30-Inch Force Main Replacement Project Phase I AwardMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
kital
All- America City
II 111!
2012
SUBJECT: Phase 1 of the 30 Inch Force Main Relocation Project from 7th Street to
12th Street Around the Former Public Works Garage Site and the Alliant
Energy Site
DATE: June 21, 2013
Sealed bids were received for Phase 1 of the 30 Inch Force Main Relocation Project
from 7th Street to 12th Street around the former Public Works Garage Site and the Alliant
Energy Site. City Engineer Gus Psihoyos recommends award of the contract to the low
bidder, Portzen Construction, in the amount of $899,622.50, which is $195,655.75 over
the Engineer's estimate primarily due to the onsite contamination and the requirement
for the Contractor's personnel to obtain Hazwopper training and certification prior to
construction.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
kri,„
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: June 20, 2013
RE:
Dubuque
lartal
All•AmericaCityr
I I 1 1 IF
2012
Phase I of the 30 Inch Force Main Relocation Project from 7th Street to 12th
Street around the former Public Works Garage Site and the Alliant Energy
Site
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for Phase I of
the 30 Inch Force Main Relocation Project from 7th Street to 12th Street around the former
Public Works Garage Site and the Alliant Energy Site.
DISCUSSION
With the adoption of the FY2013- FY2017 Five Year Capital Improvement Program
Budget, $849,124.00 has been established to begin the Relocation of the 30 inch Force
Main around the former Public Works Garage Site.
A description of the force main relocation is as follows:
Construct Phase I: The first phase will encompass constructing the force main pipe
from Northeast corner of the Elm Street and 11th Street intersection to the Southwest
corner of the 9th Street and Washington Street intersection. Also, an 8 inch water
main will be constructed along Elm Street to provide an additional connection between
the 20" transmission water main, on 11th Street, and the existing water main on 9th
Street. This phase completes the section of pipe adjacent to: the planned intermodal
facility, on Elm Street; thru future intersection improvements for the two way
conversion of 9th and 11th Streets; and along the future Elm Street reconstruction
project.
Construct Phase II & III (Future Projects): Phase II is the section of force main on
Washington Street, 7th Street to 9th Street. This section is planned to be completed in
conjunction with the reconstruction of Washington Street from 7th to 9th Streets. Phase
III is the section of force main from the Northeast corner of the 11th Street and Elm
Street intersection, to the tie -in point near 12th Street. Phase III would also include the
tie -in, at 12th Street and 7th street, and the abandonment of the existing force main
through the old Public Works Garage and the Alliant Energy Site. Completing phase II
and III will complete the re- routing project.
BID RESULTS
Sealed bids were received on the project on June 20, 2013. Portzen Construction, Inc. of
Dubuque, Iowa, submitted the low bid in the amount of $899,622.50. A summary of the
bid proposals received is as follows:
Contractor Name
Total Bid
Portzen Construction Inc.
$899,622.50
Tschiggfrie Excavating Co.
$1,163,785.90
The bid amount is $195,655.75 over the Engineer's estimate. The overage is primarily
due to the onsite contamination and the requirement for the Contractor's personnel to
obtain Hazwopper training and certification prior to construction.
Phase I of the 30 inch force main relocation project will be funded through the FY2013
capital improvement project appropriation in the amount of $849,124.00 and the FY2013
appropriation for the Southfork Interceptor Sewer in the amount of $397,314.37 which will
be used to make up the shortfall in funding. Future funding for the remaining phases of
the Force Main project was initially available through CIP 7102413 in the amount of
$705,831.76 in FY 2014, but moved to FY 2015. During the next budget year we will
need to increase the funding necessary to complete the remaining two phases of the
project. Also, we will need to re- budget the Southfork Interceptor Sewer Project.
The water main improvements along Elm Street, from 9th Street to 11th Street, will be
funded through the FY2013 appropriation in the amount of $430,209.59.
RECOMMENDATION
I recommend that the contract for the Phase I of the 30 Inch Force Main Relocation
improvement project be awarded to Portzen Construction, Inc. in the amount of
$899,622.50.
BUDGET IMPACT
The estimate of probable cost for the Phase I of the 30 Inch Force Main Relocation
improvement projects is as follows:
Construction Contract
Pipe Material — Purchased by City
Contingency
Construction Engineering & Inspection
Total Project Cost
2
Estimate
$703,966.75
$150,198.00
85,416.48
140,937.18
$1,080,518.41
Award
$899,622.50
150,198.00
85,416.48
140,937.18
$1,276,174.16
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
7102413 Relocation of 30" Force Main around $850,767.00
Old Public Works Garage
7101899 Southfork Interceptor $181,402.68
7402261 Watermain Extension with Elm St $244,004.48
Total Project Funding $1,276,174.16
REQUESTED ACTION
I recommend that the City Council adopt the attached resolution awarding Phase I of the
30 Inch Force Main Relocation Project from 7th Street to 12th Street and the water main on
Elm Street from 9th to 11 thStreets to Portzen Construction, Inc. in the amount of
$899,622.50.
Prepared by Todd Irwin, Engineering Technician
cc: Jenny Larson, Budget Director
Jonathan Brown, Water Pollution Control Manager
Tim Horsfield, Parking Division Manager
Ken TeKippe, Finance Director
John Klostermann, Street and Sewer Maintenance Supervisor
Nate Steffen, Engineering Technician
Todd Irwin, Engineering Technician
3
RESOLUTION NO. 202 -13
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR 30 INCH FORCE MAIN
RELOCATION PROJECT - PHASE I FROM 9TH STREET TO 11TH STREET
Whereas, sealed proposals have been submitted by contractors for the 30 Inch
Force Main Relocation Project - Phase I from 9th Street to 11th Street (the Project)
pursuant to Resolution No. 166 -13 and Notice to Bidders published in a newspaper
published in the City of Dubuque, Iowa on the 7th day of June, 2013, and
Whereas, said sealed proposals were opened and read on the 20th day of June,
2013 and it has been determined that Portzen Construction, Inc. of Dubuque, Iowa with
a bid proposal in the amount of $899,622.50, is the responsive, responsible bidder for
the Project, and
Whereas, it has been determined that it is in the best interest of the City of
Dubuque to enter into an improvement contract with Portzen Construction, Inc. for said
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
'OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Portzen
Construction, Inc. and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 1st day of July
Attest:
Kevi S. Firnstahl, C C, City Clerk
, 2013.
Roy D. Buol, Mayor
UNE
NO.
THE C171( TOF
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Masterpiece on the Mississippi
City of Dubuque- Engieering Division
Bid Tabulation
Project Marne: 30 Inch Sanitary Sewer Face Main Relocaticn PH I - 9TH ST to 11TH ST
ITEMNUM6ER
1 1010 -103
BID ITEM DESCRPTION
Division 1
Mobilization
Division 2010 - Earthwork, Subgrade, and Subbase
2 2010- 108 -0 -1 Topsoil, On -site
Bid Date
June 20, 2013
PLAM
QUANTITY
3 2010 - 108.1-0 Subbase. Granular Subbase- Gradation 12a
4 2010 - 108 -F -0 BelowGrade Excavation (Core Out)
5 2010 - 108 -H -1 Filling and Plugging of Known Pipe Culverts, Pipes, and Conduits
Division 3010 - Trench Excavation and Bacldill
8 3010- 108-D-0 Bedding Material, Clean Stone.1"
7 3010- 108-D-0 Replacem ent of Unsuitable Backfill Material Gradation 12a
UNIT
Engineer's Estimate
ESTIMATED
UNIT PRICE
TOTAL PRICE
Partzen Construction, Inc.
BID
UNIT PRICE
TOTAL PRICE
Tschiggfne Excavating Co.
BID
UNIT PRICE
TOTAL PRICE
Ls 0 36,000.00 $ 36,000.00 0 34,000.00 $ 34,00500 0 230,30000 $ 230,300.00
Sub Total $ 36,000.00 Sub Total $ 34,000.00 Sub Total $ 230,300.00
275 CY $ 7.25 $ 1,993.75 $ 8.00 $ 2,200.00 $ 9.40 $ 2,585.00
1720 TON $ 13.00 $ 22,360.00 $ 8.50 $ 14,620.00 $ 17.75 $ 30,530.00
500 TON $ 18.00 $ 9,000.00 $ 10.00 $ 5,000.00 $ 11.50 $ 5,750.00
8 CY $ 125.00 $ 750.00 $ 200.00 $ 1,200.00 $ 160.00 $ 960.00
Sub Total $ 34,103.75 Sub Total $ 23,020.00 Sub Total $ 39,825.00
1883 TON $ 17.00 $ 31,620.00 $ 9.50 $ 17,670.00 $ 18.25 $ 33,945.00
8030 TON $ 13.00 $ 104,000.00 $ 8.50 $ 68,000.00 $ 17.75 $ 142,000.00
Sub Total $ 135,620.00 Sub Total $ 85,670.00 Sub Total $ 175,945.00
Division 4010 - Sanitary Sewers
8 4010- 108 -A -1 Sanitary Sewer Gravity Main, Trenched, 24" DIP 40 LF $ 150.00 $ %000.00 $ 260.00 $ 10,400.00 $ 440.00 $ 17,600.00
9 4010- 108-C-1 Sanitary Sewer Force Main, Trenched, 30" DIP 1025 LF $ 136.00 $ 13%400.00 $ 163.00 $ 167,075.00 $ 88.80 $ 91,020.00
10 4010- 108 -0 -2 Sanitary Sewer Force Main Will Casing Pipe, Trenchless, 30" DIP 156 LF $ 692.00 $ 10%336.00 $ 425.00 $ 67,150.00 $ 502.00 $ 79,316.00
11 5010- 108-C-2 Fittings byWeight. DI 12003 LBS $ 4.50 $ 54,000.00 $ 8.00 $ 96,000.00 $ 8.15 $ 97,800.00
12 4010- 108 -G -0 Sewage Air Release Valve and Pt 1 EA $ 13,000.00 $ 13,000.00 $ 9,500.00 $ 9,500.00 $ 9,866.00 $ 9,866.00
13 5010- 108-C-1 Joint Restraint-Retainer Gland 28 EA $ 1,000.00 $ 28,000.00 $ 800.00 $ 22,400.00 $ 1,254.00 $ 35,112.00
14 5010- 108-C-1 Joint Restraint - JointHamess 2 EA $ 2,000.00 $ 4,000.00 $ 1,500.00 $ 3,000.00 $ 1,754.00 $ 3,508.00
15 4010 - 108.8 -0 Sanitary Sewer Service Stub, 4" DIP 37 LF $ 40.00 $ 1,480.00 $ 90.00 $ 3,330.00 $ 116.20 $ 4,299.40
$ $ 355,216.00 Sub Total $ 378,855.00 Sub Total $ 338,521.40
Division 4020 - StormSevers
18 4020- 108 -A -1 Storm Seiner GravityMain. Trer hed.18 "RCP
17 4020 -108-C-0 Removal of Storm Sewer, Under 38" Dia.
83 LF $ 43.00 $ 3,440.00 $ 75.00 $ 6,000.00 $ 75.85 $ 6,068.00
80 LF $ 25.00 $ 2,000.00 $ 18.00 $ 1,440.00 $ 21.60 $ 1,728.00
$ $ 5,440.00 Sub Total $ 7,440.00 Sub Total $ 7,796.00
Division 5010 - Pipe and Fittings
18 5010- 108 -A -1 Water Main, Trenched, DIP ,12" 55 LF $ 65.00 $ 3,575.00 $ 114.50 $ 6,297.50 $ 130.45 $ 7,174.75
19 5010- 108 -A -1 Water Main, Trenched, DIP, 8" 775 LF $ 35.00 $ 27,125.00 $ 69.00 $ 53,475.00 $ 64.05 $ 49,638.75
20 5010- 108 -A -1 Water Main, Trenched, DIP .8" 75 LF $ 26.50 $ 1,987.50 $ 80.00 $ 6,000.00 $ 110.05 $ 8,253.75
21 5010- 108-C-2 Fittings byWeight. DI 1,203 LBS $ 4.70 $ 5,640.00 $ 6.00 $ 7,200.00 $ 6.20 $ 7,440.00
22 5010- 108 -C -1 Fittings, Mega lug, 8" 13 EA $ 60.00 $ 780.00 $ 75.00 $ 975.00 $ 160.00 $ 2,080.00
23 5010 - 108 -C -1 Fittings. Mega lug. 8" 48 EA $ 95.00 $ 4,370.00 $ 105.00 $ 4,830.00 $ 173.00 $ 7,958.00
24 5010 - 108 -C -1 Fittings, Mega lug, 12" 5 EA $ 180.00 $ 900.00 $ 200.00 $ 1,000.00 $ 212.00 $ 1,060.00
25 5010 -108 -D-0 Water Service Stub, Copper, 3A" 80 LF $ 36.00 $ 2,880.00 $ 60.00 $ 4,800.00 $ 54.60 $ 4,368.00
28 5010 - 108 -G -0 Removal and Salvage -Water Main Fittings and Appurtenances 1 LS $ 500.00 $ 500.00 $ 7,50500 $ 7,500.00 $ 1,560.00 $ 1,560.00
27 5010 - 108 -8 -0 Water Service Relocation, Copper, 2", Inc NewTap &Saddle 30 LF $ 70.00 $ 2,100.00 $ 70.00 $ 2,100.00 $ 56.70 $ 1,701.00
28 5010- 108-C-1 Fittings. DI Sleeve. 8" 4 EA $ 550.00 $ 2,200.00 $ 650.00 $ 2,600.00 $ 400.00 $ 1,600.00
29 5010- 108-C-1 Fittings, DI Sleeve, 8" 1 EA $ 1,000.00 $ 1,000.00 $ 725.00 $ 725.00 $ 445.00 $ 445.00
30 5010- 108-C-1 Fittings, DI Sleeve, 10" 1 EA $ 1,500.00 $ 1,500.00 $ 850.00 $ 850.00 $ 550.00 $ 550.00
$ - $ 54,557.50 Sub Total $ 98,352.50 Sub Total $ 93,829.25
LINE
NO.
Project Name: 30 Inch Sanitary Sewer Force Main Relocation PHI - 9TH ST to 11TH ST
REM NUMBER
31 5020 - 108 -A -0
32 5020- 108 -A -0
33 5020 - 108 -A -0
34 5020 - 108 -0 -0 Fire Hydrant Assembly
35 5020 - 108 -D -0 Flushing Device (Blowoff), 3/4"
36 5020 - 108 -13-0 Tapping Valve Assembly, 8"
BID ITEM DESCRIPTION
Division 5020 - Valves, Fire Hydrants, and Appurtenances
Valve, Gate, DIP, 12"
Valve, Gate, DIP, 8"
Valve, Gate, DIP, 6"
Bid Date
June 20, 2013
PLAN
WANT
UNR
Division 6010 - Structures for Sanitary and Storm Sewers
37 6010 - 108 -A -0 Manhole Type, PC, 48" SW -303
38 6010 - 108 -0-0 Connection to Existing Intake
Engineer's Estimate
ESTIMATED
UNIT PRICE
TOTAL PRICE
Portzen Construction, Inc.
BID
UNIT PRICE
TOTAL PRICE
Tschiggfrie Excavating Co.
BID
UNIT PRICE
TOTAL PRICE
1 EA $ 1,900.00 $ 1,900.00 $ 2,600.00 $ 2,600.00 $ 2,270.00 $ 2,270.00
4 EA $ 1,200.00 $ 4,800.00 $ 1,700.00 $ 6,800.00 $ 1,460.00 $ 5,840.00
4 EA $ 900.00 $ 3,600.00 $ 1,400.00 $ 5,600.00 $ 1,160.00 $ 4,640.00
2 EA $ 2,500.00 $ 5,000.00 $ 2,800.00 $ 5,600.00 $ 3,1 60.00 $ 6,320.00
2 EA $ 850.00 $ 1,700.00 $ 1,250.00 $ 2,500.00 $ 640.00 $ 1,280.00
1 EA $ 3,200.00 $ 3,200.00 $ 6,000.00 $ 6,000.00 $ 3,190.00 $ 3,190.00
Sub Total $ 20,200.00 Sub Total $ 29,1 00.00 Sub Total $ 23,54 0.00
1 EA $ 3,500.00 $ 3,500.00 $ 3,600.00 $ 3,600.00 $ 5,240.00 $ 5,240.00
2 EA $ 500.00 $ 1,000.00 $ 900.00 $ 1,800.00 $ 1,960.00 $ 3,920.00
Sub Total $ 4,500.00 Sub Total $ 5,400.00 Sub Total $ 9,160.00
Division 7010 - Portland Cement Concrete Pavement
39 7010 - 108 -A -0 Pavement, PCC, 9 " (Thickness) 1015 SY $ 48.00 $ 48,720.00 $ 46.00 $ 46,690.00 $ 48.70 $ 49,430.50
40 7010 - 108 -E -0 Curb and Gutter, 18" (Width), 6" (Thickness) 520 LF $ 30.00 $ 15,600.00 $ 22.00 $ 11,440.00 $ 15.65 $ 8,138.00
Sub Total $ 64,320.00 Sub Total $ 58,1 30.00 Sub Total $ 57,568.50
41 7030 - 108 -A -0
Division 7030 - Sidewalks, Shared Use Paths, and Driveways
Removal of Sidewalk
Division 7040 - Pavement Rehabilitati on
42 7040- 108 -H -0 Removal - Pavement
43 7040- 108 -A -0 Full Depth Patches PCC
44 7040 - 108 -A -0 Full Depth Patches PCC
45 7040 - 108 -L -1 Removal - Railroad Track
46 7040- 108 -A -0 Full Depth Patches HMA
47 7040- 108 -K -1 Removal and Salvage - Historic Brick Paver
48 1070- 206 -A -0
49 9010 - 108 -A -0
Division 8030 - Traffic Control
Traffic Cortrol
Division 9010 - Seeding
Conventional Seeding, Seeding, Fertilizing, and Mulching
65 SY $ 7.00 $ 455.00 $ 12.00 $ 780.00 $ 13.25 $ 861.25
Sub Total $ 455.00 Sub Total $ 780.00 Sub Total $ 861.25
2650 SY $ 7.00 $ 18,550.00 $ 8.00 $ 21,200.00 $ 6.55 $ 17,357.50
45 SY $ 65.00 $ 2,925.00 $ 85.00 $ 3,825.00 $ 113.00 $ 5,085.00
170 SY $ 65.00 $ 11,050.00 $ 95.00 $ 16,150.00 $ 117.00 $ 19,890.00
100 TLF $ 15.00 $ 1,500.00 $ 20.00 $ 2,000.00 $ 27.50 $ 2,750.00
1,550 SY $ 33.00 $ 51,150.00 $ 30.00 $ 46,500.00 $ 29.70 $ 46,035.00
300 SY $ 24.00 $ 7,200.00 $ 15.00 $ 4,500.00 $ 17.00 $ 5,100.00
Sub Total $ 92,375.00 Sub Total $ 94,1 75.00 Sub Total $ 96,217.50
1 LS $ 26,000.00 $ 26,000.00 $ 60,000.00 $ 60,000.00 $ 63,234.00 $ 63,234.00
Sub Total $ 26,000.00 Sub Total $ 60,000.00 Sub Total $ 63,234.00
1350 SY $ 2.90 $ 3,915.00 $ 4.00 $ 5,400.00 $ 4.40 $ 5,940.00
Sub Total $ 3,915.00 Sub Total $ 5,400.00 Sub Total $ 5,940.00
Division 9040 - Erosion and Sediment Control
50 9040 - 108 -A -1 SWPPP Preparation 1 LS $ 1,000.00 $ 1,000.00 $ 3,000.00 $ 3,000.00 $ 1,900.00 $ 1,900.00
51 9040 - 108 -A -2 SWPPP Management 1 LS $ 2,000.00 $ 2,000.00 $ 1,500.00 $ 1,500.00 $ 8,890.00 $ 8,890.00
52 9040 - 108 -N -1 Silt Fence or Silt Fence Ditch Check 1200 LF $ 2.00 $ 2,400.00 $ 3.00 $ 3,600.00 $ 2.75 $ 3,300.00
Sub Total $ 5,400.00 Sub Total $ 8,1 00.00 Sub Total $ 14 ,090.00
Division 8010 - Traffic Equipment, lighting, Signals
53 8010- 108 -N.5 Removal - Street Light Pole 4 EA $ 1,750.00 $ 7,000.00 $ 800.00 $ 3,200.00 $ 625.00 $ 2,500.00
54 8010 - 108 -N.4 Removal - Abandonment of CIP or PC Concrete Base 5 EA $ 612.50 $ 3,062.50 $ 500.00 $ 2,500.00 $ 460.00 $ 2,300.00
55 8010 - 108 -N.2 Removal - Relocate Existing Light Pole and Precast Concrete Base 1 EA $ 3,000.00 $ 3,000.00 $ 2,500.00 $ 2,500.00 $ 910.00 $ 910.00
56 8010 - 108 -N.1 Removal - Existing Handhole 6 EA $ 500.00 $ 3,000.00 $ 500.00 $ 3,000.00 $ 208.00 $ 1,248.00
Sub Total $ 16,062.50 Sub Total $ 11,200.00 Sub Total $ 6,958.00
Total Est. $ 854,164.75
% Over! Under ( -)
Total Bid $ 899,622.50 Total Bid $ 1,163,785.90
5.32% 36.25%