the City Council. The bid letting is currently scheduled for May 23, 2013. DISCUSSION The Engineering Department is recommending the cancellation of the public bidding process for Phase I of the 30 inch Force Main Relocation Project from 9th Street to 11th Street through the rescission of Resolution No. 139 -13 which gave preliminary approval of the proposed plans, specifications, form of contract, estimated cost, set the date for the Public Hearing and ordered the advertisement for bids for Phase I of the 30 inch Force Main Relocation Project from 9th Street to 11th Street. Prior to the first initiation of the public bidding process, in March, test results from soil samples did not indicate anything significant. Ground water samples were also taken, however the testing period was of longer duration and the results were not available until after the project was initiated and notice to bidders had been published. After the Notice to Bidders publication it was brought to our attention that there were environmental issues with the groundwater in the construction area. Engineering staff and the consultant, IIW, P.C., needed some time to evaluate the results and determine the best way to move forward on the project. The initiation was rescinded so further research could be conducted to determine the best way to proceed. The engineering department met with IIW, P.C. and consulted with an OSHA expert. Results of the collaborative efforts, along with a soil and groundwater management plan were written into the project specification to inform prospective bidders and city staff of the hazards that may be encountered on this project. One of the requirements that was added is for all contractors planning to bid on the project to obtain the 40 hour HAZWOPER training certification prior to bidding. The requirement for the HAZWOPER training was also applied to some Engineering department staff that will or may be involved with the project during construction. The Staff training has been completed. The project was planned to utilize the 1996 City of Dubuque Standard Specifications (current) along with the current standard form of contract and other ancillary standard forms and project specific documents. A thorough legal review of the current General Conditions and form of contract, as it related to the hazardous materials, could not be completed prior to Council initiating the project on May 6, 2013 and was planned to be completed by May 9, 2013, so that plans would be available for contractors on the following day. Engineering and Legal staff met and determined that many changes were needed to the 1996 City of Dubuque Standard Specification, General Conditions, to address the complexities of this project and that it would not be completed in time to be available to contractors for bidding. Engineering, Finance and Legal staff have been working diligently, over the last six months, to review the Statewide Urban Design and Specification (SUDAS) and develop supplemental specifications so that the Council Priority of adopting SUDAS can be implemented. Legal staff has also been working on updating the standard form of contract and other contract documents to correlate with SUDAS. This process is nearly complete and will be completed and ready for implementation on several upcoming projects. Staff determined that it would be more productive to spend the time needed to finish up with SUDAS and implement it as the project specification rather than revising the current City of Dubuque specifications which we will no longer be using. Utilizing the new specifications and contract documents will better address the complexities of this project. RECOMMENDATION I recommend that the City Council approve the attached resolution to rescind Resolution No. 139 -13 which would cancel the public bidding process for Phase I of the 30 inch Force Main Relocation Project from 9th Street to 11th Street through the. The project will have to be re- initiated at a future City Council meeting once the plans and specifications have been updated to reflect the SUDAS specification. Prepared by Todd Irwin cc: Jenny Larson, Budget Director Barry Lindahl, Corporate Counsel Bob Green, Water Department Manager Jonathan Brown, Water Pollution Control Manager Ken TeKippe, Finance Director John Klostermann, Street and Sewer Maintenance Supervisor 2 RESOLUTION NO. 157-13 RESOLUTION RESCINDING RESOLUTION NO. 139 -13, APPROVING PRELIMINARY PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT OF BIDS FOR PHASE I OF THE 30 INCH FORCE MAIN RELOCATION PROJECT FROM 9TH STREET TO 11TH STREET Whereas, the City Council of the city of Dubuque, Iowa at its meeting on May 6, 2013 approved by resolution the proposed plans, specifications, form of contract and estimated cost for Phase I of the 30 inch Force Main Relocation Project from 9th Street to 11th Street; and Whereas, the project was planned to utilize the 1996 City of Dubuque Standard Specifications (current) along with the current standard form of contract and other ancillary standard forms and project specific documents. A thorough legal review of the current General Conditions and form of contract, as it related to the hazardous materials determined that many changes were needed to the 1996 City of Dubuque Standard Specification, General Conditions, to address the complexities of this project and that it would not be completed in time to be available to contractors for bidding. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IA: Section 1. Resolution No. 139 -13 approving the proposed plans, specifications, form of contract and estimated cost for Phase I of the 30 inch Force Main Relocation Project from 9th Street to 11th Street, in the estimated amount $1,185,437.50 is hereby rescinded. Section 2. The public hearing set for the 20th day of May 2013, at 6:30 p.m. in the Historic Federal Building Council Chambers for interested persons to appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project is hereby cancelled. Passed, approved and adopted this 20th day of May, 2013 Attest: Trish L. Gleason, Assistant City Clerk Roy D. Buol, Mayor CITY OF DUBUQUE, IOWA FFICIAL NOTICE NOTICE IS HEREBY GIVEN that the City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the 30 -Inch Force Main Relocation Project - Phase 1 from 9th Street to llth Street, in accordance with the provisions of Chapter 26, Code of Io- wa, at 6:30 p.m., on the 20th day of May, 2013, in the Historic Federal Building Council Cham- bers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, speci- fications, form of con- tract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and ; file objections thereto. The scope of the Proj- ect is as follows: The 30 -Inch Sanitary Sewer Force Main Re- location - Phase 1 9th Street to llth Street project includes 1,150 LF of 30 -inch DIP force main, 163 LF of 42 -inch bored and jacked steel casing, 775 LF of 8 -inch water main along with fittings and miscellane- ous water main com- ponents. Pavement re- placement on the proj- ect includes 490 tons of 6 -inch thick hot mix as- phalt, 990 SY of 9 -inch thick Portland cement concrete Class C, 145 SY of 11 -inch thick Portland cement con- crete Class M, miscel- laneous sidewalk, curb and gutter. The project will also include 'a multi -stage traffic con- trol plan. A 40 -hour Hazwoper Certification Training Course is re- quired before work commences by person- nel working under the project area. Any visual or hearing impaired persons needing special assis- tance or persons with special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the 6th day of May 2013. Kevin S. Firnstahl, CMC, City Clerk NOTICE TO BIDDERS PIJ6l:IC IMPROVEMENT PRC9ECT 30 -INCH SANITARY SEWER FORCE MAIN RELOCATION - PHASE I 9TH STREET TO 12TH STREET Time and Place for Filing Sealed Propos- als.Sealed bids for the work cornprising each improvement as stated below must be filed be- fore 2:00 p.m. on the 23rd day of May, 2013, in the Office of the City Clerk, City Hall - First Floor, 50 : West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will ' be opened and bids tabu- lated at 2:00 p.m. on May 23, 2013, at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration -s by the City Council (Council) at its meeting on lune 3, 2013. The City of Du- buque, Iowa, reserves the right to reject any and all bids. Time for Com- mencement and Completion of Work. Work shall ` be com- menced within 10 days after the Notice to Pro- ceed has been issued and shall be fully com- pleted by September 27, 2013. Mandatory Pre -Bid Conference. A manda- tory pre-bid confer- ence will be held at 10:00 a.m. on May 15, 2013, in the City Coun- cil Chambers, Historic Federal Building, 350 West 6th Street, Dubu- que, Iowa. Bid Security, Each bidder shall accompa- ny its bid with a bid se- curity as security that the successful bidder will enter into a con- tract for the, work bid upon and will furnish after the award of con- tract a corporate sure- ty bond, acceptable to the governmental enti- ty, for the faithful per- formance of the con- tract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of ` a cas hier's` check or cer- tified check drawn on a state- chartered or fed- erally chartered bank, or a certified share draft drawn on a state- chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satis- factory to the govern- mental entity. The bid bond shall contain no conditions excepted as provided in this -sec- tion. Contract Docu- ments. Copies of the plans and specifica- tions prepared by IIW, P.C., `may be obtained from Tri -State Blue- print, 696 Central Ave- nue, Dubuque, Iowa 52001, phone 563 -556- 3030. No plan deposit is required. Preference for Iowa Products and Labor, By virtue of statutory authority, preference will be given to prod- ucts and provisions grown and coal pro - duced within the State of Iowa, and to 'Iowa domestic labor, to the extent -' lawfully ` '' re- quired under lowa:stat- utes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be avail - able for all material purchased for incorpo- ration in the project. General Nature of Public Improvement. The 30- Inch "Sanitary Sewer Force Main Re- location Phase :1 9th Street to llth Street project '' consists of three stages along with a corresponding multi stage traffic control plan. The project in- cludes 1,150 LF of 30- inch DIP force main, 163 LF of 42 -inch bored and jacked steel cas- ing, 775 LF of 8 -inch water main along with fittings and miscellane- ous water main com- ponents. Pavement re- placement on the proj- ect includes 490 tons of 6 -inch thick hot mix as- phalt, 990 SY of 9 -inch thick Portland cement concrete Class C, 145 SY of 11 -inch thick. Portland cement" -con- crete' Class M, - miscel- laneous sidewalk, and curb and gutter. A 40 hour Hazwoper Certifi- cation Training Course is required to be com- pleted for all personnel involved with e x c a v a t i n g , dewatering, and haul- ing operations, prior to bidding. A list of certi- fied personnel and their position will need to be provided as a condition of award. it 5/10 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: May 10, 2013, and for which the charge is $74.99. Subscribed to before me, a Not). Public in and for Dubuque County, Iowa, this fe, day of , 207;5' . Notary Public in and for Dubuque County, Iowa. j MARY K.WES)n .<., Co miSuiv7o NQ .6