Minutes_Library Board of Trustees 5 23 13Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of May 23, 2013
ORIGINAL
The Board of Trustees of the Carnegie -Stout Public Library (C -SPL) met in the
Lacy Board Room at 4:00 p.m. on Thursday, May 23, 2013.
Present: President Paula Connors; Board Secretary Frederick Miller;
Trustee John Anderson - Bricker; Trustee Jenny Weiss; Trustee
Diann Guns (entered at 4:12 p.m.); Library Director Susan
Henricks; Recorder Denette Kellogg, and Secretary Jennifer Long
Excused: Vice President Mike Willis
1. President Paula Connors called the meeting to order at 4:07 p.m. and the
agenda was adopted.
"Moved to adopt the meeting agenda of Thursday, May 23, 2013."
Motion: Weiss
Second: Miller
Vote: Aye — 4; Nay — 0
2. Approval of Library Board of Trustees' Minutes of Thursday, April 25, 2013.
"Moved to approve the Board minutes of Thursday, April 25, 2013."
Motion: Anderson - Bricker
Second: Miller
Vote: Aye - 4; Nay — 0
3. Board President's Report — Communication with Dubuque City Council for April
2013.
"Moved to receive and file the Communication with the Dubuque
City Council from Thursday, April 25, 2013."
Motion: Weiss
Second: Anderson- Bricker
Vote: Aye — 4; Nay — 0
Guns entered the meeting at 4:12 p.m.
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4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update: Henricks provided a
written summary of the following items to the Library Board with
additional comments:
1) Library Financial Report — Henricks reported that 83 percent of the
fiscal year has lapsed with expenditures at 78 percent and revenue at
103 percent of projections.
2) Library Use Statistics — Henricks reported that April circulations were
down two percent from April 2012. The decrease was realized in the
print collections of both Adult and Children's materials, while there
has been an increase in demand for downloadable material. Henricks
has asked the managers to examine circulation of the types of print
materials that are popular and allocation of funding for books versus
downloadable materials will be done for Fiscal Year (FY) 2014.
Anderson - Bricker expressed concern that by reallocating funds from
printed materials to downloadable, the library will be left lacking since
books and printed materials are not technologically driven and will not
become obsolete as quickly as downloadable materials. Henricks
responded that as the demand decreases for items such as DVDs, e-
readers, and laptops, those funds could be reallocated to items such
as iPads and Blu -rays which are becoming more popular. Henricks
stated that the librarians specializing in collection development will
make recommendations for both print and non -print materials.
Circulation to Dubuque residents is down three percent year -to -date
but open access transactions remain at a record high, demonstrating
a 7.3 percent increase.
Henricks informed the Board that an in -house study, to document
library use in the facility not resulting in a check -out, will be
conducted at the end of May and again later in the year. Two popular
in -house activities that will be included in this survey are newspapers
and magazines read.
3) Marketing Update — Henricks reported that Natalie Braun, the
Marketing Intern working on the Geek the Library campaign, has a
targeted date of June 17 to have a completed draft of a marketing
campaign for this program. The Board also reviewed a summary of
library- related articles from the Telegraph Hera /dfor the last three
months.
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4) Library Services Advisory Committee Update — The Library Services
Advisory Committee (LSAC) met on Monday, May 13, 2013, and an
executive committee was named. The Chair is Jeff Goldsmith,
Dubuque County; Vice - Chair, Angela English, Dyersville; Secretary,
Melissa Kane, Cascade, and Henricks as an at -large member. Abbie
Gaffey of the Iowa State Extension Services facilitated the meeting
and helped to identify the next steps in the process. On June 20,
2013, the executive committee will meet with Molly Menster, who is
interested in facilitating the seven public focus groups. By June 21,
Gaffey and Henricks will have created questions for the full committee
to review and select. The questions may be added to or modified
depending on the format used such as an online survey or hard copy
surveys for visitors in the libraries. The target to conclude the
mission of the LSAC is November 15, 2013.
Henricks presented the Board with the Open Access Terms of
Agreement FY14 that she received. A provision has been placed in
the agreement that states:
"If a lending library loans more eligible items to
another Open Access library's customers than 75
percent of that Open Access library's total
circulation in FY13, then the lending library may
institute a loan limit for the Open Access library's
borrowers in FY14. The library must notify Iowa
Library Services, in writing, of its intent and
rationale for the decision."
Guns clarified that, for example, Carnegie -Stout Public Library (C -SPL)
loans out more than 75 percent of the total number of County
transactions, C -SPL could limit the number of items these open access
patron can borrow. The Board stated that it is hopeful that the LSAC
will reach a resolution that does not require C -SPL to take this step.
B. Library Comment Cards - The Library Board reviewed the comment card
received.
"Moved to receive and file the informational update from the
Library Director on the Library Financial Report, Library Use Statistics,
Marketing Update, Library Services Advisory Committee Update, and
Library Comment Card."
Motion: Weiss
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Second: Guns
Vote: Aye — 5; Nay — 0
5. Communications /Public Comment (Receive and File) — Guns questioned if the
Library Foundation donors could get a discount on their non - resident fee or if the
Foundation could purchase the non - resident fee card for them. Henricks stated
that the Foundation may consider the non - resident fee for certain donors and the
question should be asked. Connors stated that if the donor received a non-
resident fee library card for their donation then only the portion not for the non-
resident fee, would be tax deductible. Henricks informed the Board that she
would approach this with the Library Foundation at a future meeting.
Henricks informed the Board that Trustee David Hammer has resigned and
Trustee Mike Willis' term will expire, so there are currently two open seats on the
Library Board. To date nominations have been received from current Board Vice
President Mike Willis, John Pregler, a local historian, and Dan Boice, a librarian at
Divine Word College who is also on the State Library Commission.
6. Library Board Adjournment - The Board adjourned at 4:42 p.m.
"Motion to adjourn."
Motion: Weiss
Second: Guns
Vote: Aye — 5; Nay — 0
Frederick K. Miller, Board Secretary
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