Hwy 151/61 South Grandvidew Avenue Overpass Water Main Relocation Project AwardMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Award of Contract for the Hwy. 151/61 South Grandview Avenue
Overpass Water Main Relocation Project
CIP #740 -1405, Fund Balance - $337,696.44
DATE: May 20, 2013
Dubuque
kital
All- America City
II 111!
2012
Sealed bids were received for the Hwy. 151/61 South Grandview Avenue Overpass
Water Main Relocation Project. Water Department Manager Bob Green recommends
award of the contract to the low bidder, Tschiggfrie Excavating Co., in the amount of
$372,678.35, which is 2.5% below the engineer's estimate of $382,410.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
kr,„ 7)4,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
Dubuque
ktratd
All - America City
'1 111!
2012
SUBJECT: Award of contract for the Hwy. 151/61 South Grandview Avenue Overpass
Water Main Relocation Project CIP #740 -1405, Fund Balance -
$337,696.44
DATE: May 17, 2013
INTRODUCTION
The purpose of this memorandum and attached resolution is to recommend awarding
Tschiggfrie Excavating Co. of Dubuque, IA the construction contract for the Hwy. 151/61
South Grandview Avenue Overpass Water Main Relocation Project.
DISCUSSION
The relocation of the water pipe is required as part of the Iowa Department of
Transportation Highway 52/61/151 Reconstruction Project that is to begin April 1, 2013.
This project includes the following work:
— Numerous Connections to Existing Water Main,
— Installation of Vertical Pipe Concrete Structure
— Approx. 500 L.F. 16 -inch D.I. Water Main (open cut)
— Approx. 330 L.F. 12 -inch D.I. Water Main (open cut)
— Approx. 180 L.F. 16 -inch D.I. Water Main in 26 -inch
Jack)
— Related Water Main Accessories
— Related Restoration
Steel Casing (Bore and
Three (3) contractors bid on the construction RFP for this project. The firms that
submitted proposals are as follows:
COMPANY LOCATION BID AMOUNT
1. Tschiggfrie Excavating Co. Dubuque, IA $372,678.35
2. Top Grade Excavating, Inc. Farley, IA $376,340.00
3. Portzen Construction, Inc. Dubuque, IA $498,746.50
The engineer's estimate for construction costs for this project was $382,410.00. The
low bid of $372,678.35 is $9,731.65 (2.5 %) below the engineer's estimate.
Page 1 of 3
BUDGET IMPACT
The estimate of probable cost for Hwy. 151/61 South Grandview Avenue Overpass
Water Main Relocation Project is as follows:
Estimated Construction Cost $ 372,678.35
Contingency (15 %) $ 55,901.75
Engineering Design & Inspection Fees $ 21,900.00
Bidding $ 5,500.00
Inspection /Staking $ 9,300.00
Total Estimated Project Cost $ 465,280.10
The project funding summary is as follows:
CIP NO.
740 -1405
FUND DESCRIPTION
Hwy. 151/61 South Grandview
Avenue Overpass Water Main
Relocation Project
FUND AMOUNT BUDGETED
$ 337,696.44
BUDGET DEFICIT
$ 127,583.66
HISTORY
CIP 740 -2261 Ramp Utility Relocation
These funds were originally allocated to support infrastructure improvements to the
city's water distribution system along Central Ave. as part of the new 9th Street Parking
Ramp Project and later as part of the Historic Millwork District Project. Over time, as
these projects were better defined and were constructed, some of the identified funds
were not utilized.
FY13 monies budgeted in this account were $631,861.00. To date, these monies have
supported a 12 inch water main extension along 5th Street to Ice Harbor Drive located
within the Port of Dubuque at an estimated cost of $191,126.40. These funds will also
support the proposed 8 inch water main extension along Elm Street from 9th to 11th
Street (Intermodal Parking Ramp Project) at an estimated cost of $98,000.00.
At this time, there is an estimated fund balance in this account in the amount of
$390,734.60. In review of this CIP and its proposed future activities, there will be a
surplus fund balance in the estimated amount of $292,734.40. $92,198.50 of the
surplus fund has been allocated to the Asbury Tank Reconditioning Project and
$106,321.00 has been allocated to the Bunker Hill Pump Station Improvement Project,
leaving $94,214.90 available. We are requesting this surplus be approved to support
the projected increase cost to the Hwy. 151/61 South Grandview Avenue Overpass
Water Main Relocation Project. The remaining $33,368.76 required to support this
project would come from postponing the Eagle Point Driveway Overlay project.
Page 2 of 3
It is being recommended that this budget deficit be absorbed with the surplus funds
currently in the following CIP:
CIP NO. FUND DESCRIPTION FUNDS AVAILABLE
740 -2261 Ramp Utility Relocation $ 94,214.90
740 -2309 Eagle Point Driveway Overlay $ 105,000.00
RECOMMENDATION
It is with the recommendation of MSA Professional Services, Inc. and staff that I request
to award this project to the lowest qualified bidder, Tschiggfrie Excavating Co. of
Dubuque, IA, in the amount of $372,678.35.
I have attached a copy of the recommendation letter submitted by MSA Professional
Services, Inc. for your review.
Attachments
cc: Jenny Larson, Budget Director
Kevin Firnstahl, City Clerk
Mike Brekke, Distribution Supervisor
File
Page 3 of 3
RESOLUTION NO. 175 -13
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR HWY. 151/61 SOUTH
GRANDVIEW AVENUE OVERPASS
WATER MAIN RELOCATION PROJECT
CIP 740 -1405
Whereas, sealed proposals have been submitted by contractors for the Hwy.
151/61 South Grandview Avenue Overpass Water Main Relocation Project (the Project)
pursuant to Resolution No. 119-13 and Notice to Bidders published in a newspaper
published in the City of Dubuque, Iowa on the 19th day of April, 2013.
Whereas, said sealed proposals were opened and read on the 16th of May, 2013
and it has been determined that Tschiggfrie Excavating Co. of Dubuque, IA, with a bid
amount of $372,678.35, is the lowest responsive, responsible bidder for the Project.
Whereas, it has been determined that it is in the best interest of the City of
Dubuque to enter into a Public Improvement Contract with for said Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to
Tschiggfrie Excavating Co. of Dubuque, IA, and the City Manager is hereby directed to
execute a Public Improvement Contract on behalf of the City of Dubuque for the Project.
Attest:
Passed, approved and adopted this 3rd day of June, 2013.
A
KevL irnstahl, Ci y Clerk
Roy D. oI, Mayor
NSA
TRANSPORTATION • MUNICIPAL
DEVELOPMENT • ENVIRONMENTAL
May 17, 2013
Robert Green, Water Department Manager
City of Dubuque Water Department
1902 Hawthorne Street
Dubuque, IA 52001
Re: Dubuque — Highway 151/61 Water Main Relocation
City of Dubuque Water Department
Dear Mr Green:
Upon review of the bids received on May 16, 2013 for the above - referenced project, it was found
that all bids were submitted by qualified Contractors. It is our recommendation that the low
responsive bidder listed below be accepted and award made by the Dubuque City Council.
Tschiggfrie Excavating Inc.
425 Julien Dubuque Drive
Dubuque, IA 52003
Base Bid Amount $372,678.35
Enclosed is a copy of the bid tabulation for your use and file. Please contact our office if you
have any questions.
Sincerely,
MSA Professional Services, Inc.
Jacob it. Huck, P.E.
Team Leader
Enc.
Offices in Illinois, Iowa, Minnesota, and Wisconsin
1605 ASSOCIATES DRIVE, SUITE 102 • DUBUQUE, IA 52002
563.582.3973 • 888.869.1214 • FAX: 563.582.4020
www.msa- ps.com
P: \490s \492 \00492030 \00492030 Letter of Recommendation docx
BID TABULATION
PROJECT HIGHWAY 151/61 WATER MAIN RELOCATION
OWNER CITY OF DUBUQUE
PROJECT NUMBER: 00492030
BID DATE: MAY 16, 2013
For updated bidding information visit us at www.msa- ps.com
1 of 2
00492030 Bid Tab
TABULATION
TSCHIGGFRIE
EXCAVATING
TOP GRADE EXCAVATING
PORTZEN CONSTRUCTION,
INC.
ITEM
NO.
ITEM
DESCRIPTION
EST.
QNTY
UNITS
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
1
Mobilization
1
LS
$ 5,492.75
$ 5,492.75
$ 14,000.00
$ 14,000.00
$ 40,000.00
$ 40,000.00
2
Traffic Control
1
LS
$ 6,500.00
$ 6,500.00
$ 8,000.00
$ 8,000.00
$ 10,000.00
$ 10,000.00
3
Connect to Existing Water Main
4
EA
$ 1,554.00 ,
$ 6,216.00
$ 1,200.00
$ 4,800.00
$ 1,500.00
$ 6,000.00
4
Vertical Pipe Structure & Shoring
1
LS
$ 47,961.10
$ 47,961.10
$ 53,000.00
$ 53,000.00
$ 99,000.00
$ 99,000.00
5
Bore Pit & Shoring
2
EA
$ 13,569.50
$ 27.139.00
$ 4,500.00
$ 9,000.00
$ 18,000.00
$ 36,000.00
6
6" D.I. Water Main
43
LF
$ 44.60
$ 1,917.80
$ 40.00
$ 1,720.00
$ 48.00
$ 2,064.00
7
*" D.I. Water Main
30
LF
$ 50.15
$ 1,504.50
$ 50.00
$ 1,500.00
$ 54.00
$ 1,620.00
8
12" D.I. Water Main
340
LF
$ 66.05
$ 22,457.00
$ 61.00
$ 20,740.00
$ 67.00
$ 22,780.00
9
16" D.I. Water Mian
690
LF
$ 80.35
$ 55.441.50
$ 91.00
$ 62,790.00
$ 85.00
$ 58.650.00
10
26" Casing Pipe, w/Pipe Spacer, Open Cut, Complete
28
LF
$ 123.25
$ 3.451.00
$ 150.00
$ 4,200.00
$ 120.00
$ 3.360.00
11
26" Bore Casing Pipe, w/Pipe Spacers & Jacking, Complete
205
LF
$ 257.25
$ 52,736.25
$ 235.00
$ 48,175.00
$ 265.00
$ 54,325.00
12
Capping and Abandoning Water Main (Including Flowable Fill)
2
EA
$ 1,305.65
$ 2,611.30
$ 600.00
$ 1,200.00
$ 1,800.00
$ 3,600.00
13
6" x 6" Anchoring Tee
2
EA
$ 532.00
$ 1,064.00
$ 700.00
$ 1.400.00
$ 450.00
$ 900.00
14
6" 90° Bend
1
EA
$ 467.00
$ 467.00
$ 500.00
$ 500.00
$ 400.00
$ 400.00
15
6" RS Gate Valve & Box
6
EA
$ 1.068.00
$ 6,408.00
$ 1,300.00
$ 7,800.00
$ 1.050.00
$ 6.300.00
16
6" Megalug®
22
EA
$ 98.35
$ 2,163.70
$ 175.00
$ 3,850.00
$ 60.00
$ 1,320.00
17
6" D.I. 22.5° Bend
2
EA
$ 443.00
$ 886.00
$ 650.00
$ 1,300.00
$ 375.00
$ 750.00
18
6" Romac Macro" Coupling
5
EA
$ 382.65
$ 1,913.25
$ 600.00
$ 3,000.00
$ 400.00
$ 2.000.00
19
Fire Hydrant
1
EA
$ 2,731.00
$ 2.731.00
$ 2,400.00
$ 2,400.00
$ 3,000.00
$ 3.000.00
20
8 "x6" D.I. Reducer
1
EA
$ 280.00
$ 280.00
$ 400.00
$ 400.00
$ 400.00
$ 400.00
21
8" Megalug®
1
EA
$ 142.00
$ 142.00
$ 200.00
$ 200.00
$ 75.00
$ 75.00
22
8" RS Gate Valve & Box
1
EA
$ 1,517.00
$ 1,517.00
$ 1,700.00
$ 1.700.00
$ 1,300.00
$ 1,300.00
23
12" Romac Macro"" Coupling
3
EA
$ 604.00
$ 1,812_00
$ 1,000.00
$ 3,000.00
$ 550.00
$ 1,650.00
24
12" D.I. Cap
2
EA
$ 300.00
$ 600.00
$ 300.00
$ 600.00
$ 525.00
$ 1,050.00
25
12" Megalug®
15
EA
$ 196.35
$ 2,945.25
$ 275.00
$ 4,125.00
$ 150.00
$ 2,250.00
26
12" 90° Bend
1
EA
$ 734.00
$ 734.00
$ 700.00 4
$ 700.00
$ 800.00
$ 800.00
27
12 "x6" D.I. Reducer
2
EA
$ 533.00
$ 1,066.00
$ 500.00
$ 1.000.00
$ 600.00
$ 1,200.00
28
12" D.I. 45° Bend
2
EA
$ 659.00
$ 1,318.00
$ 800.00
$ 1,600.00
$ 650.00
$ 1,300.00
29
12" RS Gate Valve & Box
2
EA
$ 2,321.00
$ 4,642.00
$ 1,900.00
$ 3,800.00
$ 2,500.00
$ 5,000.00
30
12" Field Lok 350 Gaskets
4
EA
$ 257.00
$ 1,028.00
$ 300.00
$ 1,200.00
$ 250.00
$ 1.000.00
31
12" Nitrile Pipe Gaskets
19
EA
$ 81.35
$ 1,545.65
$ 125.00
$ 2,375.00
$ 30.00
$ 570.00
32
16" Megalug®
37
EA
$ 334.00
$ 12,358.00
$ 400.00
$ 14,800.00
$ 300.00
$ 11,100.00
33
16" Romac MacroTM Coupling
2
EA
$ 1,228.00
$ 2,456.00
$ 1,500.00
$ 3,000.00
$ 1,200.00
$ 2,400.00
34
16" D.I. 90° Bend (in vertical pipe structure)
2
EA
$ 1,387.00
$ 2,774.00
$ 1,000.00
$ 2,000.00
$ 1,350.00
$ 2,700.00
35
16 "x8" Anchoring Tee
1
EA
$ 1.039.00
$ 1.039.00
$ 1.000.00
$ 1,000.00
$ 1,250.00
$ 1,250.00
36
16" Butterfly Valve & Box
6
EA
9 2,332.00
$ 13.992.00
$ 2.100.00
$ 12,600.00
$ 3,000.00
$ 18.000.00
37
16 "x12" D.I. MJ Tee
3
EA
$ 835.00
$ 2.505.00
$ 1,000.00
$ 3,000.00
$ 700.00
$ 2.100.00
38
16 "x16" D.I. MJ Tee
1
EA
$ 1,718.00
$ 1.718.00
$ 1,900.00
$ 1,900.00
$ 2,000.00
9 2.000.00
39
16" D.I. 45° Bend
6
EA
$ 1,293.00
$ 7,758.00
$ 1,400.00
$ 8,400.00
$ 1,600.00
$ 9,600.00
For updated bidding information visit us at www.msa- ps.com
1 of 2
00492030 Bid Tab
TABULATION
For updated bidding information visit us at www.msa - ps.com
2 of 2
00492030 Bid Tab
TABULATION
TSCHIGGFRIE
EXCAVATING
TOP GRADE EXCAVATING
PORTZEN CONSTRUCTION,
INC.
ITEM
NO.
ITEM
DESCRIPTION
EST.
QNTY
UNITS
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
40
16 "x6" D.I. Reducer
2
EA
$ 731.00
$ 1,462.00
$ 800.00
$ 1,600.00
$ 1,000.00
$ 2,000.00
41
16" 11.5° Bend
1
EA
$ 982.00
$ 982.00
$ 900.00
$ 900.00
$ 1,200.00
$ 1,200.00
42
16" D.I. 22.5° Bend
4
EA
$ 982.00
$ 3,928.00
$ 1,000.00
$ 4,000.00
$ 1,200.00
$ 4,800.00
43
16" Field Lok 350Gaskets
6
EA
$ 487.00
$ 2.922.00
$ 600.00
$ 3,600.00
$ 550.00
$ 3,300.00
44
16" SS Thrust Rodding (in verticalpipe structure)
1
LS
$ 1,082.00
$ 1,082.00
$ 1,200.00
$ 1,200.00
$ 1,200.00
$ 1,200.00
45
4'x8'x2" Pipe Insuation Sheet
4
EA
$ 62.65
$ 250.60
$ 100.00
$ 400.00
$ 35.00
$ 140.00
46
ACC patch, (7.5" min. thickness)
195
TONS
$ 96.00
$ 18,720.00
$ 90.00
$ 17,550.00
$ 105.00
$ 20,475.00
47
PCC Curb & Gutter, Remove & Replace
140
LF
$ 18.15
$ 2,541.00
$ 14.00
$ 1,960.00
$ 32.00
$ 4,480.00
48
Crushed Aggregate Base Course, (6 -inch min. thickness)
150
TONS
$ 17.30
$ 2,595.00
$ 14.00
$ 2,100.00
$ 15.00
$ 2,250.00
49
PCC Sidewalk Curb Ramp, (6 -inch min. thickness)
160
SF
$ 8.10
$ 1,296.00
$ 6.00
$ 960.00
$ 12.00
$ 1,920.00
50
Detectable Waming Pavers (2'x2')
2
EA
$ 255.00
$ 510.00
$ 150.00
$ 300.00
$ 200.00
$ 400.00
51
Select Backfill (limstone screenings)
1,180
TONS
$ 9.45
$ 11,151.00
$ 7.00
$ 8,260.00
$ 12.00
$ 14,160.00
52
Concrete Washout Area
1
LS
$ 660.00
$ 660.00
$ 500.00
$ 500.00
$ 1,000.00
$ 1,000.00
53
Erosion Control Blanket
2,830
SY
$ 3.00
$ 8,490.00
$ 4.00
$ 11,320.00
$ 6.00
$ 16,980.00
54
Vehicle Tracking Pad
1
LS
$ 1,292.70
$ 1,292.70
$ 1,000.00
$ 1;000.00
$ 1,500.00
$ 1,500.00
55
Silt Fence
910
LF
$ 1.75
$ 1,592.50
$ 1.50
$ 1,365.00
$ 4.00
$ 3,640.00
56 '
Hydroseeding
850
SY
$ 2.25
$ 1,912.50
$ 3.00
$ 2,550.00
$ 1.75
$ 1,487.50
TOTAL ITEMS: #1 - #56
$ 372,678.35
$ 376,340.00
$ 498.746.50
For updated bidding information visit us at www.msa - ps.com
2 of 2
00492030 Bid Tab
TABULATION