W&RRC Catfish Station Electrical Repairs FEMA_Setting HearingMasterpiece on the Mississippi
Dubuque
band
AI- America City
11111r
2007 • 2012 • 2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Water & Resource Center Catfish Station Electrical Repairs FEMA
DATE: August 14, 2013
On July 15, 2013, the City Council approved proceeding with the bidding process for the
Catfish Station Electrical Repairs FEMA Project, but due to a technical issue, the notice
to bidders was not published as required, making it necessary to do the approval
process again.
Water & Resource Recovery Center Manager Jonathan Brown recommends initiation of
the bidding process for the Catfish Station Electrical Repairs FEMA Project, and further
recommends that a public hearing be set for September 16, 2013.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jonathan R. Brown, Water & Resource Recovery Center Manager
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jonathan R. Brown, W &RRC Manager
SUBJECT: W &RRC Catfish Station Electrical Repairs FEMA
DATE: August 14, 2013
Dubuque
bitell
All- America City
1 I
2007 • 2012 • 2013
INTRODUCTION
The purpose of this memo is to request council approval to proceed with the bidding
process for the Catfish Station Electrical Repairs FEMA project. This project was
originally approved at the July 15, 2013 council meeting but due to a technical issue the
notice to bidders was not published as required and it is necessary to do the approval
process again.
BACKGROUND
Due to flooding in July of 2011 the Catfish Creek Pumping Station suffered serious
damage to its electrical components. Short and medium term repairs were made to
bring the station back into operation and the station has been operating successfully
since that time. The purpose of this project is to complete the long term repairs to the
system as agreed to by FEMA.
DISCUSSION
Final completion of this project was delayed from December 31, 2012 to November 30,
2013 due to questions concerning FEMA funding of major portions of the project. City
staff requested and was granted an extension to the competition date and concerns
regarding FEMA funding are no longer applicable.
The project consists of converting much of the temporary work to a more permanent
installation, moving electrical components to interior surfaces to allow for a future
mitigation project and repairs to HVAC ductwork at the station. The estimated project
cost of the work to be completed is $132,482.70
Proposed Project Schedule:
Notice to Bidders
Receipt of Bids
Public Hearing
Award of Contract
August 21, 2013
September 12, 2013
September 16, 2013
September 16, 2013
ACTION REQUESTED
The City Council is requested to establish the date of a public hearing and to authorize
the City Clerk to advertize for proposals through the adoption of the enclosed
resolutions.
Attachments:
cc: Steve Brown, Project Manager
Jenny Larson, Budget Director
Ken TeKippe, Finance Director
2
RESOLUTION NO. 271 -13
WATER & RESOURCE RECOVERY CENTER CATFISH STATION
ELECTRICAL REPAIRS (FEMA)
RESOLUTION (1) PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON
PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS (2) RESCINDING RESOLUTION NOS.
234 -13
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA, THAT:
Section 1: The proposed plans, specifications, form of contract and estimated cost for
the Water & Resource Recovery Center Catfish Station Electrical Repairs FEMA, in the
estimated amount of $132,482.70 are hereby preliminarily approved and ordered on file in
the Office of the City Clerk for public inspection.
Section 2: A public hearing will be held on the 16th day of September, 2013, at 6:30
p.m. in the second -floor City Council Chambers of the Historic Federal Building, 350 W. 6th
Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated cost of said
Project.
Section 3: The City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders in
accordance with Iowa Code.
Section 4: Resolution Nos. 234 -13 is hereby rescinded.
Passed, adopted and approved this 19th day of August, 2013.
Attest:
Ke in S. Firnstahl /City C erk
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE CITY OF DUBUQUE
CATFISH STATION ELECTRICAL REPAIRS FEMA
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, from of contract, and
estimated cost for the Water & Resource Recovery Center Catfish Station Electrical
Repairs FEMA, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30
p.m., on the 16th day of September, 2013, in the historic Federal Building Council
Chambers (second floor), 350 west 6th Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of the
City Clerk. At said hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
The work includes converting temporary electrical installations for the operation
of the Catfish Creek Pumping Station to a more permanent installation, moving
electrical components to interior surfaces to allow for a future mitigation project and
repairs to HVAC ductwork at the station.
Any visual or hearing- impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or
TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
Published by the order of the City Council given on the -- day of August,
2013.
Attest:
Kevin S. Firnstall, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
CATFISH STATION ELECTRICAL REPAIRS FEMA
CONTRACT 1 -2013
Time and Place for Filing Sealed Proposals. Sealed bids for the work
comprising improvement as stated below must be filed before 2:00 P.M. on
September 12, 2013, in the Office of the City Clerk, City Hall - First Floor,
50 West 13th Street, Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed
proposals will be publicly opened, read aloud, and bids tabulated at 2:00 P.M. on
September 12, 2013, at City Hall - Conference Room A, 50 West 13th Street,
Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on
September 16, 2013. The City of Dubuque, Iowa, reserves the right to reject any
and all bids.
Time for Commencement and Completion of Work. Work shall be
commenced after Notice to Proceed has been issued and shall be fully
completed in accordance with the requirements listed in the Agreement.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of five percent (5 %) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a
state - chartered or federally chartered bank, or a certified share draft drawn on a
state - chartered or federally chartered credit union, or the governmental entity
may provide for a bidder's bond with corporate surety satisfactory to the
governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Bids are to be addressed to the City of Dubuque, Iowa,
50 West 13th Street, Dubuque, IA 52001, and shall be marked "Sealed
Bid - Catfish Station Electrical Repairs FEMA - Contract 1- 2013."
Bidding Documents may be reviewed and paper copies may be obtained from
the Issuing Office which is The City of Dubuque Water & Resource Recovery
Center (W &RRC), 795 Julien Dubuque Drive, Dubuque IA 52003
No Bid will be received unless accompanied by a cashier's, certified or bank
check or a Bid Bond equal to at least 5 percent of the maximum Bid, payable to
the OWNER as a guarantee that after a Bid is accepted, Bidder will execute and
file the Agreement and 100% Performance and Payment Bonds within 15 days
after the Notice of Award.
A Federal Davis -Bacon wage rate determination is a requirement of this project.
Bidders shall comply with the President's executive Order No. 11246, Equal
Employment Opportunity as amended.
The City of Dubuque reserves the right to reject any or all Bids, to waive any
technicality, and to accept any Bid which it deems advantageous. All Bids shall
remain subject to acceptance for 30 days after the time set for receiving Bids.
Contract award shall be made based on the lowest responsive and responsible
Bidder.
Women and Minority -owned businesses are encouraged to submit Bids for this
Project.
Bidders must demonstrate positive efforts to utilize women's and minority owned
businesses. This procurement will be subject to regulations contained in
40 CFR 35.3145(d), and P.L. 102 -389 and 100 -590. In addition, Bidder shall
comply with Executive Orders 11625, 12138, and 12432.
Preference for Iowa Products and Labor. By virtue of statutory authority,
preference will be given to products and provisions grown and coal produced
within the State of Iowa, and to Iowa domestic labor, to the extent lawfully
required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax
exemption certificate will be available for all material purchased for incorporation
in the project.
General Nature of Public Improvement.
WATER & RESOURCE RECOVERY CENTER CATFISH ELECTRICAL
REPAIRS FEMA
The work includes converting much of the temporary work to a more permanent
installation, moving electrical components to interior surfaces to allow for a future
mitigation project and repairs to HVAC ductwork at the station.
Pre -Bid Construction Conference. It is highly recommended that bidders visit
the site to become familiar with the work required.
CONTRACTOR must sign the Consent Decree certification agreement
bound in this document as a condition of the Contract and prior to
commencing any work for this Contract.
Published in the Telegraph Herald, August 21, 2013.