Minutes Library 7 7 06
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Carnegie-Stout Public Library
Board of Trustees'
Meeting Minutes of Friday, July 7, 2006
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) held a
special meeting in the Library Auditorium at 8:30 a.m., Friday, July 7, 2006.
Present:
President Alan Avery; Vice President Sue Lindsay; Trustee
Becky Hauder; Trustee Beverly Kolz; Trustee Diann Guns;
Library Director Susan Henricks; and Recorder Denette
Kellogg.
Trustee Michael Shubatt; Trustee Kristen Smith
Excused:
1. Board President Avery called the meeting to order at 8:37 a.m. and asked
for approval of the agenda. Henricks requested that decision on a library
fundraising slogan be addressed.
"Moved to adopt the meeting agenda of July 7, 2006 with the
addition of item 3. Review and Recommendation for a Library Fundraising
Slogan. "
Motion:
Second:
Vote:
Guns
Hauder
Aye -5; Nay- 0
2. Review and Approval of the Proposed Library Fundraising Contract with
Saterbak and Associates: The Board reviewed the proposed contract with
fundraising firm Saterbak and Associates, Janesville Wisconsin in regard to
the fundraising services related to the library renovation. Several aspects
of the contract were discussed including the review and revisions made by
City Attorney Barry Lindahl and the Library Board members. The Board
discussed the need for paragraph 11 of the proposed contract, related to
termination of the agreement, to include a time limit. The Board agreed to a
time limit of 30 days written notice for this clause.
Kolz asked about the budget for these consultant services. Henricks
reported that the budget for these services would be expended from the
renovation fund and based on the hourly fee. Henricks reported that she
would review the services and expenses carefully with updates to the
Library Board. The Board asked for an estimated total expense for the
project to .be provided by the consultant.
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Library Board of Trustees
Minutes of July 7, 2006
Kolz noted based on the contract, the Library Board is in charge of where
the consultant will be spending his time.
Henricks reported that the fundraising consultant is scheduled to meet with
the Library Board at its July 27, 2006 Board meeting.
Hauder asked about the Library video in relation to the fundraising
consultant. Henricks reported that she has held a joint meeting with
fundraising consultant Kurt Saterbak and Loras Productions to review the
some of the specifics of the video and its relationship to fundraising and to
providing general information about the project. Henricks reported that the
meeting provided a plan with Loras Productions to move forward and
included the fundraising consultant to be briefed and give feedback on this
key component of the campaign. Henricks reported that also discussion at
promotional video meeting was held in relation to the need of a campaign
chair(s) in the video, and it was resolved that the type and content of the
video does not require this.
"Moved to approve contract with suggested revisions as reviewed
and discussed. "
Motion:
Second:
Vote:
Guns
Kolz
Aye -5; Nay- 0
Avery signed the contract on behalf of the Library Board.
The Board reviewed the need for the donations to be able to be given
electronically. Avery asked about the establishment of a campaign fund at
one of the local financial institutions and the Board agreed that this would
need to be done as part of the campaign. Henricks reported she would
investigate this further and report back to the Library Board.
Guns reported that a campaign cabinet will be formed as part of the
fundraising campaign and this campaign will be separate from other
donations made to the Library, donations to the Library Foundation and
donations to the Friends of the Library.
3. Development of Campaign Slogan - Henricks reported on the need to
develop a campaign slogan as indicated at the recent meeting with
Saterback and Loras Productions. Henricks provided a selection of slogans
that already include some feedback by the Board. The Board reviewed the
narrowed down list of ten slogans and agreed on the slogan, "Building Our
Future, Preserving oUr Past."
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Library Board of Trustees
Minutes of July 7. 2006
"Moved to approve the slogan. "Building Our Future, Preserving Our
Past" for the building renovation project and campaign."
Motion:
Second:
Vote:
Hauder
Kolz
Aye -5; Nay - 0
4. Communications/Public Comment - The Board discussed the Library's art
audit and status of the project. Henricks reported that the audit is complete
through the documentation of the digital library and description stage. The
next step will involve evaluating the possibility of hiring a professional to
help with more specialized tasks such as providing valuations or appraisals.
identifying further some of the artworks that lack a more detailed
description of the artist and artwork itself, and cleaning and/or repair of
artworks. Henricks reported that the Art Sub-Committee would meet again
to address these issues with recommendations to the Library Board. The
Board noted its most valuable art works are on temporary loan to the
Dubuque Museum of Art (DMA). As part of the art audit. the Board
requested a detailed report of valuation and insurance coverage of the art
pieces on loan to the DMA.
6. Library Board Adjournment - The Board adjourned at 9: 19 a.m.
"Motion to adjourn."
Motion:
Second:
Vote:
Hauder
Lindsay
Aye -5; Nay - 0
Kristen Smith, Board Secretary
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