Elm Street Reconstruction Project 9th to 12th Streets_Public HearingMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Elm Street Reconstruction Project (9th to 12th)
Iowa DOT Project No. TCSP- 052 - 2(129)- -95 -31
Iowa DOT Agreement No. 2013 -E -259
DATE: July 30, 2013
Dubuque
band
AI- America City
1
2007 • 2012 • 2013
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of $875,000 for the Elm Street
Reconstruction Project (9th to 12th Streets). This includes the estimated construction
contract costs, contingency and construction engineering and inspection.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manag r
FROM: Gus Psihoyos, City Engineer -/
SUBJECT: EIm Street Reconstruction Project (9th to 12th)
Iowa DOT Project No. TCSP- 052 - 2(129) -9S -31
Iowa DOT Agreement No. 2013 -E -259
Dubuque
keLEI
All•AnadaCity
111111
2007 • 2012 • 2013
DATE: July 29, 2013
INTRODUCTION
The enclosed resolutions is in reference to the public hearing for the EIm Street Reconstruction
Project (9th to 12th), Iowa DOT Project No. TCSP – 052 - 2(129)- 9S -31.
BACKGROUND
In 2012 the City of Dubuque received a $600,000 TCSP (Transportation and Community System
Preservation grant from the US Department of Transportation. This grant was awarded to assist in
the complete reconstruction of EIm Street between 9th Street and 12th Street in the Historic Millwork
District. The City of Dubuque executed the development agreement with the Iowa Department of
Transportation in March of 2013.
The reconstruction of EIm Street will re -align the street to accommodate the Intermodal
Transportation Center, allow for bus turning traffic and accommodate two -way traffic.
DISCUSSION
This project will re -align EIm Street between 9th Street and EIm Street so that bus traffic can access
the proposed intermodal transportation center terminal and provide for two way traffic in the
corridor. The project will also include complete street elements including pedestrian cross -walks
and pedestrian access ramps that meet ADA guidelines. The project will also install fiber optic
conduits and street light foundations. Minor storm sewer improvements will also occur due to
pavement grade changes.
This project will occur during the same timeframe as the 30" forcemain project and will share
detours with that project. Additionally, the 9th Street and 11th Street One -way to Two -way
Conversion Project will coordinate with this project.
PROJECT SCHEDULE
The project development schedule for the Elm Street Reconstruction Project (9th to 12th) is as
follows:
Iowa DOT Advertisement for Bids
Notice of Hearing on Plans & Specifications
Iowa DOT Receipt of Bids (Bid Letting)
City Public Hearing on Plans & Specifications
City Award of Contract (Subject to Iowa DOT Approval)
Iowa DOT Start Date
Contract Completion Date
June 11, 2013
July 19, 2013
July 16, 2013
August 5, 2013
August 5, 2013
August 19, 2013
80 Working Days
Completed Fall 2013
Because this project is bid through the Iowa DOT in Ames, it is acceptable for the City to hold a
public hearing on the Elm Street Reconstruction Project (9th to 12th) following the receipt of bids. At
the August 5th meeting, following the public hearing, the City Council will be requested to concur in
the award of the Improvement Contract, subject to Iowa DOT approval.
RECOMMENDATION
I recommend that the City Council approve the construction plans and specifications for the Elm
Street Reconstruction Project (9th to 12th)
BUDGET IMPACT
The estimate of probable cost for the Elm Street Reconstruction Project (9th to 12th) is as follows:
Description Amount
Construction Contract $750,000.00
Contingency 75,000.00
Contract Administration / Construction Engineering 50,000.00
Total Project Cost $875,000.00
The project funding summary is as follows:
CIP Funding Source Amount
Transportation and Community System Preservation — TCSP Funds $ 600,000.00
3002142 Street Construction - General 25,000.00
7201008 Storm Sewer improvement/Extension 25,000.00
3501630 Decorative Concrete Maintenance 75,000.00
3001287 Stone Retaining Walls 150,000.00
Total Project Funding $875,000.00
During the development of the project, IIW estimated the project and costs are expected to be higher than
originally anticipated. In order to fund these additional costs, additional funding has been identified from the
Street Construction - General fund, the Storm Sewer Improvement/Extension Fund, the Decorative Concrete
Maintenance Fund and the Stone Retaining Walls Fund. Once project bid results are known, the City will re-
evaluate the funding amounts for the award of the project.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and estimated
cost for the Elm Street Reconstruction Project (9th to 12th) through adoption of the enclosed
resolution.
Prepared by Jon Dienst, P.E.
cc: Jenny Larson, Budget Director
Teri Goodmann, Assistant City Manager
Robert Schiesl, Assistant City Engineer
Tim Horsfield, Parking Division Manager
Phil Wagner, Acting Economic Development Director
RESOLUTION NO. 252 -13
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR ELM STREET RECONSTRUCTION PROJECT (9TH TO
12TH), IOWA DOT PROJECT NO. TCSP – 052 - 2(129) -9S -31
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, and form of contract now on file in the
Office of the City Clerk and estimated cost for Elm Street Reconstruction Project (9th to
12th), Iowa DOT Project No. TCSP – 052 - 2(129) -9S -31 in the estimated amount
$875,000.00, are hereby approved.
Passed, adopted and approved this 5th day of August, ' 13.
Attest:
Trish L. Gleason, Assistant City Clerk
Roy D. Buol, Mayor
CITY OF DUBUQUE,
IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT, ESTIMATED
COST FOR ELM
STREET RECON-
STRUCTION PROJECT to 12th) IOWA
DOT PROJECT NO.
TCSP- 052 - 2(129) -9S -!
31
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of the City of Dubu-
que, Iowa will hold a
public hearing on the
proposed plans, speci-
fications, form of con --
tract and estimated
cost for the Elm Street Project
(9th to 12th), Iowa DOT
Project Itto. TCSP- 052-
2(129)- 9S -31,in accord-
ance with the provi-
sions of Chapter 26,
Code of Iowa, at r 6 30
p.m., on the 5th day of
August, 2013, in the
Historic Federal Bur d-
ing Council Chambers
(second floor), 350
West 6th Street, Dubu-
que, Iowa. Said pro
posed plans, spec fica-
tions, form of contract
and est mated cost are
now on file in the office
of the City Clerk. At
said hearing any inter -
ested person may ap-
pear and file objections
thereto
The scope of the Proj-
ect is as follows:
a The project will pro-
vide for the complete
reconstruction of
St we 9th
Street and 12th en Street.
Any visual or hear ng-
impaired persons
needing special assis-
tance or persons with
special accessibility should contact
the City Clerk's office
at (563) 589-4120 or
TDD at (563) 690 -6678
at least 48 hours prior
to the meeting.
Published by order of
the City Council given
on the 15th day of July,
2013.
Kevin S. Firnstahl,
CMC, City Clerk
it 7/19
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: July 19, 2013, and for which the charge is $20.59.
Subscribed to before m- -,: Notary Public in and for Dubuque County, Iowa,
this day of ,20 / .
fotary Public in and for Dubuque County, Iowa.
MAPIY K, WEG rEf MLYER
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