City Hall 1st Floor Bathroom Proj
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MEMORANDUM
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September 25,2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: City Hall 1st Floor Restroom Renovations
Building Services Manager is recommending initiation of the public bidding process for
renovation of the City Hall 1 51 floor restrooms. He further recommends that a public
hearing be set for November 6, 2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen '-
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Rich Russell, Building Services Manager
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Memorandum
September 25, 2006
TO:
FROM:
Michael C. Van Milligen, City Manager
Rich Russell, Building Services Manager ~
SUBJECT: City Hall_1st Floor Restroom Renovations
INTRODUCTION
The enclosed resolutions authorize the public bidding procedures for the City
Hall_1st Floor Restroom Renovations.
BACKGROUND
The public restrooms on the first floor of City Hall are in need of updating. The
existing tile floors and walls are difficult to maintain in a proper manner. New
plumbing fixtures, electrical fixtures and ceiling tile will improve the appearance
and maintenance of this area, as well.
The project is included in the City Hall Maintenance CIP.
The design will replicate the existing layout. The swing of some doors will be
changed to improve the current ADA compliance.
The schedule for the project will be as follows:
Advertisement for Bids
Notice of Hearing on Plans & Specifications
Receipt of Bids
Public Hearing
Award of Contract
Completion
October 6,2006
October 27,2006
November 2, 2006
November 6, 2006
November 6, 2006
January 5, 2007
RECOMMENDATION
I recommend that the City Council establish the date for the public hearing, and
authorize the City Clerk to advertise for proposals for the City Hall_1st Floor
Restroom Renovations.
BUDGET IMPACT
The construction costs estimate for the City Hall_1st Floor Restroom
Renovations:
Construction Contract
Design
Contingency
Total Project Cost
$45,000.00
$ 4,320.00
$ 4,500.00
$53,820.00
The funding source for this project will be from the City Hall
Maintenance/Remodel CIP. (CIP no. 100-1045350-1045)
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the
attached resolutions.
cc: Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
Jenny Larson, Budget Director
RESOLUTION NO. 485-06
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the City Hall_1st Floor Restroom Renovations in the estimated amount
of $49,500, are hereby approved and ordered filed in the office of the City Clerk
for public inspection.
Passed, approved and adopted this 2nd day of October, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 486-06
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
City Hall_1st Floor Restroom Renovations.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That on the 6th day of November, 2006, a public hearing will be held at
6:30 p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, approved and adopted this 2nd day of October, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F Schneider, City Clerk
RESOLUTION NO. 487 - 06
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the City Hall-1st Floor Restroom Renovations is hereby ordered to
be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the notice to bidders hereby approved as a part of the plans and specifications
heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 31st day of October, 2006. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 6th day of November, 2006.
Passed, approved and adopted this 2nd day of October, 2006.
Attest:
~
anne F. Schneider, CMC
City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE CITY HALL-1sT FLOOR RESTROOM RENOVATIONS
Sealed proposals will be received by the City Clerk of the City of Dubuque,
Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the
2nd day of November, 2006, for the City Hall_1st Floor Restroom Renovations.
Copies of the plans and specifications may be obtained at the City of
Dubuque City Hall, 50 West 13th Street, Dubuque, Iowa.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
All work herein provided for shall be commenced within ten (10) days after
the notice to proceed has been issued, and shall be fully completed by January
5, 2007.
All bids must be submitted on the Bid Form provided with the plans. Each
bid shall be accompanied by a satisfactory Bid Bond executed by the Bidder and
an acceptable surety; or a cashier's or certified check payable to the City
Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered under
the laws of the United States, in the amount of ten percent (10%) of the bids
submitted as security that the bidder will enter into a contract for doing the work
and will give bond with proper securities for the faithful performance of the
contract in the form attached to the specifications.
The successful bidder will be required to furnish a performance bond in an
amount equal to one hundred percent (100%) of the contract price. Said bond is
to be issued by a responsible surety company approved and acceptable to the
City Council, and shall guarantee the faithful performance of the contract and
terms and conditions therein contained, and shall guarantee the prompt payment
of all materials and labor and protect and save harmless the City of Dubuque,
Iowa, from claims and damages of any kind caused by the operations of the
Contractor. Said bond shall also guarantee the material and the maintenance of
the improvement(s) constructed for a minimum period of two (2) years from and
after its completion and acceptance by the City Council.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be construed as a non-qualifying bid and will be
rejected by the City Council as not responsive.
The City Council reserves the right to reject any and all bids or to waive
any technicalities and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock
p.m. on the 2nd day of November, 2006, and will be submitted to the Council for
final action at a meeting to be held in the Public Library Auditorium, at said City at
6:30 p.m. on the 6th day of November, 2006. A contract will be awarded at that
time or such subsequent time as the City Council may determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this 6th day of October, 2006.
Jeanne F. Schneider, CMC
City Clerk