Fifth and Bluff Streets Public Restroom Project AwardMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 5th and Bluff Public Restroom Project Award of Contract
DATE: May 21, 2013
Dubuque
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All- America City
II 111!
2012
Sealed bids were received for the 5th and Bluff Public Restroom Project. Building
Services Manager Rich Russell recommends award of the contract to the low bidder,
Portzen Construction, Inc., in the amount of $369,000. The project estimate was
$227,000, and the primary reason for the difference between the estimate and the bids
is the masonry work. The additional funding is available from the Downtown TIF due to
the postponement of the E. 7th Street Reconstruction Project
I concur with the recommendation and respectfully request Mayor and City Council
approval.
kr,„ 7)4,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Rich Russell, Buidling Services Manager
Masterpiece on the Mississippi
May 16, 2013
TO: Michael C. Van Milligen, City Manager
FROM: Rich Russell, Building Services Manager
SUBJECT: 5th and Bluff Public Restroom Project Award of Contract
Dubuque
bitil
All-America City
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2007
INTRODUCTION: The attached resolution awards the contract for the 5t" and Bluff
Public Restroom Project to Portzen Construction of Dubuque, Iowa.
BACKGROUND: The City Council previously approved the plans and specifications
and authorized seeking bids for the 5t" and Bluff Public Restroom Project at their
April 15, 2013 and May 6, 2013 meetings.
Bids were due May 9, 2013. Three bids were received. The results are as follows:
Portzen Construction $369,000.00 Dubuque
TriCon $394,000.00 Dubuque
Klauer Construction $415,350.00 Dubuque
The project estimate was $227,000. The primary reason for the difference between the
estimate and the bids was the masonry work.
RECOMMENDATION: Ament Design, the project architect has reviewed bids and
recommends that the City enter into a contract with Portzen Construction for the 5th and
Bluff Public Restroom Project in the amount of $369,000.00. Heather Kakert's letter of
recommendation is attached.
I concur with Heather Kakert's recommendation.
BUDGET IMPACT: Funding for the project will come from the Downtown TIF. Additional
funding is available from the Downtown TIF due to the postponement of the E 7th Street
Reconstruction Project.
ACTION TO BE TAKEN: The City Council is requested to approve awarding the
contract to Portzen Construction of Dubuque, Iowa in the amount of $369,000.00.
RESOLUTION NO. 174 -13
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE 5th AND BLUFF
PUBLIC RESTROOM PROJECT
Whereas, sealed proposals have been submitted by contractors for the 5th and
Bluff Public Restroom Project (the Project) pursuant to Resolution No. 118 -13 and
Notice to Bidders published in a newspaper published in the City of Dubuque, Iowa on
the 19th day of April, 2013, and
Whereas, said sealed proposals were opened and read on the 9th day of May,
2013 and it has been determined that Portzen Construction, Inc. of Dubuque, Iowa with
a bid proposal in the amount of $369,000.00, is the responsive, responsible bidder for
the Project, and
Whereas, it has been determined that it is in the best interest of the City of
Dubuque to enter into an improvement contract with Portzen Construction, Inc. for said
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Portzen
Construction, Inc. and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 3rd day of June
Attest:
Kevi
S. Firnstahl, MC, City Clerk
, 2013.
0
D. Buol, Mayor
May 17, 2013
Rich Russell
Building Services Manager
City of Dubuque
50 West 13th Street
Dubuque, IA 52002 -2686
Re: 5th and Bluff Street Public Restrooms
Dear Rich,
On Monday May 9, 2013, 3 bids were received for the proposed project. All bids were
found to be in general compliance with the bid instructions. The base bids for the project
ranged in value from $369,000 to $415,350. There were no alternate bids. There were
no discrepancies or irregularities in any of the bids. A bid tabulation sheet is included for
your reference.
Portzen Construction, Inc. of Dubuque, IA. submitted the low base bid of $369,000.00.
Therefore, we recommend that the City of Dubuque award the contract for this project to
Portzen Construction, Inc. Finally, we also suggest the City consider setting aside a
construction -phase contingency amount totaling approximately 5 to 10% of the bid to be
used for unforeseen conditions as the work proceeds.
Portzen Construction, Inc. has subsequently acknowledged the scope of work
represented by the plans and specs, the necessary schedule constraints and has
included bid - acceptable products for this project. We therefore feel this denotes that his
company understood the scope of these project, as did the other bidding contractors,
and action regarding these bids can be taken in confidence. We appreciate the
opportunity to have provided our professional services to the city and look forward to
continuing our relationship.
Sincerely,
AMENT, INC.
44-1fAiNe goer
Heather L. Kakert, AIA, LEED AP BD +C
Architecture
Encl. Bid Tab
BID TAB FOR: 1 5th and Bluff Street Public Restrooms
Dubuque 5th and Bluff Public Restrooms
5th and Bluff Street
Dubuque, IA
Bids received at City of Dubuque City Clerk
Date: May9, 2013:2 p.m.
Ament, Inc.
Bidder Name
Bidder Address
Bid Bond- 10%
Addendum(s)
Base Bid
Klauer Development Corporation
dba: Klauer Construction Company
1015 Century Circle,
Dubuque, Iowa 52002
Yes
Yes
$415,350
Portzen Construction, Inc.
205 Stone Valley Drive
Dubuque, Iowa 52003
Yes
Yes
$369,000
Tricon General Construction
2245 Kerper Blvd. Suite 2
Dubuque, IA 52001
Yes
Yes
$394,000
Compiled by:
17- May -13
Date: