Community Development Block Grant with HUD 7 1 13Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Community Development Block Grant (CDBG) Agreement
Fiscal Year 2014 (Program Year 2013)
DATE: July 30, 2013
Dubuque
band
AI- America City
IIIii!
2007 • 2012 • 2013
On February 28, 2013, the City Council approved a Fiscal Year 2014 Annual Action
Plan that had been recommended by the Community Development Advisory
Commission.
Housing and Community Development Department Director Alvin Nash recommends
City Council authorization for the Mayor to execute the Community Development Block
Grant Agreement with the U.S. Department of Housing and Urban Development in the
amount of $974,408 for the program year beginning July 1, 2013 and ending June 30,
2014.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
itit)t v:-117),45
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
Masterpiece on the Mississippi
TO: Michael Van Milligen, City Manager
FROM: Alvin Nash, Housing and Community Development Department
SUBJECT: Community Development Block Grant (CDBG) Agreement —
FY 14 (Program Year 13)
DATE: July 20, 2013
Dubuque
* * * **
All-America City
2007
INTRODUCTION
This memorandum requests City Council adoption of a resolution authorizing the Mayor
to sign a Community Development Block Grant (CDBG) Agreement with the U.S.
Department of Housing and Urban Development (HUD) in the amount of $974,408 for
the program year beginning July 1, 2013 and ending June 30, 2014.
DISCUSSION
As a CDBG entitlement community, the City of Dubuque is eligible to receive annual
funding for carrying out housing and community development activities. Before it may
receive these funds it must submit a plan for the use of funds and sign an annual grant
agreement.
On February 28, 2013 the City Council approved a FY 2014 Annual Action Plan that
had been recommended by the Community Development Advisory Commission. The
attached letter from HUD informs the City that its FY 2014 Annual Action Plan (Program
Year 2013) has been reviewed and a grant of $974,408 is approved. A Funding
Approval /Agreement is included for execution by the City. To complete the annual
application process, the City Council must now approve execution of the grant
agreement as provided by the attached resolution.
RECOMMENDATION
I recommend that the City Council approve the attached resolution authorizing
execution of the grant agreement and related documents with the U.S. Department of
Housing and Urban Development. This will allow the City to begin expending funds for
programs included in our FY 2014 Annual Plan for the program year, which began July
1st.
f: \users \shared housing \aggie \cdbg \annualplan \fy 14 \council \grantagree.council memo.doc
Prepared by Aggie Tauke, Community Development Specialist
f: \users \shared housing \aggie \cdbg \annualplan \fy 14 \council \grantagree.council memo.doc
Honorable Roy D. Buol
Mayor of Dubuque
50 West 13th Street
Dubuque, IA 52001 -4864
Dear Mayor Buol:
U.S. Department of Housing and Urban Development
RECEIVED
Edward Zorinsky Federal Building
1616 Capitol Avenue, Suite 329
Omaha, Nebraska 68102 1s 23 PM 3: 02
Omaha Field Office
July 17, 2013
City Clerk's' Office
Dubuque, IA
This is to inform you that a review of your Fiscal Year 2013 Consolidated Plan Annual
Action Plan has been completed. The grant assistance which you are receiving includes
Community Development Block Grant (CDBG) funds in the amount of $974,408.
Enclosed are the Grant Agreements and Funding Approvals (three copies), which constitute
the contract between the Department of Housing and Urban Development and the City of
Dubuque, Iowa. You should note particularly any special conditions included in item 8 of the
Funding Approval.
In order to establish a line of credit for these grant funds, you should execute and return two
copies of the Grant Agreements for each program. Retain one copy of the Grant Agreement for
your files. If there is a need to establish or change the depository account to which these grant
funds are to be wired, a Direct Deposit Sign -Up Form (SF- 1199A) must be completed by you and
your financial institution and mailed to this office.
You are reminded that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental Review Procedures for the CDBG and HOME Programs). Funds for such
activities may not be obligated or expended unless HUD has approved the release of funds in
writing. A request for the release of funds must be accompanied by an environmental certification.
The special condition in your Grant Agreement and Funding Approval concerning the
review procedures under Executive Order (E.G.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or
expenditure of funds for the planning or construction of water or sewer facilities until the
completion of the review process and receipt of written notification of release of funds from HUD.
Since you have not submitted your final statement for review under E.O. 12372, we assume you do
not propose to use funds for activities subject to review. However, the condition requires that in
the event you amend or otherwise revise your final statement to use funds for the planning or
construction of water or sewer facilities, you must receive written release of funds from HUD
before obligating or expending funds for such activities.
You are encouraged to continue to vigorously promote full partnerships between the City of
Dubuque, and its non - profit service providers, neighborhood organizations, the economic
2
community and private citizens as you implement your Consolidated Plan. In the process of
transforming plan elements into projects, the quality of success will depend in large part on the
closeness of cooperation among all the Consolidated Plan partners. We offer our continued
support and technical assistance during the coming year to help forward the objectives of the
Consolidated Plan.
If you have any questions regarding the information in this letter, please contact Ms. Kim
Radice, Community Planning and Development Representative, a 02- 492 -3190.
Sincere
Severin
Director
Community Planning and
Development Division
Enclosures
cc: Ms. Aggie Tauke
E.O. 12372 - SPECIAL CONTRACT CONDITION
Notwithstanding any other provision of this agreement, no funds provided under this agreement
may be obligated or expended for the planning or construction of water or sewer facilities until
receipt of written notification from HUD of the release of funds on completion of the review
procedures required under Executive Order (E. 0.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also
complete the review procedures required under E. O. 12372 and 24 CFR Part 52 and receive
written notification from HUD of the release of funds before obligating or expending any funds
provided under this agreement for any new or revised activity for the planning or construction of
water or sewer facilities not previously reviewed under E. O. 12372 and implementing regulations.
RESOLUTION NO. 247 -13
RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
Whereas, under provisions of Title I of Housing and Community Development
Act of 1974, as amended, the City of Dubuque prepared and submitted an Annual
Action Plan for a Community Development Block Grant; and
Whereas, the submission has been approved by the U.S. Department of
Housing and Urban Development in the amount of $974,408 for a twelve month
program year commencing July 1, 2013 and ending June 30, 2014; and
Whereas, a grant agreement covering the activities proposed to be carried out
with the Community Development Block Grant funds has been transmitted to the City of
Dubuque by the U. S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Funding Approval /Agreement, authorized by the U.S.
Department of Housing and Urban Development beginning July 1, 2013 for a
Community Development Block Grant to the City of Dubuque in the amount of
$974,408 and identified as Grant Number B- 13 -MC -19 -0004 is hereby accepted.
Section 2. That the Mayor of the City of Dubuque be and he is hereby
authorized and directed to execute said Agreement and related documents on behalf of
the City of Dubuque, Iowa.
Passed, approved and adopted this 5th day of ust 2I1
Attest:
Trish L. Gleason, Assistant City Clerk
Roy D/: uol, Mayor
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56f06379acfd \pdfconvert.7986.1.hud cdbg_agreement.resolution.doc
Funding Approval /Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
Hl- 00515R of 20515R
1.Name of Grantee (as shown in item 5 of Standard Form 424)
City of Dubuque
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No.
2506 -0193 (exp 1/31/2015)
3a. Grantee's 9 -digit Tax ID Number:
42- 6004596
3b. Grantee's DUNS Number:
093105302
4. Date use of funds may
begin (mm/dd /yyyy):
07/01/2013
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
50 West 13th Street
Dubuque, IA 52001
5a. Project/Gran No. 1
B- 13 -MC -19 -0004
5b. Project/Grant No. 2
6a. Amount Approved
$974,408
6b. Amount Approved
5c. Project/Grant No. 3
6c. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special
conditions /addendums, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here
available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approyal may be used to pay costs incurred
after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -
agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special
conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and
required in regulations issued by the Secretary pursuant to. Section 104(g) of Title 1 and published in 24 CFR Part 58. The Grantee further acknowledges its
responsibility for adherence to the Agreement bysub- recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and U • : Development (By Name)
Francis T. Severin
Grantee Name
City of Dubuque
Title
Direr • •r, Co ity Tanning and Development Division
Title
Honorable ayor Roy D Buol
Sign.
�,
Date (mm /dd/yyyy)
07/17/2013
Signature O i�' "-�
Date (mmlddlyy�)
DS v 5 adl;
7. r ategory of Title I A i • and for this Funding Action
(check only one)
8. Special Conditions
(check one)
None
9a. Dat UD Received Submission
(m dd/yyyy) 03/29/2013
10. check
one
Orig. Funding
Approval
pp
Amendment
Amendment Number
/1 a.
// a. Entitlement, Sec 106(b)
()
9b. Date Grantee Notified
(mm /dd /yyyy) 07/17/2013
❑ b.
❑ b. State - Administered, Sec 106(d)(1)
❑ c. HUD - Administered Small Cities, Sec 106(d)(2)(B)
❑ d. Indian CDBG Programs, Sec 106(a)(1)
❑ e. Surplus Urban Renewal Funds, Sec 112(b)
❑ f. Special Purpose Grants, Sec 107
❑ g. Loan Guarantee, Sec 108
/1 Attached
9c. Date of Start of Program Year
(mm /dd /yyyy) 07/01/2013
11. Amount of Community Development
Block Grant
FY (2013)
FY ( )
FY (
a. Funds Reserved for this Grantee
$974,408
b. Funds now being Approved
$974,408
c. Reservation to be Cancelled
(11a minus 11b)
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
HUD Accounting use Only Region 7, Field Office 26, Appropriation 863/50162, PAS Code EC1, Source Year 2013(E)
Effective Date
Batch TAC Program Y A Re Area Document No. Project Number Cate (mm /dd /yyyy) F
1
5
3
7
6
9 9 1 Category
Project Number
Project Number
Amount
Amount
Amount
0
Date Entered PAS (mm/dd /yyyy)
Date Entered LOCCS (mm /dd /yyyy)
Batch Number
Transaction Code
Entered By
Verified By
24 CFR 570 form HUD -7082 (11/10)