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Boards and Commission Application Review and AppointmentsVACANCIES AND APPLICATIONS FOR CITY OF DUBUQUE BOARDS AND COMMISSIONS For Council Meeting of Tuesday September 3, 2013 6:30 p.m., Historic Federal Building, 350 W. 6th Street Community Development Advisory Commission One — 3 year term through February 15, 2015 (Vacant term of Rathje) Applicant: Angela Kelley, 205 Bluff St. Apt 2E Zoning Advisory Commission One — 3 year term through July 1, 2016 (Expired term of Bird) Applicant: Michael Belmont, 222 Dillion St. This commission is subject to the State of Iowa Gender Balance Law. 7 Commissioners total; currently 5 males/1 female APPOINTMENTS TO THE FOLLOWING COMMISSIONS TO BE MADE AT THIS MEETING. Zoning Board of Adjustment One— 5 year term through March 25, 2016 (At -Will term of Klauer) Applicant: Jonathan McCoy, 263 Main St. This commission is subject to the State of Iowa Gender Balance Law. 5 Commissioners total; currently 4 males/0 females CITY OF DUBUQUE, IOWA - BOARDS AND COMMISSIONS As prepared for the Council Meeting 9 -3 -13 AIRPORT COMMISSION -4 Yr. Term Meets 4th Mondav4 n.m. - Airport Douglas Michael Steven Charles Amy Steve Linda Marianne Vacant Thomas Darlene Randall Ron Michael Vacant Ellen Gina Julie Katherine Marina Susan Jessica Chuck F. James Vacant Vacant Vacant Marla Richard Pauline Kevin Ronald Sr. Carol Kathleen Jennifer Alan Brotherton Santillo Accinelli Daoud Wagner 09/14/13 09/14/13 09/14/14 09/14/14 09/14/16 AIRPORT ZONING COMMISSION 6 Yr. Term - Apptd. 1996, Meets on Call Horsfield Lucy Krause (Term of Stiles) Henschel Appointed by 4 members 01 /03/02 County Representative 12/31/02 County Representative 12/31 /08 City ZAC Representative 01 /03/14 City ZAC Representative 01 /03/14 AIRPORT ZONING BOARD OF ADJUSTMENTS 5 Yr. Term, Meets on Call Burds Klauer Koppes Ruden Vacant County Representative 02/15/11 City ZBA Representative 02/15/11 County Representative 02/15/11 City ZBA Representative 02/15/11 Appointed by 4 members unknown ARTS AND CULTURAL AFFAIRS 3 Yr. Term, Meets 4th Tues., ADVISORY COMMISSION Library Board Room Henkels Siegert Steffen Kluseman O'Rourke - Rosenow Riedel Teckemeyer Business Professional-In 06/30/15 Business Professional -Out 06/30/15 At -Large 06/30/15 Arts Rep 06/30/16 Arts Rep 06/30/16 Arts Rep 06/30/16 Arts Rep 06/30/16 BOARD OF APPEALS - BUILDING CODE 3 Yr. Term, Meets on Call Carr Kolf Vacant (TBD) Vacant Luschsinger Luschsinger General Contractor 01 /01/14 Architect/Engineer 01 /01/14 Journeyman Carpenter 01/01 /16 ADA Representative 01/01/17 At -Large 01/01/17 ADA Representative 08/01/12 At -Large 08/01/16 CABLE TV COMMISSION 3 Yr. Term, Meets TBD Maloney Stevens Tigges Hoverman McMullen Tigges Vincent 07/01/14 07/01/14 07/01/14 07/01/15 07/01/15 07/01/15 07/01/15 CATFISH CREEK WATERSHED MANAGEMENT AUTHORITY 2 Yr. term, Meets Quarterly Theothoros (Raki) Giannakouros Will Hoyer CITY BOARD OF REVIEW (wlCounty) 6 Yr. Term, Meets May 1 -30 Laure Vacant Donald Greg Robert Lewis Hanson Lochner Hutchinson Schaub 08/01/13 Realtor 08/01/14 08/01/14 08/01/15 08/01/15 CIVIC CENTER ADVISORY COMMISSION 3 Yr. Term - Meets 4:30 a.m. Meets Quarterly at Five Flags Tyler McKenzie Adrienne Bryce Rod James Elizabeth Daniel Daugherty Hill Scott Parks Bakke Schilling Takes White 06/29/15 06/29/13 06/29/16 06/29/15 06/29/16 04/06/14 04/06/16 04/06/17 CIVIL SERVICE COMMISSION 4 Yr. Term Meets on Call James Elizabeth Daniel Schilling Takes White 04/06/14 04/06/16 04/06/17 COMMUNITY DEVELOPMENT ADVISORY COMMISSION 3 Yr. Term, Meets 3rd Wed., 5:30 p.m. at Federal Bldg. /Housing Ricardo Janice Ann David Vacant Thomas Theresa Mary Bridget Paula Woods Craddieth Michalski Shaw Vacant Wainwright Caldwell Corken Maloy, SVM Housing Commission Rep 08/1 5/1 6 Low /Mod Income Area 02/15/14 At -Large 02/15/14 Low /Mod Income Area 02/15/14 Low /Mod Income Area 02/1 5/1 5 At -Large 02/1 5/1 5 Low /Mod Income Area 02/1 5/1 6 At -Large 02/1 5/1 6 At -Large 02/1 5/1 6 ELECTRICAL CODE BOARD 3 Yr. Term, Meets Bi- Monthly James Dan Kevin Elaine David Bob Paul Dixon Hammel Pfohl Reiss Wilson Schmidt Uhlrich Electrical Contractor 05/21/14 Journeyman/Maintenance 05/21/14 Journeyman/Maintenance 05/21/14 Electrical Engineer 05/21/14 At -Large 05/21/14 Electrical Background 05/21/15 Electrical Background 05/21/15 ENTERPRISE ZONE COMMISSION 3 Yr. Term, Meets on Call Peggy Michael Daniel Daniel Richard Doug Dave Kelley Richard Murray Van Milligen White LoBianco Stein Stillings Baker Hutton - Deutmeyer Van !ten Workforce Devel Center 02/15/14 Council Representative 02/15/14 NICC Representative 02/15/14 At -Large 02/1 5/1 5 At -Large 02/1 5/1 5 At -Large 02/1 5/1 5 International Labor Union 02/1 5/1 6 ECIA Rep 02/1 5/1 6 Long Range Planning Rep 02/1 5/16 ENVIRONMENTAL STEWARDSHIP ADVISORY COMMISSION 3 Yr. Term, Meets 1st Tuesday 5 p.m. City Hall Annex Vacant Michael Chad Aditi Julie Vacant David Vacant Buelow Oberdoerster Sinha Beck Splittstoeser Koch Youth Rep. 30 years/under 06/01/13 10/01/1 3 1 0/01/13 10/01/1 3 10/01/14 1 0/01 /14 10/01/1 5 HISTORIC PRESERVATION COMMISSION 3 Yr. Term, Meets 3rd Thur., 5:30 p.m., Federal Bldg. Dr. John E. David Christina D. Joseph Julie Mary Loney Christine Otto Robert Vacant Judie Dorothy Ricardo Rick Amy Fernandes Patricia Jim Robert Whalen Klavitter Monk Rapp Schlarman Bichell Happ -Olson Krueger McDonell W 11th District 07/01/16 Langworthy District 07/01/14 Architect At -Large 07/01/14 Old Main District - Interim 07/01/14 Cathedral District 07/01/14 At -Large 07/01/15 At -Large 07/01/15 At -Large 07/01/15 Jackson Park District 07/01/16 HOUSING COMMISSION 3 Yr. Term, 4th Tues. 4:00 p.m., Fed. Bldg. McAllister Root Schwendinger Woods Baumhover Eudaley Anna Foster Holz McDonell 08/17/12 08/1 7/1 6 Trust Fund Rep 08/1 7/1 6 08/1 7/1 6 08/17/14 Trust Fund Rep 08/17/14 08/1 7/1 5 08/1 7/1 5 Trust Fund Rep 08/1 7/1 5 08/1 7/1 5 HOUSING TRUST FUND ADVISORY COMMISSION 3 Yr. Term, Meets 6 times per Year Dorothy John Amy Jim Doris Schwendinger Walsh Eudaley Holz Hingtgen Housing Commission Rep 08/17/16 At -Large 09/08/16 Housing Commission Rep 08/17114 Housing Commission Rep 08/17/15 At -Large 09/17/15 HOUSING CODE APPEALS BOARD 3 Yr. Term, 3rd Tues. 4:00 p.m. Fed Bldg. Vacant Vacant Vacant David Mary Frederick K. Robert Vacant Vacant Vacant Young Gotz Miller Schaub Tenant /Landlord Issues 01/11113 Tenant /Landlord Issues 01 /11113 Tenant /Landlord Issues 01 /11114 Tenant /Landlord Issues 01/11114 Tenant /Landlord Issues 01 /11115 Tenant /Landlord Issues 01 /11115 Tenant /Landlord Issues 01/11116 HUMAN RIGHTS COMMISSION 3 Yr. Term. Meets 2nd Mon. City Hall Annex Tom Andrea Michael Miguel Anthony Howard Jeff R.R.S. Andrea LoGuidice Beacham Elliott Jackson Allen Lee III Lenhart Stewart Helgager 01/01/16 01/01/14 01/01114 01/01/14 01/01/15 01/01115 01/01/15 01/01/15 01/01116 INVESTMENT OVERSIGHT ADVISORY COMMISSION 3 Yr. Term, Meets Qrtly: 4th Wed. 3 p.m. City Hall "A" Paul Brad Rick Stephen Gary Lassance Chalmers Runde Reisdorf Ruden 07/01/14 07/01/15 07/01115 07/01/16 07/01/16 LIBRARY BOARD OF TRUSTEES 4 Yr. Term, Meets 4th Thur. 4 p.m. Library Diann Frederick K. Daniel Jenny John Paula Mike Guns Miller Boice Harris Anderson - Bricker Connors Willis 07/01114 07/01/14 07/01/15 07/01115 07/01/16 07/01/16 07/01117 LONG RANGE PLANNING ADVISORY COMM. 3 Yr. Term. Meets Qrtly, City Hall Craig Richard Alan Chad John James Dr. Charles Beytien Van !ten Vincent Darter Pregler Prochaska Winterwood 07/01/14 07/01/14 07/01114 07/01/15 07/01/15 07/01116 07/01/16 MECHANICAL CODE BOARD 3 Yr. Term, Meets Qrtly, City Hall Michael Tom Gary David Corey Ronald Paul Kelly Giese Hillard Grothe Valaskey Billmeyer Papin o 03/16/13 03/16/14 03/16/14 03/16/15 03/16/15 03/16/16 03/16/16 MEDIACOM CHARITABLE FOUNDATION 1 Yr. Term, On Call, CC Appt'd Reps. Gail Connie Edward Chavenelle Twining 12/31/13 12/31/13 MISSISSIPPI RIVER PARTNERSHIP 3 Yr. Term, Council Appt'd Rep Cawley 12/31/15 PARK AND RECREATION ADVISORY COMMISSION 3 Yr. Term, Meets 2nd Tues., 4:30 p.m. Bunker Hill Chuck Kenneth Evelyn Robert Katherine Karen David Harris Klinge Nadeau Blocker Lydon Lyness Schlueter 06/30/14 06/30/14 06/30/14 06/30/15 06/30/16 06/30/16 06/30/16 PLUMBING CODE BOARD 3 Yr. Term, Meets Quarterly, City Hall Stanley Vacant Vacant Paul Vacant Gonner Vacant Vacant Papin (At Will) Vacant Master Plumber 11/02/11 At -Large 11/02/12 Master Plumber 11/02/14 Journeyman 11/02/15 Bachelor Science Phys. 11/02/15 SAFE COMMUNITY ADVISORY COMMITTEE 1 Yr. Term, Meets Quarterly Adrienne Vacant Anthony Mary Rae Ann Shaunel Doug Susan Christopher Scott Vacant Allen Bragg Ernst Evans Stillings Stork Welch 12/31 /13 12/31 /12 12/31/13 12/31 /13 12/31 /13 12/31/13 12/31 /13 12/31 /13 12/31/13 SISTER CITY RELATIONSHIP ADVISORY COMMISSION 3 Yr. Term, Meets Quarterly Joyce Kevin Sheila Robert Larrissa Dick Annal ee Jeffrey Phyllis Patrick Betty Nancy Louise Connors Lynch Castaneda Felderman Filimonenko Landis Ward Jochum Lee McNamara Phillips Rhomberg Thurn Council Rep Council Rep 02/01/14 02/01/14 02/01/14 02/01/14 02/01/14 02/01/15 02/01/15 02/01/15 02/01/16 02/01/16 02/01/16 TRANSIT ADVISORY COMMISSION 3 Yr. Term, Meets monthly, 2nd Thur. Fed. Bldg.. Rhonda George Joel R.R.S. Mathew Knight Enderson Lightcap Stewart Esser 07/30/16 07/30/14 07/30/14 07/30/14 07/30/15 ZONING ADVISORY COMMISSION 3 Yr. Term. Meets 1st Wed. 6:30 Fed. Bldg.. Vacant Martha Thomas Ron Stephen Charles Patrick Vacant Christ Henschel Smith Hardie Miller Norton AirportZAC rep 07/01/13 07/01/14 07/01/14 07/01/14 07/01/15 07/01/15 07/01/16 ZONING BOARD OF ADJUSTMENTS 5 Yr. Term, Meets 4th Thur. 4 p.m. Fed. Bldg.. Heath Eugene Randall William J. Jeff Hutchinson Bird Klauer (At Will) Gibbs Cremer 03/25/14 Airport ZBA Rep 03/25/15 03/25/16 03/25/17 03/25/18 Indicates State - mandated board /commission subject to the 2U12 Gender Balance Law. City of Dubuque, Iowa Boards and Commissions Current and Upcoming Vacancies Through September 2013 Updated August 27, 2013 Airport Zoning Board of Adjustment *** Airport Zoning Commission *** Building Board Code of Appeals •At -Large • ADA Representative • General Contractor • Journeyman Carpenter Community Development Advisory Commission • Low /Mod Income Area Environmental Stewardship Advisory Commission •Youth Representative Housing Commission Housing Code Appeals Board Mechanical Code Board Plumbing Board • At -Large • Master Plumber • Bachelor of Science Physical Science • Journeyman Safe Community Advisory Committee - 1 year Term Zoning Advisory Commission * ** Zoning Board of Adjustment *** • At -Large Indicates Subject to the State of Iowa Gender Balance Law Applications can be printed or submitted on -line from www.citvofdubuque.orq or through the City Clerk's Office. Applications can be submitted at any time for all boards and commissions and are activated as positions become available. Applications remain on file for one year from the date they are submitted. Some positions may require specific applicant qualifications or compliance with the State of Iowa Gender Balance Law For a complete list of boards and commissions, descriptions, terms and meeting information, please visit the at www.citvofdubuque.orq. City Clerk's Office • 50 W. 13`" Street, Dubuque, IA 52001 • 563.589.4100 COMMUNITY DEVELOPMENT ADVISORY COMMISSION 2 -5C -1: COMMISSION CREATED; COMPOSITION: A. Creation: There is hereby created a community development advisory commission whose primary purpose shall be to provide for citizen participation in the development and evaluation of the city of Dubuque's community development block grant (CDBG) program. B. Membership: The commission shall comprise nine (9) members; four (4) members shall be residents of census tracts and block groups where at least fifty one percent (51 %) of the residents are low /moderate income persons as determined by the United States department of commerce, bureau of the census; four (4) members shall be residents of the community at large; and one member shall be that member of the housing commission designated by the housing commission. (2007 Code § 15 -46) 2 -5C -2: TERM; FILLING OF VACANCIES; COMPENSATION: A. Term: The term of office for a commission member shall be three (3) years. B. Removal Of Member: A commission member may be removed at any time with or without cause by a vote of two - thirds (2/3) of all members of the city council. C. Filling Vacancies: A vacancy occurring on the commission caused by resignation or otherwise shall be filled by appointment of the city council for the remainder of the unexpired term. D. Compensation: Members of the commission shall serve without compensation except for actual expenses, which shall be subject to approval by the city council. (2007 Code § 15 -48) 2 -5C -3: ORGANIZATION: The commission shall choose annually, at its first regular meeting of the fiscal year, one of its members to act as chairperson, and another of its members to act as vice chairperson, to perform all of the duties of the chairperson during the chairperson's absence or disability. The commission shall adopt such rules and regulations governing its organization and procedures as it may be deemed necessary, consistent with the following: A. Meetings: The commission shall meet as necessary to fulfill the purposes for which the commission was created. B. Attendance Of Members: Members of the commission shall attend at least two - thirds (2/3) of all regularly scheduled meetings within any consecutive twelve (12) month period. If any member fails to attend such prescribed number of meetings, such failure shall constitute grounds for the commission to recommend to the city council that said member be replaced. Attendance of all members shall be entered in the minutes. C. Minutes Filed With Clerk: The commission shall file with the city clerk a copy of the minutes of each regular and special meeting of the commission within ten (10) working days after such meeting. (2007 Code § 15 -51) 2 -5C -4: GENERAL DUTIES AND RESPONSIBILITIES: The commission shall have the following duties and responsibilities: A. To conduct public hearings in accordance with the minimum standards established in the CDBG program's citizen participation plan to ensure meaningful citizen input in the planning, implementation and assessment of the city's CDBG program; B. To provide for and encourage the participation of low and moderate income persons who reside in designated areas of slum and blight and residents of low and moderate income neighborhoods, as defined by the city council, in the planning, implementation and assessment of the CDBG program; C. To identify community development needs, particularly the needs of persons of low and moderate income; D. To serve in an advisory role upon the request of the city council in policy decisions regarding funding priorities and program development and implementation; E. To monitor and evaluate program activities to advise whether identified community development objectives have been met; F. To undertake public information efforts to educate the citizenry of the availability of CDBG funded programs and to provide for a greater understanding of the city's community development efforts; G. To assist in the preparation of the statement of community development objectives and projected use of funds, amendments thereto and required reports including, but not limited to, the annual grantee performance report (GPR) and the annual comprehensive housing assistance strategy (CHAS); H. To serve in an advisory role to the city manager in the review of complaints and grievances received in accordance with the procedures established in section 2-5C- 5 of this article; and To support, upon request, the efforts of the city council and other city commissions in the assessment of the general development needs of the community. (2007 Code § 15 -49) 2 -5C -5: GRIEVANCE PROCEDURE; REVIEW STANDARDS; APPEAL PROCESS: The grievance procedure for the community development block grant program shall be as follows: A. Right To File: Any aggrieved person may file a grievance with the city manager. B. Contents: Grievances shall contain a concise statement of the grievance and an explanation of the action desired. C. Forwarding To Commission: The city manager shall forward the grievance to the commission within seven (7) working days of its receipt. D. Setting Date For Hearing; Notice To Complainant: The commission shall, within fifteen (15) working days of the receipt of the grievance, set a time for a hearing. The complainant shall be notified in writing of the time and place of the hearing. If a grievance is resolved prior to the date of the hearing, the aggrieved party shall request in writing that the grievance be withdrawn. E. Hearing Procedure: The commission shall conduct a hearing to review the grievance. The grievant may appear in person, by agent, or by attorney. All persons wishing to appear before the commission shall have an opportunity to be heard regarding the grievance. Minutes shall be kept of the proceedings of the hearing. F. Recommendations Of Commission: The commission shall forward its recommendation, in writing, to the city manager within ten (10) working days following the hearing. G. Action By City Manager: The city manager shall receive and review the recommendation of the commission and shall respond to the grievant within ten (10) working days of the receipt of the recommendation. The commission shall be advised of the action of the city manager. H. Compliance With Federal Regulations: The recommendations of the commission shall comply with the regulations established by the U.S. department of housing and urban development for the community development block grant program under title of the housing and community development act of 1974, as amended, and this code. I. Appeal To Council By Grievant: If the grievant is unsatisfied with the response of the city manager, an appeal may be made filed with the city clerk. The appeal shall be forwarded by the city clerk to the city council. The city council may, at its discretion, hold a hearing to consider the concerns of the grievant. J. Council Action; Appeal To HUD: Upon review of the appeal, the city council shall: 1) accept the response of the city manager; 2) modify the response of the city manager; or 3) return the grievance to the city manager for further review. If the outcome of such appeal is unsatisfactory, the complainant may file a written appeal with the U.S. department of housing and urban development (HUD). (2007 Code § 15 -50) 2 -5C -6: PROCEDURES FOR OPERATIONS: The commission shall operate in accordance with the standards and procedures set forth in the city's community development block grant (CDBG) program's citizen participation plan. All administrative, personnel, accounting, budgetary and procurement policies of the city shall govern the commission in all its operations. (2007 Code § 15- 52) (08/22/2013) Trish Gleason - Online Form Submittal: Board /Commission Page 1 From: "noreply @civicplus.com" <noreply @civicplus.com> To: <kfirnsta @cityofdubuque.org >, <tgleason @cityofdubuque.org >, <atauke @city... Date: 08/20/2013 9:07 PM Subject: Online Form Submittal: Board /Commission Application Form The following form was submitted via your website: Board /Commission Application Form Select the Board, Commission, or Committee applying for:: Community Development Advisory Commission Name:: Angela Wolfe Kelley Home Address:: 205 Bluff St., Apt. 2E, Dubuque, IA 52001 Home Phone Number:: 515.782.0691 Business Name and Address:: Heartland Financial USA, Inc. 1398 Central Ave. Dubuque, IA 52001 Business Phone Number:: 563.587.4234 Occupation:: Associate General Counsel Email Address:: akelley @htlf.com Experience or education which qualifies you for this board or commission:: While in the private practice of law in Minneapolis, I worked on low- income housing tax credit projects and other real estate community development projects. I also previously worked for the State of Iowa in administering grant programs arising from the federal stimulus package. Now, in working for Heartland /DB &T, we are actively involved in community development projects throughout Dubuque. What contributions can you make or state reason for applying ?: I have useful experience in community development and have a sincere interest in continuing to positively develop low and moderate income areas in Dubuque. I moved back to Dubuque last year after being gone for more than a decade and believe I have a passion for making Dubuque better and have beneficial comparative experience from living in other progressive cities. List two reference with names and addresses:: Mike Coyle Senior General Counsel Heartland Financial USA, Inc. 1398 Central Ave. Dubuque, IA 52003 mcoyle @htlf.com 563.587.4096 Ryan Howell Faegre Baker Daniels LLP 801 Grand Ave., Suite 3300 Des Moines, IA 50309 ryan.howell @faegrebd.com 515.447.4718 Are you currently serving on other Boards, Commissions, or Committees ?: No If yes, which ?: n/a ZONING ADVISORY COMMISSION The section below has been affected by a recently passed ordinance, 52 -09 - ZONING ORDINANCE. Go to new ordinance. AN ORDINANCE ESTABLISHING THE UNIFIED DEVELOPMENT CODE FOR THE CITY OF DUBUQUE, IOWA AND PROVIDING FOR THE ADMINISTRATION, ENFORCEMENT AND AMENDMENT THEREOF IN ACCORDANCE WITH THE PROVISIONS OF THE CODE OF IOWA AND FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT HEREWITH 15 -3 -1: COMMISSION CREATED; COMPOSITION; APPOINTMENT: There is hereby created a city zoning advisory commission, which shall consist of seven (7) residents of the city, appointed by the city council, who shall be qualified by knowledge, experience and ability to act in matters pertaining to short range planning and zoning, none of whom shall hold an elective position in the city. (2007 Code § 36- 10) 15 -3 -2: APPOINTMENT TO AIRPORT ZONING COMMISSION: Two (2) members of the commission shall be appointed by the city council to serve on the airport zoning commission. A member shall serve out the term on the airport zoning commission even if the member's term on the zoning commission has expired. (2007 Code § 36 -10.1) 15 -3 -3: TERM OF OFFICE: The term of office for members of the zoning advisory commission shall be three (3) years or until a successor is duly appointed. (2007 Code § 36 -12) 15 -3 -4: POWERS: The zoning advisory commission shall concern itself with short range physical planning and shall have and possess the following powers, duties and responsibilities: A. To prepare and recommend a zoning ordinance by exercising the powers conferred by Iowa Code chapter 414, "municipal zoning ". Such zoning ordinance shall include the boundaries of the various zoning districts; the height, number of stories and size of buildings and other structures in each district; the percentage of ground that may be occupied; setback requirements; the size of yards, courts and other open space; the density of population; the location and use of buildings, structures, and land for trade, industry, commercial, residential or other purposes; and such regulations and restrictions necessary to enforce such zoning provisions. To this end, the zoning advisory commission shall prepare a preliminary zoning ordinance and hold public hearings thereon and after such hearings have been held, shall submit a final zoning ordinance and its recommendations to the city council; B. To recommend to the city council, from time to time, as conditions require, amendments, supplements, changes or modifications to the zoning ordinance but only after a public hearing; C. To make such surveys, studies, maps, plans or plats of the whole or any portion of the city and of any land outside thereof, which in the opinion of the zoning advisory commission are consistent with the comprehensive plan and are necessary to carry out the purposes of the commission; D. To make recommendations to the city council upon plans, plats or replats of subdivisions or resubdivisions within the city which show streets, alleys or other portions of the same intended to be dedicated for public use; E. To make recommendations to the long range planning advisory commission on the preparation and maintenance of the comprehensive plan; F. To fulfill those duties and responsibilities assigned to a city planning commission in Iowa Code chapter 354, "plats "; and G. To undertake from time to time other specific short range planning projects which may be referred to it by the city council. (2007 Code § 36 -13) 15 -3 -5: ORGANIZATION; MEETINGS: A. Officers; Rules And Regulations: The zoning advisory commission shall choose annually, at its first regular meeting of the fiscal year, one of its members to act as chairperson, and another of its members to act as vice chairperson, to perform all of the duties of the chairperson during the chairperson's absence or disability. The commission shall adopt such rules and regulations governing its operation and procedure as may be deemed necessary. B. Meetings: The zoning advisory commission shall hold a regular meeting at least monthly. C. Attendance: Attendance of all members shall be entered on the minutes. If any member fails to attend at least two - thirds (2/3) of all regularly scheduled meetings within any twelve (12) month period, such failure shall constitute grounds for the commission to recommend to the city council that said member be replaced. D. Minutes Filed With City Clerk: The zoning advisory commission shall file with the city clerk a copy of the minutes of each regular and special meeting of the commission within ten (10) working days after each such meeting. (2007 Code § 36 -14) 15 -3 -6: PROCEDURES FOR OPERATIONS: All administrative, personnel, accounting, budgetary and procurement policies of the city shall govern the zoning advisory commission in all its operations. (2007 Code § 36 -15) (08/14/2013) Trish Gleason - Online Form Submittal: Board /Commission Page 1 From: "noreply @civicplus.com" <noreply @civicplus.com> To: <kfirnsta @cityofdubuque.org >, <tgleason @cityofdubuque.org >, <mrettenb @ci... Date: 08/14/2013 10:27 AM Subject: Online Form Submittal: Board /Commission Application Form The following form was submitted via your website: Board /Commission Application Form Select the Board, Commission, or Committee applying for:: Zoning Advisory Commission Name:: Michael Belmont Home Address:: 222 Dillon Street Home Phone Number:: 563 - 583 -2658 Business Name and Address:: Larrison & Associates Architects 222 Dillon Street Business Phone Number:: 563- 556 -2740 Occupation:: Production Manager Email Address:: mike.belmont @larrisonarchitects.com Experience or education which qualifies you for this board or commission:: I have 25 years experience in the architecture industry. I am currently a principle with Larrison & Associates Architects, and I have been with that firm for 20 years. I am familiar with all phases of design, development and construction. I have been characterized by many as having a strong ability to be unbiased in my decision making. What contributions can you make or state reason for applying ?: As my children are getting older and moving through high school, I am looking to get more involved and do my civic duty in Dubuque. I have been a resident of Dubuque for 15 years. List two reference with names and addresses:: Bob Woodward 1048 Bonnie Court Dubuque C. 563 - 543 -2194 Daryl Smith 1130 Victoria Place Dubuque H. 563- 556 -5139 Are you currently serving on other Boards, Commissions, or Committees ?: Yes If yes, which ?: Dubuque Community Ice & Rec, Secretary Dubuque Youth Hockey, Board Member Have you served on a Board, Commission, or Committee before ?: Yes If yes, which ?: Dubuque Independent League Baseball St. Joseph the Worker Building Committee Zoning Board of Adjustment 5 -3.1. Establishment of Board: A Zoning Board of Adjustment is hereby established pursuant to chapter 414 of the Code of Iowa, 1975. The word "board" as used in this Ordinance shall mean the Zoning Board of Adjustment. (A) Membership of the Board: The Board shall consist of five (5) members appointed by the City Council. (B) Term Of Office: Members of the Board shall be appointed for a term of five (5) years, excepting that when the Board shall first be created, one member shall be appointed for a term of five (5) years, one for a term of four (4) years, one for a term of three (3) years, one for a term of two (2) years, and one for a term of one year. (C) Removal: Board Members may be removed for cause by the City Council upon written charges and after a public hearing. (D) Vacancies: Vacancies on the Board shall be filled for the unexpired term of any member whose term becomes vacant. (E) Appointment to Airport Zoning Board of Adjustment: Two (2) members of the Board shall be appointed by the City Council to serve on the Airport Zoning Board of Adjustment. A member shall serve out the term on the Airport Zoning Board of Adjustment even if the member's term on the Zoning Board of Adjustment has expired. 5 -3.2. General Procedure: (A) Meetings: Meetings of the Board shall be held at the call of the chairperson and at such other times as the Board may determine. Such chairperson, or in the chairperson's absence, the acting chairperson, may administer oaths and compel the attendance of witnesses. All meetings of the Board shall be open to the public. The Board shall keep minutes of its proceedings, showing the vote of each member upon each question, of if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be immediately filed in the office of the board and shall be a public record. The board may in addition adopt general rules of procedure not inconsistent with the provisions of this ordinance. (B) Vote of the board. The concurring vote of three (3) members of the board shall be necessary to reverse any order, requirement, decision or determination of any administrative official, or to decide in favor of the applicant on any matter upon which it is required to pass under this ordinance, or to effect any variation in such ordinance, or to adopt, repeal, or amend any rule of procedure adopted pursuant to this section. 5 -3.3. General Powers: The board shall have the following powers: (A) Appeals from the administrative official. To hear and decide appeals where it is alleged there is error in any order, requirement, decision, or determination made by an administrative official in the enforcement of this ordinance, (B) Conditional uses. To hear and decide applications for conditional use permits upon which such board is required to pass under this ordinance. (C) Variances. To authorize upon appeal in specific cases such variance from the bulk regulation provisions including parking and sign requirements of the ordinance as will not be contrary to the public interest, where owing to special conditions a literal enforcement of the provisions of the ordinance will result in unnecessary hardship, and so that the spirit of the ordinance shall be observed and substantial justice done. (D) Special exceptions. To hear and decide applications for special exceptions to the terms of this chapter, in accordance with the general regulations of the zone in which the property is located and specific standards contained herein. 2/23/09 http://www.sterlingcodifiers.com/IA/Dubuque/index.htm (07/15/2013) Trish Gleason - Online Form Submittal: Board /Commission Page 1 From: "noreply @civicplus.com" <noreply @civicplus.com> To: <kfirnsta @cityofdubuque.org >, <tgleason @cityofdubuque.org >, <mrettenb @ci... Date: 07/13/2013 12:54 PM Subject: Online Form Submittal: Board /Commission Application Form The following form was submitted via your website: Board /Commission Application Form Select the Board, Commission, or Committee applying for:: Zoning Board of Adjustment Name:: Jonathan McCoy Home Address:: 263 Main Street Home Phone Number:: 5636631200 Business Name and Address:: McCoy Jewelers 261 Main Street Dubuque, IA 52001 Business Phone Number:: 5635565325 Occupation:: Jeweler /Designer Email Address:: jmac @netgold.com Experience or education which qualifies you for this board or commission:: 10+ years building residential renovation and 3+ years commercial building experience. Historic home renovation experience. What contributions can you make or state reason for applying ?: Experience in communicating with numerous project stake holders; city, builders, residents, etc. towards positive solutions. Building and project experience that would translate directly to understanding zoning related issues. List two reference with names and addresses:: Dan Lobianco - Dubuque Main Street - 1069 Main St Dubuque, IA 52001 Sherry Keating - Cheryl -Ann Bridals - 980 Main St Dubuque, IA 52001 Are you currently serving on other Boards, Commissions, or Committees ?: No If yes, which ?: not serving on any other city boards Have you served on a Board, Commission, or Committee before ?: No If yes, which ?: no Signature:: Jonathan McCoy Date:: 7/13/13 Additional Information: Form submitted on: 7/13/2013 12:53:57 PM 69.16A Gender balance. 1. All appointive boards, commissions, committees, and councils of the state established by the Code, if not otherwise provided by law, shall be gender balanced. No person shall be appointed or reappointed to any board, commission, committee, or council established by the Code if that appointment or reappointment would cause the number of members of the board, commission, committee, or council of one gender to be greater than one —half the membership of the board, commission, committee, or council plus one if the board, commission, committee, or council is composed of an odd number of members. If the board, commission, committee, or council is composed of an even number of members, not more than one —half of the membership shall be of one gender. If there are multiple appointing authorities for a board, commission, committee, or council, they shall consult each other to avoid a violation of this section. 2. All appointive boards, commissions, committees, and councils of a political subdivision of the state that are established by the Code, if not otherwise provided by law, shall be gender balanced as provided by subsection 1 unless the political subdivision has made a good faith effort to appoint a qualified person to fill a vacancy on a board, commission, committee, or council in compliance with subsection 1 for a period of three months but has been unable to make a compliant appointment. In complying with the requirements of this subsection, political subdivisions shall utilize a fair and unbiased method of selecting the best qualified applicants. This subsection shall not prohibit an individual whose term expires prior to January 1, 2012, from being reappointed even though the reappointment continues an inequity in gender balance. 86 Acts, ch 1245, §2041; 87 Acts, ch 218, §8; 88 Acts, ch 1150, §1; 2009 Acts, ch 162, §1, 2 New gender balanced bed1ils requirements for clues Iowa has required gender balance on state -level boards and commissions for many years, under Iowa Code section 69.16A. Last session, the General Assembly passed legislation that applies this requirement to the local level. This Q &A explains background on the legislation, the new requirements in the legislation for cities and how cities can comply. Q: What are the new requirements for gender balance on city boards and commissions? A: During the 2009 legislative session, legislation (HF243) was passed that extends to cities and counties gender balance require- ment for all appointive boards, commissions, committees and councils created by the Iowa code. In other words, bodies cities are required to have under Iowa code when they provide certain functions or services, such as the planning and zoning commission, library boards and the board of adjustment, with appointed (not elected) members, must be gender balanced. Q: What does `gender balanced' mean? A: Gender balance means if the body has an even number of ap- pointees, it must be evenly made up of men and women. For exam- ple, three women and three men must serve on a six member board. If the body has an odd number of appointees, it must be "one half plus one" of either gender. For instance, if there are five members, three could be men and the other two women, or vice versa. Q: When do the changes go into effect? A: Cities must have gender balanced boards, commissions, com- mittees and councils by January 1, 2012. This does not prohibit an individual whose term expires prior to January 1, 2012, from being reappointed even though the reappointment continues an inequity in gender balance; however, cities should start planning upcoming appointments now, to ensure gender balance is reached by that date. Making a chart of existing boards and upcoming vacancies, and/ or keeping track of current appointments and necessary recruit- ing periods would be a good start to ensuring your city is tracking gender balance, and is prepared for the January 1, 2012 implementa- tion date. Q: Is there any option if my city simply cannot find a person to serve on the board or commission of the needed gender? A: Yes. Under the new code section, cities that make a good faith effort to find a qualified person of the necessary gender to fill the position for a period of three months and are unable to do so may appoint a person to the position regardless of the gender balance requirement. Q: What constitutes a "good faith effort "? A: There is no hard and fast definition, but cities should be able to demonstrate a legitimate effort during the three month time period to recruit qualified members of the necessary gender, before appointing a member that creates gender imbalance. In addition, the legislation requires that cities must always "utilize a fair and unbiased method of selecting the best qualified applicants," regard- less of gender. Q: Is there a reporting requirement? A: No. The legislation did not include a reporting requirement; however, many cities keep information on their boards and commissions — including current members- posted online, to better inform citizens of the makeup of local governing bodies. Q: How can I recruit more women or men to volunteer for these positions? A: The Commission on the Status of Women has prepared a guide to help cities learn how to recruit gender balanced boards and com- missions. This resource can be found at www.women.iowa.gov / whats_new /index.html. The Commission also prepared a guide called the "Five Step Guide to City and County Boards and How to Get Appointed" to be used as a tool by interested women to learn more about how to get involved in city boards and commissions. By Jessica Hyland Harder, League Government Affairs Counsel Visit our booth, 1162, at the fall League of Cities conference in Davenport! Celebrating an environmental victory FOX Engineering has received a 2008 Govemor's Iowa Environmental Excellence Award in the Water Quality category. Undertaken for the city of North Liberty, this project involves a membrane bioreactor method of treating wastewater and provides a significantly higher effluent water quality compared to conventional wastewater treatment processes. Used on a limited basis in the U.S. it is the first of its kind in Iowa. The city has certainly "gone the extra mile" to improve the water quality in their receiving stream; they are to be commended for their foresight and respect for the environment. FOX would also like to acknowledge the contributions of the city's consulting engineer, Shive- Haftery Engineering and Architecture. "Your efforts truly exhibit the leadership and innovation important for furthering environmental sustainabilily in Iowa." Governor Chester Culver Call us to find out more about this and other interesting projects at FOX. 1601 Golden Aspen Drive, Suite 103 I Ames, Iowa 50010. 515.233.0000 I 800.433.3469 I www.foxeng.com W A T E R 1 W A S T E W A T E R 1 S O L I D W A S T E September 2009 Cityscape 22