Brownfields Petroleum and Hazardous Substance Assessment GrantMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
SUBJECT: Cooperative Agreement Application for Brownfields Petroleum and
Hazardous Substances Assessment Grants
DATE: July 11, 2013
Acting Economic Development Director Phil Wagner recommends City Council approval
of a resolution authorizing the execution of the Cooperative Agreement Application and
associated contract documents pertaining to the Brownfields Petroleum and Hazardous
Substances Assessment Grants Program in order to receive funds from the U.S.
Environmental Protection Agency. Upon execution and approval of the contract
documents, the City will be eligible for a total of $400,000 to assist with environmental
assessment and planning for properties in the Historic Millwork District, South Port, and
Washington Neighborhood that may contain hazardous substances and petroleum
contaminates.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
itit)t v:-117),45
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Phil Wagner, Acting Economic Development Director
Masterpiece on the Mississippi
DATE: July 11, 2013
TO: Michael C. Van Milligen, City Manager
FROM: Phil Wagner, Acting Economic Development Director
SUBJECT: Cooperative Agreement Application for Brownfields Petroleum and
Hazardous Substances Assessment Grants
Dubuque
Leal
All-America City
11111
2012
Introduction
The purpose of this memorandum is to forward for City Council review and approval a
cooperative agreement application consisting of several government forms and a work
plan in order to receive funds from the U.S. Environmental Protection Agency (EPA)
Brownfields Petroleum and Hazardous Substances Assessment Grants Program.
Upon execution and approval of the contract documents from the EPA, the City will be
eligible for a total of $400,000 to assist with environmental assessment and planning for
properties in the Historic Millwork District, South Port, and Washington Neighborhood
that may contain hazardous substances and petroleum contaminates.
Background
In December 2011, the City submitted an application to the EPA for $400,000 total in
financial assistance for the assessment of environmental contamination in the Historic
Millwork District, the South Port, and the Bee Branch Creek Restoration Area. In May
2012, City staff learned that their request for funding had been denied. The grant was
slightly altered based on comments from the EPA, including the replacement of the
Washington Neighborhood as opposed to the Bee Branch Creek Restoration Area, and
was resubmitted in November 2012. In May 2013, the EPA announced Dubuque had
received assessment grants in the amount of $200,000 for hazardous substances and
$200,000 for petroleum.
As stated in the grant application, the City seeks to assess, clean up, and redevelop
brownfields in three distinct areas:
South Port: The South Port, 33 acres of downtown vacant and industrial property, has a
history of hazardous substances and petroleum contamination. Bordering the
Mississippi River, the area has been the home to shipbuilding and repair facilities,
railroads, bulk petroleum and coal storage operations, food processing plants, farm
machinery manufacturers, and lead mining activity since the early 1800s. In the mid -
2000s, Dubuque received EPA funding to assess and clean up the adjacent North Port,
launching an urban renaissance that converted once abandoned waterfront property
into a new urban neighborhood, complete with tourist attractions and commercial and
recreational complexes. The City seeks additional EPA investment to begin a similar
effort in the South Port.
Historic Millwork District: The Historic Millwork District, a 43 -acre abandoned industrial
area, contains over 1 million square feet of warehouse space. Once the nation's largest
millwork district, the area now cuts downtown businesses and residents off from the
Port of Dubuque and the low to moderate income Washington Neighborhood. Dubuque
has launched an effort to reclaim the Historic Millwork District as a regional engine of
growth, with plans for over 1,000 new residents and more than 1,000 new employees.
The City seeks EPA funding to assess contamination at several former millwork and
foundry sites, and develop plans for their reuse.
Washington Neighborhood: Dubuque's Washington Neighborhood is a large, low to
moderate income community bordered by 11th Street on the south, Central Avenue on
the west, 22nd Street on the north, and Elm Street on the east. The City has launched a
major Washington Neighborhood revitalization initiative to spur economic development
and improve the quality of life of its residents. Revitalization efforts include daylighting
the buried Bee Branch Creek, creating a linear park and installing green infrastructure
to reduce the risk of flood damage to 1,155 properties. Dubuque's focused attention on
the Washington Neighborhood has attracted developer interest in several former
industrial properties, including salvage yards, food processing plants and foundries, for
needed housing and small business development. The City seeks EPA funding to
assess several of these properties to encourage their reuse.
Discussion
The EPA Brownfields Petroleum and Hazardous Substances Assessment Grants allow for
expenditures pertaining to community engagement, site assessments, reuse planning and
project management amongst the three locations. The grant, which requires no local
match, will allow funding to facilitate and conduct public input meetings whereby residents
and stakeholders will gather and provide input into the best uses of the areas being
studied. Additionally, the grant funding allows for staff to contract out for the planning and
site assessment work.
The EPA requires that a formal application be submitted at this time. The application
consists of standard federal forms, certifications and assurances. Draft narrative budget
and narrative work plans have also been submitted, however comments and edits from the
EPA are expected before finalization.
Recommendation
I recommend that the attached resolution authorizing the execution of the cooperative
agreement application, and associated contract documents pertaining to the
Brownfields Petroleum and Hazardous Substances Assessment Grants be approved.
Action Step
The Action Step for the City Council is to review and approve the resolution.
attachments
F: \USERS \Econ Dev \Brownfield Grant Information \20130710 Memo accepting grant.docx
RESOLUTION NO. 236 -13
A RESOLUTION AUTHORIZING THE FILING OF A COOPERATIVE AGREEMENT
APPLICATION WITH THE U.S. ENVIRONMENTAL PROTECTION AGENCY FOR THE
RECIEPT OF BROWNFIELDS PETROLEUM AND HAZARDOUS SUBSTANCES
ASSESSMENT GRANTS
Whereas, the City of Dubuque applied for Brownfield Assessment Grants through
the U.S. Environmental Protection Agency (EPA) in November 2012 to assist with the
remediation of environmental contamination in the Historic Millwork District, the South Port,
and the Washington Neighborhood; and
Whereas, the City of Dubuque has been awarded $200,000 for a Petroleum
Assessment Grant and $200,000 for a Hazardous Substances Assessment Grant from the
EPA to serve the three areas; and
Whereas, in order to receive the award; a cooperative agreement between the City
of Dubuque and the EPA, featuring several government forms and work plans, must be
approved and executed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the filing of a cooperative agreement application with the U.S.
Environmental Protection Agency for their Brownfields Petroleum and Hazardous
Substances Assessment Grants, is hereby approved.
Section 2. That the Mayor is hereby authorized to execute, and the City Manager is
hereby directed to submit, said application to the U.S. Environmental Protection Agency
together with such documents as may be required.
Attest:
Kevin
Passed, approved, and adopted this 15th day of July, 20
. Firnstahl, ity Cler
3.
F: \USERS \Econ Dev \Brownfield Grant Information\20130710 Resolution accepting grant.docx
Roy D. Buol, Mayor
0M13 Number. 4040 -0004
Expiration Date' 03/31/2012
Application for Federal Assistance SF-424
*1. Type of Submission:
9 Preapplication
J-.5.--q Application
11 Changed /Corrected Application
' 2. Typo of Application: • II Revision, select npploptnlo lettol(n):
Ijxl New I
in Continuation ' Other (Specify) .�
In Revision L
._1
J
" 3. Date Received:
4. Applicant Identifier:
5a. Federal Entity Identifier:
' 5b. Federal Award Identifier:
State Use Only:
6. Date Received by
7. Stale Application Identifier:
State:
J
8. APPLICANT
INFORMATION:
' a Legal Name:
City of Dubuque
' b. Employer/Taxpayer Identification Number (EIN /TIN):
42- 6004596
' c. Organizational DUNS:
193135302 l
d. Address:
' Streets
Sireet2:
'City:
County:
' State:
Province:
' Country:
' Zip / Postal Code:
50 West 13th Street
]
Dubuque
Dubuque
Iowa
USA: UNITED STATES
52001
e. Organizational Unit:
Department Name:
Division Name:
Economic Development Department
f. Name and contact Information of person to be contacted on matters Involving this application:
Prefix:
Middle Name:
* Last Name:
Suffix:
Mr.
* First Name: Phil
Wagner
Title: Acting Economic Development Director
Organizational Affiliation:
Acting Economic Development Director
' Telephone Number:
563 - 589 -4213 Fax Number: 563 - 589 -4149
"Email:
pwagner @cityofdubuque.org
Application for Federal Assistance SF-424
9. Type of Applicant 1: Select Applicant Type:
C. Municipal
Type of Applicant 2: Select Applicant 'type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
I
* 10. Name of Federal Agency:
Environmental Protection Agency (EPA)
11. Catalog of Federal Domestic Assistance Number:
66.818
CFDA Title:
Brownfields Assessment and Cleanup Cooperative Agreements
j
* 12. Funding Opportunity Nutnber:
EPA-OSWER-08LR-1207 1
*Title:
FY13 Guidelines for Brownfields Assessment Grant funds
13. Competition Identification Number:
EPA-OSWER-08LR-1207
Title:
FY13 Guidelines for Brownfields Assessment Grant funds
14. Areas Affected by Project (Cities, Counties, States, etc.):
City of Dubuque
15. Descriptive Title of Applicants Project:
Brownfields Assessment Grant 2013
Attach supporting documents as specified in agency instructions,
Application for Federal Assistance SF-424
16. Congressional Districts Of:
• a. Applicant IA 001 • b. Program/Project IA 001
Attach an additional list of Program /Project Congressional Districts it needed,
I 7
17. Proposed
• a. Start Date:
Protect:
10/1/2013 • b. lend Date: 9/'30/2016
18. Estimated Funding ($):
• a. Federal $400,000.00
• b. Applicant
*c. Slate
• d. Local •
• e. Other
• f. Program Income
*g. TOTAL $400,000.00
• 19. Is Application
E... a. This application
;: b. Program
(l c. Program
Subject to Review By State Under Executive Order 12372 Process?
was made available to the State under the Executive Order 12372 Process for review on r I.
is subject to E.O. 12372 but has not been selected by the State for review.
is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes ", provide explanation.) Applicant Federal Debt Delinquency Explanation
n- Yes (x; No
21, *By signing this application, I certify (1) to the statements contained in the list of certifications ** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. 1 also provide tho required assurances ** and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
0 ** 1 AGREE
*' The list of certifications and assurances, or an Internet site where you may obtain this list, Is contained in the announcement or agency .
specific instructions.
Authorized Representative:
Prefix:
Middle Name:
* Last Name:
Suffix:
Mr. • First Name: IROy
D,
Buol
*Title: Mayor
• Telephone Number: 563- 589 -4100 Fax Number: 563. 589.0890
* Email: Irdbuol @cityofdubuque.org
I
• Signature of Authorized
Representative: * Date Signed: I3uty 15, 2013
SUMMARY BUDGET INFORMATION — TOTAL BUDGET
BUDGET INFORMATION - Non - Construction Programs
OMB Approval No. 0348 -0044
Authorized for Local Reproduction
Previous Edition Usable
Standard Form 424A (Rev. 7 -97)
Presorted by OMB Circular A -102
SECTION A - BUDGET SUMMARY
Grant Program
Function
or Activity
(a)
Catalog of Federal
Domestic Assistance
Number
(b)
Estimated Unobligated Funds
New or Revised Budget
Federal
(c)
Non - Federal
(d)
Federal
(e)
Non - Federal
(f)
Total
(g)
1. Brownfields Assess
66.818
$
$
$ 400,000
$
$
400,000
2.
0
3.
0
4.
0
5. Totals
$
0
$ 0
$ 400,000
$
0
$
400,000
SECTION B - BUDGET CATEGORIES
6. Object Class Categories
GRANT PROGRAM, FUNCTION OR ACTIVITY
Total
(5)
(1)
(2) (3) (4)
a. Personnel
$
0
$ 0
S 0
$
4,000
$
4,000
b. Fringe Benefits
0
0
0
800
800
c. Travel
0
0
0
4,000
4,000
d. Equipment
0
0
0
0
0
e. Supplies
500
500
500
500
2,000
f. Contractual
19,600
313,600
49,600
2,400
385,200
g. Construction
0
0
0
0
0
h. Other
2,000
0
2,000
0
4,000
i. Total Direct Charges (sure of6a -6h)
22,100
314,100
52,100
11,700
400,000
j. Indirect Charges
0
0
0
0
0
k. TOTALS (sum of 6i and 6j)
$
22,100
$ 314,100
$ 52,100
$
11,700
$
400,000
7. Program Income
$
0$
0$
0
S
0$
0
Authorized for Local Reproduction
Previous Edition Usable
Standard Form 424A (Rev. 7 -97)
Presorted by OMB Circular A -102
Authorized for Local Reproduction
Standard Form 424A (Rev. 7 -97) Page 2
SECTION C - NON - FEDERAL RESOURCES
(a) Grant Program
(b) Applicant
(c) State
(d) Other Sources
(e) TOTALS
8. Brownfields Assessment (in -kind)
$ 12,000
$
$
$
12,000
9.
0
10.
0
11.
0
12. TOTAL (sum oflines 8 -11)
$ 12,000
$ 0
$
0
$
12,000
SECTION D - FORECASTED CASH NEEDS
13. Federal
Total for 1st Year
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
$
183,050
$ 45,763
S 45,763
$
45,762
S
45,762
14. Non - Federal
0
15. TOTAL (sum of lines 13 and 14)
$
183,050
$ 45,763
$ 45,763
$
45,762
$
45,762
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
(a) Grant Program
FUTURE FUNDING PERIODS (Years)
(b) First
(c) Second
(d) Third
(e) Fourth
16. Brownfields Assessment
$ 187,000
$ 29,950
$
S
17.
18.
19.
20. TOTAL (sum of lines 16 -19)
S 187,000
$ 29,950
$
0
$
0
SECTION F - OTHER BUDGET INFORMATION
21. Direct Charges: Line 6h. Other - Meeting Expenses
22. Indirect Charges:
23. Remarks:
Authorized for Local Reproduction
Standard Form 424A (Rev. 7 -97) Page 2
SUMMARY BUDGET INFORMATION HAZARDOUS SUBSTANCES ACTIVITY BUDGET
BUDGET INFORMATION - Non - Construction Programs
OMB Approval No. 0348 -0044
Authorized for Local Reproduction
Previous Edition Usable
Standard Form 424A (Rev. 7 -97)
Presented by OMB Circular A -102
SECTION A - BUDGET SUMMARY
Grant Program
Function
or Activity
(a)
Catalog of Federal
Domestic Assistance
Number
(b)
Estimated Unobligated Funds
New or Revised Budget
Federal
(c)
Non - Federal
(d)
Federal
(e)
Non - Federal
(f)
Total
(g)
1. Brownfelds Assess
66.818
$
$
$ 200,000
$
$
200,000
2.
0
3.
0
4.
0
5. Totals
$
0
$ 0
$ 200,000
$
0
$
200,000
SECTION B - BUDGET CATEGORIES
6. Object Class Categories
GRANT PROGRAM, FUNCTION OR ACTIVITY
Total
(5)
(1)
(2) (3) (4)
a. Personnel
$
0
$ 0
$ 0
$
2,000
$
2,000
b. Fringe Benefits
0
0
0
400
400
c. Travel
0
0
0
2,000
2,000
d. Equipment
0
0
0
0
0
e. Supplies
250
250
250
250
1,000
f. Contractual
9,800
156,800
24,800
1,200
192,600
g. Construction
0
0
0
0
0
h. Other
1,000
0
1,000
0
2,000
i. Total Direct Charges (sum of 6a -6h)
11,050
157,050
26,050
5,850
200,000
j. Indirect Charges
0
0
0
0
0
. k. TOTALS (sun-) of 6i and 6j)
$
11,050
$ 157,050
$ 26,050
$
5,850
$
200,000
7. Program Income
$
0$
0$
0
$
0$
0
Authorized for Local Reproduction
Previous Edition Usable
Standard Form 424A (Rev. 7 -97)
Presented by OMB Circular A -102
SECTION C - NON - FEDERAL RESOURCES
(a) Grant Program
(b) Applicant
(c) State
(d) Other Sources
(e) TOTALS
8. Brownfields Assessment - Hazardous Substances (in -kind)
$ 6,000
$
$
$
6,000
9.
0
10.
0
11.
0
12. TOTAL (sum of lines 8 -11)
$ 6,000
$ 0
$
0
$
6,000
SECTION D - FORECASTED CASH NEEDS
13. Federal
Total for 1st Year
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
$ 91,525
$ 22,882
$ 22,881
$
22,881
$
22,881
14. Non - Federal
0
15. TOTAL (sure of lines 13 and 14)
$ 91,525
$ 22,882
$ 22,881
$
22,881
$
22,881
SECTION
E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
(a) Grant Program
FUTURE FUNDING PERIODS (Years)
(b) First
(c) Second
(d) Third
(e) Fourth
16. Brownfields Assessment
$ 93,500
$ 14,975
$
S
17.
18.
19.
20. TOTAL (sum of lines 16 -19)
S 93,500
S 14,975
$
0
$
0
SECTION F - OTHER BUDGET INFORMATION
21. Direct Charges: Line 6h. Other - Meeting Expenses
22. Indirect Charges:
23. Remarks:
Authorized for Local Reproduction
Standard Form 424A (Rev. 7 -97) Page 2
SUMMARY BUDGET INFORMATION - PETROLEUM ACTIVITY BUDGET
BUDGET INFORMATION - Non - Construction Programs
OMB Approval No. 0348 -0044
Authorized for Local Reproduction
Previous Edition Usable
Standard Fom:..24A (Rev_ -_
Prescribed by OMB Ci cu a A-102
SECTION A - BUDGET SUMMARY
Grant Program
Function
or Activity
(a)
Catalog of Federal
Domestic Assistance
Number
(b)
Estimated Unobligated Funds
New or Revised Budget
Federal
(c)
Non - Federal
(d)
Federal
(e)
Non - Federal
(f)
Total
(g)
1. Brownfelds Assess
66.818
$
$
$ 200,000
$
$
200,000
2.
0
3.
0
4.
0
5. Totals
$
0
$ 0
$ 200.000
$
0
S
200,000
SECTION B - BUDGET CATEGORIES
6. Object Class Categories
GRANT PROGRAM, FUNCTION OR ACTIVITY
Total
(5)
(1)
(2) (3) (4)
a. Personnel
$
0
$ 0
$ 0
$
2,000
S
2.000
b. Fringe Benefits
0
0
0
400
400
c. Travel
0
0
0
2.000
2.000 l
d. Equipment
0
0
0
0';
0
e. Supplies
250
250
250
250
1.000 1
f. Contractual
9,800
156,800
24,800
1.200 !
192.6001
g. Construction
0
0
0
0
01
h. Other
1,000
0
1,000
0{
2,000 f
i. Total Direct Charges (sum of 6a -6h)
11,050
157,050
26,050
5.850}
I
200.0001
j. Indirect Charges
0
0
0
0
0
k. TOTALS (sum of 6i and 6j)
$
11,050
$ 157,050
S 26.050
S
5.850
t�
200.000
7. Program Income
$
0
S 0
S 0$
0 S
O j
Authorized for Local Reproduction
Previous Edition Usable
Standard Fom:..24A (Rev_ -_
Prescribed by OMB Ci cu a A-102
SECTION C - NON - FEDERAL RESOURCES
(a) Grant Program
(b) Applicant
(c) State
(d) Other Sources
(e) TOTALS
8. Brownfields Assessment - Petroleum (in -kind)
$ 6,000
$
$
$ 6,000
9.
0
10.
0
11.
0
12. TOTAL (sum of lines 8 -11)
$ 6,000
$ 0
$ 0
$ 6,000
SECTION D - FORECASTED CASH NEEDS
13. Federal
Total for 1st Year
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
$ 91,525
$ 22,882
$ 22,881
$ 22,881
$ 22,881
14. Non - Federal
0
15. TOTAL (sum oflines 13 and 14)
$ 91,525
$ 22,882
$ 22,881
$ 22,881
S 22,881
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
(a) Grant Program
FUTURE FUNDING PERIODS (Years)
(b) First
(c) Second
(d) Third
(e) Fourth
16. Brownfields Assessment
$ 93,500
$ 14,975
$
S
17.
18.
19.
20. TOTAL (sum of lines 16 -19)
S 93,500
$ 14,975
$ 0
$ 0
SECTION F - OTHER BUDGET INFORMATION
21. Direct Charges:
Line 6h. Other - Meeting Expenses
22. Indirect Charges:
23. Remarks:
Authorized for Local Reproduction
Standard Form 424A (Rev. 7 -97) Page 2
City of Dubuque — Brownfields Assessment
In -kind contribution explanation: Phil Wagner, acting Economic Development Director will
oversee the Brownfields Assessment grant project fbr the City. A significant portion of Mr.
Wagner's time relative to this project will be provided as an in -kind contribution.
OMB Approval No, 0348 -0040
ASSURANCES - NON- CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, Including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection 01 information, including suggestions for
reducing this burden, to the Office of Management and f3udget, Paperwork Reduction Project (0348 - 0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants 10 certify to additional assurances. If such
is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non - Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. § §4728 -4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. § §1681-
1683, and 1685 - 1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. § §6101 - 6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92 -255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91 -616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) § §523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. § §290 dd -3 and 290 ee
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. § §3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
7. Will comply, or has already complied, with the
requirements of Titles 11 and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91 -646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally- assisted programs. These requirements apply
to all interests in real property acquired for project
purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. § §1501 -1508 and 7324 -7328)
which limit the political activities of employees whose
principal employment activities are funded in whole or
in part with Federal funds.
Previous Edition Usable Standard Form 4248 (Rev. 7 -97)
Authorized for Local Reproduction Prescribed by OMB Circular A -102
9, Will comply, as applicable, with the provisions of the Davis -
Bacon Act (40 U.S.C. § §276a to 276a -7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333), regarding labor standards for federally- assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93 -234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11.
Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91 -190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. § §1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U,S,C. 07401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (Pl. 93-
205).
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. § §1271 el seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.$,C. §470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. § §469a -1 et seq.).
14. Will comply with P.L. 93 -348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89 -544, as amended, 7 U.S.C. 02131 01
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. § §4801 et seq.) which
prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A -133,
"Audits of States, Local Governments, and Non - Profit
Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
SIGNATURE Ofrt AUTHORIZED CERTIFYING OFFICIAL
TITLE
Mayor
APPLICANT OifGANIZATION
City of Dubuque
DATE SUBMITTED
July 15, 2013
Standard Form 424B (Rev. 7.97) Back
FORM
Approved lay ()MIS: No. 203(1 -0021) Expires 04:30-2012
PreitWard Compliance Review Report for
All Applicants and Recipients Requesting EPA Financial Assistance
Note: Rend it •tletim s 0 )thp •aid • before Cot )!din f 'n -,
DUNS No.
93135302
1. Applicant/Recipient (Name. Address, State, Zip (:'ode).
City of Dubuque; 50 West 13th Street; Dubuque, IA 52001
11. Is the applicant currently receiving EPA assistance'?
Yes, EPA/SRF funds are being utilized by the City is several public works projects.
I(1. List all civil rights lawsuits and administrative complaints pending against the applicant /recipient that allege discrimination based 00 race,
color, national origin, sex, age, or disability. (Do not i nehldc employment complaints 001 Covered by 40 ('.E.R, Parts 5 and 7. See
instructions on reverse side.)
Yes - see attached.
1V. List all civil rights lawsuits and administrative complaints decided against the applicant/recipient within the bast year that allege
discrimination based 011 raCC, color, national origin, sex, ate, or disability and enclose a copy ofall decisions. Please describe all Corrective
action taken. (Do not include employment complaints not covered by 40 C.F.R. Parts 5 and 7. See instructions 00 reverse side.)
None - NA
V. List all civil rights compliance reviews of talc applicant /recipient conducted by any agency within the last two years and enclose a copy of the
review and any decisions, orders, or agreements based on the review. Please describe any corrective action taken. (40 C.F.R. § 7.80(0)(3))
Yes - see attached.
VI. is the applicant requesting EPA assistance for new construction? If no, proceed to VIi: il'yes, answer (a) and /or (b) below.
Yes • ✓ No
s. If the grant is for new construction, will all new facilities or alterations to existing facilities be designed and constructed to be readily
accessible to and usable by persons with disabilities? 11'yes, proceed to VII; if no, proceed to VI(b). Yes No
b. If' the grant is for new construction and the new facilities or alterations to existing Ieilities will not be readily accessible to and usable by
persons with disabilities, explain how a regulatory exception (40 C.F.R. § 7.70) applies. Yes No
ViT.* Does the applicant/recipient provide initial and continuing notice that it does not discriminate on the basis of race, color, national origin, sex,
age, or disability in its programs or activities'? (40 C.F,R. § 5.140 and § 7.95) ,/ Yes No
a. Do the methods of notice accommodate those with impaired vision or hearing? ✓ Yes No
a. is the Notice posted 111 a prominent place in the applicant's offices or 01Cilities or, f<1r education programs and activities, in appropriate
periodicals and other written colmnunicalions? l' Yes No
c. Does the notice identify a designated civil rights coordinator? ,/ Yes No
ViII.* Does the applicant/recipient maintain demographic data on the race, color, national origin, sex, age, or handicap of the population it serves?
(40 C.F.R. § 7.85(a)) Yes
iX.* Does the applicant/recipient have a policy /procedure for providing access to services for persons with limited English proficiency?
(40 C.F.R. Part 7, E,0. 13166)
Yes isi
X.* lithe applicant/recipient is an education program or activity, or has 15 or more employees, has it designated an employee to coordinate its
zompliance with 40 C.F.R. Parts 5 and 7? Provide the name, title, position, mailing address, c -nail address, fax number, and telephone
number of the designated coordinator. Yes - see attached.
XI* lithe applicant/recipient is an education program or activity, or has 15 or more employees, has it adopted grievance procedures that assure
the prompt and fair resolution of complaints that allege a violation of 40 C.F.R. Parts 5 and 7? Provide a legal citation or Internet address
for, or a copy of the procedures. Yes - see attached.
For the Applicant/Recipient
I certify that the statements I have made on this form and all attachments thereto are true, accurate and complete. i acknowledge that any knowingly
false or misleading statement may be punishable by fins or imprisonment or both under applicable law. 1 assure that I.will fully comply with all
applicable civi rights statutes and EPA regulations.
A. Signatur A t< ize Oflicia B. Title of Authorized Official C. Date
■ :Mayor July 15, 2013
For the U.S. Environmental Protection Agency
I have reviewed the information provided by the applicant/recipient and hereby certify that the applicant /recipient has submitted all preaward
compliance information required by 40 C.F.R. Parts 5 and 7; that based on the information submitted, this application satisfies the preaward provisions
of 40 C.P.R. Parts 5 and 7; and that the applicant has given assurance that it will fully comply with all applicable civil rights statutes and EPA
regulations.
A. Signature of Authorized EPA Official : B. Title of Authorized EPA Official : C. Date
sp.. ** nntr nn rP_\Pr4P Sidi
EPA Form 4700 -4 (Rev. 04/2009). Previous editions are obsolete.
.301 D Srgr4
ti •u
g ra1
7
e
•'L rnoVI'N'
YES NO
The workplan, which is submitted with the Application for
Federal Assistance, includes environmental sampling or
Data generation.
QUALITY ASSURANCE
REQUIREMENT FORM
40 C!<R 30.54 and 31.45
If your program/project Involves environmentally related measurements or data
generation, you are required to develop and implement quality assurance practices.
Please complete this form in its entirety and return it with the Application far Federal
Assistance, ,Sh424.
A Quality Management Plan was previously reviewed and
approved by the U.S. EPA and is still current and applicable.
Please note that prior to environmental sampling or data generation, a site sj,eci�lc
Quality Assurance Project Plan must be prepared and approved. For additional
informational information concerning quality assurance. please contact the R7
Quality Assurance Manager at 913 - 5514258.
July 15, 2013
Q16
Date Applicant .•' gnature
Mayor
Applicant Title
City of Dubuque
Applicant Organization
MI Revised 03/97
0 United States
Ilk Environmental Protection Agency
EPA Project Control Number
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS,
LOANS AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form -LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all sub - awards at all tiers (including sub - contracts, sub - grants, and
contracts under grants, loans, and cooperative agreements) and that all sub - recipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person who fails
to file the required certification shall be subject to a civil penalty of not Tess than $10,000 and not
more than $100,000 for each such failure.
Roy D. Buol, Mayor
Typed Nam & Title of Authorized Representative
Signature an ate of Authorized Representative
EPA Form 6600 -06 (Rev. 06/2008) Previous editions are obsolete.
CERCLA SECTION 104(K) ASSESSMENT
COOPERATIVE AGREEMENT WORK PLAN
CITY OF DUBUQUE, IOWA
BROWNFIELDS ASSESSMENT COOPERATIVE AGREEMENT
Contact Person:
Project Period:
October 1, 2013 — September 30, 2016
Submitted by:
City of Dub
46011111‘10
e
50 W. 13th Street
Dubuque, Iowa
Phil Wagner, (563) 589 -4393, pwagner @cityofdubuque.org
1
1. Goal 3: Cleaning up Communities and Advancing Sustainable Development
Objective 3.1: Promote Sustainable and Livable Communities
PROGRAM RESULTS CODES: 301D79 Hazardous Substance ($200,000)
301D79XBP Petroleum ($200,000)
CFDA: 66.818 Assessment, Cleanup, and Revolving Loan Fund Grants
OBJECTIVE:
The Small Business Liability Relief and Brownfields Revitalization Act (SBLRBRA) was signed into law on January 11, 2002. The Act
amends the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), as amended, by adding Section 104(k).
Section 104(k) authorizes the U.S. Environmental Protection Agency (EPA) to provide funding to eligible entities to inventory, characterize,
assess, conduct planning related to, remediate, or capitalize revolving loan funds for, eligible brownfield sites. Entities are selected from proposals
prepared in accordance with the "Proposal Guidelines for Brownfield Assessment, Revolving Loan Fund, and Cleanup Grants," and submitted in a
national competition. The City of Dubuque, as a general purpose unit of local government, was selected for Assessment funding in the FY 2013
competition.
Dubuque seeks EPA Assessment funding to assess, clean up and redevelop brownfields in three distinct areas of its Downtown Urban
Renewal District:
• The South Port, 33 acres of vacant and industrial waterfront property adjacent to downtown;
• The Historic Millwork District, an underutilized portion of downtown with over 1 million square feet of vacant, historic warehouse space; and
• The low- income Washington Neighborhood, where the City seeks to reclaim brownfields for housing and small business development.
Brownfields in the three targeted areas pose a number of health, welfare and environmental risks. Dubuque's previous brownfields
remediation activities on similar properties have revealed a mix of hazardous materials and petroleum contamination in the soil and groundwater.
The City expects to find a similar mix of hazardous materials and petroleum contamination in the project's target areas, likely resulting in
subsurface soil and groundwater pollution. EPA has designated some of these substances as priority pollutants. Residents most at risk would
include those living in the low- income Washington Neighborhood; pregnant women and children would be particularly vulnerable. Studies by the
National Cancer Institute show elevated rates of incidence for the Dubuque region (481.9 per 100,000 over the period of 2005 to 2009) as
2
compared to the state (481.1 per 100,000) and nation (465.0 per 100,000). Environmental contamination also poses a risk to aquatic life in the
Mississippi River. Furthermore, brownfields have produced a negative psychological impact on Dubuque's residents. Many of these properties
have cut people off from the Mississippi River, and have disconnected neighborhoods. Dark, lifeless streets have attracted crime, and for years
new development has bypassed downtown for the suburbs. Residents and visitors entering Dubuque on U.S. 20 West are also greeted by the
South Port brownfields, presenting a poor gateway to the city and state. Other environmental issues also disproportionately impact low- income
populations in Dubuque. Dubuque's air quality is approaching EPA non - attainment levels. Fine particles (PM 2.5) represent the greatest concern
for the region, measuring just under the acceptable standard.
To accomplish the assessment, clean up, and redevelopment these brownfield sites, both site - specific and non - site - specific assessment
activities will be conducted. Non - site - specific tasks included obtaining contractor services to provide technical assistance and oversight,
conducting community engagement focus groups along with the establishment of a Community Engagement Team, and preparing community
engagement materials pertinent to the projects. Site - specific tasks include performing assessments and preparing site specific technical sampling
plans. Cleanup and reuse plans will be developed by qualified environmental professionals and economic reuse experts, with significant input from
the Community Engagement Team.
Cooperative agreement funding will be used to cover the costs of activities at or in direct support of brownfields sites as defined under
CERCLA 101(39). The overall coordination of the cooperative agreement will be carried out by the Brownfields Coordinator, City of Engineering
staff, other appropriate City staff and project managers, and with technical assistance and oversight to be performed by an environmental
consultant.
2. FUNDING: Federal Funds $400,000 ($200,000 Petroleum and $200,000 Hazardous)
The budget for this Assessment cooperative agreement is $400,000 for three years beginning October 1, 2013. This amount represents $200,000
in petroleum funding and $200,000 in hazardous funding. Table 1 below reflects the budget for the project period, October 1, 2013 through
September 30, 2016.
Table 1: Budget
Budget Categories
Hazardous Substances Project Tasks
Taskl
Task 2
Task 3
Task 4
Total
Community
Site
Reuse
Project
Engagement
Assessments
Planning
Management
Personnel
$0
$0
$0
$2,000
$2,000
Fringe Benefits
$800
$800
$800
$400
$2,800
3
Travel
$0
$0
$0
$2,000
$2,000
Equipment
$0
$0
$0
$0
$0
Supplies
$250
$250
$250
$250
$1,000
Contractual
$9,000
$156,000
$24,000
$1,200
$190,200
Meeting Expenses
$1,000
$0
$1,000
$0
$2,000
Total Federal Funds
$11,050
$157,050
$26,050
$5,850
$200,000
Budget Categories
Petroleum Project Tasks
(programmatic costs only)
Task 1
Community
Engagement
Task 2
Site
Assessments
Task 3
Reuse
Planning
Task 4
Project
Management
Totals
Personnel
$0
$0
$0
$2,000
$2,000
Fringe Benefits
$800
$800
$800
$400
$2,800
Travel
$0
$0
$0
$2,000
$2,000
Equipment
$0
$0
$0
$0
$0
Supplies
$250
$250
$250
$250
$1,000
Contractual
$9,000
$156,000
$24,000
$1,200
$190,200
Meeting Expenses
$1,000
$0
$1,000
$0
$2,000
Total Federal Funds
$11,050
$157,050
$26,050
$5,850
$200,000
Budget Narrative:
Tasks which equally support work at both hazardous substance and petroleum prospective sites and activities that are not distinguishable as
being supportive of one or the other shall be charged 50% to hazardous and 50% to petroleum. For site - specific activities, actual costs incurred
and the type of funding used shall be tracked by the project manager, who will serve as a liaison between EPA Region 7 and Dubuque, and will be
responsible for assuring compliance with administrative, financial and reporting requirements and separate accounts will be established from the
onset to ensure timely and accurate reimbursements are requested from the appropriate PRCs. A project manager will be designated who has
experience managing federal funding and who will ensure that all grant requirements are followed.
4
Personnel: $4,000 ($2,000 Hazardous and $2,000 Petroleum)
Table 2
Allowed Personnel Costs
Budget Period September 1, 2013 — August 31, 2016
Position
FTE
Hazardous Budget
Petroleum Budget
Total Federal
City staff
.0 7
$2,000
$2,000
$4,000
Total
.07
$2,000
$2,000
$4,000
Personnel costs are for City staff to attend meetings and conferences related to the project.
Travel: $4,000 ($2,000 Hazardous and $2,000 Petroleum)
1
City staff, or another designated Brownfields staff member will attend and participate in relevant training opportunities including National
Brownfields Conferences and annual state Brownfields conference. (Estimate 2 national conferences to include airfare, per diem, lodging 2 x
$1800 = $3,600. Estimate 3 state conferences to include mileage, per diem, lodging 3x120 =$360. Estimate local travel to attend public meetings,
participate in on -site activities to include mileage, $40.)
Equipment: $0
No equipment purchase is needed to conduct this project.
Supplies: $2,000 ($1,000 Hazardous and $1,000 Petroleum)'
Funding of approximately $2,000 ($1,000 for each) will be spent on cooperative agreement oversight supplies which could include
computer hardware or software, photography supplies, paper, printing, mailing of reports and other documents, and basic office materials. $2,000
($1,000 for each) will be spent for community involvement materials. Large scale printing of master plans, maps of assessment locations, project
photos, fact sheets /success stories, CDs, as well as foam -core for display boards, easels, and other graphic communication needs will be part of
the community involvement supply expenses.
Contractual: $380,200 ($190,200 Hazardous and $190,200 Petroleum)
5
Funding of $380,200 is anticipated in contractual services to organize and conduct Community Engagement focus groups, oversee site
assessments and reuse planning and project management (Tasks 1 -4). The contractual amount also includes, but is not limited to, working with
the consultant to develop Phase I assessments, Data Quality Assurance documents for each Phase I I assessment, working with property owners,
observing and documenting field work, reviewing reports and laboratory data; consultant procurement, contract management, and coordination on
project specific tasks. Contractors will coordinate with the Environmental Protection Agency, and the DNR, on assessments and cleanup
planning, to determine the most appropriate cleanup response in the event it is necessary following a Phase I I assessment. Under this category,
contracted project managers, along with city staff, will monitor and guide the project, document and report activity including the completion of
Quarterly Reports and ACRES data entry, and communicate with EPA and the DNR as needed and required (Tasks 2 & 3). Contracted staff will
also attend project meetings, give presentations, and develop and provide information to property owners, the Community Engagement Team.
Meeting Expenses: $4,000 ($2,000 Hazardous and $2,000 Petroleum)
Funding of approximately $4,000 ($2,000 for each) will be spent on promotional materials, facility costs and audio - visual equipment
rentals for meetings with the residents, community groups, property owners and businesses for Community Engagement (Task 1) and Reuse
Planning (Task 3).
WORKPLAN TASKS
Task 1: Assessment and Clean -Up Planning — Site Specific Activities - Provide assessments for eligible sites along with associated activities
necessary to complete the assessments and gain necessary information for clean -up planning and selection to move toward redevelopment of
sites including determining site eligibility, obtaining access agreements, performing phase I and phase II assessments, providing TSAR and Health
& Safety Plan, ABCA, etc
6
Projected Environmental Outcome: Priority eligible sites are assessed and either cleared for reuse or identified for cleanup
and alternatives for remedy developed.
7
Expected
Timeframe for
Accomplishment
(FFY Quarter)
Projected Results of
Activities (Outputs)
& Reporting
Established Baseline for
Measurement
Actual
Accomplishments
this Quarter
1
Activity 1: Secure contractor to Provide assessments for eligible
sites along with associated activities necessary to complete the
assessments and gain necessary information for clean -up
planning and selection to move toward redevelopment of sites
including determining site eligibility, obtaining access
agreements, performing phase I and phase II assessments,
providing TSAP and Health & Safety Plan, ABCA, etc
By 2014 Q1
Contract with qualified
contractor
"'-
Contract
Activity 2: Contractor will obtain eligibility determination
Eligibility I.
18 properties will be
information, complete request form for City review. City will
obtain eligibility determination from the Region 7 EPA Project
Officer.
Ongoing
15 determinations
by 2014 4Q
determinations
assessed
7
Activity 3: Site - specific Phase I Environmental Assessments
Ongoing
8 assessment by
2015 10
Phase I assessments
in accordance with
latest ASTM per AAI
standards
18 Phase I Assessments
Actual
Accomplishments
this Quarter
Activity 4: Development of a Technical Sampling Plan (TSAP)
Ongoing
10 plans by
2015 4Q
A TSAP for each
Phase II assessment
conducted
One TSAP per Phase II
Assessment
Activity 5: Phase II Assessments
Ongoing
5 assessment by
2016 1Q
Phase II assessments
in accordance with
latest ASTM per AAI
standards
10 Phase II Assessments
Activity 6: Cleanup Planning
The Brownfield's Coordinator, City Engineer, Project Management
team and Development Economist will work closely with the
Brownfield's Consultant to develop strategies for
cleanup and reuse of any properties requiring cleanup. .
Ongoing
2 plans by 2016
4Q
If a Phase II indicates
the need for cleanup,
provide information
describing the
cleanup alternatives
and proposed cleanup
along with cost
estimates
One ABCA and cleanup
plan for each site on
which Phase II indicates
the need for cleanup.
Activity 7: Property Profiles and ACRES reporting
Ongoing
Property Profile form
with appropriate
information for each
assessment.
18 properties with
complete data in ACRES.
Task 2: Community Engagement - Dubuque will engage residents, businesses and other stakeholders to discuss brownfields revitalization
opportunities. Participants will help the City decide how and where to deploy EPA resources. Engaged citizens will also be involved in determining
reuse options for the assessed and cleaned up sites. Dubuque will connect with the community through public meetings, neighborhood
association gatherings, church groups, speaker's bureaus, newsletter mailings, web sites, social media, and other communication vehicles. The
City will also establish a Community Engagement Team that includes representatives of the affected parties, including area residents, business
leaders, and nonprofit officials. The project management team and environmental consultants will manage the engagement process
Projected Environmental Outcome: The people most impacted by brownfield sites and their reuse are involved in the decision- making and
priority - setting regarding assessment, cleanup and redevelopment.
8
Expected
Timeframe for
Accomplishment
(FFY Quarter)
Projected Results of
Activities (Outputs)
& Reporting
Established Baseline for
Measurement
Actual
Accomplishments
this Quarter
Activity 1: Continue to develop, improve, and update the current
website making information readily available in a user friendly
format
Quarterly report
status
Updated content.
Report statistics on
page views, quarterly.
Comprehensive website
that is well maintained
and used by the public
8
Activity 2: Develop display boards and electronic presentations
with information about the Brownfields Program, projects, and
future plans
3'" quarter, report
status on uses
each quarter after
development.
Display boards and
electronic
presentations,
displayed in a public
location and /or at
special events and
neighborhood
meetings
Creation of the boards
and electronic
presentations and number
of times /places on display
and estimated number of
citizens exposed to the
information
Activity 3: Public Meetings
Ongoing, report
on attendance of
public outreach.
Presentations for
community groups
and as part of
educational programs
will be noted in
quarterly report and
on the website
Number of presentations
given and public input
meetings held each year,
and public participation
Activitiy 4: Social Media
Ongoing, include
links to any media
coverage of
public outreach
EPA will share related
articles or stories on
Facebook or Tweet
about the project to
echo success and
provide wider
exposure in real time.
Number of postings and
number of hits to each
social media site
Activity 5: Updating existing public outreach materials
Ongoing,
quarterly check of
"Cleanups in my
Community"
Update related maps
of assessment sites,
cleanup locations,
photos of
assessments, and
facts about the
program and projects
underway
Current database,
assessment map,
maintain photo data file,
and current outreach
materials
Task 3: Project Management — Provide general oversight of the cooperative agreement including contracting with both an experienced project
management team and a Qualified Environmental Professional (QEP), attending relevant training & conferences, preparing quarterly/final
progress reports, Property Profile Form review and reporting to ACRES, and financial status reports, administering project closeout, obtaining
legal assistance (property title search, applicable regulation interpretation, etc., and such).
Projected Environmental Outcome: Effective stewardship of public funds provides for acres readied for reuse and prepares properties for cleanup
and redevelopment.
9
Activities (Commitments)
Expected
Timeframe for
Accomplishment
(FFY Quarter)
Projected Results of
Activities (Outputs)
& Reporting
Established Baseline for
Measurement
Actual
Accomplishments
this Quarter
Activity 1: Obtain Project Management Services
By 2014 Q1
Confirmation in
quarterly report that
contract selection was
completed and made.
Contract negotiated.
Activity 2: Obtain QEP services.
Prepare Request For Proposals, evaluate applications, conduct
interviews, hire contractor. Prepare scope of work.
By 2014 Q1
Confirmation in
quarterly report that
contractor selection
was completed and
made.
Contract negotiated.
Activity 3: Reporting
Quarterly performance reports are due 30 days after the end of each
federal fiscal quarter. Information from PPFs will be reported to
ACRES within 30 days of recipient acceptance of PPF information.
Highlights and good news will be reported to Project officer for EPA
echo communication or consideration for a national highlight story.
Each quarter,
annually, and end
of grant
Provide EPA with
accomplishments of
the grant and financial
information
12 complete quarterly
reports received on time.
1 Final report received on
time.
ACRES reporting
regularly updated
Activity 4: Travel
Brownfields conference(2); State conference (3); local
Report
expenditures
quarterly.
Brownfields staff
attends relevant
conferences, forums,
meetings, and/or
other related
education
Number and relevance of
conferences, forums, and
meetings attended by
Brownfields staff
Activity 5: Site approval
Submit to EPA requests for site eligibility after reviewing contractor
screening and eligibility report forms. Ensure correct and complete
before sending..
Ongoing
8 -10 by 4Q2014
Ensure that site
meets eligibility
requirements before
expenses are
incurred.
18 sites
Activity 6: Obtain Access Agreements.
Project managers will obtain any necessary access agreements
Ongoing
15 by 4Q 2014
An access agreement
for each site
assessed
One access agreement
per site per visit to site
assessed
Activity 7: Consultant oversight
Prioritize, track and evaluate contractor products. Conduct periodic
project status meetings with contractor to discuss project issues and
priorities. Conduct annual performance evaluations for contractor.
Quarterly report
on number of AAI
checklist
completed. Note
deficiencies and
how they were
addressed.
High quality
Contractor work
products that meet
the recipients'
expectations and
Environmental
assessments in
accordance with Al A
regulations.
AAI checklist completed
and maintained on site.
10
4. QUALITY ASSURANCE:
Will environmental data be collected under this agreement? Yes X No
Does the Dubuque have an approved Quality Assurance Project Plan? Yes _ N X_