Dubuque County Multi-Jurisdictional Hazard Mitigation Plan CompletionTHE CITY OF
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Masterpiece on the Mississippi
Dubuque
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All- America City
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2012
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque County Multi- Jurisdictional Hazard Mitigation Plan Approval
DATE: May 21, 2013
Emergency Management Coordinator Tom Berger is transmitting a memo regarding the
successful completion of the Dubuque County Multi- Jurisdictional Hazard Mitigation
Plan and the approval from the Federal Emergency Management Agency (FEMA) that it
meets all of the current standards for hazard mitigation plans.
hrit44
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Thomas I. Berger, Emergency Management Coordinator
THE CITY OF
DUB TE MEMORANDUM
Masterpiece on the Mississippi
May 21St, 2013
TO: Michael C. Van Milligen
City Manager
FR: Thomas I. Berger
Emergency Management Coordinator
RE: Dubuque County Multi- Jurisdictional Hazard Mitigation Plan Approval
INTRODUCTION
This memorandum accompanies a letter from the Federal Emergency Management
Agency about the recently approved Dubuque County Multi - Jurisdictional Hazard
Mitigation Plan.
BACKGROUND
In January 2011, the Dubuque County Emergency Management Agency submitted a
Hazard Mitigation Grant Application to the State of Iowa to combine the various city
plans into an all encompassing county wide hazard mitigation plan. Prior to this plan,
many cities within Dubuque County either had no plan or their plans were expired. The
City of Dubuque was one of the few cities that did have a compliant FEMA plan prior to
this county wide plan. On November 9th, 2011 the application was approved and the
planning grant was awarded to the Dubuque County Board of Supervisors. ECIA was
subcontracted and developed the plan with coordination by the emergency
management agency. Each school district, city and the county formed local committees
and received public input on this plan. Jurisdictions were also required to provide an in
kind match which was satisfied by the many planning and input meetings that were held
during 2012. In September, 2012 the plan was submitted to FEMA for approval. Local
communities and ECIA submitted some additional information at the request of FEMA
reviewers and it was ultimately approved by FEMA on May 7th 2013. The plan will be
reviewed annually and is active for five years. Each community will receive a hard copy
and a CD with the entire plan and attachments in the near future.
CONCLUSION & RECOMMENDATION
This memorandum is to notify you of the successful completion of the plan and
ultimately the approval from FEMA that it meets all of the current standards for hazard
mitigation plan. No further action is requested on our behalf.
Attachments
May 7, 2013
Mark Schouten, Administrator
Iowa Homeland Security & Emergency Management Division
7105 N.W. 70th Avenue
Camp Dodge, Bldg. W -4
Johnston, IA 50131
Subject: Review of the Dubuque County, Iowa Hazard Mitigation Plan
Dear Mr. Schouten:
The purpose of this letter is to provide the status of the above referenced Local Hazard Mitigation
Plan, pursuant to the requirements of 44 CFR Part 201 - Mitigation Planning and the Local Multi -
Hazard Mitigation Planning Guidance. The Local Hazard Mitigation Plan Review Crosswalk
documents the Region's review and compliance with all required elements of 44 CFR Part 201.6,
as well as identifies the jurisdictions participating in the planning process. FEMA's approval will
be for a period of five years effective starting with the date of this letter.
Prior to the expiration of the plan the community will be required to review and revise their plan
to reflect changes in development, progress in local mitigation efforts, and changes in priorities,
and resubmit it for approval in order to continue to be eligible for mitigation project grant
funding.
Plan Name
Date
Submitted
Date
Completed
Date of Plan
Adoption
Date of Plan
Expiration
Review
Status
Dubuque
County
May 6, 2013
May 7, 2013
May 7 , 2013
May 7, 2018
Approved
If you have any questions or concerns, please contact Joe Chandler, Planning Team Lead, at (816)
283 -7071.
Sincerely,
Dean Ownby, Acting Director
Mitigation Division
Concurrence:
Letter Author
Chandler
Ownby
Chandler
HAZARD MITIGATION PLAN REVIEW TOOL
Dubuque County, IOWA
Approved
FEMA Region VII
2nd Review
Jurisdiction:
Dubuque County
Title of Plan:
Dubuque County Multi- Hazard Multi -
Jurisdictional Hazard Mitigation Plan
Date of Plan: 10 -1 -12
Local Point of Contact: Jennifer Walker
Address:
7600 Commerce Park
Dubuque, IA52002
Title: Project Coordinator
Agency:
East Central Intergovernmental Association (ECIA)
Phone Number: 563 - 556 -4166
E- Mail:iwalker @ecia.org
Funding Source:
City of Balltown
State Reviewer:
Mat Noble
Title:
Date:
FEMA Reviewer:
Steve Greene
Michelle Wolfe
Title:
HM Community Planner
HM Community Planner
Date:
10/30/2012, 05/06/2013
10/31/2012
Date Received in FEMA Region VII
10/9/2012, 05/06/2013
Plan Not Approved
✓
Plan Approvable Pending Adoption
City of Centralia
Plan Approved
05/07/2013
Jurisdiction:
NFIP Status*
Y
NP
Unincorporated Dubuque County, Lead Jurisdiction
✓
City of Asbury
V.
City of Balltown
V.
City of Bankston
✓
City of Bernard
✓
City of Cascade
✓
City of Centralia
✓
City of Dubuque
✓
City of Durango
✓
City of Dyersville
✓
City of Epworth
✓
City of Farley
✓
City of Graf
✓
City of Holy Cross
✓
City of Luxemburg
✓
City of New Vienna
✓
City of Peosta
✓
City of Rickardsville
✓
City of Sageville
✓
City of Sherrill ( *application in process)
✓*
City of Worthington
✓
City of Zwingle
✓
Dubuque School District
✓
Western Dubuque School District
✓
* Notes: Y = Participating NP = Not Participating in NFIP S- Sanctioned
R- Rescinded
1
HAZARD MITIGATION PLAN REVIEW TOOL
Dubuque County, IOWA
Approved
FEMA Region VII
2nd Review
SECTION 1: REGULATION CHECI LL_
1. REGULATION CHECKLIST Location in Plan
(section and /or Not
Regulation (44 CFR 201.6 Local Mitigation Plans) page number) Met Met
ELEMENT A. PLANNING PROCESS
Al. Does the Plan document the planning process, including how it was
prepared and who was involved in the process for each jurisdiction?
(Requirement §201.6(c)(1))
Chapter 1, Section 1.1
and Appendix A
✓
A2. Does the Plan document an opportunity for neighboring communities, local
and regional agencies involved in hazard mitigation activities, agencies that
have the authority to regulate development as well as other interests to be
involved in the planning process? (Requirement §201.6(b)(2))
Pages 8 and 9
✓
A3. Does the Plan document how the public was involved in the planning
process during the drafting stage? (Requirement §201.6(b)(1))
Pages 8 —12
✓
A4. Does the Plan describe the review and incorporation of existing plans,
studies, reports, and technical information? (Requirement §201.6(b)(3))
Pages 9 -11
✓
A5. Is there discussion of how the community(ies) will continue public
participation in the plan maintenance process? (Requirement §201.6(c)(4)(111))
Section 5.6
✓
A6. Is there a description of the method and schedule for keeping the plan
current (monitoring, evaluating and updating the mitigation plan within a 5-
year cycle)? (Requirement §201.6(c)(4)(i))
Section 5.1
✓
ELEMENT A: REQUIRED REVISIONS
2
HAZARD MITIGATION PLAN REVIEW TOOL
Dubuque County, IOWA
Approved
mi=FEMA Region VII
m 2" Review
1. REGULATION CHECKLIST Location in Plan
(section and /or Not
Regulation (44 CFR 201.6 Local Mitigation Plans) page number) Met Met
ELEMENT B. HAZARD IDENTIFICATION AND RISK ASSESSMENT
B1. Does the Plan include a description of the type, location, and extent of all
natural hazards that can affect each jurisdiction(s)? (Requirement
§201.6(c)(2)(i))
Chapter 3
✓
B2. Does the Plan include information on previous occurrences of hazard
events and on the probability of future hazard events for each jurisdiction?
(Requirement §201.6(c)(2)(i))
Chapter 3 and
Appendix E
✓
B3. Is there a description of each identified hazard's impact on the community
as well as an overall summary of the community's vulnerability for each
jurisdiction? (Requirement §201.6(c)(2)(10)
Chapter 3
✓
B4. Does the Plan address NFIP insured structures within the jurisdiction that
have been repetitively damaged by floods? (Requirement §201.6(c)(2)(Ii))
Page 106
✓
ELEMENT B: REQUIRED REVISIONS
ELEMENT C. MITIGATION STRATEGY
C1. Does the plan document each jurisdiction's existing authorities, policies,
programs and resources and its ability to expand on and improve these existing
policies and programs? (Requirement §201.6(c)(3))
Chapter 2, Section 2.2
✓
C2. Does the Plan address each jurisdiction's participation in the NFIP and
continued compliance with NFIP requirements, as appropriate? (Requirement
§201.6(c)(3)(ii))
Pages 67 and 114
✓
C3. Does the Plan include goals to reduce /avoid long -term vulnerabilities to the
identified hazards? (Requirement §201.6(c)(3)(1))
Chapter 4, Section 4.1
✓
C4. Does the Plan identify and analyze a comprehensive range of specific
mitigation actions and projects for each jurisdiction being considered to reduce
the effects of hazards, with emphasis on new and existing buildings and
infrastructure? (Requirement §201.6(c)(3)(ii))
Chapter 4, Section 4.2
✓
C5. Does the Plan contain an action plan that describes how the actions
identified will be prioritized (including cost benefit review), implemented, and
administered by each jurisdiction? (Requirement §201.6(c)(3)(iv));
(Requirement §201.6(c)(3)(i1i))
Chapter 4, Section 4.2;
AppendixC
✓
C6. Does the Plan describe a process by which local governments will integrate
the requirements of the mitigation plan into other planning mechanisms, such
as comprehensive or capital improvement plans, when appropriate?
(Requirement §201.6(c)(4)(Ii))
Chapter 5, Section 5.4
✓
ELEMENT C: REQUIRED REVISIONS
3
HAZARD MITIGATION PLAN REVIEW TOOL
Dubuque County, IOWA
Approved
mi=FEMA Region VII
m 2" Review
1. REGULATION CHECKLIST Location in Plan
(section and /or Not
Regulation (44 CFR 201.6 Local Mitigation Plans) page number) Met Met
ELEMENT D. PLAN REVIEW, EVALUATION, AND IMPLEMENTATION (applicable to plan updates only)
D1. Was the plan revised to reflect changes in development? (Requirement
§201.6(d)(3))
Appendix I & Section
4.2
✓
D2. Was the plan revised to reflect progress in local mitigation efforts?
(Requirement §201.6(d)(3))
Appendix I & Section
4.2
✓
D3. Was the plan revised to reflect changes in priorities? (Requirement
§201.6(d)(3))
Appendix I & Section
4.2
✓
ELEMENT D: REQUIRED REVISIONS
ELEMENT E. PLAN ADOPTION
El. Does the Plan include documentation that the plan has been formally
adopted by the governing body of the jurisdiction requesting approval?
(Requirement §201.6(c)(5))
Appendix D
✓
E2. For multi jurisdictional plans, has each jurisdiction requesting approval of
the plan documented formal plan adoption? (Requirement §201.6(c)(5))
Appendix D
✓
ELEMENT E: REQUIRED REVISIONS
(usually a resolution) must be submitted
not be eligible for project grants under
Written proof that all jurisdictions' governing bodies have formally adopted the plan
to F E MA. See Local Multi - Hazard mitigation Planning Guidance (July 2008) pages 17 -18.
Note: If the plan is not adopted by a participating jurisdiction, that jurisdiction would
the following hazard mitigation assistance programs: HMGP, PDM, FMA, and SRL.
4
HAZARD MITIGATION PLAN REVIEW TOOL FEMA Region VII
Dubuque County, IOWA Approved 2nd Review
SECTION 2: PLAN ASSESSMENT
A. Plan Strengths and Opportunities for Improvement
This section provides a discussion of the strengths of the plan document and identifies areas where these could be
improved beyond minimum requirements.
Element A: Planning Process
Plan Strengths
• The plan does an excellent job in highlighting the planning process including the discussions that took place at the
planning meetings.
Element B: Hazard Identification and Risk Assessment
Plan Strengths
• The plan provides a good description of the dams located throughout the planning area.
Opportunities for Improvement
• Maps on pages 61 and 69 (PDF) need to identify the planning area
Element C: Mitigation Strategy
Opportunities for Improvement
Table 4.3 is clear and well organized; however, we noted that a few actions are missing the name of the office /agency
responsible for implementation. The plan must identify the position, office, department or agency responsible for
implementing and administering each action.
Other /Editing Issues
The plan would benefit from careful review and editing; the following issues were noted:
• Pg 108 — The City of Masonville is referenced under the Future Development Subsection
• Page 109 states "Over the past 60 years, the NCDC recorded 122 thunderstorm events in Jackson County ".
• Page 106 - Appendix K is referenced but there is no Appendix K in the plan.
B. Resources for Implementing Your Approved Plan
Avariety of mitigation resources are available to communities. The Iowa Homeland Security & Emergency Management
website: http: / /www.iowahomelandsecurity.org/ disasters /hazard_mitigation.html provides planning and project related
information as well as details on how major FEMA mitigation programs are implemented in the State.
HSEMD's training website provides information on upcoming training opportunities within the State:
http : / /homelandsecurity.iowa.gov /training/.
Review of the FEMA HMA guidance (FY11 is the most current) is also encouraged as guidance provides information about
application and eligibility requirements. This guidance is available from
http: // www. iowahomelandsecurity.org /grants /HMA.html or through FEMA's grant applicant resources page at
http: / /www.fema.gov /government / grant /hma /grant_resources.shtm.
The FEMA Hazard mitigation planning site http: // www. fema. gov /plan /mitplanning/index.shtm contains the official guidance
to meet the requirements of the Stafford Act, as well as other resources and procedures for the development of hazard
mitigation plans.
Various funding programs are available from several state and federal agencies to assist local jurisdictions in accomplishing
their mitigation activities and goals. A detailed listing of programs, information on each program, and contact information is
also available from the 2010 State Hazard Mitigation Plan.
5