Ninth and Eleventh Street One-Way to Two-Way Conversion ProjectMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
SUBJECT: 9th Street and 11th Street One -Way to Two -Way Conversion Project
(CIP 3602442, 1021041, 3001029, 3001615, 3001631)
DATE: July 30, 2013
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of $1,870,756 for the 9th Street
and 11th Street One -way to Two -way Conversion Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
JA)1+
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: July 24, 2013
RE: 9th Street and 11th Street One -way to Two -way Conversion Project
(CIP 3602442, 1021041, 3001029, 3001615, 3001631)
INTRODUCTION
Dubuque
intd
All-America City
2007 • 2012 • 2013
The enclosed resolution is in reference to the public hearing for the 9th Street and 11th Street
One -way to Two -way Conversion Project.
BACKGROUND
On February 20, 2012, the City Council approved the consultant selection of IIW, PC (IIW) to
perform the 9th Street & 11th Street one -way to two -way conversion study and the comprehensive
analysis of existing traffic signal timings in the Downtown Central Business District.
On April 2, 2012, IIW and the City Engineering Department presented its findings at a City Council
work session on:
- Conversion of 9th Street, 10th Street, 11th Street, Elm Street and Pine Street from a one -way to
two -way traffic pattern.
- Proposed US Highway 52 and corridor improvements.
- Cost estimates for the roadway and signal improvements.
- Analysis of existing traffic signal timings in the Downtown Central Business District.
On July 16, 2012, the City Council approved the conversion of 9th, 10th, 11th, Elm and Pine Streets
from one -way traffic to two -way traffic.
DISCUSSION
This project will involve the conversion of the following streets from one way to two way traffic:
• 9th Street between Locust Street and Kerper Boulevard
• 1 0th Street between Bluff Street and Central Avenue
• 11th Street between Central Avenue and Kerper Boulevard
• Elm Street from 9th Street to 11th Street
• Pine Street from 9th Street to 11th Street
The construction work will involve the reconfiguration of traffic signals at existing intersections,
new pavement markings, new signage, fiber optic vaults and conduit and pedestrian access
ramps. The two -way traffic pattern on the aforementioned streets will occur in the summer of 2014
after all work is complete.
The railroad crossing on 9th street near Elm Street and on 11th Street near Elm Street will be
reconstructed and the crossing signals relocated to allow for two -way traffic. City staff have
coordinated with Canadian Pacific Railroad to schedule this work. Canadian Pacific forces will
reconstruct the crossings in the spring of 2014.
City of Dubuque Engineering coordinated closely with the Iowa Department of Transportation
(IDOT) on this project. IDOT staff reviewed the proposed construction documents and concurs
with the conversion of the streets to two -way.
Prior to the actual converting of the traffic to two -way on the aforementioned streets, the
Engineering Department will be utilizing the media and variable message signs to educate the
public on the new traffic configuration for these streets.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specs
Receipt of Bid Proposals (Bid- Letting)
Award Construction Contract
Project Completion Date
RECOMMENDATION
July 15, 2013
July 19, 2013
July 19, 2013
August 5, 2013
August 8, 2013
August 19, 2013
June 30, 2014
I recommend that the City Council approve the construction plans and specifications, form of
contract and the estimated cost for the 9th Street and 11th Street One -way to Two -way
Conversion Project.
BUDGET IMPACT
The estimate of probable cost for the 9th Street and 11th Street One -way to Two -way Conversion
Project is as follows:
Estimate
Construction Contract $ 856,900.00
Purchase of Traffic Equipment and Streetlights 281,971.00
Railroad Crossing Modifications (CP Rail) $250,000.00
Contingency 113,887.00
Construction Engineering & Inspection 367,998.00
Total Project Cost $1.870.756.00
2
The estimated project category costs are as follows:
Cost Summary /Description
One -way to Two -way Conversion
CP Railroad Costs
Traffic Equipment Purchase
Streetlight Purchase for Elm Street
Total Project Cost
The project funding summary is as follows:
CIP No. Fund Description
3602442 1 -way to 2 -way Conversion Project
1021041 Curb /Catch Basin Replacement
3001029 Stone Retaining Walls
3001615 Signal Intersection Reconstruction
3001631 Traffic Signal Fiber Optic Network
Total Project Funding
Amount
$ 1, 338, 785.00
250,000.00
233,971.00
48,000.00
$ 1.870.756.00
Fund Amount
$ 1,750,000.00
30,000.00
30,000.00
30,000.00
30, 756.00
$1,870,756.00
The CP rail costs include all equipment and Canadian Pacific Railroad design and construction
costs for the railroad crossings on 9th street and 11th street.
Engineering plans to purchase the streetlights and traffic equipment to save on overhead costs
normally charged by the contractor in procuring this equipment and to ensure the equipment
matches what the city currently has installed in other areas.
During the development of the project, IIW estimated the project and costs are expected to be
higher than originally anticipated. In order to fund these additional costs, additional funding has
been identified from the Curb /Catch Basin Replacement fund, the Stone Retaining Walls Fund,
the Signal Intersection Reconstruction Fund and the Traffic Signal Fiber Optic Network Fund.
Once project bid results are known, the City will re- evaluate the funding amounts for the award of
the project.
REQUESTED ACTION
The City Council is requested to approve the construction plans and specifications, form of
contract and the estimated cost for the 9th Street and 11th Street One -way to Two -way
Conversion Project.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Phillip Wagner, Acting Economic Development Director
Dave Ness, Civil Engineer II
Duane Richter, Engineering Technician
3
RESOLUTION NO. 251 -13
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 9TH STREET AND 11TH STREET ONE -WAY TO
TWO -WAY CONVERSION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, and form of contract now on file in the
Office of the City Clerk and estimated cost for the 9th Street and 11th Street One -way to
Two -way Conversion Project in the estimated amount $1,870,756.00, are hereby
approved.
Passed, adopted and approved this 5th day of August, 2013.
Attest:
J121:d1)
Trish L. Gleason,Assistant City Clerk
Roy D. Buol, Mayor
E • installation of con-
impaired oring
or hearng -
impaired persons
needing` special assis-
tance or persons with
special ! accessibility
AND ESTIMATE® needs should contact
COST FOR THE 9TH the City Clerk's office
STREET AND 11TH at (563) 589 -4120 or
STREET ONE -WAY TO TDD at (563) 690=6678
TWO -WAY CONVER- at least
heme8 hours ;prior
SION PROJECT to the meeting.
NOTICE IS HEREBY Published by order of
GIVEN: The City Coun- the City Council given
cii of the The City of Dubu- : on the 15th day of July,
que, Iowa will hold a 2013.
CITY OF DUBUQUE, d t b b
Any visual
IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT
public hearing on the
proposed plans, seem- 1t 7/19
fications, form of con-
tract and estimated
cost for the 9th Street
and llth Street One -
way to Two -way Con-
version Project, in ac-
cordance with the pro-
visions of Chapter 26,
Code of Iowa, at 6:30
Kevin . Firnstahl,
CMG City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE be in the form of a -- Installation of con -
PUBLIC cashier's check or cfer- duit by boringi
IMPROVEMENT tified check drawn on a Buy America:0
Con
PROJECT state- chartered or fed- struction contracts
9TH STREET AND erally chartered bank, shall assure compli-
11TH STREET ONE- or a certified share ' ance with Section 165
WAY TO TWO -WAY draft drawn on a state- of the Surface Trans-
..,on me Stn oay or CONVERSION chartered or federally portation Assistance
August, 2013, ' in the PROJECT chartered credit union, Act of 1982, Section 337
Historic Federal Build- Tjme and Place for or the governmental of the Surface Trans-
Historic
Council Chambers Filing Sealed Propos- entity may provide for portation and Uniform
(second floor), 350 ! als. Sealed bids for the a bidder's bond with Relocation Assistance
West 6th Street, Dubu - work comprising each corporate surety satis- Act of 1987, and 23 CFR
que, Iowa. Said pro- improvement as stated factory to the govern- 635.410 regarding Buy
posed plans, specifics- below must be filed be- mental entity. The bid America provisions on
tions, form of contract fore 2:00 p.m. on the bond shall contain no the procurement offor-
and estimated cost are 8TH day of August, conditions excepted as eign productsiand ma-
now on file in the office ` 2013, in i the Office of provided in this sec- tenals. All products of
of the City Clerk. At the City Clerk, City Hall tion. iron, steel, or a coating
said hearing any < - First Floor, 50 West Contract Docu- of steel which are in
inter-
ested person may ap- ; 13th Street, Dubuque, meet. Copies of the corporated into the
pear and file objections Iowa. construction docu- work must have been
thereto. Time 'and Place menu maybe obtained manufactured in the +!
The scope of the Proj-
ect Sealed ! Proposals at the Engineering De- United States. The Con -
ect is as follows: Will be Opened and partment, City Hall - tracting Authority may
9th Street and 11th Considered. Sealed Second Floor, 50 West allow minimal amounts
Street One -way to proposals will be 13th Street, Dubuque, of these materials from !'
Two -way Conversion ' opened and bids tabu- Iowa 52001. No plan foreign sources, pro -
Project CIP :3602442 fated at 2:00 p.m on deposit is required, vided the cost does not
Includes: 8th day of August, Preference for Iowa exceed 0.1 percent of
• Installation of new 2013, at City Hall - Con- Products and Labor. the contract sum or
traffic signals and Terence Room C, 50 By virtue of statutory $2,500, whichever is '. -.
mastarms West 13th Street, Du- authority, preference greater. The Contras
• Installation of fiber buque, Iowa, for con- w ll be given to prod- for certifies that these
vaults and handholes sideration by the City ucts and ! provisions materials are of do-
• Furnish and install II Council (Council) at its grown and coal pro
bidder shall accompa- -- 'Installation of new
ny its bid with a bid se- traffic signals and
curity as security that mastarms
the successful bidder -- Installation of fiber
will enter into a con- vaults and handholes
tract for the work bid -- +Furnish and install;
upon and will furnish mastarm foundations
after the award of con- --'Installation of ADA
tract a corporate sure- pedestrian access
ty bond, acceptable to ramps
the governmental enti- -- Re- alignment of the
ty, for the faithful per- 9th, llth and Kerper in
formance of the con- tersection
tract, in an amount -- Installation of inci -
equal to one hundred dental PCC concrete
percent of the amount and HMA pavement at s l
of the contract. The bid intersections
security shall be in the -- Furnish and instal -
amount of ten percent lation of street signs
(10 %) of the amount of -- Installation of new
the contract and shall pavement markings
ins a r - mesticorigin.
mastarm foundations meeting on the 19th duced within the State Hazwoper Certifica-
• Installation of ADA day of August, 2013. of Iowa, and to Iowa tion: A 40 hour
pedestrian access The City of Dubuque, domestic tabor, to the Hazwoper Certified in-
ramps; Iowa, reserves the extent lawfully re- dividual needs to be
• Re-alignment of the right to reject any and quired under Iowa stat- on -site for construction
9th, 11th and Kerper in all bids. utes, at all times to monitor
tersection Time for Com- Sales Tax. The bidder the excavation, dewa-
• Installation of loci. ' mencement and should not include tering and hauling op-
dental PCC concrete `Completion of Work, sa es tax in its bid. A erations. A list of certi-
and HMA pavement at Work on each improve- sa es tax i exemption fled personnel and
intersections went shall be con-i_ certificate will be avail- their Position will need
menced within 10 days ab e for all material to be provided as a !;
condition of award.
The contractor and all
sub - contractors will be
required to attend an
9th Street and llth
excavation briefing on '!
Street One -way to the possible hazardous
Two -way Conversion materials that may be
Project encountered.
GIP: 3602442 Published in! the Tele-
raph Herald, 19th day
• Furnish and mstalia after the Notice to Pro
tion of street signs purchased for
• Installation 'of new seed has been issued
pavement markings and shall be fully com-
•• pleted by 27th day of
June, 2014.
Bid Security. Each
ration in the project.
General Nature of
Public Improvement.
Includes: 9
of July 2013
It 7/19
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: July 19, 2013, and for which the charge is $87.80.
raic,
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this ° , day of , 20
otary Public in and for ubuque County, Iowa.
MARY K. WESTRMYER
Comnilo I n Nurnta6r 154086