Eagle Pt Park Roofing Projects
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MEMORANDUM
August 26, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Park Roofing Projects
Leisure Services Manager Gil Spence recommends initiation of the bidding process for
the Eagle Point Park Roofing Projects, and further recommends that a public hearing be
set for October 2, 2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
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MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manage
SUBJECT: Eagle Point Park Roofing Projects
INTRODUCTION
August 25, 2006
The purpose of this memorandum is to request that the City Council initiate the bidding
process to replace the roofs of the Band Shell and Eagle's View Pavilion in Eagle Point
Park.
DISCUSSION
This project provides for replacement of the wood shingle roofs on the Band Shell and
Eagle's View Pavilion in Eagle Point Park. The engineer's estimate for the project is
$40,000.
The schedule for the project is as follows:
City Council initiate bidding process
Notice to bidders
Receipt of bids
Notice of public hearing
Public hearing/award contract
Complete project
continued
September 5, 2006
September 8, 2006
September 21, 2006
September 22, 2006
October 2, 2006
December 15,2006
.
Eagle Point roofing projects, page two
The Fiscal Year 2007 C.I.P. budget contains $44,100 for this project. Total project cost
estimates are as follows:
construction contract
contingency
design fees
TOTAL
$ 40,000
4,000
1.875
$ 45,875
ACTION STEP
The action requested is for the City Council to adopt the attached resolutions giving
preliminary approval of plans and specifications, ordering bids, and setting the date of
the public hearing.
GDS:et
attachments
Pre parer: Gil Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Eagle Point Park Roofing Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Eagle Point Park Roofing Project, in accordance with the provisions of
Chapter 384, City Code of Iowa, at 6:30 p.m. on the 2nd day of October, 2006, in the
Public Library Auditorium in Dubuque, Iowa. Said proposed plans, specifications, form
of contract and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the cost of
the improvements.
Published by order of the City Council given on the
day of
,2006.
Jeanne F. Schneider
City Clerk
PK
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Preparer: Gil D. Soence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 412-06
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Eagle Point Park Roofing Project, in the estimated amount of $40,000, are hereby
approved and ordered filed in the office of the City Clerk, for public inspection.
Passed, approved and adopted this 5thday of September ,2006.
Roy D. Buol, Mayor
Attest
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Spence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 413-06
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the Eagle Point
Park Roofing Project.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA, that on the 2nd day of October, 2006, a public hearing will
be held at 6:30 p.m. in the Public Library Auditorium, at which time interested persons
may appear and be heard for or against the proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper having
general circulation in the City of Dubuque, Iowa, which notice shall be not less than four
days nor more than twenty days prior to the day fixed for its consideration. At the
hearing, any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this 5th day of September
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
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Preparer: Gil D. Soence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 414-06
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the Eagle Point Park Roofing Project is hereby ordered to be advertised for
bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 21st
day of September, 2006. Bids shall be opened and read by the City Clerk at said time
and will be submitted to the Council for final action at 6:30 p.m. on the 2nd day of
October, 2006.
Passed, approved and adopted this 5 th day of September
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK