Four Mounds Archeological Grant
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MEMORANDUM
August 1, 2006
TO:
FROM:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
SUBJECT: FY07 CLG Grant Application for Four Mounds
Planning Services Manager Laura Carstens is recommending support for an application
to the State Historical Society of Iowa for a FY07 Certified Local Government Grant to
conduct the Phase I Four Mounds Archeological Investigation.
Planning Services Department staff will contribute approximately $500 in staff time for
grant administration as part of the local match. The Four Mounds Foundation will
provide the rest of the local match.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/12tvl (~\/);L
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
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fOUR MounDS fOUnDflTlOn
Officers
4900 Peru Road' Dubuque. Iowa 52001' 563-557-7292
July 27, 2006
John Gronen
President
Pat O'Neill
Vice President
Brian Houtakker
Treasurer
Mary Mulgrew Gronen
Secretsry
Trustees
Elizabeth Adams
Jayne Banfield
Christine Chapin-Tilton
Jennifer Clemens-Conlon
Eric Dregne
James Gronen
Doug Horstmann
Charles Huntley
Ann Michalski
City Appointed Trustee
Jim Mulgrew
Michael T oskey
Richard Weber
Management Staff
Christine Happ Olson
Executive Director
Marie FitzGerald
Inn ManagedJob Coach
Ron Fritz
HEART Manager/Job Coach
Tina Hamel
Development/Administrative
Hon. Roy Buol, Mayor and Dubuque City Council Members
City of Dubuque
50 W. 13th Street
Dubuque, IA 52001
Dear Mayor Buol and members of the City Council,
We are requesting the city's support to submit a CLG grant application for a
2007-2008 archaeological survey of the cultured grounds at Four Mounds. The
grant request is $8,200 and we agree, working with the City of Dubuque and
Loras College, to provide a combination cash and in-kind match of $5,723 to
meet the 60/40 requirements of the grant. The total project is budgeted at
$13,923.
The project goal is to complete an intensive survey and evaluation of the cultured
and immediate surrounding grounds of the National Register listed Four Mounds
Estate which consists of approximately 59.76 acres. The archeological
investigation is to occur on approximately 16.15 acres contained within the Four
Mounds Estate. The results of the field investigation would be summarized in
draft and final reports that would be completed in the format of a Multiple
Property Document Form for the National Register of Historic Places.
This project is a necessary component oflarger enhancement plans f~r the Four
Mounds Estate, a city-owned resource. Four Mounds has a phased plan to
undertake a road repaving, parking expansion, site fire protection, trail
improvement, making the site more accessible to a variety of visitors, outdoor
restrooms and eventually the installation of sewer and water. In addition, Four
Mounds currently is working on a conservation plan (in conjunction with the road
and parking project) to minimize stormwater runoff. In order to move ahead with
these plans, Four Mounds needs to be able to identifY and protect those
archeological resources throughout the cultured grounds. In addition to
protection, this project will allow Four Mounds to save money as they move
ahead with other planned projects by avoiding areas of significance.
Additionally, we want to thank Planning Services staff for the assistance they
have provided to us in preparing this grant and the partnership the city has given
us in making progress at Four Mounds.
Jay Potter Sincerc;l,y,
YES, Manager/Job Coach //-,
Ed Bauer ~. .
Summer Day Camp Director .11. /
Neil Winger 1st Happ Olson
Wood Shop Job Coach Executive Director
A Non Profit Foundation @ Preservation. Education
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MEMORANDUM
August 1,2006
FROM:
Michael C. Van Milligen, City Manager
Laura Carstens, Planning Services Manager?
TO:
SUBJECT: FY07 CLG Grant Application for Four Mounds
INTRODUCTION
The Four Mounds Foundation is requesting City support for an application to the State
Historical Society of Iowa (SHSI) for a FY07 Certified Local Government (CLG) grant to
conduct the Phase I Four Mounds Archeological Investigation.
BACKGROUND
The City of Dubuque is a Certified Local Government registered with the SHSI. As a
CLG, the City is eligible to apply for state grants to assist with the costs of architectural,
historical, and archeological surveys. The City of Dubuque has successfully completed
numerous historic preservation projects with funding from the SHSI in the last six years,
and additional projects are underway.
As a CLG, the City of Dubuque is required to conduct historic and architectural surveys
on a regular basis. The City Council has committed matching funds for state grants to
survey and evaluate the historical and architectural significance of 4,728 structures in
the City's local historic districts and conservation districts. The Phase I Four Mounds
Archeological Investigation reflects the City's commitment as a CLG to extend its
periodic phased architectural/historic survey/evaluation process to archeological
resources.
In the case of the FY07 CLG Grant Application for Four Mounds, the City is the sponsor on
behalf of the Four Mounds Foundation. The Foundation is the non-profit organization
responsible for stewardship of the Four Mounds Estate, which is owned by the City.
CLG Grant Application
Page 2
DISCUSSION
The Four Mounds archeological site and the encompassing Four Mounds Estate are listed
on the National Register of Historic Places (NRHP) and are also designated as a local
landmark site. The project goal is to complete an intensive survey and evaluation of the
cultured and immediate surrounding grounds of the Four Mounds Estate, which consists of
approximately 60 acres. The archeological investigation is to occur on approximately 16
acres within the Four Mounds Estate (please refer to the enclosed map). The results of the
field investigation would be summarized in draft and final reports that would be completed
in a Multiple Property Document for the NRHP.
The project will require a professional with expertise in archival research and field work.
The consultant must be an expert in subsurface testing to gather information about the
extent of associated remains, their structure and composition.
The Planning Services Department will administer the CLG grant. The Four Mounds
Foundation will act as project manager and local grant director for the archeological
investigation. Students enrolled in the Archeology and Cultural Heritage Program at
Loras College will be assisting with the archeological investigation.
The total cost for the Phase I Four Mounds Archeological Investigation is estimated at
$13,922.66. The sources of funding for this project include $5,722.66 in local funds
and in-kind services and $8,200.00 in CLG grant funds. The Planning Services
Department will contribute approximately $500 in staff time for grant administration as
part of the local match for this grant. The Four Mounds Foundation will provide the rest
of the local match.
RECOMMENDATION
I recommend that the City Council authorize submittal of the enclosed application for a
CLG grant for the Phase I Four Mounds Archeological Investigation on behalf of the Four
Mounds Foundation.
Enclosures
cc Christine Olson, Executive Director, Four Mounds Foundation
F:/USERS/LCARSTENIWP/COUNCIUFY07 CLG GRANT - Four Moundslclggrantmem.doc
.
Prepared by: Laura Call1lens CIIv Planner Address: CIIv HaU 50 W 13th Street Telephone: 589-4210
RESOLUTION NO. 343-06
RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR
CERTIFIED LOGAL GOVERNMENT (CLG) PROGRAM FUNDING TO CONDUCT
A PHASE I ARCHEOLOGICAL INVESTIGATION AT FOUR MOUNDS ESTATE.
Whereas, the State Historical Society of Iowa (SHSI) has announced the
availability of Certified Local Government Program (CLG) grant funds; and
Whereas, the intensive survey and evaluation of archeological resources are
eligible activities for CLG funding; and
Whereas, the Four Mounds archeological site and the Four Mounds Estate are
listed on the National Register of Historic Places and designated as a local landmark
site.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the submission of an application for CLG funds to conduct the
Phase I Archeological Investigation at Four Mounds Estate is hereby authorized.
Section 2. That the Planning Services Manager is hereby authorized to sign the
contract with and submit requests for reimbursements to the SHSI for CLG funds to
conduct a Phase I Archeological Investigation at Four Mounds Estate if the grant is
awarded.
Section 3. That the City of Dubuque agrees to abide by all local, state and
federal requirements applicable to the proposed project.
Passed, approved and adopted this 7th
day of August, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
F:IUSERSILCARSTENNVPICOUNCIUFY07 CLG GRANT. Four Moundslclggranlappl_res.doc
FY2007 State of Iowa
Certified Local Government Grant Application
A. Applicant Information Please type or print clearly-all information is required
Federal Congressional District Number: 01
State Senatorial District Number (s): 14
State Re resentative District Number s : 27
1. City/County (CLG) Applicant Name:
CITY OF DUBUQUE
Mayor/Chair of Board of Supervisors! ACLUD President
ROY BUOL, MAYOR
City/County Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001
2. Name of Person who Prepared Application:
DAVID JOHNSON, ASSISTANT PLANNER
Preparer's Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W. 13TH STREET, DUBUQUE, IA 52001
Preparer's Daytime Phone: (563) 589-4210
Preparer's E-mail address: djohnson@cityofdubuque.org
3. Local Grant Director's (LGD) Name (who will direct the project once awarded):
CHRISTINE HAPP OLSON, EXECUTIVE DIRECTOR, FOUR MOUNDS FOUNDATION
LGD's Mailing Addresss (City, State, & Zip):
4900 PERU ROAD, DUBUQUE, IA 52001
LGD's Daytime Phone: (563) 557-7292
LGD's E-mail address: chris@fourmounds.org
Signature of the Mayor, Chairman of County Board of Supervisors, President ACLUD Trustees
J
Mavor
Name Title Date
(Signature of the Mayor or Chair of the Board of Supervisors legally obligating the applicant)
B. PROJECTINFO~TION
1. PROJECT TITLE:
PHASE I FOUR MOUNDS ARCHEOLOGICAL INVESTIGATION
2. TYPE OF PROJECT
INTENSIVE SURVEY AND EVALUATION
C. SCOPE OF WORK:
Describe the following items, use additional pages if necessary:
. Goal
The project goal is to complete an intensive survey and evaluation ofthe cultured and immediate
surrounding grounds of the National Register listed Four Mounds Estate which consists of approximately
59.76 acres. The archeological investigation is to occur on approximately 16.15 acres contained within the
Four Mounds Estate. Please refer to the enclosed project area map for the exact location. The area is
covered with grass and trees, so this consists of systematic shovel excavation at intervals no greater than 15
meters or in judgmentally-placed locations. All tests will be screened through \4" mesh with profiles noted
and described. All tests are to be mapped using handheld GPS units and/or measured base map. The results
of the field investigation would be summarized in draft and final reports that would be completed in the
format of a Multiple Property Document Form for the National Register of Historic Places.
. Coordination
The project will require a professional with expertise in archival research and field work. The consultant
will be an expert in subsurface testing to gather information about the extent of associated remains, their
structure and composition. To satisry these requirements, the City of Dubuque will seek out and hire a
consultant who is qualified in prehistoric and historic archaeology according to the Secretary of the
Interior's Qualifications for Professional Archaeologists.
The City of Dubuque will administer the grant. The Four Mounds Foundation will act as project manager
and local grant director for the archeological investigation. Students enrolled in the Archeology and
Cultural Heritage Program at Loras College will be assisting with the archeological investigation.
. Work Products
The State Historic Preservation Office will furnish the following:
. Monthly progress reporting forms
. Office of the State Archeologist Site Forms
. Print File preservers for 35mm black and white negatives and prints
. Print File preservers for 35mm color slides
. Photograph/Catalogue field sheets
. National hCheological Database (NADB) encoding form
. Archeological Guidelines
. Request for Reimbursement forms
. Forms for documentation of match
The City, Project Manager and Consultant will produce the following:
. Three copies of the draft subcontract agreement with the consultant
. Three copies of the fully executed subcontract agreement with the consultant.
For Archeological Survey and Evaluation Projects:
. Two copies of a research design outlining the project activities and schedule.
. Three (one original and two copies) finished sets of typed Office of the State Archeologist site
inventory forms, for each new site located. For previously reported sites, an updated site
inventory form will be submitted.
. Two sets of black and white photographs documenting sites, methodology, associations, features,
profiles, associated topography and disturbances. For each roll of black and white film used for
the project, two (2) contact sheets and one set of negatives will be developed and filed in Print
file type plastic sleeves. If slides are taken during the project, two (2) colored slides (an original
and a copy) showing sites, methodology, associations, features, profiles, topography and
disturbances will be provided.
. Two (2) typed, completed copies of "Photograph/Catalog Field Sheet", for each roll offilm.
. Three (3) copies of the Draft Project Report.
. A minimum of twelve (12) copies of the final project report, to include five (5) bound copies and
one (I) unbound, print-ready master copy.
. Two (2) copies of a one-page report, summarizing the project results, as required for all grant-
funded activities.
. A completed, typed National Archeological Bibliographic Data (NABD) encoding sheet,
summarizing site information, will be submitted to the State.
. Schedule
Every 1" of the month during the contract Deriod
Four Mounds Archeological Investigation Project Manager to report to the assigned CLG Project Manager
Spring 2007
Research design draft performed
Summer 2007
Preparatory site planning
Fall 2007
Field work conducted
June 30. 2008
Final report submitted
D. Explain how the proposed project will help to fulfill the goals and objectives of your local preservation
plan and/or the state preservation plan. If this is part of a multi-phase project, describe the completed
project segments and/or future ones that are linked to this project application. Each year's project must be
able to stand alone. Funding of one year does not guarantee funding of future phases.
This project will help fulfill the following goals of the City of Dubuque's preservation plan:
. Encourage neighborhood identity, planning and pride of place
. Safeguard the cultural and historical resources of the community as critical to the quality of
life and the attractiveness of Dubuque.
. Promote the preservation of historic buildings and architectural resources in the
community.
. Educate the community about the benefits of historic preservation to the community's
quality of life, economic development efforts, tourism and tax base enhancement.
. Increase appreciation, education, technical assistance and funding for the community's
historical and architectural heritage.
E. Past grant contract performance: Specifically address the success or challenges faced in carrying out the
requirements of your past CLG grant projects. DO NOT LEAVE THIS SECTION BLANK.
This section gives the applicant an opportunity to dispel any fears on the part of the review panel or
Board that past problems will hinder this new effort. Simply explain what steps have been taken to
insure project success. If a past project was cancelled, please address the specific circumstances of
that cancellation. If all previous eLG grants have been successfully completed, please state this and
discuss the factors that have contributed to your success.
If you have never received a eLG grant, assess your commission's performance since being certified,
using specific instances to make your points. Describe how undertaking this project will strengthen and
enhance commission performance
The City of Dubuque has successfully completed numerous historic preservation projects with funding
from the SHPO in the last few years, and additional projects are underway and on schedule. The City
has established an administrative policy for soliciting proposals from consultants that uses an
interdisciplinary team of City Staff, and where appropriate, persons from key gmups involved in the
project. The City also invites input from community resource agencies, stakeholders groups, the
Historic Preservation Commission and the SHPO in producing the best possible work products.
The City has utilized CLG funds to complete the 2000 community assessment of Dubuque's
architectural themes and historical contexts, "Dubuque - The Key City; The Architectural and
Historical Resources of Dubuque, Iowa, 1937-1955".
Following this assessment, the City began a phased architectural/historic survey/evaluation of areas of
the comm'lnity using CLG funds. Completed in 2000, Phase I encompassed the
W ashingtonlJ acksonlElm neighborhood.
)
Begun in 2000, and completed in 2001, Phase II involved an architectural/historic survey/evaluation of
the LincolnlRhomberglGartield neighborhoods. This project was funded with a Historical Resource
Development Program (HRDP) grant.
Begun in 2002, and completed in 2003, Phase III involved an architectural/historic survey/evaluation of
Dubuque's oldest commercial, residential and industrial neighborhoods in and around the central
business district. The City received a CLG grant to fund this project.
Begun in 2003, completed in 2004, Phase IV involved preparing and amending the National Register
Nominations for Dubuque's four primarily residential historic districts and finalize the Multiple
Property Document. The City received a CLG grant to fund this project.
Begun in 2004, completed in 2005, Phase V involved an architecturaUhistoric survey/evaluation of
Dubuque's North Main, Fenelon Place and Broadway neighborhoods. The City received a CLG grant
to fund this project.
Begun and completed in 2002, the City of Dubuque Historic Preservation Commission developed and
held design review training sessions on the Iowa Communications Network (ICN) and locally that were
available to the public and other CLG communities. The City received a CLG grant to fund this
project.
The City selected a consultant to assist the Historic Preservation Commission and various City
departments with development of a design guidelines manual and a comprehensive streetscape plan for
the city's five historic districts. This project, funded with a CLG grant and a Preservation Services
Fund grant, was completed in 2002.
In addition, the City successfully completed on time and under budget, the research, design and
installation of five interpretive signs of historic resources in May 2001, with a second HRDP grant. The
City also completed the development of five more interpretive signs with a third HRDP grant in 2002.
)
F. BUDGET:
PROJECTED COSTS
CLG
GRANT
REQUEST
APPLICANT'S MATCH
ROW TOTALS
Cash; . In-Kind
$1,504.11 $1,504.11
Four Mounds Project
Mana ement
$500.00 $500.00
Ci Grant Administration
$1,668.60 $1,668.60
Loras Student Volunteers 18
$1,250.00 $1,250.00
Loras Professorial Assistance 2
$7,800.00 $7,800.00
Archeolo
$499.95 $499.95
Milea e
$400.00 $400.00
Artifact Curation
$100.00 $100.00
$100.00 $100.00
$100.00 $100.00
Photograph Processing &
Du lication
* CLG Grant = the total amount must not exceed 60% OF TOTAL PROJECT COSTS
** Applicant Match (cash + in-kind) =must equal a minimum of 40% OF TOTAL PROJECT COSTS
CERTIFICA TION: I certifY that the matching share proposed for this project does not includefunding from
other Federal sources, and that these funds are not being used as match against any other Federal grant
application.
AUTHORIZED SIGNATURE, CHIEF ELECTED OFFICIAL OR DESIGNEE
DATE
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