Ninth and Eleventh Street One-Way to Two-Way ConversionMasterpiece on the Mississippi
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 9th Street and 11th Street One -way to Two -way Conversion Project
(CIP 3602442)
DATE: July 8, 2013
City Engineer Gus Psihoyos recommends initiation of the bidding process for the 9th
Street and 11th Street One -Way to Two -Way Conversion Project, and further
recommends that a public hearing be set for August 5, 2013.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
JA)1+
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Jennifer Larson, Budget Director
Don Vogt, Public Works Director
Phil Wagner, Acting Economic Development Director
Tim Horsfield, Parking Division Supervisor
Steve Brown, Project Manager
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manag
FROM: Gus Psihoyos, City Engineer
DATE: July 5, 2013
RE: 9th Street and 11th Street One -way to Two -way Conversion Project
(CIP 3602442)
Dubuque
Lead
AI- America CRY
2012
INTRODUCTION
The enclosed resolutions authorize the public hearing procedure for the 9th Street and 11th Street
One -way to Two -way Conversion Project.
BACKGROUND
On February 20, 2012, the City Council approved the consultant selection of IIW, PC (IIW) to
perform the 9th Street & 11th Street one -way to two -way conversion study and the comprehensive
analysis of existing traffic signal timings in the Downtown Central Business District.
On April 2, 2012, IIW and the City Engineering Department presented its findings at a City Council
work session on:
Conversion of 9th Street, 10th Street, 11th Street, Elm Street and Pine Street from a one -way to
two -way traffic pattern.
Proposed US Highway 52 and corridor improvements.
Cost estimates for the roadway and signal improvements.
- Analysis of existing traffic signal timings in the Downtown Central Business District.
On July 16, 2012, the City Council approved the conversion of 9th, 10th, 11th, Elm and Pine Streets
from one -way traffic to two -way traffic.
DISCUSSION
This project will involve the conversion of the following streets from one way to two way traffic:
• 9th Street between Locust Street and Kerper Boulevard
• 10th Street between Bluff Street and Central Avenue
• 11th Street between Central Avenue and Kerper Boulevard
• Elm Street from 9th Street to 11th Street
• Pine Street from 9th Street to 11th Street
The construction work will involve the reconfiguration of traffic signals at existing intersections,
new pavement markings, new signage, fiber optic vaults and conduit and pedestrian access
ramps. The two -way traffic pattern on the aforementioned streets will occur in the summer of 2014
after all work is complete.
The railroad crossing on 9th street near Elm Street and on 11th Street near Elm Street will be
reconstructed and the crossing signals relocated to allow for two -way traffic. City staff have
coordinated with Canadian Pacific Railroad to schedule this work. Canadian Pacific forces will
reconstruct the crossings in the spring of 2014.
City of Dubuque Engineering coordinated closely with the Iowa Department of Transportation
(IDOT) on this project. IDOT staff reviewed the proposed construction documents and concurs
with the conversion of the streets to two -way.
Prior to the actual converting of the traffic to two -way on the aforementioned streets, the
Engineering Department will be utilizing the media and variable message signs to educate the
public on the new traffic configuration for these streets.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specs
Receipt of Bid Proposals (Bid- Letting)
Award Construction Contract
Project Completion Date
RECOMMENDATION
July 15, 2013
July 19, 2013
July 19, 2013
August 5, 2013
August 8, 2013
August 19, 2013
June 30, 2014
I recommend that the City Council give preliminary approval to the construction plans and
specifications and approve the Resolution of Necessity, establish August 5, 2013, as the date of
the public hearing, and hereby authorize the City Clerk to advertise for bid proposals for the 9th
Street and 11th Street One -way to Two -way Conversion Project.
BUDGET IMPACT
The estimate of probable cost for the 9th Street and 11th Street One -way to Two -way Conversion
Project is as follows:
Construction Contract
Purchase of Traffic Equipment and Streetlights
Railroad Crossing Modifications (CP Rail)
Contingency
Construction Engineering & Inspection
Total Project Cost
Estimate
$ 856,900.00
281,971.00
$250,000.00
113,887.00
367,998.00
$1,870,756.00
The estimated project category costs are as follows:
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Cost Summary /Description
One -way to Two -way Conversion
CP Railroad Costs
Traffic Equipment Purchase
Streetlight Purchase for Elm Street
Total Project Cost
The project funding summary is as follows:
CIP No. Fund Description
3602442 1 -way to 2 -way Conversion Project
1021041 Curb /Catch Basin Replacement
3001029 Stone Retaining Walls
3001615 Signal Intersection Reconstruction
3001631 Traffic Signal Fiber Optic Network
Total Project Funding
Amount
$ 1, 338, 785.00
250,000.00
233,971.00
48,000.00
$ 1.870,756.00
Fund Amount
$ 1,750,000.00
30,000.00
30,000.00
30,000.00
30, 756.00
$1,870.756.00
The CP rail costs include all equipment and Canadian Pacific Railroad design and construction
costs for the railroad crossings on 9th street and 11th street.
Engineering plans to purchase the streetlights and traffic equipment to save on overhead costs
normally charged by the contractor in procuring this equipment and to ensure the equipment
matches what the city currently has installed in other areas.
During the development of the project, IIW estimated the project and costs are expected to be
higher than originally anticipated. In order to fund these additional costs, additional funding has
been identified from the Curb /Catch Basin Replacement fund, the Stone Retaining Walls Fund,
the Signal Intersection Reconstruction Fund and the Traffic Signal Fiber Optic Network Fund.
Once project bid results are known, the City will re- evaluate the funding amounts for the award of
the project.
REQUESTED ACTION
The City Council is requested to establish the date of the public hearing, and authorize the City
Clerk to advertise for bid proposals through the adoption of the enclosed resolutions for the 9th
Street and 11th Street One -way to Two -way Conversion Project.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Phillip Wagner, Acting Economic Development Director
Dave Ness, Civil Engineer II
Duane Richter, Engineering Technician
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RESOLUTION NO. 208 -13
9TH STREET AND 11TH STREET ONE -WAY TO TWO -WAY CONVERSION
PROJECT'
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the 9th Street and 11th Street One -way to Two -way Conversion Project in the
estimated amount $1,870,756.00, are hereby preliminarily approved and ordered
filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 5th day of August, 2013, at 6:30 p.m. in
the Historic Federal Building Council Chambers at which time interested persons
may appear and be heard for or against the proposed plans and specifications,
form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form
of contract, or estimated cost of the Project.
9th Street and 11th Street One -way to Two -way Conversion Project is hereby
ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty -five days before the date for filing bids before 2:00 p.m. on the 8th day
of August, 2013. Bids shall be opened and read by the City Clerk at said time
and will be submitted to the City Council for final action at 6:30 p.m. on the 19th
day of August, 2013, in the Historic Federal Building Council Chambers (second
floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 15th day of July, 2i 13.
Attest:
K; in S. Firnsta I, CMC, City Clerk
0
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE:
9TH STREET AND 11TH STREET ONE -WAY TO TWO -WAY CONVERSION
PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the 9th Street and 11th Street One -way to Two -way Conversion
Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on
the 5th day of August, 2013, in the Historic Federal Building Council Chambers (second
floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimated cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
9th Street and 11th Street One -way to Two -way Conversion Project
CI P: 3602442
Includes:
• Installation of new traffic signals and mastarms
• Installation of fiber vaults and handholes
• Furnish and install mastarm foundations
• Installation of ADA pedestrian access ramps
• Re- alignment of the 9th, 11th and Kerper intersection
• Installation of incidental PCC concrete and HMA pavement at intersections
• Furnish and installation of street signs
• Installation of new pavement markings
• Installation of conduit by boring
Any visual or hearing- impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or
TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of 2013.
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
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9 STREET AND 11STREET ONE-WAY TO TWO-WAY CONVERSION PROJECT
Time and Place for Filing Sealed Proposals.
Sealed bids for the work comprising
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each improvement as stated below must be filed before 2:00 p.m. on the 8 day of
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August, 2013, in the Office of the City Clerk, City Hall - First Floor, 50 West 13 Street,
Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered.
Sealed
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proposals will be opened and bids tabulated at 2:00 p.m. on 8 day of August, 2013, at
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City Hall - Conference Room C, 50 West 13 Street, Dubuque, Iowa, for consideration
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by the City Council (Council) at its meeting on the 19 day of August, 2013. The City of
Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work.
Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
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shall be fully completed by 27 day of June, 2014.
Bid Security.
Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10%) of the amount of the contract and shall be in the form of a cashier’s check or
certified check drawn on a state-chartered or federally chartered bank, or a certified
share draft drawn on a state-chartered or federally chartered credit union, or the
governmental entity may provide for a bidder’s bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents.
Copies of the construction documents may be obtained at the
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Engineering Department, City Hall – Second Floor, 50 West 13 Street, Dubuque, Iowa
52001. No plan deposit is required.
Preference for Iowa Products and Labor.
By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax.
The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement
.
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9 Street and 11 Street One-way to Two-way Conversion Project
CIP: 3602442
Includes:
Installation of new traffic signals and mastarms
Installation of fiber vaults and handholes
Furnish and install mastarm foundations
Installation of ADA pedestrian access ramps
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Re-alignment of the 9, 11 and Kerper intersection
Installation of incidental PCC concrete and HMA pavement at intersections
Furnish and installation of street signs
Installation of new pavement markings
Installation of conduit by boring
Buy America:
Construction contracts shall assure compliance with Section 165 of the Surface
Transportation Assistance Act of 1982, Section 337 of the Surface Transportation and Uniform
Relocation Assistance Act of 1987, and 23 CFR 635.410 regarding Buy America provisions on
the procurement of foreign products and materials. All products of iron, steel, or a coating of
steel which are incorporated into the work must have been manufactured in the United States.
The Contracting Authority may allow minimal amounts of these materials from foreign sources,
provided the cost does not exceed 0.1 percent of the contract sum or $2,500, whichever is
greater. The Contractor certifies that these materials are of domestic origin.
Hazwoper Certification:
A 40 hour Hazwoper Certified individual needs to be on-site for
construction at all times to monitor the excavation, dewatering and hauling operations. A list of
certified personnel and their position will need to be provided as a condition of award. The
contractor and all sub-contractors will be required to attend an excavation briefing on the
possible hazardous materials that may be encountered.
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Published in the Telegraph Herald, 19 day of July 2013