Eagle Pt Park Concrete Project
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MEMORANDUM
September 5, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Park Concrete Replacement Project
Leisure Services Manager GiI Spence recommends initiation of the bidding process for
the Eagle Point Park Concrete Replacement Project, and further recommends that a
public hearing be set for October 16, 2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(JJ1L~h(JA/~
Mic ael C. Van Mllllgen
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
GiI D. Spence, Leisure Services Manager
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MEMORANDUM
TO: Michael C. Van Milligen, City Manager
September 1 , 2006
FROM: Gil D. Spence, Leisure Services Manage
SUBJECT: Eagle Point Park Concrete Replacement Project
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for construction of the concrete replacement at the Riverfront (East Porch) and
Shiras Memorial pavilions in Eagle Point Park.
DISCUSSION
This project provides for replacement of the concrete and railing at the Riverfront
Pavilion and concrete in the Shiras Memorial Pavilion in Eagle Point Park. The
engineer's estimate for the project is $73,160.
The schedule for the project is as follows:
City Council initiate bidding process
Notice to bidders
Receipt of bids
Notice of public hearing
Public hearing/award contract
Complete project
continued
September 18, 2006
September 22, 2006
October 5,2006
October 6, 2006
October 16, 2006
May 1, 2007
Eagle Point concrete projects, page two
The Fiscal Year 2007 C.I.P. budget contains $80,000 for these projects. Total project
cost estimates are as follows:
construction contract
contingency
design fees
TOTAL
$ 73,160
5,000
1.840
$ 80,000
ACTION STEP
The action requested is for the City Council to adopt the attached resolutions giving
preliminary approval of plans and specifications, ordering bids, and setting the date of
the public hearing.
GDS:et
attachments
Preparer: Gil Soence
Address: 2200 Bunker Hill Road
Phone: 589-4263
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Eagle Point Park Concrete Replacement Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Eagle Point Park Concrete Replacement Project, in accordance with the
provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 16th day of October,
2006, in the Public Library Auditorium in Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimate of cost are now on file in the office of the
City Clerk. At said hearing any interested person may appear and file objections
thereto or to the cost of the improvements.
Published by order of the City Council given on the
day of
,2006.
Jeanne F. Schneider
City Clerk
PK
Preparer: Gil D. Soence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 444-06
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Eagle Point Park Concrete Replacement Project, in the estimated amount of
$73,160, are hereby approved and ordered filed in the office of the City Clerk, for public
inspection.
. 18th
Passed, approved and adopted this 18th day of September ,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: GiI D. SDence
Address: 2200 Bunker Hill RDad
Phone: 589-4263
RESOLUTION NO. 445-06
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
WHEREAS, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract and
placed same on file in the office of the City Clerk for public inspection of the Eagle Point
Park Concrete Replacement Project.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA, that on the 16th day of October, 2006, a public hearing
will be held at 6:30 p.m. in the Public Library Auditorium, at which time interested
persons may appear and be heard for or against the proposed plans and specifications,
form of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be not less than four days nor more than twenty days prior to the day fixed for its
consideration. At the hearing, any interested person may appear and file objections to
the proposed plans, specifications, contract, or estimated cost of the improvement.
Passed, approved and adopted this 18th day of September
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK
Preparer: Gil D. Soence
Address: 2200 Bunker Hill Road
Phone: 589-4263
RESOLUTION NO. 446-06
ORDERING BIDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA:
That the Eagle Point Park Concrete Replacement Project is hereby ordered to be
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the notice to
bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 5th day
of October, 2006. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 16th day of October,
2006.
Passed, approved and adopted this 18thdayof September ,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
PK