Water & Resource Recovery Center Energy Management ServicesMasterpiece on the Mississippi
Dubuque
kital
All- America City
II 111!
2012
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Water & Resource Recovery Center Energy Management Consulting
Request for Proposal
DATE: May 23, 2013
Five responses were received to a Request for Proposals to provide the required
energy management consulting services for the Water and Resource Recovery Center.
Project Manager Steve Brown and the RFP Review Committee recommend City
Council approval of the selection of 7th Power Sustainable, LLC for a proposed fee of
$56,448 to provide the energy management consulting services for the Water &
Resource Recovery Center Modification Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Steve Sampson Brown, Project Manager
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Steve Sampson Brown, Project Manager
Dubuque
bietti
All- AmedcaCiry
111111
2012
SUBJECT: Water & Resource Recovery Center (WRRC)
Energy Management Consulting Request for Proposal
DATE: May 22, 2013
INTRODUCTION
The purpose of this memorandum is to request authorization to negotiate a contract with
7th Power Sustainable, LLC (Dubuque, Iowa) related to assisting WRRC staff in
optimizing energy use by the plant's new industrial equipment and for ENERGY STAR
commissioning of the administration building.
BACKGROUND
On March 19, 2013 the City issued a Request for Proposal (RFP) for consulting
services related to analyzing energy use by the WRRC. As a heavy industrial use
facility, the WRRC is expected to be one of the largest energy using facilities operated
by the City. Throughout the design process, ENERGY STAR performance standards
were applied as one way to help reduce operating costs for the plant. The
Environmental Protection Agency (EPA) has developed a two -step process by which
buildings can be certified to perform at a certain efficiency levels. The first step is
through the establishment of an energy- efficient building design. The second step is to
measure and verify performance of the constructed buildings through individual
metering of actual HVAC equipment and analysis of energy bills before the ENERGY
STAR label can be earned.
As part of the RFP deliverables, the selected consultant will provide several services to
the WRRC. The scope of services will be provided over a 12 -month period and will
include:
• Monitor, measure, and track actual energy consumption of the WRRC building's
HVAC systems to determine if energy performance goals /savings are being
achieved and maintained.
• Recommend and facilitate implementation of energy management practices and
procedures related to heavy industrial use equipment at the WRRC.
• Document energy savings realized, avoided energy costs, and greenhouse gas
emissions related to the various HVAC systems.
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• Assist with tracking and verify documentation of energy usage so that the project
qualifies for the maximum utility rebate incentives from Alliant Energy -IPL and
Black Hills Energy.
• Assist city staff in completing quarterly progress reports as required by the Jeld
Wen -City agreement for the cogeneration microturbine project.
• Complete audit of electrical power bills to allocate power used on site by the
City's contractor Miron Construction. Electricity used by contractors on site is
reimbursable to the City per the City -Miron contract.
• In support of a stated goal for the project, for the administration building achieves
the ENERGY STAR label in accordance with the program sponsored by the
Environmental Protection Agency (EPA).
• Educate and train city staff on energy monitoring & correct use of EPA's Portfolio
Manager Software to ensure long term energy performance goals are monitored,
documented and maintained by the WRRC.
The timeframe for this project will be approximately 12 months following the signing of a
vendor services agreement/contract. The consultant will be expected to start the
contracted scope of work immediately, under the general direction and coordination of
the City's Water & Resource Recovery Center and Engineering Department.
DISCUSSION
A Request for Proposals (RFP) was issued for the required energy management
consulting services for the Project. On April 10, 2013 the City received responses from
five consultants:
1. 7th Power Sustainable, LLC (Dubuque, IA) ($56,448)
2. GBA (Lenexa, KS) ($64,600)
3. Systems West Engineers (Dubuque, IA) ($68,700)
4. Shive Hattery (Moline, IL) ($65,220)
5. Sebesta Blomberg (Cedar Rapids, IA) ($57.820)
The following people served on the RFP review committee: Jonathan Brown (W &RRC
Manager), Tim Horsfield (Parking System Supervisor), Rich Russell (Building Services
Manager), Corey Firzlaff (Electrical Inspector), and Steve Sampson Brown (Project
Manager).
The committee reviewed the proposals based on the following criteria: strength of the
consultant's understanding of the project objectives; project approach /methodology in
completing the scope of services and proven track record in the field of energy
management projects.
Based on review of the submitted proposals and specifically each consultant's
understanding of the goals of the project, it was determined that 7th Power Sustainable,
LLC had a solid understanding of the project objectives, provided the best methodology
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for completing the scope of service, and had an established history of working the
greater Dubuque area on energy efficiency and renewable energy projects.
RECOMMENDATION
It is recommended that the City retain 7th Power Sustainable, LLC to provide energy
management consulting services for the Water & Resource Recovery Center
Modifications Project.
BUDGET IMPACT
7th Power Sustainable proposed fee is $56,448. The work will be funded from the Water
Pollution Control Plant Modifications Project Capital Improvement Project (CIP 710-
1837). The City currently has an unspent line item balance of $152,000.00 for energy
management consulting as part of this project. After a consultant agreement is
negotiated, the remaining unspent balance of for this line item will be returned to the
general contingency fund for the project.
ACTION TO BE TAKEN
Approval is requested to negotiate and enter into an agreement with 7th Power
Sustainable to provide energy management consulting services for the Water &
Resource Recovery Center Modification Project.
cc: Gus Psihoyos, City Engineer
Jonathan Brown, Water Pollution Control Plant Manager
Jenny Larson, Budget Director
F: \PROJECTS \Water Pollution Control Plant Replacement \_RFP \ESTAR \WPCP - EStar Staff Recomendation Memo.doc
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