Minutes Library 4 27 06
Carnegie-Stout Public Library
Board of Trustees'
Meeting Summary of Thursday, April 27, 2006
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room at 4:00 p.m., April 27, 2006
Present:
Library Board President Alan Avery; Trustee Diann Guns; Trustee
Becky Hauder; Trustees Beverly Kolz; Trustee Michael Shubatt;
Trustee Kristen Smith; Library Director Susan Henricks; and
Recorder Denette Kellogg
Library Vice President Sue Lindsay
Excused:
1. Board President Avery called the meeting to order at 4:04 p.m.
''Moved to adopt the meeting agenda of April27, 2006. //
Motion:
Second:
Vote:
Guns
Hauder
Aye -6; Nay - 0
2. Approval of the Board Meeting Minutes of March 30, 2006 and Worksession
Minutes of April 19, 2006:
''Moved to approve the Library Board worksession minutes of
Aprill~ 2006 and table the Board minutes of April 27, 2006. //
Motion:
Second:
Vote:
Guns
Kotz
Aye -6; Nay - 0
3. Board President's Report:
A. Communication with Dubuque City Council - Avery reviewed the update
and the Board received and filed the monthly Board of Trustees update
that is provided to the City Council following each Board meeting.
''Moved to receive and file the informational update on the
Communication with Dubuque City Council. //
Motion:
Second:
Vote:
Guns
Kolz
Aye -6; Nay - 0
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Library Board of Trustees
Minutes of April 27, 2006
4, Motion to Receive and File Informational Items - The Board received the
following items and information for review in the Board packets:
A, Library Director's Report Summary and Update - A Board Memorandum
report was provided dated April 24, 2006 from the Director on Library
use statistics, Library financial expenditure and revenue reports, a
facilities update of current building projects, The facilities update
included an update on the Police Sub-Station moving into the Library
and the movement of the Young Adult area, currently on first floor, to
the Youth Services area on second floor,
B, Library Comment Cards - The Library Board reviewed the one comment
card received,
"Moved to receive and file the informational update on the
Board Relations Committee, Operations Committee, Library Directors
Report Summary, and Library feedback comment cards and
responses as reviewed. "
Motion:
Second:
Vote:
Guns
Kotz
Aye -6; Nay - 0
5. Items for Action:
A. Planning Committee:
1) Library Renovation Project - Henricks provided a comprehensive
report to the Library Board regarding staffing needs in the
renovated facility. There are three reasons additional staffing is
required: the newly renovated facility will have nearly 8,000
more square feet of public space, business will increase, and we
are approaching this project from a position of being short-
staffed currently,
The Board reviewed a detailed review of the furniture
replacement needed in the renovated facility as provided by
Henricks. Henricks reported that much of the Library's furniture
has not been replaced over the years, causing this need to be
addressed in the renovation.
The Board reviewed renovation funding options including a list of
possible grant opportunities for a capital campaign.
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Library Board of Trustees
Minutes of April 27. 2006
The Board agreed to hold a Board worksession on May 11, 2006
to plan for its worksession with the City Council on May 15, 2006.
''Moved to accept the building renovation project
staffing report, and furniture replacement budget; and, to set
a Board work session on May 11, 2006.
Motion:
Second:
Vote:
Guns
Kolz
Aye -6; Nay- 0
2) Library Long Range Plan Mission Statement - Henricks provided
background information and ideas on types of mission statements
other libraries have used. The Board members agreed to submit
their ideas to Henricks prior to the May 11, 2006 Board
worksession.
''Moved to table Library Long Range Plan Mission
Statement"
Motion:
Second:
Vote:
Kolz
Hauder
Aye -6; Nay - 0
6. Communications/Public Comment - No additional communications or public
comment were received at this time.
7. Meeting Adjournment - The meeting adjourned at 4:53 p.m.
''Motion to adjourn. "
Motion:
Second:
Vote:
Kolz
Guns
Aye -6; Nay - 0
Kristen Smith, Board Secretary
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