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Unified Development Code, JEO Consulting i5~~~E ~ck~ MEMORANDUM August 1, 2006 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Consultant Contract for Preparation of Unified Development Code Planning Services Manager Laura Carstens recommends City Council approval of the contract with JEO Consulting Group, Inc., the consultant selected for the preparation of a Unified Development Code for the City of Dubuque, in the amount of $119,850. I concur with the recommendation and respectfully request Mayor and City Council approval. JJ!/!:~:dL- MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Laura Carstens, Planning Services Manager ) , i5liB~E ~Yk.~ MEMORANDUM August 1, 2006 FROM: Michael C. Van Milligen, City Manager Laura Carstens, Planning Services Manager .gGC.., TO: SUBJECT: Consultant Contract for Preparation of Unified Development Code INTRODUCTION This memorandum provides the contract with JEO, the consultant selected by the City Council for preparation of a Unified Development Code (UDC) for the City of Dubuque, for review and approval by the City Council. DISCUSSION The UDC will combine zoning, subdivision, sign, and historic preservation regulations into a single City Code. JEO Consulting Group, Inc. of Wahoo, Nebraska was selected to prepare the UDC on July 17, 2006 based on the City's Requestfor Proposals (RFP) and JEO's proposal, and adding regulations for ethanol and biodiesel plants, in an amount not to exceed $120,000. Attachment #1 is the scope of services in JEO's proposal. Attachment #2 incorporates the scope of services in the RFP with the addition of a fast-track review of regulations for ethanol and biodiesel plants. Attachment #3 is schedule of fees and compensation from JEO's proposal, in the amount of $119,850.00. City Attorney Barry Lindahl has reviewed and approved the enclosed contract and attachments. RECOMMENDATION I recommend that the City Council authorize the City Manager to sign the enclosed contract with JEO Consulting Group, Inc. for preparation of a UDC for the City of Dubuque. Enclosures AGREEMENT FOR SERVICES BETWEEN THE CITY OF DUBUQUE, IOWA AND JEO CONSULTING GROUP, INC. Dubuque, Iowa Unified Development Code This agreement between Dubuque, Iowa (City) and lEO Consulting Group, Inc. (lEO) is dated for reference purposes tbe _day of , 2006. This Agreement shall consist of tbis document and such otber drawings, conditions and stipulations as shall be mutually agreed to and attached hereto. The purpose of tbis Agreement is for tbe project entitled Dubuque, Iowa Unified Development Code. It shall generally consist of a study of rewriting tbe zoning regulations, subdivision regulations, and otber codes dealing witb development issues such as landscaping, big box, and bluff redevelopment, as well as otbers identified in the scope of services. A scope of services to be performed under tbis agreement is contained in Section I. Such work shall begin immediately upon signing of tbis document and shall be substantially complete by December I, 2007. Modification or additions to tbis schedule may be autborized ouly by mutual written consent of the City and JEO. SECTION 1 - Scope of Services A. JEO shall provide tbe following services to tbe City: See Attachment # I and Attachment #2. JEO may combine reports listed above in order to facilitate review and comment. Additional services- may be performed by JEO at tbe direction oftbe City and witb modification to tbe contract amount in Sectioq2. Such services shall be mutually agreed to in writing. The &tandard of care for all professional services performed or furnished by JEO under tbis Agreement shall be tbe care and skill ordinarily u&ed by members of JEO's profession practicing under similar conditions at the same .time and in tbe same or a similar locality. lEO makes no warranties, express or implied, under tbis Agreement or otberwise, in connection witb services provided. B. City shall provide tbe following: 1. A project manager as a direct liaison witb lEO to provide instruction and direction on behalf of tbe City. As needed, copies of all existing base maps owned by or in tbe possession of tbe City. Copjes of all studies and data in its possession or tbat it may obtain tbat are relevant to tbe performance of tbis contract. Reasonable assistance in contacting residents and agencies, scheduling activities and distributing information about tbe project. Arrange for safe access to and make all provisions for JEO and JEO's Consultants to enter upon public and private property as required for JEO to perform services under tbis Agreement. Examine all alternate solutions, studies, reports, sketches, drawings, specifications, proposals and otber documents presented by JEO (including obtaining advice of an attorney and otber I 2. 3. 4. 5. 6. F:IUSERS/LCARSTENlWPlUnified Development Code! Agreement with JEO.doc consultants as City deems appropriate with respect to such examination) and render in writing decisions pertaining thereto. 7. Give prompt written notice to JEO whenever City observes or otherwise becomes aware of any development that affects the scope or time of performance or furnishing of JEO services, or any defect or nonconformance in JEO's services or in the work of any Sub-Consultant. 8. Review by City Attorney of documents and regulations for conformity with existing local, state and federal law and regulations. 9. JEO shall be entitled to use and rely upon all such information and services provided by City or others in performing services under this Agreement. SECTION 2 - Contract Sum and Payment The City shall pay lEO a lump sum of$1I9,850.00 for the performance of the scope of services in Section 1. A breakdown of the fees by Phase can be found in Attachment #3 of this contract. City shall be billed monthly for services performed, based upon a percent complete per phase. All Invoices not paid within 30 days will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted by law, if less) from said day. In addition, JEO may, after giving seven (7) days written notice to City, suspend services under this Agreement until JEO has been paid in full all amounts due for services, expenses, and other related charges. Additional services as may be agreed to and as may be added to Section 1.A. above, shall be billed in accordance with the written agreement or addendum authorizing such service. SECTION 3 - General Considerations A. Controlling Law This Agreement is to be govemed by the law of the State of Iowa. B. Successors and Assigns Neither party shall assign, sublet, or transfer its rights, interests or obligations under this Agreement without the prior express written consent of the other party. C. Unless expressly provided otherwise in this Agreement: I. Nothing in this Agreement shall be construed to create, impose or give rise to any duty owed by lEO to any Contractor, Subcontractor, Supplier, other person or entity, or to any surety for or employee of any of them, or give any rights in or benefits under this Agreement to anyone other than City and JEO. 2. All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit on City and lEO and not for the benefit of any other party. D. Notices Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears on the signature page to this Agreement and given personally, by registered or certified mail, return receipt requested, by facsimile, or by a nationally recognized overnight courier service. All notice shall be effective upon the date of receipt. E. Severability and Waiver Any provisions or part of the Agreement held to be void or unenforceable under any laws or regulation shall be 2 F:/USERS/LCARSTENIWPlUnified Development Codel Agreement with JEO.doc deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and lEO, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Non- enforcement of any provision by either party shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. F. Termination of Contract Either party may at any time, upon seven (7) days prior written notice to the other party, terminate this Agreement. Upon such termination, City shall pay to JEO all amounts owing to JEO under this Agreement, for all work performed up to the effective date of termination. (;. Insurance lEO shall procure and maintain at all times during the performance of this Agreement insurance as set forth in the attached insurance Schedule. H. Indemnification To the fullest extent permitted by law, lEO shall indem.nifY and hold harmless the City from and against all claims, damages, losses and expenses, including but not limited to attorneys' fees, arising out of or resulting from performance of the Agreement, provided that such claim, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or injury to or destruction of property (other than the Project itself) including loss of use resulting therefrom, but ouly to the extent caused in whole or in part by negligent acts or omissions of JEO, lEO's subcontractor, or anyone directly or indirectly employed by lEO or JEO's subcontractor or anyone for whose acts JEO or JEO's subcontractor may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. Signed this _ day of ,2006. City of Dubuque, Iowa Date Michael C. Van Milligen, City Manager Attest: Jeanne F. Schneider, City Clerk Date JEO Consulting (;roup, Inc. Robert S. Brigham, Director of Planning Services Date Keith A. Marvin AlCP, Planning Services Manager Date P,/USERS/LCARSTEN/WP/Unified J)ev,lopment Code! Agreement with JEO.doc 3 Attachment #1 ~~~ The following work items have been developed in response to the requested work in Attachment #2 of this con trace. Attachment #1 reflects an outline approach, with meetings, to the work nored in Atrachment #2. Any conflicrs between Attachment #1 and Attachment #2 shall be resolved in favor of Attachment #2. The following structure does not imply thar the work will be completed in a specific chronological order. PHAsE I: PUBUC PARTIOPATION The meetings shown are specific meetings not associated with the other two phases. All meetings associated with Phases II and III are shown in those specific phases. A. Work with the City of Dubuque to establish a Technical Committee made up of members from the various City Commissions, Boards, City Council, City staff and stakeholders from the community. B. Work with the City to establish a project schedule including public meetings as outlined in this scope of services. This proposal presents a tentative schedule that can be modified. C. Identi/jr specific Stakeholder groups. Examples could be: 1. Developers 2. Technical committee 3. Chamber of commerce 4. Two others to be identified D. Work with City staff to identi/jr specific issues with current ordinances. E. Develop written survey to distribute to stakeholders and Technical Committee members to identi/jr spe- cific issues with current ordinances. F. Conduct five focus group meetings with Stakeholders (same trip). Results: 1. Established Technical Committee. 2. Identified stakeholders and specific groups to be included in focus group meetings. 3. Completed focus group meetings with stakeholders. 4. Four meetings with City staff. 5. Seven focus group meetings. PHAsE II: BACKGROUND REsEARCH/ANALYSIS A Collect existing documents, regulations and standards pertaining to the update of the wning and subdi- vision regulations. B. Conduct analysis of the regulations and standards guiding development in the City of Dubuque and within the two-mile /Tinge area. C. Analyze and inventory the City of Dubuque's existing development patterns to identifY opportunities for revising the existing zoning and sign regulations. D. Develop outline of specific issues (positive and negative) identified within the existing regulations. E. Evaluate past Zoning Board of Adjustment cases to determine opportunities for revisions to the future regulations. F. Conduct analysis of all other existing development elements such as sign regulations, parking and land- scaping and others. llltrdllUln~ill1!1"1l1 u ll'lWll."i!lJ 'f --: I Td:il in UNIFIED DEVELOPMENT CODE DUBUQUE, IOWA -''''*'jEO '.~. .'_:. -:":',N~<"''I;',{;"."S'.i:./ Attachment #1 ~~~ G. Review options for design standards for big box retailers and rhe potential impact studies and impact fees. H. Review options for design review process, standards, and guidelines screening, setbacks, and visual impact of commercial and industrial developments, particularly for outdoor srorage. I. Meet wirh City staff ro discuss specific findings of rhe research and analysis. J. Meet wirh Technical Committee to present and discuss outline. K Develop report of research and findings. Results: 1. Compile existing documents, regulations and standards regarding rhe roning and subdivision regula- tions. 2. Completed background researchJ analysis of existing regulations. 3. Completed outline of findings. 4. Completed report of research findings. 5. One meeting with City staff members. 6. One meeting with Technical Committee. PHAsE III: CoNSTRUCTION OF NEW REGUlATIONS A. Use findings from Phase I and Phase II ro begin development of new Unified Development Codes. Develop two worlting drafts (one will track changes during the ordinance development and one will be a clean working draft). B. Develop a working outline for this phase of rhe project wirh input from rhe Technical Committee listing rhe pertinent sections and scope of rheir coverage. C. Develop drafts of specific sections of the new regulations, including graphics and illustrations, based on analysis. Sections will likely include: 1. Definitions 2. Signs 3. Historic preservation 4. Bluff development guidelines 5. Supplemental regulation issues 6. Big box developments 7. Visual impact guidelines for commercial and industrial uses. 8. Conformity with State and Federal regulations and case law 9. Development of an amortization policy and methodology 10. EthanoUbio-diesel plants D. Meet with Technical Committee to review and discuss specifics of drafts. E. Develop new roning map to reflect new districts and district layouts. F. Meet With Technical Committee to present and review draft regulations G. Develop web-based format for public review during process. 1. Work wirh City staff to advertise rhe web based set of drafts in rhe local media. (Fees associated with advertising will be rhe responsibility of rhe City). J. Meet wirh City staff (two meetings). K Meet wirh Stakeholders during eight meetings to present draft regulations and collect feedback 1m! "!l"\I~I"Wm: In. Willill m Ill: lll'il UNIFIED DEVELOPMENT CoDE DUBUQUE, IOWA ~JEO "'''''''''''''>:1'"."-,,,:>.1;..' Attachment #1 ~~~ L. Make modifications co draft as discussed with City staff, Technical Committee, and Stakeholders. M. Present final draft to City. N. Meet with Stakeholders CO present final draft (one meeting). O. Conduct meeting with City staff to review final draft. P. Conduct Public Heating with the Zoning Advisoty Commission. Q. Conduct Public Hearing with City Council. R. Make final modifications CO the new regulations. S. Provide 25 copies of new regulations co the City of Dubuque. T. Provide the City with a final copy of the new Official Zoning Map. U. Provide the City of Dubuque with an electronic copy of the new regulations and map. Formats will be Microsoft Word and Adobe .pdf files for the text and graphics and ArcGIS 9.0 and .pdf me for the Zoning Map. Results: I. Completed draft copies of new zoning and subdivision regulations including text and graphics and illustrations. 2. Modifications to regulations as determined during identified meetings. 3. A COtal of five meetings with City staff duting coordinated trips. 4. A total of six meetings with the Srakeholders. One with each of five groups and one as a joint meeting. 5. A COtal of eight meetings with the Technical Committee. 6. Three Open Houses co present final draft CO the public. 7. Two Public Hearings. 8. 25 copies of final regulations delivered co the City. 9. Electronic copies of the text and maps delivered CO the City. .I n flU 11 ~ 1 r"! :=1 iill UNIFIED DEYEWPMENT CoDE DUBUQUE, IOWA .~4i'JEO ~~. . . .... : . ,r.,..,..:<;,l;<;'<.;....,":" ",,' Attachment # 2 PROJECT SCOPE OF SERVICES The following information describes specific minimum components which should be included in the Scope of Services. Collaboration with City City Interfuce: The consultant and the Planning Services Staff will cooperatively interface with the Technical Committee and other City officials, including: . Meet with the Technical Committee to review and discuss "in process" and completed work plan components; . Conduct public meetings with community stakeholders and the general public to solicit input with assistance from the Technical Committee; . Solicit comments from the Zoning Advisory Commission, Zoning Board of Adjustment, and Long Range Planning Advisory Commission to discuss existing zoning and subdivision issues and potential strategies and tools for consideration; . Conduct regular update meetings with the Planning Services Manager, Corporation Counsel, and City Manager; . Submit written project status reports monthly to the Planning Services Manager; . Conduct public meetings with appointed and elected officials to discuss completed work plan components prior to making final recommendations; and . Prepare the presentation of the final draft for adoption and attend the public hearings of the Zoning Advisory Commission and City Council. Proiect Schedule: The consultant and the Planning Services Staff will cooperatively establish a project schedule that will identify at a minimum: . delivery dates for all work products and project status reports; . meeting schedules with the Technical Committee, Citizen Advisory Committee, and Sigu,Review Advisory Subcommittee to monitor and assist in the progress of the project; . public meetings with community stakeholders and the general public; . focus group meetings with key community stakeholders for creating a comprehensive bluff plan for bluffland preservation/development; . work sessions with the Zoning Advisory Commission, Zoning Board of Adjustment, and Long Range Planning Advisory Commission; . monthly written project status reports to the Planning Services Manager measuring progress towards each of the specific goalsltasks of the work program; . regular update meetings in person or by teleconference with the Planning Services Manager, Corporation Counsel, and City Manager; and . . . public hearings with the Zoning Advisory Commission and City Council for review/adoption of the first draft, proposed final draft, and final unc. Presentations: Preselltation of the first draft, proposed final draft, and final draft for review I recommendation by the Zoning Advisory Commission and review / adoption by the City Council will be a collaborative effort by the consultant and the Planning Services Departmeut. The appropriate members of the consultant team shall be responsible for facilitating all public work sessions and/or hearings before the Zoning Advisory Commission and City Council regarding review and approval of the unc. Assistance from the Technical Committee will also be provided as needed. The consultant will be responsible for preparation of all necessary and associated correspondence, documents, staff reports, and detailed minutes of public workshops meetings. The Planning Services Department will be responsible for scheduling and managing the public hearings, interactions with public officials, publication of hearing notices as required by Iowa Code, and transcribing meeting minutes. Work Products: Review copies of all work products must be provided to the Planning Services Department in hard copy and/or electronic format using Microsoft Word in accordance with the established project schedule. The charts, graphics, illustrations, maps and/or photographs provided through the process must be delivered in hard copy and/or electronic formats compatible with the City's computer software and hardware and in accordance with the established project schedule. Project Work Program The anticipated Project Work Program for preparing the UDC will involve the consultant working principally with a Technical Committee for the first half of the project, after initial input meetings with the Citizen Advisory Committee, Sign Review Advisory Committee, and other key community stakeholders such as focus groups meetings for a comprehensive bluff plan. The second half of the project will involve testing the draft and final versions with key City staff, key community stakeholders, community groups, Zoning Advisory Commission, Zoning Board of Adjustment, and City Council. Technical Committee: The consultant will work closely on the preparation of the UDC with a Technical Committee with staff from the following City Departments: . Planning Services . Building Services . Legal . Engineering . Economic Development . Housing and Community Development . Information Services (for UDC computerization and web-based applications) Work Prol!ral11: The consultant will prepare a draft Work Program for the UDC preparation process, including necessary research and analysis, detailed schedules of dates, document di:livery dates and document review periods, administrative meetings, public participation workshops and activities, time schedule and document preparation milestones, public meeting dates, City Council work sessions, public hearings before the Zoning Advisory Commission and City Council, etc. The draft Work Program will be presented to City Manager and City Council for review and approval. Background Research The consultant will need to conduct background research into the community's characteristics, planning documents, and regulatory codes and processes. Document review will include the following: ) :>- Review with the Technical Committee, a detailed analysis of critical issues related to the Zoning Ordinance and Subdivision Ordinance identified by the Planning Services staff. :>- Review with the Technical Committee, an analysis and inventory of the City of Dubuque's existing development patterns prepared by the Planning Services staff to identify opportunities for ordinance revisions. , Review with the Technical Committee, an evaluation of Zoning Board of Adjustment cases and limited setback waivers prepared by the Planning Services staff to identify opportunities for revisions of zoning and sign regulations. , Review with the Technical Committee, the following plans and studies to ensure that the UDC is consistent with and implements appropriate elements of these documents: o Dubuque Comprehensive Plan o 200 I Affordable Owner-Occupied Housing Committee Report o 2004 Downtown Master Plan o Urban Renewal plans o 2006 Annexation Study Update , Review with the Technical Committee, the present zoning classification boundaries as shown on the Official Zoning Map and the Zoning Ordinance provisions in contemplation of new or reorganized zoning districts and overlays. , Review with the Technical Committee, the sigu regulations in the Building Code, and identify how to consolidate the City's three sets of sigu regulations into one. , Review with the Technical Committee, the City Engineering Department's subdivision and site development desigu standards. , Review the regulatory options for developing a comprehensive bluff plan for blufl:land preservation/development. It is desired that as much as possible this issue be prioritized to be resolved as early in the process as prnctical. , Review options for design review process, standards, and guidelines for screening, setbacks, and visual impact of commercial and industrial developments, particularly for outdoor storage. , Review options for design standards for big box retailers, and any impact studies or impact fees that have been implemented as a result of the location of a big box retailer. , Review options for siting and construction of ethanol and biodiesel plants with respect to potential issues of aesthetics, odor and noise. It is desired that as much as possible this issue be prioritized to be resolved as early in the process as practical. , Complete field studies with Planning Services staff to evaluate current conditions and observe unique conditions and/or circumstances; review with the Technical Committee. Evaluation of Ordinances and Standards: The consultant will prepare a written evaluation of the Background Research findings above. This written evaluation will include detailed commentary on the strengths and weaknesses of the existing ordinances and standards with particular regard to comprehensiveness,plarity, and coverage gaps. It will identify conflicting, unclear, outdated and/or confusing use categories, definitions, or provisions in the ordinances and standards, and ways to resolve and clarify the same utilizing current state-of-the-art relevant zoning and subdivision techniques, technologies, and tools that should be considered for incorporation into the new UDC ordinance based on the evaluation completed. The consultant will be expected to bring considerable experience with effective approaches and relevant regulations used by other communities and to evaluate such approaches for their appropriate applicability to the new ordinance. This will facilitate providing the City of Dubuque with options on different approaches. Recommended options must be evaluated in terms of their visual impact, fiscal impact, and regulatory impact, including consideration of installation and maintenance costs, land and development costs, and cost/benefit of using new technologies such as green building design options, pervious pavement, etc. The consultant will be expected to use contrasting images of various types of site development design for signs, building designs, screening, landscaping, and paIking lots; and different development types such as industrial, waterfront, neighborhood commercial, various densities of residential, etc. The consultant will review this written Evaluation of Ordinances and Standards with the Technical Committee. Preparation of UDC Working Outline: With advice and assistance from the Technical Committee, the consultant will prepare a working outline of the UDC listing the pertinent sections and the scope of their coverage. Following the City's review and approval of the outline, the consultant shall prepare a first draft of the update. First Draft: The first draft of the UDC will incorporate the results from the Research & Analysis tasks above and any supplementary material; the draft UDC must include references to the current Ordinances so that comparisons can be made. The first draft of the UDC will be discussed in detail with the Technical Committee, Citizen Advisory Committee, Zoning Advisory Commission, City Manager and City Council. The Sign Review Advisory Subcommittee will be included in the review of the revised sign regulations. The first draft of the UDC will also be presented by the consultant and the Technical Committee in appropriate ways to the general public, key stakeholders, and community groups for review and commentary. All of the existing, updated and new sections of the UDC will be reviewed with the Technical Committee, and then prepared to reflect the work program, public input received, and input and direction from public officials. The UDC should establish internal consistency, be at or above industry standards, and ensure legal compliance with all current State and Federal Laws. Prooosed Final Draft: Taking into account the commentary received concerning the first draft of the UDC, the consultant will prepare a proposed final draft of the UDC. The same review mechanisms applicable to the first draft will be utilized for the proposed fina1 draft. The consultant will review the proposed final draft with the Technical Committee. The consultant will provide the Planning Services Department with two Microsoft Word computer disk file copies of the proposed final draft of the update: one in a strike-out/new text version (with graphics, charts, and illustrations), and one final clean-copy version (with graphics, charts, and illustrations), that can be loaded onto the City's web site. I Final Publication: Tiling into account the commentary received concerning the final UDC as adopted by the City Council, a final submission, complete with maps, graphics, charts, and illustrations suitable for publication and distribution in both hard copy and in electronic format on CD will be provided to the City for its review and approval. The consultant will provide a final copy of the adopted UDC, in the following formats: a) In reproducible paper fonnat, including all text, maps, charts and drawings; b) In electronic fonnat, acceptable to the City Clerk's Office, which allows the City of Dubuque to maintain, publish and distribute the updated Ordinance(s) on paper, on the Internet, and on text- searchable CD-ROMs. Public Involvement The consultant will be expected to work closely with the Technical Committee for the duration of the process, attend all meetings and workshops, and facilitate "hands-on" programs that will involve workshop participants. Public Outreach: With the expected high level of general public involvement or interest in the update process, a methodology of public outreach, beyond the public meeting fonnat, must be included in the proposal. Public outreach may be accomplished through public forums/hearing notices, web site announcements, media releases, cable television announcements, targeted mailings, etc. The City of Dubuque has a website and a local access channel available to assist in the communication effort. Citywide community workshops / meetings and stakeholder / focus group meetings are anticipated to solicit input on issues that may be relevant to neighborhood associations, City Boards and Commissions, and the business community. It is also anticipated that smaller group workshops may be necessary with selected participant groups to focus on the review of individual sections, such sign contractors to discuss the sign regulations. Interviews of key staff and stakeholders may also be appropriate. It is expected that all of these meetings would be attended by one or more members of the consultant team. The goal is that citizens are given the greatest possible opportunity to have input into the UDC through public forums, workshops, and on-line submissions. The consultant should suggest innovative and proven communication methods. Such alternatives should be clearly described in the proposal. The proposal should include the projected number of public meetings / presentations to be held by the consultant. Citizen Advisorv Committee: The consultant will work with a Citizen Advisory Committee. The Citizen Advisory Committee will provide initial input on issues and process, react to first draft UDC and ' proposed final draft UDC, and then forward recommendations to the Zoning Advisory Commission and City Council as part of the process. The Citizen Advisory Committee will include representatives from these key stakeholder groups: . Developers . Architects . Engineers . Realtors / Appraisers . Dubuque Area Chamber of Commerce . Greater Dubuque Developmeut Corporation (regional economic development) . Zoning Board of Adjustment . Long Range Planning Advisory Commission . Zoning Advisory Commission . Historic Pre~ervation Commission Sil!Il Review Advisory Subcommittee: As part of a comprehensive review and update of the Dubuque City Code, City staff ideutified the need to coordinate and consolidate three sets of sign regulations. A Sign Review Advisory Subcommittee will provide initial input on issues and process, react to the first draft and the proposed final draft of the consolidated sign regulations, and then forward recommendations to the Technical Committee and Citizen Advisory Committee as part of the process. The Sign Review Advisory Subcommittee will include representatives from these key stakeholder groups: . Building Services Department . Planning Services Department . Scenic By-Ways . Zoning Board of Adjustment . Historic Preservation Commission . On-Premise Sign Industry . Off-Premise Sign Industry Comorehensive Bluff Plan: As part of the process for preparing a comprehensive bluff plan there are a number of key community stakeholders that should be invited to focus group sessions for bluffland preservation/development. These stakeholders include: the City Council, Long Range Planning Advisory Commission, Zoning Advisory Commission, Environmental Stewardship Commission, Historic Preservation Commission, Four Mounds Foundation, Preserve Our Bluffs, Dubuque Main Street Ltd., Neighborhood Associations, Board of Realtors, Dubuque Area Chamber of Commerce, Dubuque County Historical Society, Greater Dubuque Development Corporation, Dubuque Homebuilders, Dubuque Federation of Labor, and Alliance for Construction Excellence. Additional community stakeholders may be identified during the process. Additional Resources: Additional resources from the City organization and the community will be drawn on as needed for the update process, including: . City Manager's Office (Neighborhood Development Specialist, GIS coordinator, and Public Information Officer) Human Rights Department (fair housing) Legal Department Health Services Department (related code enforcement) Planning Services Department (zoning enforcement and administration) Board of Directors of the Dubuque Area Chamber of Commerce Board of Directors of the Greater Dubuque Development Corporation Board of Directors of Dubuque Main Street Ltd. (downtown redevelopment) Members of the Developers' Roundtable. . . . . . . . . Public Records and Ownership Any and all information, in any form, supplied to the City under this Request for Proposal or any subsequent agreement shall become the property of the City of Dubuque upon delivery and is subject to the Iowa Open Records Law, Iowa Code Chapter 22. F:/USERSILCARSTENfUnified Development Code! Attachment 2 UOC 80S.doc Attachment #3 fU4~ PHAsE I: PUBUC PARTICIPATION Total Fee: TotalTtme Ftame: Total Meetings: $22,925.00 12 weeks 4 with City staff 7 focus group meetings with stakeholder groups (one ttip) PHAsE II: REsEARcH AND ANALYSIS Total Fee: TotalTtme Frame: Total Meetings: $32,375.00 30 weeks 1 with City sraff 1 wirh technical committee PHAsE III: CoNSTRUCTION OF Total Fee: ToralTtme Frame: Total Meetings: NEW REGULATIONS $64,550.00 48 weeks 5 with City staff 8 with technical committee 6 with stakeholder groups 3 open houses 2 public hearings PROJECf TOTAL Total Fee: ToralTtme Frame: Total Meetings: $119,850.00 78 weeks 10 with City staff 9 with technical committee 6 with stakeholder groups 3 open houses 2 public hearings NOTE: Portions of specific phases may overlap and the number of weeks may not add up ro the rotal at the bottom. Optional Scope Items lEO is planning on using the City's legal counsel. There is no anticipated deduct from our proposed fee ro use Dubuque legal counsel. ) On-line UDC lEO is not submitting this item as a scope of services item. There will be no change in the fee. ~ 1 fTTl? j7-: t r: 'i:j i f ~ If:: f:I:i nm 11!::: 11" "l ~ I'll: f: Hl :: n i'! :: UNIFIED DEVELOPMENT CoDE DUBUQUE, IOWA ~1fJEO ':~"''"'~<'''it,(;''..''~i~.'