Loras Blvd. Traffic Signalization Project_Hearing
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MEMORANDUM
August 26, 2006
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Loras Boulevard Traffic Signalization Replacement Project
(CIP 1011133 - Traffic Signal Mastarm Retrofit)
Sealed bids were received for the Loras Boulevard Traffic Signalization Replacement
Project. City Engineer Gus Psihoyos recommends award of the contract to the low
bidder, Portzen Construction, Inc., in the amount of $282,680.25, which is 1.05% under
the estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(1)1j ~ ptL
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
August 25, 2006
FROM:
Michael C. Van Milligen, City Manager
Gus Psi hoyos, City Engineer _ 90
TO:
SUBJECT: Loras Boulevard Traffic Signalization Replacement Project
(CIP 1011133 - Traffic Signal Mastarm Retrofit)
INTRODUCTION
The enclosed resolutions authorize the award of the construction contract for the Loras
Boulevard Traffic Signalization Replacement Project.
BACKGROUND
This project provides for the standardization of mastarm-mounted signals along the
Loras corridor: Bluff and 14th Streets, Locust and 14th Streets, Main and 14th Streets,
and Iowa and 14th Streets. The project will also include pre-emption capabilities and
battery backup systems. The project has been expanded from its original scope to
include sidewalk ramp improvements, a fiber optic conduit inner-connect between the
signals and some additional roadway pavement improvements near the intersections.
New traffic controller equipment and mast-arms have already been purchased for the
project to eliminate the long lead time in ordering.
BID RESULTS
Sealed bids were received on the project on August 24, 2006. Portzen Construction,
Inc. of Dubuque, Iowa, submitted the low bid in the amount of $282,680.25. This
amount is 1.05% under the estimate of probable cost. A summary of the bid proposals
received is as follows:
Contractor Name
Total Bid
Portzen Construction, Inc
Tschiggfrie Excavating, Inc
$282,680.25
$335,659.60
RECOMMENDATION
I recommend that the contract be awarded to Portzen Construction, Inc. in the amount
of $282,680.25.
PROJECT COST - BUDGET IMPACT
The estimate of probable costs for the Loras Boulevard Traffic Signalization
Replacement Project is summarized as follows:
Cost Estimate
Bid Award
Total Project Cost
$285,700.00
$28,570.00
$47,140.50
$361,410.50
$282,680.25
$28,268.03
$46,642.24
$357.590.52
Construction Contract
Contingency
Construction Engineering & Inspection
The project funding summary is as follows:
CIP
1001133
2501615
3001266
1021608
3001041
3501425
Fund Description
Fund Amount
Traffic Signal Mastarm Retrofit
Traffic Signal Intersection Reconstruction
Traffic Signal Interconnect Conduit Replacement
Downtown Streetlight Replacement Schedule
Curb/Catch Basin Replacement
City of Dubuque Sidewalk Program
$236,119.27
$46,625.00
$45,935.00
$12,150.00
$10,056.75
$ 6,704.50
Total Project Funding
$357.590.52
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolutions awarding the Loras
Boulevard Traffic Signalization Replacement Project to Portzen Construction, Inc. in the
amount of $282,680.25.
Prepared by David Ness, PE
cc: Dawn Lang, Budget Director
Bob Schiesl, PE, Assistant City Engineer
Chris Kohlmann, Information Services
Laura Carstens, City Planner
Dave Johnson, Assistant Planner
David Ness, PE
..
RESOLUTION NO. 428-06
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 2nd day of August, 2006, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa, for
the Loras Boulevard Traffic Signalization Replacement Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 5th day of September, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
..
RESOLUTION NO. 429-06
AWARDING CONSTRUCTION CONTRACT FOR THE LORAS
BOULEVARD TRAFFIC SIGNALIZATION REPLACEMENT PROJECT
Whereas, sealed proposals have been submitted by contractors for the Loras
Boulevard Traffic Signalization Replacement Project pursuant to Resolution No.
and notice to bidders published in a newspaper published in the City of
Dubuque, Iowa on the 11th day of August, 2006.
Whereas, said sealed proposals were opened and read on the 24th day of
August, 2006, and it has been determined that the bid of Portzen Construction,
Inc. of Dubuque, Iowa, in the amount of $282,680.25 was the lowest bid for the
furnishings of all labor and materials and performing the work as provided for in
the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Portzen
Construction, Inc. and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 5th day of September, 2006.
Roy D. Buol, Mayor
Attest
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 430-06
APPROVING CONSTRUCTION CONTRACT WITH PORTZEN
CONSTRUCTION, INC. FOR THE LORAS BOULEVARD TRAFFIC
SIGNALIZATION REPLACEMENT PROJECT
Whereas the City Council by Resolution NO.429-06 awarded the
construction contract for the Loras Boulevard Traffic Signalization
Replacement Project to Portzen Construction, Inc.; and
Whereas Portzen Construction, Inc. has submitted the attached executed
contract and bond.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
1. The contract and bond attached hereto are hereby approved.
2. The City Manager is hereby authorized and directed to execute the
contract on behalf of the City of Dubuque.
Passed, approved and adopted this 5th day of September, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
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MEMORANDUM
August 1, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Loras Boulevard Traffic Signalization Replacement Project
(CIP 1011133 - Traffic Signal Mastarm Retrofit)
City Engineer Gus Psihoyos recommends initiation of the bidding process for the Loras
Boulevard Traffic Signalization Replacement Project, and further recommends that a
public hearing be set for September 5, 2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/t/{ ~ 1'11/J
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psi hoyos, City Engineer