Iowa and Locust Street Parking Ramps Repair ProjectMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa and Locust Street Parking Ramp Repair Project
DATE: July 8, 2013
Dubuque
band
AI- America City
IIIii!
2007 • 2012 • 2013
Parking Division Manager Tim Horsfield recommends initiation of the bidding process
for the Iowa and Locust Street Parking Ramp Repair Project, and recommends the City
Council give preliminary approval to the construction plans and specifications and
approve the Resolution of Necessity. It is further recommended that a public hearing be
set for August 5, 2013.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Tim Horsfield, Parking Division Manager
Masterpiece on the Mississippi
Dubuque
AII- America City
1
2012
Parking Division
830 Bluff Street
Dubuque, IA 52001
563.589.4267
www.cityofdubuque.org /parking
July 8, 2013
To: Michael C. Van Milligen, City Manager
From: Tim Horsfield, Parking Division Manager
Subject: Iowa and Locust Street Parking Ramp Repair Project
Introduction
This memo will provide information regarding the bidding process for structural repairs to the
Iowa and Locust Street parking ramps.
Background
As part of an ongoing Capital Improvement Project, each year the City has one of the parking
ramps inspected and evaluated by a professional structural engineering to verify the stability
of the facility for continued usage. This year we actually had two of the facilities inspected by
Walker Parking, those being the Iowa and Locust Street ramps. Though the ramps are fine
for vehicle parking, they are advising that some structural repairs are in need of completion
this year if at all possible. This report also coincides with a report six years ago by Desman
Associates and is actually the phase II of their recommendation.
Discussion
Subsequent to the original findings of the inspection, Walker Parking was contracted to
establish plans and specifications to complete the necessary repairs at this time. The repairs
include several concrete repairs in both ramps in the parking and travel areas of both ramps.
Some of these repairs will include replacement of rebar along with placement of several
areas of new deck sealant/coatings in both ramps. Also in both ramps, extensive stair tower
repair will be completed which will include the actual closing of stair towers for a period of
time. In addition, in the Locust Ramp, it was discovered that several areas of the limestone
cladding on the exterior of the ramp have deteriorated to the point that several of the metal
anchors are in need of replacement
As the repairs are being completed, we will at times have to relocate monthly customers from
their assigned areas. We hope to be able to accommodate these moves within the ramp
which they park. We will most likely displace some public /hourly parking areas to accomplish
this move.
1
Budget Impact
Locust /Iowa Ramp
Project Schedule
CIP # 730 -1671
CIP Balance Eng. Estimate
$485,442.00
Construction Cost Estimate
Engineering Costs Actual
Project Total Estimate
July 15, 2013
July 19, 2013
July 19, 2013
August 5, 2013
August 8, 2013
August 19, 2013
December 1, 2013
$389,200.00
$ 37,200.00
$426,400.00
Initiate Bidding Process /Set Public Hearing
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing on Plans and Specs
Public Hearing on Plans and Specs
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Project Completion Date
Recommendation
I recommend that the City Council give preliminary approval to the construction plans and
specifications and approve the Resolution of Necessity, establish August 5, 2013 as the date
of public hearing and hereby authorize the City Clerk to advertise for bid proposals for the
project.
Cc: Jennifer Larson, Budget Director
Phil Wagner, Interim Economic Development Director
2
RESOLUTION NO. 232 -13
IOWA AND LOCUST PARKING RAMP REPAIR PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Iowa
and Locust Parking Ramp Repair Project, in the estimated amount $427,900, are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 5th day of August 2013, at 6:30 p.m. in the
Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed to cause the attached notice
of the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published not less than
four days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
Iowa and Locust Parking Ramp Repair Project is hereby ordered to be advertised for
bids for construction.
The amount of the security to accompany each bid shall be in the amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvement herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not Tess than four but not more than forty -five days before the
date for filing bids before 2:00 p.m. on the 8th day of August, 2013. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 19th day of August 2013, in the Historic Federal
Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved thisl5th day of July, 2013.
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST FOR THE
IOWA AND LOCUST PARKING RAMP REPAIR PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and estimated
cost for Iowa and Locust Parking Ramp Repair Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 5th day of August, in the
Historic Federal Building Council Chambers (second floor) 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract, and estimated
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto.
The scope of the Project is as follows:
This project includes repair of concrete decking, concrete repair in the stair towers,
application of deck coatings, and repair to the facades of the ramp.
Any visual or hearing- impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or
TDD at (563)690 -6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of 2013.
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
LOCUST & IOWA PARKING RAMP
REPAIR PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. on the 8th day of
August, 2013, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street,
Dubuque, Iowa.
Time And Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on August 8th, 2013, at City
Hall- Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the
City Council (Council) at its meeting on August 19, 2013. The City of Dubuque, Iowa,
reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work shall be commenced
within 10 days after the Notice to Proceed has been issued and shall be fully completed
no later than December 1, 2013.
Pre -Bid Conference. A pre -bid conference will be held at 10:00 a.m. on July 16, 2013,
in Conference Room A, City Hall, 50 W. 13th Street, Dubuque, Iowa.
Bid Security. Each bidder shall accompany its bid with a bid security. The successful
bidder will enter into a contract for the work bid upon and will furnish after the award of
contract a corporate surety bond, acceptable to the governmental entity, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount
of the contract. The bid security shall be in the amount of ten percent (10 %) of the
amount of the contract and shall be in the form of a cashier's check or certified check
drawn on a state - chartered or federally chartered bank, or a certified share draft drawn
on a state - chartered or federally charted credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental entity.
The bid bond shall contain no conditions expected as provided in this section.
Contact Documents. Copies of the plans and specifications prepared by Walker
Parking, may be obtained from Tri -State Blueprint, 696 Central Avenue, Dubuque, Iowa,
52001, phone 563 - 556 -3030. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statues.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement. This project includes repair of concrete
decking, concrete repair in the stair towers, application of deck coatings, and repair to
the facade of the ramp.
CITY OF DUBUQUE,
IOWA,
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE IOWA
AND LOCUST PARK-
ING RAMP REPAIR
PROJECT
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of the City of Dubu-
que, lowa'!will hold a
public hearing on the
proposed plans, speci-
fications, form of con-
tract and estimated
cost for Iowa and Lo-
cust Parking Ramp Re-
pair Project, in accord -
ance with the provi-
sions of Chapter 26,
Code of Iowa, at 6 :30
8th day of August,
2013, in the Office of
the City Clerk, City
Hall -First Floor, 50
West 13th Street, Du-
buque, Iowa.
Time And Place
Sealed Proposals
Will be Opened and
Considered.. Sealed
proposals will be
opened and bids tabu-
August 2.00 p.m. on
August 8th, 2013, at
City Hail- Conference
Room B, 50 West 13th
Street, Dubuque, Iowa,
for consideration by
the City Council (Coun-
cil) at its meeting on
August 19, 2013. The
City of Dubuque, Iowa,
reserves the right to
any and all bids.
Time for Com
mencement'- and
P.m., on the 5th tlay of Completion of Work.'`'
August, 2013 in the His- Work shall be
corn
tone Federal Building menced within 10 days
council Chambers after tel Notice to Pro -
(second floor) 350 ceed has been issued
West 6th Street, Dubu- and shall be fully com
que, Iowa. Said pro- pleted no later than
posed plans, specifics- December 1, 2013.
tions, formof contract, Pre -Bid Conference.' >'
and estimated cost are A pre -bid conference
now on file in the office will be held at 10:00
of the City Clerk. At a.m. on July 23, 2013, in
said hearing any inter Conference Room A,
ested person may ap City Hall, 50 W. 13th
pear and file objections Street, Dubuque, Iowa.
thereto. Bid Security. Each!
The scope ocf the Proj- bidder shall neWi 13a
ect is as follows: ny its bid with a bid se
This project includes curtty. The successful
repair of concrete bidder w81 enter into a
decking, concrete re- contract for "the work'
pair in the stair towers, bid upon and will fur
application of deck nish after the award of
coatings, and or to contract a "corporate
the facades of the surety bond, accepts
ramp. ble to the governmen
Any visual or hearing taf entity, for' the faith
impaired persons ful- performance of the
needing special assis- contract, in an amount
tance or persons with equal to one hundred'
special accessibility percent of the amount
needs should contact of the contract. The bid
the City Clerk's office security shall be in the
at (5 63} 589 -4120 or amount of ten percent
TDD at (563) 690 -6678 (10 %} of the amount of
at least 48 hours prior the contract and shall
to the meeting. be in the form of a
Published by order of cashier's check or cer
the City Council given tified check drawn on a
on the 15th day of July, state - chartered or fed=
2013. erally chartered bank,
Kevin S. Firnstahl, or a certified share
CMC, City Clerk draft drawn on a state=
NOTICE TO BIDDERS chartered or federally
CITY OF DUBUQUE charted credit union, or
PUBLIC the governmental enti-
IMPROVEMENT ty may provide for a
PROJECT bidder's bond with eor
LOCUST & IOWA porate surety satisfac-
PARKING RAMP ' tort' to the governmen-
REPAIR PROJECT tal entity. The bid bond
Time and Place for shall contain no condi-
Filing Seated Propos- tions expected as pro:
als, Sealed bids for the videtl in thissection.
work comprising each Contact Docu-
improvement as stated mensts. Copies of the
below must be filed be- plans and ; specifica-
fore 2:00 p.m. on the tions prepared by
Walker Parking, may
be obtained from Tri-
State Blueprint, 696
Central Avenue, Dubu-
que, Iowa, 52001,
phone 563-556-3030. No
plan deposit is re-
quired:
Pr
Products a nd 'Labor.
By virtue of statutory
authority, preferencIowa
will be given fop to prod-
extent lawfuucts land provisions
grown' and coal pro
ducedswithin rence the State
of Ioefewa, and to Iowa
domestic labor,': to the
lly re-
quired' under Iowa stat-
ues.
Sates Tax. The bidder
o incde
sales tax in its bid. A
sales tax exemption
certificate not will be avail-
lu
able for a 1 material
purchased for incorpo-
ration in the project.
General Nature of
lic Improvnement.
This Pub ;project icludes
repair of concrete
decking, concrete re
pair in the stair towers,
application of` deck
coatings, and repair to
the facade
t 7/19 of the ramp.
1
STATE OF IOWA
DUBUQUE COUNTY
{SS:
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: July 19, 2013, and for which the charge is $59.20.
Subscribed to before me Notary Public in and for Dubuque County, Iowa,
this j day of\„ _ , 20
otary Public in and for Dubuque County, Iowa.
JIAAY K, WES TERMS FR
imttt tf Humber 154085
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