Dubuque Industrial Center South PCC Paving and UtilitiesMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Industrial Center South
PCC Paving and Utilities - 2013
CIP 3602160 - South Siegert Farm
DATE: July 10, 2013
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
City Engineer Gus Psihoyos and Acting Economic Development Director Phil Wagner
are recommending approval of the plans, specifications, form of contract and the
estimated cost of $719,499.26 for the Dubuque Industrial Center South Paving and
Utilities — 2013 Project.
In 1997 the City acquired approximately 950 acres of property for industrial parks,
including approximately 175 acres of farmland known as the South Siegert Farm. Until
March 1, 2012, the property between Highway 20 and Seippel Road was leased for
agricultural purposes until there was an identified need for commercial/
industrial growth, as the remaining industrial sites continue to develop.
To date, in these City -owned industrial parks and an industrial park developed in the
1980's by Dubuque Initiatives, there are 47 businesses that employ 4,383 employees.
Of these 47 businesses, 41 were local businesses who needed new locations to expand
their operations.
With more than 10 recent business expansions in the Dubuque Industrial Center West
(DICW), the City of Dubuque has seen unprecedented growth. In less than three years,
the City has sold over 125 acres. The City Council identified the Dubuque Industrial
Center Economic Development District (District) as a high priority for the City's future
commercial /industrial growth. In March 7, 2011, the City Council approved the inclusion
of the South Siegert Farm within that District.
The Dubuque Industrial Center South — Grading /Expansion of South Siegert Farm will
be completed in phases based on budget and developmental needs. This entire project
would include grading, road construction, utility extensions, and the development of a
recreational area. Phase I, the grading portion of this project was awarded to Kueter
Construction in July of 2012 and is expected to be completed in the Fall of 2013.
The total estimated cost of the street is $458,494 which includes design and
engineering and construction services. The State will fund 50% or $229,247 of the
eligible street costs with a Restore Iowa's Sound Economy (RISE) grant from the Iowa
Department of Transportation. The balance of street project cost ($229,247) will be
funded by proceeds from a G.O Bond repaid by Tax Increment Financing. The City will
also be responsible for the extension of water and sewer mains, street lighting, fiber
optic conduit, and landscaping along the new street and Seippel Road. The estimated
budget is $719,499.26. The City has over $3 million available in a CIP to cover these
costs.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Phil Wagner, Acting Economic Development Director
2
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
Phil Wagner, Acting Economic Development Director
SUBJECT: Dubuque Industrial Center South
PCC Paving and Utilities — 2013
CIP 3602160 —South Siegert Farm
Dubuque
bitil
All-America City
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2007
DATE: July 08, 2013
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Dubuque Industrial
Center South PCC Paving and Utilities — 2013 Project.
BACKGROUND
In 1997 the City acquired approximately 175 acres of farmland known as the South
Siegert Farm. Until March 1, 2012, the property between Highway 20 and Seippel Road
was leased for agricultural purposes until there was an identified need for commercial/
industrial growth.
With more than 10 recent business expansions in the Dubuque Industrial Center West
(DICW), the City of Dubuque has seen unprecedented growth. In less than three years,
the City has sold over 125 acres. The City Council identified the Dubuque Industrial
Center Economic Development District (District) as a high priority for the City's future
commercial /industrial growth. In March 7, 2011, the City Council approved (Resolution
87 -11) the inclusion of the South Siegert Farm (Subarea E) within that District.
The Dubuque Industrial Center South — Grading /Expansion of South Siegert Farm will
be completed in phases based on budget and developmental needs. This entire project
would include grading, road construction, utility extensions, and the development of a
recreational area. Phase 1, the grading portion of this project was awarded to Kueter
Construction in July of 2012 and is expected to be completed in the Fall of 2013.
DISCUSSION
The Dubuque Industrial Center South PCC Paving and Utilities — 2013 includes:
— Erosion Control Materials
900 lineal feet of PCC paving and sub base
— Storm sewer: 646 LF of 18" RCP
— Water Main: 1065 LF of 12" and 16" DIP
Fiber Optic Conduit: 13,152 LF
19 units of Street Lighting
95 trees along the proposed cul -de -sac and existing Seippel Road.
In May 2013, the City Council approved a RISE contract for a $229,247 grant, from the
IDOT to help fund the street portion this phase of the project. The IDOT approved
bidding documents on June 17, 2013 in order to qualify for RISE reimbursement.
PROJECT SCHEDULE
The schedule for the Dubuque Industrial Center PCC Paving and Utilities — 2013
Project, is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans and Specifications
Public Hearing on Plans and Specifications
Receipt of Bid Proposals (Bid- Letting)
Award Construction Contract
July 1,2013
July 5, 2013
July 5, 2013
July 15, 2013
July 18, 2013
August 5, 2013
The project is required to be completed by November 1, 2013. If the contractor
neglects, refuses, or fails to complete the work within the contractual deadline, the
contractor must pay $1,000 for each day that expires until final completion.
RECOMMENDATION
It is recommended that the City Council approve the plans, specifications, form of
contract and the estimated cost for the Dubuque Industrial Center South PCC Paving
and Utilities 2013 Project.
BUDGET IMPACT
The total estimated cost of the street is $458,494 which includes design and
engineering and construction services. The State will fund 50% or $229,247 of the
eligible street costs with a RISE grant. The balance of street project cost ($229,247) will
be funded by proceeds from a G.O Bond repaid by Tax Increment Financing as
proposed in CIP Number 3602160. The City will also be responsible for the extension
of water and sewer mains, street lighting, fiber optic conduit, and landscaping along the
new street and Seippel Road. The estimated budget for is $719,499.26 (see attached
breakdown). The City has over $3 million available in a CIP to cover these costs.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
the estimated cost for the Dubuque Industrial Center South PCC Paving and Utilities —
2013 Project
Prepared by Phil Wagner, Acting Economic Development Director
cc: Jenny Larson, Budget Director
Bob Green, Water Department Manager
Gus Psihoyos, City Engineer
Todd Irwin, Engineering Technician
F: \USERS \Econ Dev \Siegert Farm \South Siegert Farm \PCC Paving and Utilities\20130708 Public Hearing memo.docx
RESOLUTION NO. 235 -13
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE DUBUQUE INDUSTRIAL CENTER SOUTH PCC
PAVING & UTILITIES — 2013 PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the Dubuque Industrial Center South PCC Paving & Utilities — 2013 Project,
Phase I, in the estimated amount $719,500, are hereby approved.
Passed, adopted and approved this 15th day of July, 2013.
Attest:
oy D. Buol, ayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE DUBUQUE INDUSTRIAL
CENTER SOUTH GRADING & UTILITIES — 2012 PROJECT, PHASE I
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Dubuque Industrial Center South Grading &
Utilities — 2012 Project, Phase I, in accordance with the provisions of Chapter 26,
Code of Iowa, at 6:30 p.m., on the 19th day of March, 2012, in the Historic
Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
The Dubuque Industrial Center South Grading & Utilities — 2012 Project, Phase I
includes the grading of approximately 1,350,000 cubic yards of excavation. The
project includes:
— Temporary and permanent erosion control measures: Sediment basins;
detention basins; vegetated swales; seeding; inlet and outlet projection; and
energy dissipaters.
— Grading: Clearing and grubbing topsoil removal; stockpile and spreading;
removal of unsuitable material; subdrains; excavation; and embankment fill.
— Deconstruction and demolition: Removal of existing structures; well
abandonment; and septic system removal.
— Storm sewer: Approximately 600 lineal feet of storm sewer pipe.
— Sanitary sewer: Approximately 3,000 lineal feet of 8 -inch sanitary sewer pipe.
Any visual or hearing- impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
2012.
Published by order of the City Council given on the day of
Kevin S. Firnstahl, City Clerk
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE
DUBUQUE
INDUSTRIAL CENTER
SOUTH PCC PAVING
& UTILITIES - 2013
PROJECT . .
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of the City of Dubu-
que, Iowa will . hold a
public hearing on the
proposed plans, speci-
fications, form of con-
tract and estimated
cost for the Dubuque
Industrial Center South
PCC Paving & Utilities
2013 Project, in accord-
ance with the provi-
sions of Chapter 26,
Code of Iowa, at 6:30,
p.m., on the 17th day of.
July, 2013, in the His-
toric Federal Building
Council Chambers
(second floor), 350
West 6th Street, Dubu-
que, Iowa. Said pro-
posed plans, specifica-
tions, form of contract
and estimated cost are
novy on file in the office
of, the City Clerk. At
said hearing any inter-
ested person may ap-
pear and file objections
thereto.
The scope of the Proj-
ect is as follows:
The Dubuque Industri-
al Center South PCC
Paving and Utilities. -
2013 includes:
-- Erosion Control Ma-
terials
, -- 900 lineal feet of
PCC paving and sub
base
-- Storm sewer: 646
LF of 18" RCP
-- Water Main: 1065
LF of 12" and 16" DIP.
-- Fiber Optic Conduit
13,152 LF •
-- 19 units of Street
Lighting
-- 95 trees along the
proposed cul- de-sac
and existing Seippel
Road.
At the meeting, the
City Council will re-
ceive oral and written
comments from any
resident or property
owner of said City, to
the above action. Writ -
ten: comments regard-
ing
the above public,
hearing may be sub-
mitted to the City
Clerk's Office on or be-
fore said time of public
hearing.
Copies of supporting
documents for the pub-
lic hearings are on file
in the City Clerk's Of-
fice, 50 W. 13th. Street
and may be viewed
during normal working
hours.
Any visual or hearing -
impaired persons
needing special assis-
tance or persons with
special accessibility
needs should contact
the City Clerk's office
at (563) 589 -4120 or
TDD at (563) 690 -6678
at least 48 hours prior
to the meeting..
Published by order of
the City Council given
on the 1st day of July,
2013.
Kevin S. Firnstahl,
City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC
IMPROVEMENT" --
PROJECT
DUBUQUE
INDUSTRIAL CENTER
SOUTH
PCC 'PAVING AND
UTILITIES, 2013
Time and Place for
Filing Sealed Propos-
als. Sealed bids for the
work comprising each
improvement as stated
below must be filed be-
fore 2:00 p.m, on July
18, 2013, in the Office
of the City Clerk, City
Hall - First Floor, 50.
West 13th Street,; ,D,u_
buque; Iowa.
Time and Place
Sealed Proposals
Will be Opened and
Considered. Sealed
proposals will be
opened and bids tabu-
lated at 2:00 m. on
July. 18, 201 " t City
Hall- Confere, Room
C, 5Q West 13th Street,
Dubuque, ;Iowa; " -for
consideration • by the
City Council (Council).
at its meeting on Au-
gust 5, 2013. The City
of Dubuque, Iowa, re-
serves the right to re-
ject any and all bids.
Time for Com-
mencement, and
Completion, of Work.
Work on each improve-
ment shall be com-
menced within 10 days
after the Notice to Pro-
ceed has been issued
based on final comple-
tion by November 1,
2013.
Bid Security. Each -
bidder shall accompa-
ny itsbidwithabidse-
curity as security that
the successful bidder
will enter into •a con-
tract for the work bid
upon and will furnish
after the award of con-
tract a corporate sure-
ty bond, acceptable to
the governmental enti-
ty, for the faithful per-
formance of the con-
tract, in an amount
equal to one hundred
percent of the amount
of the contract. The
bid security shall be in
the amountof ten per -
cent (10 %) of the
amount of the contract
and shall be in the
form , of . a cashier's
check or certified
check drawn on a
state - chartered or fed -
erally chartered bank,
or a certified share
draft drawn on a state -
chartered or federally
chartered credit union,
or the governmental
entity may provide for
a bidder's bond with
corporate surety satis-
factory to the govern-
mental entity. The bid
bond: shall contain no
conditions excepted as
provided in this sec -
tion. ,
Contract . Docu-
ments. Copies of the
plans and specifica-
tions prepared by IIW,
P.C. are available from
Tri- State Blueprint &
Framing " Co. /Rapids
Reproduction, 696 Cen-
tral Avenue, Dubuque,
IA 52001. Telephone
number: 563 -556- 3030.,
No plan deposit is re-
quired. -
Copies of the ,con-
struction documents
may be viewed at: the
Office of Economic De-
velopment, City Hall -
Second Floor, 50 West
13th Street, Dubuque,
Iowa; or at the Office
of IIW, P.C., 4155 Penn-
sylvania Avenue, Dubu-
que, Iowa. If there are
questions and /or addi-
tional irformation is
needed, contact IIW
Project Manager John
Wandsnider, P.E. at j.w
andsnider @iiwengr.co
m or by calling (563)
556 -2464.
Project
will also be posted on
the City's website at
www.cityofdubuque -
.org.
Preference for 'Owe
Products and Labor.
By virtue of statutory
authority, preference
will be given to prod-
ucts and provisions
grown and coal •pro-
duced within the State
of Iowa, and to Iowa
domestic- labor, to the
extent 'lawfully:., re-
quired under Iowa stat-
utes.
Sales Tax. The bidder
should not include
sales tax in its bid. A -
sales tax exemption
certificate will be avail-
able for all material
purchased for incorpo-
ration in the project.
General Nature of
Public1mprovement
The Dubuque industrial
Center South PCC Pav-
ing and Utilities 2013
project includes:
Erosion Control Ma-
terials
-- 900 LF of PCC pav-
ing and subbase
-- Storm Sewer 646
LFof18 "RCP
-- Water Main: 1065
LF of 12" and 16" DIP
Fiber Optic Conduit
13,152" LF
-- 19 units of Street
Lighting
— 95 trees along the
proposed cul -de -sac
and existing Seippel
Road.
This project is funded -;
in part by the Revital-
ize Iowa's Sound Econ-
omy (RISE) -program.
Under the RISE pro-
gram bidders are re-
quired to make positive
efforts - to solicit
bids /quotes from tar-
geted small business
(TSB) enterprises for
material and /or sub-
contract work.
Pre-Bid Construc-
tion Conference.
Each prospective bid-
- der is. encouraged to
attend the Pre -Bid Con-
struction Conference
to be held at 10:00 a.m.
Central Time on July 9,
2013, at the Historic
Federal Building Coun-
cil Chambers (second
floor), 350 West 6th
Street, Dubuque, Iowa.
Attendance by all pro-
spective bidders is not
mandatory but highly
Published in the Tele-
graph Herald, July 5,
2013
It 7/5
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: July 05, 2013, and for which the charge is $88.95.
Subscribed to before me, ary Public in and for Dubuque County, Iowa,
, 20/3 .
this //le- day of
rTotarffj.
y Public in and for Dubuque County, Iowa.
MARY K. WSSTERMEYER
Commission Number 154885
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