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SEP Green Alley (Jackson, Washington, 16h to 17th) Project AcceptanceMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager Dubuque band AI- America City 1 2007 • 2012 • 2013 SUBJECT: SEP Green Alley between Jackson & Washington Streets from 16th to 17th SEP Green Alley between Jackson & White Streets from 17th to 18th (C I P 7102411, 7102044, 7202044) DATE: August 12, 2013 City Engineer Gus Psihoyos is recommending acceptance of the SEP Green Alley Permeable Pavers Project — Between Jackson & Washington Streets from 16th to 17th and Between Jackson & White Streets from 17th to 18th, as completed by Drew Cook and Sons Excavating, in the final contract amount of $230,120.31, which is a 7% decrease from the original contract amount of $247,488.10. This decrease is due to lower than expected water main quantities and stone quantities. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer Masterpiece on the Mississippi Dubuque htal aammkaclq 1 I Ian 2012 TO: Michael C. Van Milligen, City Manage FROM: Gus Psihoyos, City Engineer SUBJECT: SEP Green Alley between Jackson & Washington Streets from 16th to 17th SEP Green Alley between Jackson & White Streets from 17th to 18th (CIP 7102411, 7102044, 7202044) DATE: August 9, 2013 INTRODUCTION The enclosed resolution provide for the acceptance of the construction contract for the SEP Green Alley Permeable Pavers Project — Between Jackson & Washington Streets from 16th to 17th and Between Jackson & White Streets from 17th to 18th BACKGROUND The SEP Green Alley Permeable Pavers Project — Between Jackson & Washington Streets from 16th to 17th and Between Jackson & White Streets from 17th to 18th included: — Reconstruction of the pavement surface with interlocking concrete pavers. — Watermain reconstruction. — Replacement of Five (5) lead water services with copper. — Replacement of the brick sanitary manholes in the alleys and intersecting streets with new concrete manholes. The project reconstructed two alleys into green alleys. All four of the SEP green alleys that are required of the Consent Decree have been constructed. As provided in Paragraph 43 of the Consent Decree, any public statement, oral or written, in print, film, or other media, made by the City making reference to the SEP under the Consent Decree must include the following language: "This project was undertaken in connection with the settlement of an enforcement action, United States and State of Iowa v. City of Dubuque, Iowa, taken on behalf of the U.S. Environmental Protection Agency and the State of Iowa under the Clean Water Act." DISCUSSION The SEP Green Alley Permeable Pavers Project — Between Jackson & Washington Streets from 16th to 17th and Between Jackson & White Streets from 17th to 18th was completed by Drew Cook and Sons Excavating of Dubuque, Iowa, in the final contract amount of $230,120.31 which is a 7% decrease from the original contract amount of $247,488.10. This decrease is due to lower than expected water main quantities and stone quantities. RECOMMENDATION I recommend that the City Council accept the improvements, establish the final contract at $230,120.31 for the SEP Green Alley Permeable Pavers Project — Between Jackson & Washington Streets from 16th to 17th and Between Jackson & White Streets from 17th to 18th Streets. BUDGET IMPACT The cost summary for the SEP Green Alley Permeable Pavers Project — Between Jackson & Washington Streets from 16th to 17th and Between Jackson & White Streets from 17th to 18th is as follows: Award Final Construction Contract $247,488.10 $230,120.31 Contingency 24,748.81 0.00 Construction Engineering & Inspection 40,835.54 25,536.64 Total Project Cost $313,072.45 $255,656.95 The project funding summary is as follows: Fund CIP No. Fund Description Amount 7102411 Green Alley SEP Project $118,241.31 7102044 Green Alley Sanitary 30,000.00 7202044 Green Alley Storm 30,000.00 7402044 Green Alley Water $77,415.64 Total Project Funding $255,656.95 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution accepting the improvements, establishing the final contract amount of the SEP Green Alley Permeable Pavers Project — Between Jackson & Washing9ton Streets from 16th to 17t h and Between Jackson & White Streets from 17th to 18t to Drew Cook and Sons Excavating in the amount of $230,120.31. Prepared by Jon Dienst, P.E., Civil Engineer II cc: Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Street & Sewer Maintenance Supervisor Bob Green, Water Department Manager Bob Schiesl, Assistant City Engineer RESOLUTION NO. 263 -13 ACCEPTING THE SEP GREEN ALLEY PERMEABLE PAVERS PROJECT — BETWEEN JACKSON & WASHINGTON STREETS FROM 16TH TO 17TH AND BETWEEN JACKSON & WHITE STREETS FROM 17TH TO 18TH AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the SEP Green Alley Permeable Pavers Project — Between Jackson & Washington Streets from 16th to 17th and Between Jackson & White Streets from 17th to 18th (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the Green Alley SEP Project fund, Green Alley Sanitary Fund, Green Alley Storm Fund, and the Green Alley Water Fund for the contract amount of $230,120.31 less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Passed, approved and adopted this 19th day of August, 20 3. Roy D. Buol, Mayor Attest: i Kevi► Firnstahl, MC, ti y Clerk CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE SEP GREEN ALLEY PERMEABLE PAVERS PROJECT — BETWEEN JACKSON & WASHINGTON STREETS FROM 16TH TO 17TH AND BETWEEN JACKSON & WHITE STREETS FROM 17TH TO 18TH The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the SEP Green Alley Permeable Pavers Project — Between Jackson & Washington Streets from 16th to 17th and Between Jackson & White Streets from 17th to 18th, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $255,656.95. Dated this271?day o , 2013. Gus Psihoyos, ity Engineer Filed in the office of the City Clerk on thetyay of 2013. Kevi Firnstahl, CMC, i y Clerk City of Dubuque - Engineering Division FINAL PAYMENT FORM PARTIAL PAYMENT NO: COUNCIL FINAL PROJECT NAME: CITY OF DUBUQUE SEP ALLEY PROJECT DATE: August 2, 2013 (17th to 18th - BTW Jackson St. & White St., and 16th to 17th - BTW Jackson St. & Washington St.) CONTRACTOR: Drew Cook & Sons Excavating Co. Inc. BID ITEM DESCRIPTION EXCAVATION & STONE 1 Remove Pavement (Regardless of Material Type) 2 Remove Existing Manhole 3 Excavation, Unclassified 4 Excavation, (Waterproofing) 5 Select Backfill 6 Bedding and Void Opening Aggregates (ASTM #8 Washed stone) 7 Porous Aggregate (ASTM #57 washed stone) 8 Porous Aggregate (ASTM #2 washed stone) 9 Backfill, Topsoil 10 Existing Curb & Gutter Removal (as indicated /approved by City Engineer) 11 Subbase Granular Material (6" Thick) UNIT SY Each CY CY Ton Ton Ton Ton SY LF Ton CONTRACT AMOUNT: UNIT COST $3.00 $750.00 $11.00 $15.00 $11.00 $21.00 $19.00 $22.00 $9.00 $6.00 $16.00 QUANTITY TO DATE $247,488.10 AMOUNT EARNED TO DATE 1070.00 $ 3,210.00 5.00 $ 3,750.00 714.50 $ 7,859.50 77.00 $ 1,155.00 1442.86 $ 15,871.46 99.95 $ 2,098.95 323.09 $ 6,138.71 459.63 $ 10,111.86 61.50 $ 553.50 27.20 $ 163.20 125.70 $ 2,011.20 PAVEMENT 12 PCC Concrete Collar - Standard Concrete SY $48.00 298.90 $ 14,347.20 13 Permeable Concrete Block Pavers SF $4.60 5822.00 $ 26,781.20 14 HMA 300k Headers & Streets, 1/2" (PG 64 -22) Ton $101.60 136.68 $ 13,886.69 15 HMA 300k Driveways, 1/2" (PG 64 -22) Ton $112.00 30.00 $ 3,360.00 16 PCC Concrete Wall (Along Edges of Sidewalks) SF $12.00 92.29 $ 1,107.48 17 PC Concrete Sidewalk, 4 ", Remove & Construct SF $5.00 588.05 $ 2,940.25 18 PC Concrete Sidewalk, 6 ", Remove & Construct SF $5.00 108.20 $ 541.00 19 PC Conrete Driveways 6" Thick, (Connect to Existing Collar) SY $50.00 20.30 $ 1,015.00 20 PC Concrete Curb, 2.5', Construct LF $18.00 26.20 $ 471.60 21 Geotechnical Fabric SY $1.50 1516.11 $ 2,274.17 22 PC Concrete Access Ramp, Detectable Each $70.00 8.00 $ 560.00 WATER MAIN 23 6" DIP, Class 52 w. /Polywrap & Tracer Wire LF $47.00 22.83 $ 1,073.01 24 Tracer Wire Box Each $110.00 1.00 $ 110.00 25 3/4" Copper Service Line TYPE K LF $24.00 227.00 $ 5,448.00 26 1" Copper Service Line TYPE K LF $30.00 16.00 $ 480.00 27 2" Copper Service Line TYPE K LF $50.00 14.00 $ 700.00 28 3/4" Tap & Curb Box/Stop Box W/ installation Each $580.00 20.00 $ 11,600.00 29 1" Tap & Curb Box/Stop Box W/ installation Each $800.00 2.00 $ 1,600.00 30 2" Tap & Curb Box/Stop Box W/ installation Each $1,600.00 1.00 $ 1,600.00 31 6" RS Gate Valve & Box Each $950.00 1.00 $ 950.00 32 6" x 6" x 6" Anchoring Tee Each $325.00 $ 33 6" 45 Degree Bend Each $210.00 2.00 $ 420.00 34 6" Cap MJ Each $150.00 5.00 $ 750.00 35 6" Solid Sleeve Each $215.00 $ 36 6" Field Lock Gasket Each $130.00 $ 37 6" Mega Lug Each $75.00 12.00 $ 900.00 38 Fixture Adjustment, Valves & Manholes Each $225.00 9.00 $ 2,025.00 SANITARY SEWER 39 8" DIP w. /Bedding LF $48.50 24.58 $ 1,192.13 40 48" Diameter Manhole Base Each $525.00 3.00 $ 1,575.00 41 48" Diameter Manhole Sidewall VF $110.00 30.00 $ 3,300.00 42 4" PVC Lateral w /Bedding LF $35.00 11.00 $ 385.00 43 6" PVC Lateral w /Bedding LF $40.00 5.33 $ 213.20 44 8" x 4" DIP Wye Each $655.00 3.00 $ 1,965.00 45 8 "x 6" DIP Wye Each $710.00 1.00 $ 710.00 46 Manhole Frame & Cover (includes internal chimmey seals) Each $580.00 3.00 $ 1,740.00 MISCELLANEOUS 47 Sawcut, (Regardkess of Pavement Type) LF $2.80 167.50 $ 469.00 48 6" Subdrain (Perforated Drain Tile) LF $5.20 554.00 $ 2,880.80 49 Connect Subdrain to Storm Sewer Pipelines (17th to 18th) LS $500.00 1.00 $ 500.00 50 Connect Subdrain to Existing Subdrain from Storm Sewer (16th to 17th) LS $650.00 1.00 $ 650.00 51 Foundation Waterproofing ( Spray -on Foam Sealer) SF $3.00 502.50 $ 1,507.50 52 Existing Brick Pavers (Driveway) Remove & Reinstall SF $3.00 $ 53 2" Insulation Board SY $8.00 1.00 $ 8.00 54 Sod SY $15.00 132.06 $ 1,980.90 55 Dust Control Surface Treatment MGAL $35.00 $ 56 Erosion Control Plan - Operating Procedures LS $1,000.00 2.00 $ 2,000.00 57 Traffic Control & Safety Control LS $750.00 2.00 $ 1,500.00 58 Mobilization LS $7,800.00 2.00 $ 15,600.00 TOTAL AMOUNT EARNED TO DATE: CHANGE ORDERS C1 Deduct for use of 12 LF of 8" PVC Pipe in -place of 8" DIP Each $ (240.00) 1.00 C2 Deduct for use of 8" x 4" PVC Wye in- place of 8" x 4" DIP Wye Each $ (169.00) 1.00 C3 8" x 6" Reducer Each $ 430.00 4.00 C4 8" Mega Lug Each $ 103.00 23.00 C5 8" Cap Each $ 220.00 C6 Price increase for 8" DIP, Class 52 ($6.65/LF) LF $ 53.65 595.29 C7 Price increase for 8" Valve & Box ($348) Each $ 1,298.00 3.00 C8 Price increase for 8" x 8" x 6" Anchoring Tee (in place of 6" x 6" x 6" Tee) Each $ 448.00 1.00 C9 Price increase for 8" - 45 degree bend ($78) Each $ 288.00 4.00 C10 6" Romac Macro (in place of Sleeves) increase ($75) Each $ 290.00 4.00 C11 Labor to grind 6" caps to fit oversize pipe Each $ 25.00 2.00 C12 8" - 22 Degree Bend Each $ 298.00 2.00 C13 6" Underground Clamp to hold 6" cap Each $ 162.50 1.00 C13 Extra Sewer Main Work LS $ 1,000.00 1.00 $ 186,040.50 $ (240.00) $ (169.00) $ 1,720.00 $ 2,369.00 $ - $ 31,937.31 $ 3,894.00 $ 448.00 $ 1,152.00 $ 1,160.00 $ 50.00 $ 596.00 $ 162.50 $ 1,000.00 TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS: TOTAL AMOUNT EARNED TO DATE: $ 44,079.81 $ 230,120.31 TOTAL DUE CONTRACTOR: ENGINEERING: TOTAL CONSTRUCTION COST: CERTIFICATE OF THE CITY MANAGER: $ 230,120.31 $25,536.64 $255,656.95 I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement. APPROVED: APPROVED: Michael Van M igen, City (CFaPager City of Dub , jnwa > ,4 Gus Psihoyos, City Engineer City of Dubuque, Iowa CERTIFICATE OF THE CONTRACTOR: The undersigned, Drew Cook & Sons Excavating Co. Inc. contractor for the above improvement, does hereby accept the above "Total Due Contractor", as full settlement for all claims for said improvement. CONTRACTOR: Drew Cook & Sons Excavating Co. BY: TITLE: DATE: