Four Mounds CLG App Arch Invest.
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MEMORANDUM
September 1, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Final Version - FY07 CLG Grant Application for Four Mounds
Planning Services Manager Laura Carstens is transmitting the final version of the grant
application to the State Historical Society of Iowa for a FY07 Certified Local
Government grant to conduct the Phase I Four Mounds Archeological Investigation at
the Four Mounds Estate.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
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MEMORANDUM
September 1 , 2006
TO: Michael C. Van Milligen, City Manager
FROM:
Laura Carstens, Planning Services Manager ~
SUBJECT: Final Version -- FY07 CLG Grant Application for Four Mounds
Introduction
This memorandum transmits the final version of the grant application to the State Historical
Society of Iowa (SHSI) for a FY07 Certified Local Government (CLG) grant to conduct the
Phase I Four Mounds Archeological Investigation at the Four Mounds Estate, 4900 Peru
Road.
Discussion
The archeological investigation is to occur on approximately 16 acres within the Four
Mounds Estate (please refer to the enclosed map). The results of the field investigation
would be summarized in draft and final reports.
The City Council authorized submittal of this application on August 7, 2006. A draft
application was submitted to the SHSI. The State provided comments to strengthen the
application. The enclosed final version responds to the SHSI suggestions.
Recommendation
I recommend that the City Council receive and file the enclosed application for a CLG
grant for the Phase I Four Mounds Archeological Investigation on behalf of the Four
Mounds Foundation.
Enclosure
FY2007 State of Iowa
Certified Local Government Grant Application
A. Applicant Information Please type or print clearly-all information is required
Federal Congressional District Number: 01
State Senatorial District Number (s): 14
State Re resentative District Number s: 27
I. City/County (CLG) Applicant Name:
CITY OF DUBUQUE
Mayor/Chair of Board of Supervisors/ACLUD President:
ROY BUOL, MAYOR
City/County Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W. 13111 STREET, DUBUQUE, IA 52001
2. Name of Person who Prepared Application:
DAVID JOHNSON, ASSISTANT PLANNER
Preparer's Mailing Address:
PLANNING SERVICES DEPARTMENT, 50 W.13111 STREET, DUBUQUE, IA 52001
Preparer's Daytime Phone: (563) 589-4210
Preparer's E-mail address: djohnson@cityofdubuque.org
3. Local Grant Director's (LGD) Name (who will direct the project once awarded):
CHRISTINE HAPP OLSON, EXECUTIVE DIRECTOR, FOUR MOUNDS FOUNDATION
LGD's Mailing Addresss (City, State, & Zip):
4900 PERU ROAD, DUBUQUE, IA 52001
LGD's Daytime Phone: (563) 557-7292
LGD's E-mail address: chris@fourmounds.org
Signature of the Mayor, Chairman of County Board of Supervisors, President ACLUD Trustees
Ma or "3
Name Title Date
(Signature 0 the Mayor or Chair ofthe Board of Supervisors legally obligating the applicant)
B. PROJECT INFORMATION
1. PROJECT TITLE:
PHASE 1 FOUR MOUNDS ARCHEOLOGICAL INVESTIGATION
2. TYPE OF PROJECT
INTENSIVE SURVEY AND EVALUATION
C. SCOPE OF WORK:
Describe the following items, use additional pages if necessary:
. Goal
The project goal is to complete an intensive survey and evaluation of the cultured and immediate
surrounding grounds of the National Register listed Four Mounds Estate which consists of
approximately 59.76 acres. The archeological investigation is to occur on approximately 16.15
acres contained within the Four Mounds Estate. This is roughly defined: at the west side of the
project area by the edge of the cultured (or landscaped) grounds at the farm campus (Barn, yellow
houses, hog shed, chicken house, etc); at the south side of the project area along the south border
of the property; at the east side of the project area about 75 feet beyond both the White House and
the Wood Shop; and at the north side of the project area extending to the edge of the cultured
(landscaped) grounds beyond the White and Grey Houses, running along the south west side the
burial mounds (along the south west edge of the road to the cabin, but not including the burial
mounds), and the entire Cabin/Marvin Gardens property. As well the winding lane leading from
Peru Road to the estate is also included, with the south property border being the south border of
the project area, and approximately 30 feet north of the lane as the north project area definition
along this part of the project. This project includes the grounds around all the bnildings and
other structures (root cellar, rock garden, rock walls) at Four Mounds. Other areas of the estate
were eliminated because I} investigation previously resulted in significant archeological
resources and we are therefore avoiding work in those areas, as in the case of the burial mounds,
and/or 2} because they are natural undeveloped areas. In any case, we will not disturb these areas
as we move ahead with restoration and improvements. Please refer to the enclosed Four Mounds
Project Area Map for specific reference.
The goal of the project is to allow Four Mounds to plan for multiple projects over the next five-
ten years. By identifYing significant resources throughout the site where any work will be
planned, we can properly avoid significant areas and be prepared as we move ahead with
planning and execution. Planned projects include road replacement, new parking, landscape
restoration, outdoor restroom, bike rack installation, sewer, water, wayfinding and interpretation
through signage. This project is proactive, minimizing the threat to any significant resources that
exist through identification first prior to planning major projects that affect our grounds. There
are no other known threats to resources.
The project area is covered with grass, prairie, buildings, roads, formal landscaping and trees.
The project consists of systematic shovel excavation at intervals no greater than 15 meters or in
judgmentally-placed locations. All tests will be screened through y.." mesh with profiles noted
and described. All tests are to be mapped using handheld GPS units and/or measured base map.
The results of the field investigation will be summarized in draft and final reports that will be
completed in the format of a Multiple Property Document Form for the National Register of
Historic Places.
o Coordination
The project will require a professional with expertise in archival research and field work. The consultant
will be an expert in subsurface testing to gather information about the extent of associated remains, their
structure and composition. To satisfy these requirements, the City of Dubuque will seek out and hire a
consultant who is qualified in prehistoric and historic archaeology according to the Secretary of the
Interior's Qualifications for Professional Archaeologists.
The City of Dubuque will administer the grant. The Four Mounds Foundation will act as project manager
and local grant director for the archeological investigation. Students enrolled in the Archeology and
Cultural Heritage Program at Loras College wiII be assisting with the archeological investigation.
Four Mounds is in contact with the Shirley Schermer of the OSA Indian Advisory Council (lAC) and will
defer to them for guidance for undertaking activities near sensitive areas. We wiIl:
o Provide the lAC with a copy of the CLG application, the project area map (with the mounds clearly
defmed)
o Inform the lAC when we hire a consultant
o Have the consultant continually update the lAC on results of their work
o Work Products
The State Historic Preservation Office will furnish the following:
o Monthly progress reporting forms
o Office of the State Archeologist Site Forms
o Print File preservers for 35mm black and white negatives and prints
o Print File preservers for 35mm color slides
o Photograph/Catalogue field sheets
. National Archeological Database (NADB) encoding form
o Archeological Guidelines
o Request for Reimbursement forms
. Forms for documentation of match
The City, Project Manager and Consultant will produce the following:
. Three copies of the draft subcontract agreement with the consultant
o Three copies of the fully executed subcontract agreement with the consultant.
For Archeological Survey and Evaluation Projects:
o Two copies of a research design outlining the project activities and schedule.
o Three (one original and two copies) fmished sets of typed Office of the State Archeologist site
inventory forms, for each new site located. For previously reported sites, an updated site
inventory form will be submitted.
o Two sets of black and white photographs documenting sites, methodology, associations, features,
profiles, associated topography and disturbances. For each roll of black and white film used for
the project, two (2) contact sheets and one set of negatives will be developed and filed in Print
file type plastic sleeves. If slides are taken during the project, two (2) colored slides (an original
and a copy) showing sites, methodology, associations, features, profiles, topography and
disturbances will be provided.
o Two (2) typed, completed copies of ''Photograph/Catalog Field Sheet", for each roll offilm.
o Three (3) copies ofthe Draft Project Report.
. A minimum of twelve (12) copies of the final project report, to include five (5) bound copies and
one (I) unbound, print-ready master copy.
. Two (2) copies of a one-page report, summarizing the project results, as required for all grant-
funded activities.
. A completed, typed National Archeological Bibliographic Data (NABD) encoding sheet,
summarizing site information, will be submitted to the State.
. Schedule
Everv I " of the month during the contract oeriod
Four Mounds Archeological Investigation Project Manager to report to the assigned CLG Project Manager
Sprin(! 2007
Perform RFP process to locate qualifying archeologist
Research design draft performed
Summer 2007
Preparatory site planning
Fall 2007
Field work conducted
June 30. 2008
Final report submitted
D. Explain how the proposed project will help to fulfil1 the goals and objectives of your local preservation
plan and/or the state preservation plan. If this is part of a multi-phase project, describe the comple1ed
project segments and/or future ones that are linked to this project application. Each year's project must be
able to stand alone. Funding of one year does not guarantee funding of future phases.
This project will help fulfill the following goals ofthe City of Dubuque's preservatiou plan:
. Encourage neighborhood identity, planning and pride of place - The Four Mounds
Foundation and Campus is a valued educational and cultural resource to Dubuque and the
surrounding area. The Phase I Four Mounds Archeological Investigation will allow Four
Mounds to further its mission and serve as a resource and place of pride for the Dubuque
community.
. Safeguard the cultural and historical resources of the community as critical to the quality
of life and the attractiveness of Dubuque - Dubuque is a community rich in history.
Dubuque's history creates a sense of place and pride with Dubuque residents and a
destination for tourists. The City of Dubuque prioritizes preservation of its historical
resources. The Phase I Four Mounds Archeological Investigation will identify, protect,
and promote cultural and historical resources.
. Promote the preservation of historic buildings and architectural resources in the
community. It is important to look beyond the architectural built environment of a site or
community and understand that there are many archeological and prehistoric resources
which help tell the story of an event, site and community. Artifacts discovered during the
Phase I Archeological Investigation will compliment 1he historic buildings on 1he Four
Mounds campus and help tell the story of Dubuque.
. Educate the community about the benefits of historic preservation to the community's
quality of life, economic development efforts, tourism and tax base enhancement. The
Phase I Four Mounds Archeological Investigation will give students enrolled in the
Archeology and Cultural Heritage Interpretation program at Loras College an opportunity
to conduct field work and research. The investigation will also provide Four Mounds the
opportunity to make improvements throughout the campus and continue to provide
exceptional on-site education programs which enhance Dubuque's quality oflife,
economic development efforts, tourism and tax base.
. Increase appreciation, education, and technical assistance and jimdingfor the
community's historical and architectural heritage - The Four Mounds mission is to
demonstrate and teach the stewardship of natural, architectoral, historical, and agricultural
resources in a way that is environmentally, economically, and culturally sustainable and to
have these resources utilized for hands-on experiential education. The Phase I Four
Mounds Archeological Investigation will identify and curate potential archeological and
cultural resources and allow future improvements to the campus which will increase
historical appreciation, participation, and education for the City of Dubuque.
E. Past grant contract performance: Specifically address the success or challenges faced in carrying out the
requirements of ynur past CLG grant projects. DO NOT LEAVE TillS SECTION BLANK.
This section gives the applicant an opportunity to dispel any fears on the part of the review panel or
Board that past problems will hinder this new effort. Simply explain what steps have been talcen to
insure project success. If a past project was cancelled, please address the specific circumstances of
that cancellation. If all previous CLG grants have been successfully completed, please state this and
discuss the factors that have contributed to your success.
If you have never received a CLG grant, assess your commission's performance since being certified,
using specific instances to malce your points. Describe how undertaking this project will strengthen and
enhance commission performance
The City of Dubuque has successfully completed numerous historic preservation projects with funding
from the SHPO in the last few years, and additional projects are underway and on schedule. The City
has established an administrative policy for soliciting proposals from consultants that uses an
interdisciplinary team of City Staff, and where appropriate, persons from key groups involved in the
project. The City also invites input from community resource agencies, stakeholders groups, the
Historic Preservation Commission and the SHPO in producing the best possible work products.
The City has utilized CLG funds to complete the 2000 community assessment of Dubuque's
architectural themes and historical contexts, "Dubuque - The Key City; The Architectoral and
Historical Resources of Dubuque, Iowa, 1937-1955".
Following this assessment, the City began a phased architectural/historic survey/evaluation of areas of
the conununity using CLG funds. Completed in 2000, Phase I encompassed the
Washington/JacksonlElm neighborhood.
Begun in 2000, and completed in 2001, Phase II involved an architectural/historic survey/evaluation of
the Lincoln/Rhomberg/Garfield neighborhoods. This project was funded with a Historical Resource
Development Program (HRDP) grant.
Begun in 2002, and completed in 2003, Phase III involved an architectoral/historic survey/evaluation of
Dubuque's oldest com.mercial, residential and industrial neighborhoods in and around the central
business district. The City received a CLG grant to fund this project.
Begun in 2003, completed in 2004, Phase IV involved preparing and amending the National Register
Nominations for Dubuque's four primarily residential historic districts and finalize the Multiple
Property Document. The City received a CLG grant to fund this project.
Begun in 2004, completed in 2005, Phase V involved an architecturallhistoric survey/evaluation of
Dubuque's North Main, Fenelon Place and Broadway neighborhoods. The City received a CLG grant
to fund this project.
Begun and completed in 2002, the City of Dubuque Historic Preservation Commission developed and
held design review training sessions on the Iowa Communications Network (ICN) and locally that were
available to the public and other CLG communities. The City received a CLG grant to fund this
project.
The City selected a consultant to assist the Historic Preservation Commission and various City
departments with development of a design gnidelines manual and a comprehensive streetscape plan for
the city's five historic districts. This project, funded with a CLG grant and a Preservation Services
Fund grant, was completed in 2002.
In addition, the City successfully completed on time and under budget, the research, design and
installation of five interpretive signs of historic resources in May 200 I, with a second HRDP grant. The
City also completed the development of five more interpretive signs with a third HRDP grant in 2002.
F. BUDGET:
PROJECTED COSTS
NUMBER RATE PER CLG GRANT
OF HOURS HOUR REQUEST
APPUCANT'S MATCH ROW
TOTALS
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Four Mounds Project
Management
60
$25.07
$1,504.11
$1,504.11
City Grant Administration 20 $25.00 $500.00 $500.00
Loras Student Volunteers 324 $5.15 $1,668.60 $1,668.60
(18)
Loras Professorial 50 $25.00 $1,250.00 $1,250.00
Assistance (2)
Archeologist 130 $60.00 $7,800.00 $7,800.00
Mileage 1515 $0.33 $499.95 $499.95
Artifact Curation $400.00 $400.00
SuppliesIPostage $100.00 $100.00
Reproduction/Copies $100.00 $100.00
Photograph Processing & $100.00 $100.00
Duplication
* CLG Grant = the total amount must not exceed 60% OF TOTAL PROJECT COSTS
** Applicant Match (cash + in-kind) =must eqU/lI a minimum of 40% OF TOTAL PROJECT COSTS
CERTIFICATION: Lcertifjl that the matching share proposedfor this project does not inc1udefundingfrom
other Federal SOUTC ,and that these funds are not being used as match against any other Federal grant
application.
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DATE
AUTHORIZED SIi 'NATURE, CHIEF ELECTED OFFICIAL OR DESIGNEE
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