Signed Contract_IDOT Supplementatl Agreement (Lighting) for Maintenance of Priimary Roads, US 52/61/151, US3/US 52iIowa Department of Transpor District 6 Maintenance Office (319) 365 -3558 tation
5455 Kirkwood Blvd. SW, Cedar Rapids, IA 52404 Fax (319) 730 -1564
August 13, 2013
Don Vogt, Public Works Director
City of Dubuque
925 Kerper Court
Dubuque, IA 52001
Ref: 832
City of Dubuque
(Lighting Agreement)
Dear Mr. Vogt:
Enclosed you will find your copy of the approved Supplemental Agreement between the City
of Dubuque and the Iowa Department of Transportation for the period of July 1, 2013
through June 30, 2014 for your files.
JT/ h
Encl
osure
Cc: Mayor Roy D. Buol, City of Dubuque, 50 W. 13th St, Dubuque, IA 52001 -4864
Gus Psihoyos, Engineer, City of Dubuque, 50 W. 13th St, Dubuque, IA 52001 -4864
Sheri Harris, ERMS, Records Management Services, Iowa Dept of Transportation
Bob Younie, Office of Maintenance Director, Iowa Dept of Transportation
Art Gourley, Area Engineer, Iowa Dept of Transportation
Joe Kilburg, Dubuque/Dyersville Area Supervisor, Iowa Dept of Tramp.
Sincerely,
Jeff Tjaden
Acting - District Maintenance Manager
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Form 810035wd
4 -01
Iowa Department of Transportation
SUPPLEMENTAL AGREEMENT
For Maintenance of Primary Roads in Municipalities
This Supplemental Agreement made and entered into by and between the Municipality of City of Dubuque
Dubuque County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of
Transportation, Ames, Iowa, hereinafter referred to as the Department.
AGREEMENT:
I. This Agreement supplements the Agreement for Maintenance and Repair of Primary Roads in Municipalities entered
into by the parties on February 23 , 2012 , and in effect from July 1, 2011 , to June 30, 2016
II. The Municipality agrees to perform and accept all responsibility for those maintenance activities listed in Sections
I.B.1, I.B.3, I.B.4 and I.C.1 of the basic Agreement, with respect to the primary roads within the corporate limits of the
Municipality specifically described in this section.
In consideration thereof, the Department agrees to pay the Municipality at the rate of N/A / lane mile for
acceptable work at the end of the fiscal year ending on June 30th:
Route
From To Lane Miles Total Cost
Pavement maintenance does not include full depth patching and bituminous resurfacing. I.C.1 does not include
traffic services and painting and structural repair to bridges.
III. The Municipality further agrees to perform additional maintenance for the Department on primary roads as
specifically described below:
The City of Dubuque will provide routine maintenance and monitor /adjust the signal timing as needed for
traffic installations at the locations listed below. Maintenance will be in accordance with the City's
guidelines for the "Annual Maintenance of Traffic Signals and Cabinets ", attached as Exhibit "A ".
Locations: 1. U.S. 52/61/151 at the intersection with Twin Valley Drive.
2. Iowa 3 /U.S. 52 at the intersection with Iowa 32 (Northwest Arterial).
In consideration thereof, the Department agrees to pay the Municipality the following amounts after the work has
been completed:
The cost of labor wiii be billed back to the State based on the wages of the personnel involved. The cost of
parts will be billed back to the State on an actual cost basis. The City of Dubuque shall submit to the State
of Iowa an annual accounting of costs upon which reimbursement will be made.
IV. This Supplemental Agreement may be terminated at any time by either party upon 30 days written notice.
V. This Supplemental Agreement shall be in effect from July 1, 2013 to June 30, 2014 unless re- negotiated or
terminated.
IN WITNESS WHEREOF, the parties hereto have set their hands, for the purposes herein expressed on the dates
indicated below.
City of Dubuque
MUNI91 LITY lO DEPART EN F TR NSPORTATION
By
BY
t 2-7.4 1 . District Engineer
Date , Date
last updated April. 2012
EXHIBIT "A"
Annual Maintenance of Traffic Signals and Cabinets
Yearly maintenance shall consist of:
Signals
• Exterior cleaning of signal heads if needed.
• Check angle of alignment of each head (try to align all heads)
• Observe for broken or extremely faded back plates
• Check operability of pedestrian buttons
• Observe Walk / Don't Walk status, lenses etc
• Inspect exterior equipment, note in log if painting, replacement, etc is
necessary
• Wash camera lenses
• Replace any burned out incandescent or LED signal lamps
• Observe signal timings — note any needed adjustments to Engineering
• Confirm correct operation of microwave vehicle detection
Cabinet
• Vacuum
• Replace Filter
• Check/Clean exhaust fan
• Log Make, Model and Serial numbers of the following:
- Cabinet
- Controller
Conflict Monitor
- Video detection equipment and monitors
- Pre- emption systems
- Battery Backup Devices
• Perform Test of Conflict monitor and attach printout to log, Note any failures
immediately to Engineering
• Oil Locks and Hinges
• Tighten electrical connections
• Note any changes to timings or Video detection. Notify Engineering of
changes so data can be backed up electronically
• Check if accurate phase diagram is present in cabinet
• Update database sheet printout and return to Engineering once maintenance
is complete.