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Asbury Plaza Lift Station & Force Main Proj THECITYOF ~ DUB E ~~~ MEMORANDUM August 28, 2006 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Engineering Services for the Asbury Plaza Area Lift Station and Force Main Project A Request for Proposals was issued for engineering services for the Asbury Plaza Area Lift Station and Force Main Project. City Engineer Gus Psihoyos is recommending that IIW Engineers and Surveyors, P.C. be retained at a cost of $49,000. I concur with the recommendation and respectfully request Mayor and City Council approval. /lt~l etC., jllj~ Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psi hoyos, City Engineer ~ D~~~E ~ck~ MEMORANDUM August 25, 2006 SUBJECT: Michael C. Van Milligan, City Ma~ag~r Gus Psihoyos, City Engineer. .. , . Engineering Services Selection for the Asbury Plaza Area Lift Station and Force Main Project (CIP#7101350) TO: FROM: INTRODUCTION The purpose of this memorandum is to request authorization to hire IIW Engineers & Surveyors to provide engineering services for the Asbury Plaza Area Lift Station and Force Main Project. BACKGROUND With the adoption of the Fiscal Year 2007 Capital Improvement Budget, the City Council established funding (CIP#7101350) for City participation in the extension of sanitary sewers into new development areas or recently-annexed areas as part of pre- annexation agreements. In February of 2006, IIW Engineers completed the Northwest Asbury Plaza Area Wastewater Pumping Feasibility Report (Report). It outlined the recommended sanitary sewer system collection system to serve property north of Asbury Plaza. See attached report. The specific properties that could be served by the proposed system are owned by: Motor City LLC John Herrig Grand View United Methodist Church Dean and Patricia Butler Leo and Arlene Dietz' Clement and Jeannine Hilby' Douglas and Eileen Coates' Laverne and Marlene Brimeyer' , Currently not within City limits. The voluntary annexation of the Motor City (Corey) property and the Herrig property were approved by the City Council in June and July of 2006 respectively. See attached Exhibit A. The pre-annexation agreement calls for the City to "construct a lift station and force main sanitary sewer to serve the property." DISCUSSION On August 9, 2006, Engineering released an RFP to the public for the Asbury Plaza Area Lift Station and Force Main Project (see attachment). The general scope of the project is to prepare a final design, specifications, and a construction estimate for the recommended sanitary sewer system collection system described as ALTERNATIVE 4-MULTIPLE WASTEWATER PUMPING FACILITIES on page 8 of 9 in the Report. Three firms responded: 1. IIW Engineers and Surveyors, PC (Dubuque); 2. Veenstra & Kimm, Inc. (West Des Moines) with Buesing & Associates (Dubuque); and 3. WHKS & Co. (East Dubuque, IL). The proposed system is the only viable system. It requires that multiple lift stations communicate with each other to take into account the configuration and limitations of the downstream collection system. IIW and WHKS clearly understand this challenge. IIW has the familiarity and understanding of the complexities of the recommended system to be successful. And due to the survey and engineering work already performed on their part for the Corey Development, their proposed fees ($49,000) are more competitive than WHKS ($73,500). Engineering concluded that IIW best responded to the objectives outlined in the requests for proposals. RECOMMENDATION Based on the proposals, Engineering recommends that the City retain IIW Engineers & Surveyors to provide engineering services for the Asbury Plaza Area Lift Station and Force Main Project. BUDGET IMPACT IIW's fee proposal to prepare a final design, specifications, and a construction estimate for the Asbury Plaza Area Lift Station and Force Main Project is $49,000. The study will be funded from the FY2007 CIP Budget design appropriation of $127,500 (CIP#7101350). The balance of the design funding is required for other engineering needs associated with this and other extension projects. ACTION REQUESTED I respectfully request approval to hire IIW Engineers and Surveyors, PC to provide engineering services for the Asbury Plaza Area Lift Station and Force Main Project. Prepared by Deron Muehring cc: Dawn Lang, Budget Director Ken TeKippe, Finance Director Jonathan Brown, Water Pollution Control Manager Todd Irwin, Engineering Assistant II Deron Muehring, Civil Engineer II Attachs. CITY OF DUBUQUE ENGINEERING DEPARTMENT REQUEST FOR PROPOSALS ASBURY PLAZA AREA LIFT STATION & FORCE MAIN DESIGN August 9, 2006 RFP ORGANIZATION ASBURY PLAZA AREA LIFT STATION & FORCE MAIN DESIGN August 9, 2006 Table of Contents: 1.0 Introduction 2.0 Project Objectives 3.0 Community Background 4.0 Project Scope of Services 5.0 Use of City Resources 6.0 Information to be Included in the Proposal 7.0 Proposal Question and Answers 8.0 Reservation of Rights 9.0 Submission Requirement Appendix A: Consultant Evaluation Selection Process Appendix B: Insurance Requirements Appendix C: Northwest Asbury Plaza Area Wastewater Pumping Feasibility Report (IIW Engineers & Surveyors, 2006) Page 2 of 20 ASBURY PLAZA AREA LIFT STATION & FORCE MAIN DESIGN for the City of Dubuque, Iowa Consultant Professional Services Request for Proposal August 9, 2006 1.0 INTRODUCTION The City of Dubuque, Iowa is soliciting proposals from qualified professional consulting firms to complete a preliminary and final design and provide inspection services during construction for the Asbury Plaza Area Lift Station and Force Main. The City would like the final design complete and ready for bidding by October 27,2006. The selected consultant will be expected to complete the contracted scope of work within the specified timeframe, under the general direction and coordination of the City's Engineering Department as authorized by the City Manager. 2.0 PROJECT OBJECTIVES 2.1 Prepare a final design, specifications, and a construction estimate for the sanitary sewer system collection system described as ALTERNATIVE 4-MUL TIPLE WASTEWATER PUMPING FACILITIES on page 8 of 9 in the Northwest Asbury Plaza Area Wastewater Pumping Feasibility Report (Report). See Appendix C. Phase I includes the force main between MH#5 and PS#1 and between PS#1 and PS#2. It includes pump stations PS#1 and PS#2. The Consultant may be asked to provide design services for Phase II, which includes the remaining elements of ALTERNATIVE 4-MUL TIPLE WASTEWATER PUMPING FACILITIES as outlined in the Report. 2.2 Obtain all required easements and regulatory permits in a timely manner. 2.3 Let the construction project as soon as possible to ensure that the collection system is operational by the spring of 2007. 2.4 Ensure construction is performed in accordance with the plans and specifications. The Consultant may be asked to perform this service. 3.0 COMMUNITY BACKGROUND The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to Illinois and Wisconsin. The City is approximately 30 square miles in area, with a population of approximately 60,000 people. The City's annual operating and capital Page 3 of 20 budget is nearly $108 million and funds a full range of services. The City's web site is www.citvofdubuaue.ora. The community has a stable and diversified manufacturing base and a growing service sector. Dubuque is the major retail, medical, education and employment center for the tri-state area. Tourism continues to be a major economic force in the community. City government works in collaboration with the private sector to promote economic development. The job creation and unemployment numbers show that Dubuque is holding steady in a very volatile economic climate. Dubuque's construction numbers reveal an even more encouraging picture. 4.0 PROJECT SCOPE OF SERVICES The following outline represents the minimum components for conducting this Asbury Plaza Area Lift Station and Force Main Design. The consultant should describe the means or strategy by which the consultant would satisfy the Scope of Services, and/or an alternative or hybrid strategy recommended by the consultant - what process and outcomes the consultant would suggest to make the project better. 4.1 Project Management & Accounting 4.1.1 The Project Manager shall maintain an updated, Work Breakdown Structure (WBS). The WBS shall be maintained in electronic format using Microsoft Project software or an approved equal. An updated WBS shall be submitted by monthly and at the time of each submittal, the Project Manager shall be available for approximately 10 minutes by phone to discuss the progress made on individual tasks. 4.1.2 Coordinate with other utilities, agencies, and various local, state, and federal agencies as required to facilitate design efforts. 4.1.3 Identify and prepare all required applications for Federal, State, and local permits or agreements for construction such as lOOT, IDNR, 404 permits, storm water permits, etc. where required and insure that all designs and data provided are sufficient for City to submit and to receive such permits or agreements. 4.2 Data Collection Perform necessary field investigations, review of existing and previous construction, and related data collection including: performing preliminary geo- technical and topographic surveys along general corridor of proposed route; developing profile for sewer, identifying potential surface and underground conflicts; and, determining any impacts to feasible and practical alternatives for construction of the force main and outfall sewer improvements AND as required to prepare easement descriptions. 4.3 Preliminary Design 4.3.1 Meet with City staff to coordinate the engineering planning and design of the project and prioritization of project needs. 4.3.2 Meet with applicable City Water Pollution Control Department staff to discuss operational considerations, staff requirements, and system preferences. Page 4 of 20 4.3.3 Meet with property owners to identify precise location of lift stations and force main. The general alignment is shown in the Report; See Sheets EX2 and EX3. 4.3.4 Perform hydraulic calculations and evaluations to verify and determine sizes of proposed improvements required to transport future estimated flows and develop resultant computerized hydraulic flow models, including flow and resultant profiles for the proposed force main and outfall sewer improvements. 4.4 Easements Prepare and write permanent and temporary easement descriptions and acquisition plats for use in acquiring necessary easements for construction, including performing necessary field topographic surveys, and legal investigations including title search. The easements will be acquired by City utilizing information provided by Consultant. 4.5 Final Design 4.5.1 Prepare and submit detailed final design drawings, technical specifications, and contract documents for bidding and construction, including estimates of construction and total project costs including submission to appropriate local, state and federal agencies as required to obtain permits for construction. 4.5.2 Final design documents shall be prepared in computerized MS Word and AutoOesk ACAO formats. 4.5.3 Submit five (5) printed copies and one computerized filed copy of final design documents and meet with City to present and review final design documents. 4.5.4 Assist City in obtaining bids for construction, including answering technical questions from prospective bidders, and preparing necessary bid addenda. 4.6 Alternate Construction Services for Phase I The City may ask the Consultant to perform the following services during construction. Please include 4.6.1 Construction staking. 4.6.2 Construction inspection to ensure compliance with the plans and specifications. 4.6.3 Answer contractor questions about the plans and specifications. 4.6.4 Respond to regulatory agencies, impacted residents, and potential construction contractors. 4.6.5 Review and make recommendations with regard to shop drawings or change orders. 4.6.6 Prepare and present to the City contractor pay requests. 4.6.7 Provide City with electronic (ACADO) and paper asbuilt drawings no later than thirty (30) days following completion of the construction project. Page 5 of 20 5.0 USE OF CITY RESOURCES Selected Consultant shall have use of the City's GIS (DAGIS) for this project as well as staff contact/resources persons in the Water Pollution Control Department, Public Works Department, and the Engineering Department. 6.0 INFORMATION TO BE INCLUDED IN PROPOSAL The Proposal should address all of the points outlined in this Request for Proposal (RFP) excluding any cost information which should only be included in a separate sealed envelope labeled "Project Cost Estimate". The proposal should be prepared simply and economically, providing a straight-forward, concise description of the firm's capabilities to satisfy the requirements of the RFP. To simplify the review process and to obtain the maximum degree of comparability, the proposal shall include the following information and shall be organized in the manner specified below. While additional data may be presented, the following subjects must be included. They represent the criteria against which the proposal will be evaluated. 6.1 Letter of Transmittal Provide a letter of transmittal briefly outlining the consultant's understanding of the work and the name, address, telephone number, fax number and e-mail address of the consultant's primary project manager. 6.2 Profile of Firm Provide general information about the firm and its area of expertise as it regards to this RFP. State the size of the firm, the size of the firm's professional staff, and the location of the office from which the work on this project is to be performed. Indicate other information that will reflect the philosophy of the firm regarding its approach to this project and how this approach will result in the successful completion of the project 6.3 Proposal Qualifications Identify the principal supervisory and management staff, including partners, managers, and other supervisors who would be assigned to the oversight of this project List the names of the Project Manager, all staff engineers and other key personnel to be employed on the project team, indicate if they will be working on the project in either a full time or part time basis. Provide relevant information regarding the qualifications, experience, training, professional registrations, continuing and professional education of the specific staff to be assigned to the project team. Describe the experience and success of the firm, as well as project team members proposed for the Dubuque project, in performing similar projects, including experience and success in working with cities similar to Dubuque. Include at least 3 client references (including individual contacts and telephone numbers) for similar projects that have been completed by the firm in the last five (5) years. List the names of the project team members proposed for the Dubuque project who worked on the referenced projects. Page 6 of 20 List the name and location of other sub-consulting firms that would be used by the firm in this project and the approximate percentage and type of the work that would be performed by each of these firms. Include the relevant experience and qualifications of the sub-consultant firm and its key personnel assigned to the Dubuque project in working on similar projects. 6.4 Project Scope of Services Describe the means or strategy by which the consultant would satisfy the Scope of Services, and/or an alternative or hybrid strategy recommended by the consultant - what process and outcomes the consultant would suggest to make the project better. 6.5 Proposed Project Schedule Provide a project schedule outlining the time period and estimated completion date of the proposed scope of work. This should include a schedule for and description of all deliverable products throughout the project. The City would like the final design complete and ready for bidding by October 27, 2006. Discuss the firm's ability to integrate this project into the firm's present workload. A statement should also be included with regard to whether the consulting firm currently has the capacity to undertake the project or whether it intends to hire additional staff or team members. 6.6 Certificate of Insurance The selected firm will be required to meet the City's insurance requirements for professional services. (See Appendix B - Schedule C Insurance Requirements For Professional Services) 6.7 Fees and Compensation Provide an individual proposed direct costs plus expenses budget for: A) Completion of the proposed scope of services identified in Sections 4.1 through Section 4.5 above with cost breakdowns bv scope element for Phase I. See Section 2.1 above for the description of Phase I; B) Completion of the proposed scope of services identified in Sections 4.1 through Section 4.5 above with cost breakdowns bv scope element for Phase II. See Section 2.1 above for the description of Phase II; and C) Completion of the proposed scope of services identified in Section 4.6 (Construction Services) for Phase I. Separate the proposed budget from the other portion of the RFP submittal. Submit one original and four copies of the proposed budget in a single, separate envelope. Initial screening phase shall be done without knowledge of the consultant's proposed fee for services. Page 7 of 20 7.0 PROPOSAL QUESTIONS AND ANSWERS If you have any questions concerning this proposal, or other technical questions, please submit your requests to the City's designated Project Manager. Any questions concerning this Proposal must be received on or before 4:00 p.m. CDT on August 15, 2006. Any inquiries received after this date will not be answered. When submitting a question to the Project Manager, please include the appropriate consultant contact information. Contacting other City of Dubuque staff or any of the Selection Committee members directly will be considered inappropriate and be grounds for disqualification. Project Manager contact information is as follows: Deron Muehring City of Dubuque Engineering Division 50 West 13th Street Dubuque, IA 52001 Phone 563.589.4270 Fax: 563.589.4205 E-mail: dmuehrin@cityofdubuque.org 8.0 RESERVATION OF RIGHTS The City reserves the right to: o Reject any and all Proposals received based on non-responsiveness to the requirements of this RFP o Issue a subsequent RFP o Cancel the entire RFP without cause o Remedy technical errors in the RFP process o Negotiate with any, all or none of the respondents to the RFP o Waive informalities and irregularities o Request additional information or clarification All responses and their contents will become the property of the City. 9.0 SUBMISSION REQUIREMENTS PROPOSAL SUBMITTAL INFORMATION . Submittal Deadline: August 16, 2006, on or before 2:00 p.m. CDT City of Dubuque Engineering Department 50 West 13th Street Dubuque, Iowa 52001-4864 Deron Muehring Civil Engineer" . Submittal Location: Submittal Contact & Mailing Address: Page 8 of 20 City of Dubuque Engineering 50 West 13th Street Dubuque, Iowa 52001-4864 . Submittal Copies: Ten (10) sets of the proposal shall be provided. Submit one (1) original signed proposal and nine (9) copies labeled Asbury Plaza Area Lift Station and Force Main. All proposals must be in written format. No faxed or e-mail proposals will be accepted. The proposal must be a document of not more than twenty (20) numbered 8-1/2 x 11- inch pages, not including the cover letter, dividers and the front and back covers. Proposals should not include any pre-printed or promotional materials. Any proposals exceeding 20 numbered pages will not be considered. The original proposal document shall be signed in blue ink by an officer of the firm authorized to bind the submitter to its provisions. Proposals are to contain a statement indicating the period during which the proposal will remain valid. A period of not less than ninety (90) days is required. Failure to comply with the above requirements will disqualify the proposal. If not interested, we ask for a response in writing or by email to ensure that each consultant received this notice. Each consultant assumes full responsibility for delivery and deposit of the completed proposal package on or before the deadline. The City of Dubuque will not be responsible for any loss or delay with respect to delivery of the proposals. The City of Dubuque is not liable for any cost incurred by any consulting firms prior to the execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs incurred by the firms that are not specified in any contract. All results from this project will remain the property of the City of Dubuque. The City of Dubuque is an Equal Employment Opportunity Employer. Thank you for your consideration and interest in the project. Sincerely, {j,;JP~'('1l ~/l}'i4~ Deron Muehring Civil Engineer II City of Dubuque Page 9 of 20 ASBURY PLAZA AREA LIFT STATION & FORCE MAIN DESIGN for the City of Dubuque, Iowa "",UTYOI' ~ DUB E ~~~ Request for Proposal August 9, 2006 Appendix A Consultant Evaluation Selection Process Page 10 of 20 EVALUATION CRITERIA Proposals will be screened to ensure that they meet the minimum requirements of the proposal format. A selection committee will review qualifying proposals. The following criteria are among those that will be used to evaluate proposals. 1. A high level of professional competence and a proven track record in the preparation of sanitary sewer lift station and force main design or similar: a. Qualifications and experience of the firm and any sub-consultants. b. Demonstration of professional and technical expertise and experience of the principal consulting staff and sub-consulting staff that will work on the project. c. If a joint venture, the track records of team members' experience working together. d. Experience of the firm working on municipal sanitary sewer projects. e. Experience of the firm working on municipal sanitary sewer projects in Iowa. 2. Design approach/methodology in completing scope of services such as: a. Grasp of project requirements and level of interest. b. Creativity and problem solving ability. c. Ability of consultant team to demonstrate initiative, motivation and knowledge of the City of Dubuque. 3. Proposed schedule required to complete project. 4. Quality of the proposal. The proposal should clearly demonstrate understanding of the City's overall objectives in the preparation of the Asbury Plaza Area Lift Station and Force Main Design for the City of Dubuque. 5. Ability of the consultant to maintain a high level of direct interaction and communication with City officials. 6. Experience working with the public and project stakeholders in preparing sanitary sewer collection system designs. 7. Responsiveness and compatibility between consultants and City: a. General attitude and ability to communicate. b. Ability to listen, be flexible, and follow and/or implement direction and/or ideas or concepts. c. How the consultant team interacts with the general public, City staff, and public officials. 8. Cost of producing the Asbury Plaza Area Lift Station and Force Main Design for the City of Dubuque. 9. Review of references and work product. Upon the successful completion of contract negotiations, the committee shall recommend the selection of a consultant to the City Manager. The City Manager may in turn make a recommendation to the City Council. Page 11 of 20 ASBURY PLAZA AREA LIFT STATION & FORCE MAIN for the City of Dubuque, Iowa THE CITY 01' ~ DUB E ~~~ Request for Proposal August 9, 2006 Appendix B Insurance Requirements INSURANCE SCHEDULE C INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES TO THE CITY OF DUBUQUE 1. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa. All insurers shall have a rating of A better in the current A. M. Best Rating Guide. 2. All policies of insurance shall be endorsed to provide a thirty (30) day advance notice of cancellation to the City of Dubuque, except for 10 day notice for non- payment, if cancellation is prior to the expiration date. This endorsement supersedes the standard cancellation statement on the Certificate of Insurance. 3. shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the coverage required in Paragraph 6 below. Such Certificates shall include copies of the following endorsements: a) Commercial General Liability policy is primary and non-contributing. b) Commercial General Liability additional insured endorsement. c) Governmental Immunities Endorsement. shall also be required to provide Certificates of Insurance of all subcontractors and all sub-sub contractors who perform work or services pursuant to the provisions of this contract. Said certificates shall meet the same insurance requirements as required of 4. Each certificate shall be submitted to the contracting department of the City of Dubuque. 5. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. Contractor shall be required to carry the following minimum coverage/limits or greater if required by law or other legal agreement: a) COMMERCIAL GENERAL LIABILITY General Aggregate Limit Products-Completed Operations Aggregate Limit Personal and Advertising Injury Limit Each Occurrence Limit Fire Damage limit (anyone occurrence) Medical Payments $2,000,000 $1,000,000 $1,000,000 $1,000,000 $ 50,000 $ 5,000 INSURANCE SCHEDULE C (Continued) INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES TO THE CITY OF DUBUQUE This coverage shall be written on an occurrence form, not claims made form. All deviations or exclusions from the standard ISO commercial general liability form CG 0001 or Business owners BP 0002 shall be clearly identified. Form CG 25 04 03 97 'Designated Location (s) General Aggregate Limit' shall be included. Governmental Immunity endorsement identical or equivalent to form attached. Additional Insured Requirement: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers shall be named as an additional insured on General Liability including "ongoing operations" coverage equivalent to ISO CG 20 10 07 04. b) Automobile $1,000,000 combined sinale limit. c) WORKERS COMPENSATION & EMPLOYERS LIABILITY Statutory for Coverage A Employers Liability: Each Accident Each Employee Disease Policy Limit Disease $ 100,000 $ 100,000 $ 500,000 $1,000,000 NONE d) PROFESSIONAL LIABILITY e) UMBRELLA/EXCESS LIABILITY Completion Checklist o Certificate of Liability Insurance (2 pages) o Designated Location(s) General Aggregate Limit CG 25 04 03 97 o Additional Insured CG 20 10 07 04 o Governmental Immunities Endorsement fACORQ. CERTIFICATE OF LIABILITY INSURANCE [,,;:,~.o,. 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NO'CtlNTRI8UTING. FOR'" CG 2,04 0397 "DESIGNATED lOCATICWS" GENERAL LIABIlITY 4GQlEGATL U~ll SlI>\l[ B[ ~"UUDED. GOVERNfIIENTAL IIftIJ,*ITIES ENllOIlSt"'ENT IS INCLUDED. All POLICIES OF INSURANCE SHALL 8E EIIIlO~~f,P LO PROI'IDE THIRIY (ro) DAY AD\IANCf NOTICE OF CANC:f:LLATION ,W lllE CITY OF DUBUQUE. '--- CE::RfIFtcA1E HOLDER _~..___ , cm OF DlJIlUQUE (fn H~LL 10~. 13TH ,TREET DUBUQUE, IA 52001 8f4OUt..OAhl'l' OF nu:; AOOVE tlE.sc~JBF.O POl:>::II:' at CANC@!LU!:).1!Il!<F01I:f'Tl'IF; IilIII'I<<l\lt'.>NUAl't; rHe.FEOf-,lHEt$WlNaIMi.'lJRfflWlLl~loUr.IL 2!L.. 0A1!;W"rTTl!~""TlCl! TO me CeRTlACATE HoOl.DEJt N,""!:U l.e' It4li: I.t.H, _vw-'(W"8l:__lIllli_ltIWllfi(JNXX IOO.ltl'llIl<<IQliCillIlIJtMlt~~I{"':'''''_llXXXXXXX~''-., AUTHORlZ!C lQ!il'tll!!MNTA,TMI! JUNE 2005 !\CORD 2~ /2001JOfn 1l!'l4~'~n IMPORTANT If the celt~iC3le h"der'5 an AOlll, IONAL INSUREO, Ine ro1cy(iBs) must be ..ndorsed. A statement on drls "",tilicat.. does nol c'Ofd... lights 10 the celtifreal" holder in lieu of such I3fl<lorsement(s). II SUBROGATION IS WAIVED, subj<ld: 10 lhe te;ms and wncilions of the po~c,.. e>:lrtain policies mav requife an endorsement A statement on this oer1lficale doe. not ""nfer rights to "'" ...rtificale holder in Ih3lJ or such endorsilrnent(s). DISCLAIMER The Celtlfi",,!e 01 I":iutallce on loe "''''''fSO side of this form does not constitUte a omtract between ttJe 1$$I.hng msurer(s), fluthonZ@d fApres.entBtlve or producei'. end the cefHficate IloIder, nor does it affirmali\lely ()( ""gativei, "mend, extend Of aHer the colierall" aflrmJed by Ihe policies listed 111...",.1" SPECIMEN I JUNE 2005 I P'3L1CY NUMBER: COMMERCIAL GENEAAL L1A8IUTY ceo 2S 04 03 S7 THIS ENDORSEMENT CHANGES THE POLlCY. PLEASE READ IT CAREFULLY. DESIGNATED LOCATION(S) GENERAL AGGREGATE LIMIT : -,~ ~r.cor:semem modifies insuranc.e provided under \J1e foiiowing: CCM~,~ERCI",:" GENERAL UA81Lnr COVERAGE PART SCHEDULE - -.". - I Deslgn"ted Location(.): I I I ,....// (If no ent~ appear:; ;lOOve, information required to complete this endorsement will be shown in 3S appiic;;able 10 this endorsement) ( \" ANY ~ ') J\NC ALL COVERED LOCAT:ONS \( the Declarations A. F or all sums which th& insured bttcomes legally obligated to pay lIS dam:ages ClJused by 'cc<::urrences' under COveRAGE A (SeCTION I). ;;md for aU medical el<pel1SeS c.aused by ac.ci- cents under CCVERAGE C (SECTION I), which can be attributed only 10 operations at " sifll/I.. c""gnaled "1QC;lllon" shown in tbe Schedule ~;bove: 1. A separate Designated Loc:a1:lon General Aggre9ate Limit applies 10 each de~i9nated "location', and lhat limit is equal to the amount of the GeMral Aggregate Umlt shown in th e Declarations. 2. The De.s;c;nated Location General p.,ggregate uml! IS ,he ,,',0,1 we will "BY for tilt! ,urn of all damages under CCVERJ.,Ge A. €}:cept dam- ages !>ecouse of 'bOdily Injury" or 'properly damnge' Included ir. the 'produdsccompleted C'~tratioflS hfl7:ard., and for medical exp.~nse,s under COVERAGe C regardless of the. num- ber or: b, Claims made or 'sults" bro ugh!; or Co Persoos or organlzatiotlS making claims or bringing 'suits". 3. Any payments made under COVERAG<5: A for damages or under COVERAGe c tor medical expem'es shan reduce the Desig- nated Location General A.gQregnte Limit tor the1 designated 'Iocation', Such payme....ts shall not reouce the General Aggregate Umit :lhown in lhe Declarations nor shall they re- duce any other Designated LOClltion General AI19regate Wmll for any ctI1er desIC'Mtec1 "loC3tion' shawn in the Schedule above. 4. The limits shown in the Declarations fer Eactl Occurrence. Fire Damage and Medical Ex- pense continue 10 apply. However. inSlead 01 being subjed to the General Aggregate Limit shown in the Declarations, SlJ!iilllmrts will be subject 10 the applicable Desitjnaled Location General Aggregate limit a~ \r..s.ured,!; SPECIMEN CG .z~ 04 03 97 CooyTi"ht Insurance Services Cmce. Inc., 1S96 I JUNE 2005 In POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 2111Q 01 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION ThiO endorsement moditi';I$ ins...anoe pro\Aded under the followin;: COMMERCIAL GENERAL LIABILITY COVERAGE "ART SCHEDU LE Name Of Addltlonallnsured Per.on(s) Or OrganlZBbcnts}: i The City cf 811buque, including all its ielected and Jppointed of~i::ia1s, all its emp1oyep-s nrd 'Jo;un:eers, all its boards, CCfflltliss irm,. 2nd/or authorities and their board members. e~ployees and volunteers. lOC""..attoJ\.& or Covered 0 rations ;- ----,.---.--.- ...... ~,~!o!ma[j.on rcqulrc.q"i~,_~2~te th~ SCi,~{:LJle If not shawn above, wil be shOVR1 in the Dectaratlona A. laclion II - Who Is An Insured i1; .mcndcc to include as an addl,,,,,.' iesulod Ih.. perscn(.) or "rgarlZotiGnls) 51.own in th. S<.;h~dule. but only "11, res!,ecl :0 Lacility for "bodily inju'Y", "property damage" or "pe..",na' ~nd advertising injury" causae, mNnole or in part, by: 1. YDur acts or ol""llssions; or Z. The acts ,or o",isslOns of lflose acting on Yr;>Ur beh&lf, in trl€ performa:'lce .jf your ongoing o~rntions for the addilio",,1 m....ed(S) 111 the locatio"(,) desig- oalod abcve, SPECIMEN B. With respect 10 the Insu(anc," afforded to these a,~ditional insured,,_ the folklwilg additional exclu- siolls apply. This insurance does net apply to "bO<lily "'Jury" or "property damage" occumng after: 1. All 'Nark. including materials. parts or equip. ment furnished in conMcUOn With sur:::h work, en Ine project (other than ser\Ace, maintenance or repairs' to be performed by ur on beh~lf or the additional insured(..) at the location of the CO\iered opel1lltionB ha.. b....n completed: or 2. ThOll portion of '')'<lu.- worll" out of w,ictt the injUry 01 c1amage anses has blllln put to its In- lended use by any person or organization other than another contractor or sutx:ontractor en- gaged in performing oplllll1lOn$ for a pnncipal as a part of the same project. I JUNE 2005 I Pfiq& 1 of 1 0 CG 20 10 010.4 @ ISO Prolll!:rtie;l, inc. 2004 CITY OF DUBUQUE, IOWA GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmentallmmunitv. The insurance carrier expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it is now exists and as it may be amended from time to time. 2. Claims Coveraqe. The insurance carrier further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunitv. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurance carrier. 4. Non-Denial of Coveraqe. The insurance carrier shall not deny coverage under this policy and the insurance carrier shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Chanqe in Policv. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. 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'" '" _ Cow :z: '" (1)'- Q) zt55 ~ .~~ '" o.1ij .J '" .. w'- ..t:: a::~c: <Xl ~ '" c:> >- LL '" ... ... ... ... ... o o o .,; ~ o 0 o 0 o 0 c5 ari' o ~ ~ ~ ... ... ... o o "' ,.: N ~ o o "' i <Xl ... ... ... " o is 2 ...J 1iiQ;~ l5:5 0 U 0 f- o o "' N. "' "' ... ... ... N r---- c5 N M ... ... ... M M M M (0 (0 CD- <6 N N ... ... "C " -gtf ~ ~1ii 005 Z "u <( Z ii: f- o W .... o II:: a. ~ ~ '" '" (IJ(IJ 1::'1::'...J .!!l.!!l <( .-.- f- ~ ~ 0 (IJ (IJ f- ai "' "' ... ... N N. 60 M M ... ... MM M M (0(0 CJ:J- cD N N ... ... NORTHWEST ASBURY PLAZA AREA WASTEWATER PUMPING FEASIBILITY REPORT 2006 I ., i I I II I I II .1 I 'I llllw Project No. 04231-04 ~ IIW Engin~~rveYors, P.C. \ ) (INTEGRITY. \ EXPERTISE. SOLUTIONS. 4155 Pennsylvania Avenue Dubuque, IA 52002-262811 Voice: 563-556-24641 Fax: 563-556-781 i i Web: www.iiwengr.comll NORTHWEST ASBURY PLAZA AREA W ASTEW ATER PUMPING FEASIBILITY REPORT 2006 PREPARED FOR: Motor City LLC 825 S. Taft Avenue Mason City, IA 50401-1503 Phone: 641-424-3330 Fax: 641-421-7733 AND Engineering Department City of Dubuque 50 W. 13th Street Dubuque,IA 52001-4864 Phone: 563-589-4270 Fax: 563-589-4205 PREPARED BY: IIW Engineers & Surveyors, P.C. 4155 Pennsylvania Avenue Dubuque, Iowa 52002-2628 Phone: 563-556-2464 Fax: 563-556-7811 IIW PROJECT NO: 04231-04 ,\~'.\~HI!:iI!lf1'J :\.' !C::S"'~ ". 'I ""'0\'''' :::liD'}',-, ,x~.' "'I~ '~i :S:'L')'~ ........... 0'..;1 '.... :$' -"I. .... ..... "<':'f.. ..:.,<:) /" .....~ 0",".. G"R'fD '.1""., ~~ ~ : /, .' ",,,,,;:. "'II), SEJKO : "'-- :=:;1:: RA ; Gl'" ~u.I\ 8384 f.:;;g ~ <':>" .. -.,;:- ~ ~>'" ,"A,.""f:-c 'l. ..... ......:i...'$ ~ * ....u....* V ~ ""I..../I/: lOW'" \"\\,~ 1111111/11111\1\\\ SEAL I hereby certify that this engineering document was prepared by me or under my direct personal supervision and that I am a duly licensed Professional Engineer under the laws of the State ofIowa. FOR IIW ENGINEERS & SURVEYORS, P.C. 2 -ob Date Gary Sejko ,P.E. License Number 8384 My license renewal date is December 31, 2006 Pages or sheets covered by this seal: Entire Report NORTHW AST ASBURY PLAZA AREA WASTEWATER PUMPING FEASIDILITY REPORT 2006 TABLE OF CONTENTS PURPOSE STUDY AREA WASTWATERFLOWS RECEIVING SEWER CAPACITY ALTERNATIVES COST ESTIMATES EXHIBITS I. STUDY AREA MAP 2. STUDY AREA INFORMATION AND PROPOSED PUMPING 3. EXISITNG 8 INCH SANITARY SEWER PURPOSE The purpose of this report is to present a summary of the evaluation of the feasibility of providing wastewater pumping to the land north and west of Asbury Plaza. Wastewater pumping will be necessary because of the topography of the area. The evaluation considered the use of one regional pumping station to serve the study area and the use of multiple pumping stations to serve the study area and some other alternatives or variations. The City sewer system in the Catfish Creek basin is at times overloaded. The discharge from this report's study area would, therefore, be directed to another sewer branch (West 32"d Street) to avoid additional flows in the Catfish Creek sewers. A thorough review of the flows in, and capacity of, the West 32"d Street sanitary sewer system was not;art of this evaluation. However, the capacity of a portion of the upper end of West 32" Street sewer system was part of this study, so the immediate impact on the existing sewers could be considered. Both the developer and the City want, what is to them, a cost effective solution for wastewater pumping. To a developer this usually means the lowest initial cost facilities that meet the needs of a project and conforms to applicable regulations. For a City, cost effective means somewhat more. The costs of maintenance and operation must be considered. The City has indicated a desire to have pumping facilities that serve the largest area for the least cost, thereby reducing a "per acre" cost. Based on this study, the developer will have a better idea of what will be needed for wastewater pumping facilities to serve the planned development. Preliminary cost estimate will allow financial planning of the development and/or for partnering negotiation. Some approximate locations for the pumping station or stations and the pressure main routes will aid in site planning and design. The City will be able to use this study to determine areas that can be served by extensions of City infrastructure and the sum of the costs associated with the extensions. The City will be able to determine future maintenance and operation costs based on the selected alternative. 10f9 STUDY AREA The study area for this wastewater pwnping feasibility evaluation is generally north and west of Asbury Plaza. This area is located in sections 8, 9, 16, and 17 of Dubuque Township (T89N, R2E) and covers nearly 800 acres. The studied area generally extends from near Asbury Road on the south to Derby Grange Road on the north and from Kennedy Road on the east to the City of Asbury Corporate limits and Woodmoor Estates on the west. Exhibit I is an aerial photograph ofthe study area. This area is at the upper end of the Cloie Branch drainage basin. Surface water runoff flows to the Cloie Branch to the Little Maquoketa River east of Durango. The Little Maquoketa River flows into the Mississippi River just north of the John Deere Dubuque Works. The area is currently used for agriculture including row crop, forage production, and animal pastures. Severe prehistoric erosion has carved steep walled ravines that serve as the drainage ways to the Cloie Branch. Ground slopes range from approximately 2 percent to nearly vertical, the steepest walls of the ravines. Property owners in the subject area include: Motor City LLC John Herrig Leo and Arlene Dietz Clement and Jeannine Hilby Douglas and Eileen Coates Laverne and Marlene Brimeyer Grandview United Methodist Church It is the Motor City property and the Herrig properties that are currently being developed. The church has discussed the possibility of development, but has no definite plans or schedule. The Dietz, Hilby, Coates, and Brimeyer properties are included because they are in the drainage basin adjacent to planned development and because the development frequently follows when sanitary sewer is made available. The Motor City property has a gross area of approximately 152 acres. Of this gross area, some 13 acres are in un-developable ravines. The net area would be 139 acres. However, typical development of this type of land is perhaps only 90% when roadways, green spaces, storm water detention facilities, etc. are deducted. The effective area of the Motor City property to be developed is thus, 125 acres. 20f9 The Herrig property gross area is approximately 123 acres. Over 37 acres of this parcel can not be considered developable because of the deepest and steepest ravine and questions about access to a rather small portion in the west end of the parcel. The net developable is 86 acres. If a 90% utilization is assumed, the effective area of the Herrig property to be developed is 77 acres, more or less. The remainder of the study area has a gross area of approximately 523 acres. The effective area to be developed has been estimated to be 353 acres. For the purposes of this study, the estimated total effective area to be developed is 555 acres. At the present time only a portion of the Motor City property has been annexed. Plans call for a mixture of commercial use, office use and warehousing. Herrig and the church are considering single family residential development. For the purpose of this study the future development will be assumed to be single family residential. Based on the anticipated land usage, the effective area of 555 acres is divided into two primary uses, residential and commercial. The estimate is 125 acres of commercial usage and 430 acres of residential usage. 30f9 W ASTEW ATER FLOWS The Iowa DNR design standards do not establish specific criteria for estimating flow rates for pumping facilities. However, the DNR design standards do have specific criteria for sanitary sewers. For single family residential development the DNR established a density of 10 people per acre. The average flow, according to the DNR, is to be 100 gallons per day per person. Thus, the average flow from residential development is to be assumed to be 1,000 gallons per day per acre. The DNR design standards also provide information about estimated peak flows. The peak flow for sewers ranges typically from 2 to 4 times the average flow. It would appear that a peak to average ratio of 4 might be reasonable and conservative for collector sewers. However, a peaking factor of 2.0 to 2.5 times the average flow rate seems reasonable for pumping station design because of the equalization nature of wet well storage and typically larger contributory areas. The DNR design standards set forth a commercial area sewer flow rate of 5,000 gallons per day per acre. The DNR has indicated that this flow rate is a peak flow for sewer design. Using a 4.0 peak to average ratio for sewers, the average flow would become 1,250 gallons per day per acre. If the peaking factor suggested above for pumping stations of 2.5 is applied to the calculated average flow for commercial area, the peak flow rate becomes 3,125 gallons per day per acre. The study area includes an estimated effective area for commercial development of 125 acres. The estimated effective area for residential development is 430 acres. Based on these areas the peak wastewater flow rate is as follows: Commercial Area 125 Acres @ 3,125 gpd/acre equals 390,625 gpd or 272 gpm Residential Area 430 acres @2,500 gpdlacre equals 1,075,000 gpd or 747 gpm Total Study Area Flow 272 gpm plus 747 gpm equals 1,019 gpm The residential area flow rate comes from three district areas. One area is the Herrig property. The second is the area north and east of the commercial area and owned by Coates, Brimeyer and Grandview Church. The third is the area south and west of the commercial area and owned by Hilby and Dietz. The division of the residential flow rate estimate is: 40f9 Herrig Coates, Brimeyer, and Church Hilby and Dietz 134 gpm 292 gpm 321 gpm It should be noted that a portion of the Hilby farm drains to the northeast toward the Motor City commercial area. Another portion of the Hilby farm plus the Dietz property drains to the northwest toward the unbuildable western area of the Herrig property. The drainage split is approximately split in half to each drainage way. Thus, the sewage flow is split 50% to each drainage way. 50f9 RECENING SEWER CAPACITY Wastewater from the study area is to be pumped to the east to avoid additional loading of the Catfish Creek sewer system. The designated force main discharge point is a manhole just south ofthe Grandview United Methodist Church. This flows in an 8-inch sewer line that runs southeast and discharges to a 12-inch sewer west of Eisenhower School. This 12-inch sewer flows east to Carter Road discharging into an 18-inch sewer. The 18-inch sewer line flows along Carter Road and discharges into a 21-inch sewer in West 32nd Street. The 21-inch sewer line size becomes 24-inch as additional sewers are connected along West 32nd Street. The 24-inch sewer line is connected to the 36- inch Couler Valley sewer east of Central Avenue. As previously indicated, the evaluation of this entire sewer system was not part of this wastewater pumping feasibility report. As part of this study, the capacity of the 8-inch sewers between the church and the 12- inch interceptor sewer was performed. One 8-inch sewer segment in the soccer complex has a slope of 0.7%. This provides a full capacity of 455 gallons per minute (gpm). The DNR design standards indicate that sewers are to be design for no more than 75% of the full depth, thus, the theoretical design capacity of this sewer segment is less than 300 gallons per minute. An alternate force main connection point was identified during evaluation of this 8 inch sewer. This alternate discharge point is manhole 5 on the north side of the Northwest Arterial. This discharge location bypasses the critical 0.7% slope sewer segment in the soccer field. The critical sewer slope below this alternate connection point is 1. 8 % based on IIW field surveys. The 8-inch sewer at a slope of 1.8% has a full capacity of 720 gpm and a DNR criteria design capacity of 432 gpm. A cursory review of the City furnished drawings for the 12-inch segment of interceptor sewer indicates a critical slope of I % or so. The full capacity of a 12- inch sewer at a 1% slope is 1,580 gpm. The DNR criteria would indicate a design capacity of948 gpm. During review of the capacity of the 8-inch sewer segment, an additional advantage of the alternate discharge point (manhole 5) was noted. This discharge location is 53 feet lower than the sewer at the church. This lower elevation reduces the total head on the pump or pumps and thus the power requirement. 60f9 ALTERNATIVES As part of this feasibility study alternatives for handling wastewater were developed and evaluated. The alternatives considered were: I. Construct a wastewater treatment facility. 2. Construct a single regional wastewater pumping facility to serve the entire study area. 3. Construct a single regional wastewater pumping facility with flow equalization storage to allow a smaller pumping rate. 4. Construct multiple pumping facilities with limited capacity utilizing a single common force main. 5. Construct a temporary pumping facility for Motor City development discharging to the existing Asbury Plaza sewer system. ALTERNATIVE I-WASTEWATER TREATMENTFACILTY The construction of a wastewater treatment facility is not a feasible option. A 1.5 million gallon per day treatment plant would take 3 or more years to get permitted and constructed. It would be most difficult to find a location for a treatment facility that would meet the DNR requirement for 1,000 feet of separation from existing inhabited structures. Effluent limits for treatment and discharge to the Cloie Branch would be very restrictive for ammonia and bacteria. A treatment facility constructed in the ravine on the west end of the Herrig property would have difficult access and possible flooding concerns. This location would require significant sewer extensions. The operation of a second treatment facility for the City of Dubuque would have substantial operational costs including sludge disposal. ALTERNATIVE 2- SINGLE REGIONAL W ASTEW ATER PUMPING FACILITY A single regional pumping station with a capacity of 1,020 gallons per minute is not a feasible alternative. The designated receiving sewers and subsequent down stream sewers do not have the design capacity to handle the required flow rate. It is likely that existing sewage flows in the 12-inch, 18-inch, etc. have taken a significant portion of the design capacity. A single regional pumping station would be constructed in the ravine on the Herrig property. This location has difficult access and flooding concerns. Substantial sewer construction to this site would be necessary including some on Hilby property. A 248 horsepower motor would be needed to pump sewage at 1,020 gpm to the alternate discharge point. 70f9 ALTERNATIVE 3-SINGLE REGIONAL WASTEWATER PUMPING FACILITY WITH FLOW EQUILIZA TION STORAGE It is possible that a flow equalization storage tank could be constructed at a single regional pumping station. The flow equalization tanks would serve to reduce peak flows so that wastewater could be pumped at an average flow rate rather than the estimated peak flow rate. The equalization facility would have a volume of up to 500,000 gallons. The resulting pumping station capacity would be approximately 407 gallons pet minute. It is unknown if the DNR will approve this concept. The separation criteria may be applied to the flow equalization storage tank by the DNR. The storage facility would be constructed of coated steel or concrete and would require additional pumps to fill or drain. The storage of untreated sewage may result in odors in a residential neighborhood. Permitting and construction would take 2 years or more. As with the larger regional pumping station, access would be difficult. There would be flooding concern. Significant sewer construction would be necessary, some on Hilby property. Regular tank cleaning would be part of the operational costs. The pump motors for the average flow pumping station would be 84 horsepower. ALTERNATIVE 4-MULTIPLE WASTEWATER PUMING FACILITIES After development of unfeasible or difficult alternatives for wastewater handling in the study area, a multiple pumping station concept has been developed and evaluated. Two or three pumping stations would be installed to serve the proposed development of Motor City and Herrig. A fourth station would be needed for future development. This multiple station concept will allow the City of Dubuque to consider the adjacent properties for annexation. The discharge from the pumping stations would utilize a common force main discharging to manhole 5 on the south side of the soccer field. The pump station design and common force main would limit the flow to 400 gpm and thus limit the impact on the receiving sewer. Multiple pumping stations would allow for phased construction. It would not be necessary to construct all pumping stations, sewers and force mains to allow initial development to proceed. The pumping stations could be located at higher elevations out of the flood plain thereby reducing static lift and total pump head (power). Forty to sixty horsepower pumps are required. This multiple pumping station and common force main is the recommended alternative. ALTERNATIVE 5-TEMPORARY PUMPING FACILITY FOR MOTOR CITY DEVELOPMENT The possibility of building a temporary pumping facility to serve a portion of the Motor City development has been suggested. The capacities of the existing Asbury Plaza sewers and pumping station have not been evaluated as part of this study. The City has not commented on this idea. It should be noted that the time required to design, permit and construct the first of the multiple pump stations would not be significantly longer than constructing a temporary pump station and smaller force main. Building the permanent pumping station would be less total cost than adding the cost of temporary pumping facilities. 80f9 COST ESTIMATE The following is the costs estimate for Alternative 4 multiple Wastewater Pumping Facilities which is the recommended alternative: Construction Costs: Pump Station No.1 (Motor City Central Area) Force Main 6,500 LF Pump Station No.2 (Motor City North, Herrig Southeast) Force Main Extension Pump Station No.3 (Herrig West End) Force Main Extension Pump Station No.4 (Hilby Northwest) Force Main Total Estimated Construction Cost Contingency Engineering Inspection Miscellaneous Total Estimated Project Cost 90f9 $175,000 $195,000 $175,000 $52,000 $175,000 $120,000 $125,000 $25.000 $1,042,000 ,~-""- $104,000 $94,000 ~. $30,000 $20.000 $1,290,000